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Text File | 1990-11-06 | 33.5 KB | 936 lines

A. General Description. QPACS (Quick Personal ACcounting System) is a full-featured program designed to provide financial management functions for individuals or families. QPACS is written entirely in Assembler Language using direct-to-screen video memory to provide the quickest possible response time. QPACS provides the following functions: 1. Record entries (Checks, Deposits, Interest, Service Charges) for up to 9 different Bank Accounts. Bank Accounts could be assigned for Cash or Credit Card Accounts. Entries can be assigned to various categories for budgeting or tax purposes. 2. Print reports, either complete or selective, showing Bank Account balances and transactions. 3. Balance bank statements. 4. Budgets for user-defined categories can be entered, printed, and compared to actual expenses. 5. Investments can be recorded and tracked. 6. Assets and Liabilities can be recorded for use of the Net Worth Calculation. 7. An Index Card File for recording Names, Addresses, and Phone Numbers or other similar information. The file can be printed on paper, mailing labels, or rotary index cards. 8. A Net Worth calculation and report using information from the Checking Account files, the Investment file, the Household Inventory file, and the Asset/Liability file. 9. Transaction File Backup. 10. Year-End Processing. To Clear the files for the new year and archive last year's data. 11. Estimating your Federal Income Taxes. 12. Check Print function. With a Recurring Check file to minimize keying for repeat checks. 13. Household Inventory. A place to record the value and/or serial/model numbers of all your household goods. B. Getting Started. Copy the following files to your production disk: QPACS.EXE Object Program HELP.TXT Help File HELP.IDX Help File Index TAXxx.FIL Tax Rate Files (Copy all files starting with TAX. Example: TAX87.FIL is for 1987, etc.) All transaction files will be created as needed in the current path. To use QPACS, set your current path to the directory containing the QPACS programs and files, key in QPACS. Follow instructions on the screen. Enter your last balanced bank statement balance as a deposit. Then enter all outstanding checks and deposits. C. Main Menu. On most screens, position highlight using up and down arrow keys to desired function and press ENTER. Or key in letter code. On most screens, ESCape will return to the previous menu, screen, or entry field; F1 will call a help screen. 1. C-Maintain Checkbook 2. P-Print/Display Reports. 3. B-Bank Accounts. 4. T-Transaction/Category Codes. 5. U-Budgets. 6. A-Assets/Liabilities. 7. I-Investments. 8. W-Net Worth. 9. F-Federal Income Tax Estimator. 10. X-Index Card File. 11. V-Household Inventory. 12. S-Backup Transaction File. 13. Y-Year-End Processing. 14. H-Help. (or F1) 15. L-Color Option. 16. E-End (or ESCape) D. Maintain Checkbook. 1. C-Enter Checks. a) Date: Field should be keyed as five positions (MDDYY) or six (MMDDYY). To return to prior menu, press ESCape. To accept date as shown, press enter. Last entered date for each bank is repeated until changed. b) Check Nr: Key in 1 to 5 digits. To accept check number as shown, press enter. To return to date entry press ESCape. To enter a zero check number, such as an ATM entry, press zero and Enter. Last entered non-zero check number is incremented by 1. c) Description: Key in any desired description up to 30 characters. Press Enter to bypass. To return to Check Number entry, press ESCape. d) Amount: Key in amount "calculator" style: 10 for $10.00, 1.5 for $1.50, etc. To return to Description entry, press ESCape. An entry is required for amount. If necessary to enter a transaction with no amount, such as a voided check, enter a zero and press enter. e) Category: Key in the two position Category Code, if desired. Pressing the F1 key will cause a display of all the available category codes. (You must enter the category codes you wish to use. See G. Category/Transaction Codes). Press ESCape to return to Amount Entry. Press enter if no category code is required. 2. D-Enter Deposits. a) Date: Field should be keyed as five positions (MDDYY) or six (MMDDYY). To return to prior menu, press ESCape. To accept date as shown, press enter. b) Memo: Key in any desired description up to 30 characters. Press Enter to bypass. Press ESCape to return to Date Entry. c) Amount: Key in amount "calculator" style: 10 for $10.00, 1.5 for $1.50, etc. Press ESCape to return to Memo Entry. d) Category: Key in the two position Category Code, if desired. Pressing the F1 key will cause a display of all the available category codes. (You must enter the category codes you wish to use. See Section G., Category/Transaction Codes). Press ESCape to return to Amount Entry. Press enter if no category code is required. 3. I-Enter Interest. a) Date: Field should be keyed as five positions (MDDYY) or six (MMDDYY). To return to prior menu, press ESCape. To accept date as shown, press enter. b) Memo: Key in any desired description up to 30 characters. Press Enter to bypass. Press ESCape to return to Date Entry. c) Amount: Key in amount "calculator" style: 10 for $10.00, 1.5 for $1.50, etc. Press ESCape to return to Memo Entry. d) Category: Key in the two position Category Code, if desired. Pressing the F1 key will cause a display of all the available category codes. (You must enter the category codes you wish to use. See Section G., Category/Transaction Codes). Press ESCape to return to Amount Entry. Press enter if no category code is required. 4. S-Enter Service Charges. a) Date: Field should be keyed as five positions (MDDYY) or six (MMDDYY). To return to prior menu, press ESCape. To accept date as shown, press enter. b) Memo: Key in any desired description up to 30 characters. Press Enter to bypass. Press ESCape to return to Date Entry. c) Amount: Key in amount "calculator" style: 10 for $10.00, 1.5 for $1.50, etc. Press ESCape to return to Memo Entry. d) Category: Key in the two position Category Code, if desired. Pressing the F1 key will cause a display of all the available category codes. (You must enter the category codes you wish to use. See Section G., Category/Transaction Codes).Press ESCape to return to Amount Entry. Press enter if no category code is required. 5. B-Balance Checkbook a) Before starting, be sure any service charges shown on the statement have been entered. b) Enter the balance shown on the Bank Statement, press Enter. Press ESCape to return to Menu. c) Each uncleared item will appear on the screen. Enter "y" if the item appears on the statement, or "n" if it has not yet cleared. Press ESCape to return to previous screen. d) When all uncleared items have been processed, the totals from the bank statement and from your transaction file will appear. If they both are the same you are in balance. 6. G-Change Entries. a) Key in the type of entry to be changed. C - Check, D - Deposit, I - Interest, or S - Service Charge. Key in E or press ESCape to return to prior menu. b) Key in one or more of the following: Amount, Check Number, and Transaction Date. Pressing enter without an entry will bypass the field from search consideration. To backup to the previous field, press ESCape. c) When an entry is found that matches the search arguments, the record will display with each field on a separate line. d) To return with no updates key in E or press the ESCape key. e) If this is not the entry you wish to update, key in B to bypass and search for another match. f) If this is the entry you wish to update, key in the Field Number corresponding to the field to be changed. When you are in the field change area, you can press ESCape to backup to the previous step. 1) Date. Enter 5 (MDDYY) or 6 (MMDDYY) position date. 2) Check Number. Enter 1 - 5 position check number. 3) Descr. Enter new description. To blank out description just press Enter. 4) Amount. Key in amount as in transaction entry. 5) Type. Should be "C" for Check, "D" for Deposits, "I" for Interest, and "S" for Service Charges. If necessary to change, the new entry must be a CAPITAL letter. 6) Print Flag. Not used. Can be any character. 7) Clear Flag. Indicates whether entry has cleared the bank. CAPITAL "Y" means yes. Any other character means no. 8) Bank. Indicates Bank number of entry. Should be 1 through 9 depending on assigned banks. (See Bank menu) 9) Category code. Can be any two alphanumeric characters. g) If any other fields are to be changed enter the field number and repeat the previous step. h) Enter "A" to accept updates and return to menu. 7. Recurring Check File. To maintain certain recurring check payments to simplify check printing. a) F2 or A. Adds new Check to File. Enter Name and Address lines, Amount, Memo, and Category Code. Last Date and Check Number can be entered if desired. Press enter to bypass any field. Press ESCape to return to a previous field. b) F3 or D or Enter. To display all fields of the current highlighted record. Press enter to return. c) F4 or C. To change the current highlighted record. Enter changed data or press enter. Press ESCape to return to a previous field. d) F5 or L. To delete the current highlighted record. The space for the record will continue to appear until the file is sorted. e) F6 or P. Print Options. Print menu appears. 1) F2 or 1. To print entire Recurring Check File on 11 inch paper. 2) F3 or 2. To print entire Check File on 1-up 15/16 inch labels. 3) ESCape or E. Return to Prior Menu. 4) F1 or H. Help Screen f) F7 or S. Sorts the records in the sequence of the first Name and Address field. Drops all deleted records. Also backs up the file. g) ESCape or E. Return to Prior Menu. h) F1 or H. Help Screen. 8. Check Print Function. The Check Print function is designed to print on Series 7030 Checks from Moore Business Forms. (1-800-323-6230) These checks are used with many other popular check printing programs. The Check Print function is designed to work with the recurring check file. When first entering the check print function, align your checks so the printer will print in the three boxes in the upper left hand corner of the check. When printing the first check, the program will print three asterisks where it expects the three boxes to be, space up several lines, and then pause. At this point you may make any adjustments to the printer alignment. If you then press "G", the program will continue printing the check. All following checks will print without the pause. If you enter any other character besides a "G", the program will print the current check and pause at the same point during the printing of the next check. Checks are printed one at a time as they are entered. a) Press ENTER to accept date as shown or key in desired date. Press ESCape to return to Checkbook Menu. b) Press ENTER to accept check number as shown or key in desired check number. Press ESCape to return to Date Entry. c) At this point you can key in the Pay To name and address or use the Recurring Check File. To key in the name and address, key in up to four lines, following each line with the ENTER key. Just press ENTER to bypass a line. Press ESCape to return to a previous line. To use the Recurring Check File, press F7. The items in the Recurring Check File will appear. Move the highlight to the desired line using the cursor keys. You can page through the file using the PgUp, PgDn, Home, and End Keys. When the proper recurring check is highlighted, press ENTER. To go back to the check print function without selecting a recurring check press ESCape. d) Press ENTER to accept the check amount shown or key in the desired check amount. Press ESCape to return to line 4 of Pay To entry. e) Press ENTER to accept the Memo shown or key in desired memo. This memo will print in the bottom left hand corner of the check and stub. Press ESCape to return to Amount entry. f) Press ENTER to accept the Category Code shown or key in desired Category Code. To see a list of the assigned category codes, press F1. (You must enter the category codes you wish to use. See Section G., Category/Transaction Codes). Press ESCape to return to Memo entry. g) Press F9 if you wish to add this check to the Recurring Check File. Press F10 to Print this check. Checks that came from the Recurring Check File are automatically updated with the current information as the check is printed. Press ESCape to return to Category entry. 9. H-Help. Key in "H" at any menu to bring up the on-line help screens, or press F1. 10. E-Done. Key in "E" (or press ESCape) at any menu to return to the prior menu. From the Main Menu "E" (or ESCape) will end the session and return to DOS. E. Print/Display Reports. 1. Enter the desired function. a) R-Print Check Register on printer. b) D-Display Check Register on screen. c) S-Print summary by category code on printer - Current Bank only. d) T-Print summary by category code on printer - All banks. e) B-Display all bank balances. Displays the balances for all banks. f) H-HELP. On-line HELP screen. (F1) g) E-Done. Return to prior menu. (ESCape) 2. Select entries to print or display. a) A-Print/Display ALL entries. b) D-Print/Display all entries after a selected date. Following screen will ask for a date - MMDDYY. c) S-Print/Display selected category codes. Following screen will ask for a category code. d) U-Print/Display only Uncleared items. e) H-HELP. On-line HELP screen. (F1) f) ESCape. Return to prior Menu. F. Bank Accounts. 1. Change Current Bank. When you first enter the program, it automatically assigns all entries to Bank Number 1. To process entries or reports for other banks you must change the current bank to the desired number. Key in the number shown in the box in the lower right corner of the screen pertaining to the bank you wish to process. 2. Add Bank Account. Used to add a bank to the file. A maximum of nine banks are allowed. The program will automatically assign the next available number. Key in the bank name after the arrow. 3. Change Bank Name. To change a bank name, key in the bank number. Key in the new name after the arrow. ESCape returns to prior menu. 4. Help. Key in "H" at any menu to bring up the on-line help screens. 5. Done - Return to prior menu. (ESCape) G. Transaction/Category Codes. 1. Add Category. Adds a category to the Category/Budget File. Enter a two digit, alphanumeric code for each type of expense you expect to track or budget. For example you might put "05" for Rent, "06" for Telephone, "C1" for Car Payment, etc. Key in the Category Description when requested. 2. Change Category. To change a category description, key in the category code. When the category record is found, key in the new description. 3. Delete Category. To delete a category, INCLUDING THE BUDGETS FOR THAT CATEGORY, key in the category code. 4. Display Categories. Displays all category codes on the screen. 5. Sort Category File. When new categories are added, they are added to the end of the file. In order to have category/budget displays and reports come out in sequence, they should be sorted. 6. Help. Key in "H" at any menu to bring up the on-line help screens. 7. Done - Return to prior menu. H. Budgets. 1. D - Displays the current 12 month budget for an individual category. 2. C - To change a budget or to add a budget to an existing category. To add a new category you must use Category Maintenance. See Section G., Category/Transaction Codes). Budgets are entered in whole dollar amounts only. 3. P - Prints budgets for all categories by month on the printer. 4. X - Prints Expense to Budget comparison. Program will ask for month to be entered. Key in two position month (01-12). The program will compare the year-to-date budgets for all categories to the year-to-date entries for those categories. Only those entries that have a valid category code will be included. Entries from all bank accounts are included. 5. T - Displays all category codes on the screen. I. Assets/Liabilities. 1. A or F2. Adds new record to file. Do not include Bank Accounts included in the Checkbook Menu, Investments that are included in the Investment File, or any assets recorded in the Household Inventory File. Key in Account Number, Description, and Value. Accounts should be assigned as follows: 1xxxx Current Assets. (Cash, Accounts Receivable) 2xxxx Investments (CD's, IRA's, etc.) 3xxxx Long Term Assets. (House, Car, Furniture, etc) 4xxxx Current Liabilities (Charge Accounts, Car Loans) 5xxxx Long Term Liabilities. (Mortgages, etc.) For example; Cash on Hand might be assigned to 10001. Car loan 1 might be assigned to 40010 and card loan 2 to 40011. 2. F3 or D or Enter. To display all fields of the current highlighted record. Press enter to return. 3. F4 or C. To change the current highlighted record. Enter changed data or press enter. Enter ESCape to return to previous fields. 4. F5 or L. To delete the current highlighted record. The space for the record will continue to appear until the file is sorted. 5. F6 or P. Print Options. Print menu will appear. a) F2 or 1. To print Assets/Liabilities on 11 inch paper. b) ESCape or E. Return to Prior Menu. c) F1 or H. Help Screen 6. F7 or S. Sorts the file into Account Number sequence. Drops all deleted records and backs up the file. 7. ESCape or E. Return to Prior Menu. 8. F1 or H. Help Screen. J. Investments. 1. F2 or A. Adds new Investment to file. Key in Account Number (should start with 2xxxx), Description, Quantity (4 decimals), and current price (4 decimals). The maximum extended amount (Quantity X Price) is 999999.99. Press ESCape to return to previous fields. 2. F3 or D or Enter. To display all fields of the current highlighted record. Press enter to return. 3. F4 or C. To change the current highlighted record. Enter changed data or press enter. When all fields have been entered, you have the choice of bypassing the record (ESCape) or accepting (Enter). 4. F5 or L. To delete the current highlighted record. The space for the record will continue to appear until the file is sorted. 5. F6 or P. Print Options. Print menu appears. a) F2 or 1. To print Investments on 11 inch paper. Prints total value of Investments. b) ESCape or E. Return to Prior Menu. c) F1 or H. Help Screen 6. F7 or S. Sorts the file into Account Number sequence. Drops all deleted records and backs up the file. 7. ESCape or E. Return to Prior Menu. 8. F1 or H. Help Screen. K. Net Worth Calculation. Your Net Worth is calculated and printed based on information in your Checkbook Files, Investment File, Household Inventory File and Asset/Liability File. To be most accurate, make sure all files have been updated with current prices/values before proceeding. L. Federal Income Tax Estimator. The Income Tax Estimator is designed to help you estimate your federal income taxes and to compare one year to the next. For example, you could estimate 1988 taxes and print and save them. Then you could later re-read 1988, made some "what-if" changes and compare the results to the original estimate. The new estimate could be stored, replacing the old estimate or could be stored with a separate name. To print the results for comparisons, use the print-screen key. To calculate taxes for a year, the tax rate file for that year must be in the current path. The tax rate files are named TAXnn.FIL, where nn = the tax year. For example, the tax rate file for 1987 is named TAX87.FIL. New tax rate files will be available when the IRS finalizes the years' rates and rules. Note: QPACS calculates taxes using the Tax Schedules. IRS instructions say to use the Tax Tables if your taxable income is below $50,000.00. Therefore there may be a few dollars difference between the QPACS calculation and your actual taxes. To use the Tax Estimator, key in "F" from the main menu. Key in the fields as indicated by the help box in the lower right hand corner of the screen. For more help press the F1 key. Use up and down cursor keys to return to any field. To save a file, press F9. Then key in the file name for the file to save. Files will be saved in the current path. Just enter the file name (and extension if desired). Example: MY1987.TAX To read in a previously saved file, press F4. Then key in the file name of the saved file. Reading in a saved file will overlay any existing file already on the screen. Schedules A and B. These schedules can be calculated separately or you can just enter the estimated amount on the Schedule A and B lines. If you do use the separate Schedules, the amount will automatically be forwarded to the 1040 screen. Be sure you perform the calculate function (F8) before returning to the 1040 screen. To calculate the tax at any point just press the F8 key. Note: The calculate function (F8) only calculates the data on the current screen. If you were to read in, for example, your 1987 tax estimate, change the tax year to 1988 and press F8, you would not recalculate Schedules A and B. In order to do this properly you must read in 1987, change the tax year to 88, go to Schedule A (F2), calculate (F8), return (ESC), and calculate (F8). Follow the same procedure for Schedule B. To clear all the fields on the screen (including those on the Schedule A and B screens) press F7. Press ESCape to end the Tax session and return to the main menu. You may later come back to the Income Tax Estimator and continue. Once you end your QPACS session and return to DOS, however, you will lose all of your keyed data. Be sure to save your file before exiting from QPACS. M. Index Card File. 1. F2 or A. Adds new Index Card to File. Enter Last Name, First Name, Address Line 1, Address Line 2, if required, City, two-character State abbreviation, Zip Code, Telephone Number, and up to two memo lines. Press enter to bypass any field. Press ESCape to return to a previous field. 2. F3 or D or Enter. To display all fields of the current highlighted card. Press enter to return. 3. F4 or C. To change the current highlighted card. Enter changed data or press enter. Press ESCape to return to a previous field. 4. F5 or L. To delete the current highlighted card. The space for the card will continue to appear until the file is sorted. 5. F6 or P. Print Options. Print menu appears. a) F2 or 1. To print entire Index File on 11 inch paper. b) F3 or 2. To print entire Index File on 1-up 15/16 inch labels. c) F4 or 3. To print entire Index File on 2 1/6 X 4 inch Rotary labels. d) F5 or 4. To print Return Address labels (or any 4 line message) on 1-up 15/16 inch labels. e) ESCape or E. Return to Prior Menu. f) F1 or H. Help Screen 6. F7 or S. Sorts the Cards in the following sequence. Last Name, First Name. Drops all deleted records. Also backs up the file. 7. ESCape or E. Return to Prior Menu. 8. F1 or H. Help Screen. N. Household Inventory File. 1. F2 or A. Adds new Inventory Item to File. Enter Description, location, date purchased, purchase price or cost, place purchased from, serial number, model number, warranty period, the current value, and date of the latest valuation, and up to two lines of comments. Press enter to bypass any field. Press ESCape to return to a previous field. 2. F3 or D or Enter. To display all fields of the current highlighted record. Press enter to return. 3. F4 or C. To change the current highlighted record. Enter changed data or press enter. Press ESCape to return to a previous field. 4. F5 or L. To delete the current highlighted record. The space for the record will continue to appear until the file is sorted. 5. F6 or P. Print Options. Print menu appears. a) F2 or 1. To print all items on 11 inch paper. b) ESCape or E. Return to Prior Menu. c) F1 or H. Help Screen 6. F7 or S. Sorts the records in Description sequence. Drops all deleted records. Also backs up the file. 7. F8 or T. Sorts the records in Location and Description sequence. Drops all deleted records. Also backs up the file. 8. ESCape or E. Return to Prior Menu. 9. F1 or H. Help Screen. O. Backup transaction file. Creates a copy of your transaction file in the current directory. It is recommended that you create a backup at least every other time the program is run. In addition, you should copy all of the QPACS files onto a floppy disk occasionally to keep in a safe place. P. Year End Processing. Year End Processing clears your checkbook transaction file of last year's transactions and sets up balance forward totals for the new year. Any new year transactions or uncleared prior year's transactions are kept on the new file. Before starting make sure all bank statements have been balanced and all "cleared" transactions are properly coded. P. Help. On-line Help screens are available at every menu. Just key in "H" or F1. Q. Color Option. This option turns on or off the color screens. R. Problems, Bugs. If you have any problems or wish to report any bugs, please contact the author. _______ Richard A. Williams ____|__ | (tm) P.O. Box 9311 | | |------------------- Crystal Lake, Illinois 60014 | ____|__ | Association of 815-455-6333 | | |_| Shareware Compuserv 72317,2073 |__| o | Professionals -----| | |--------------------- |___|___| MEMBER This program is produced by a member of the Association of Shareware Professionals (ASP). ASP wants to make sure that the shareware principle works for you. If you are unable to resolve a shareware-related problem with an ASP member by contacting the member directly, ASP may be able to help. The ASP Ombudsman can help you resolve a dispute or problem with an ASP member, but does not provide technical support for members' products. Please write to the ASP Ombudsman at P.O. Box 5786, Bellevue, WA 98006 or send a Compuserve message via easyplex to ASP Ombudsman 70007,3536 S. Other. The author assumes no liability to you or any other person for any damage or loss caused by this software either directly or indirectly. T. Registration Information and Shareware Concept. QPACS is a copyrighted program. It is distributed as User-Supported Software. Meaning that you are free to use the program as-is for your own personal use. You are encouraged to register and to pay the license fee so that you can obtain the most current release with the latest features and the most current tax rates. By registering you will be supporting this "try now, pay later" concept of software distribution. Individuals are granted permission and encouraged to copy and pass along copies of this diskette provided that no price or other consideration is charged, except for the cost of distribution materials, and provided that copies are not modified in any way and include all documentation. Registration includes a copy of the most current program and documentation plus one free upgrade to the next release. The current price for registration is $22.00. Send a Check or Money Order to: Richard A. Williams P.O. 9311 Crystal Lake, Illinois 60014 For further registration information including an order form and credit card ordering press R when at the QPACS opening screen. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - QPACS ORDER FORM - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Name ____________________________________________________ Address ___________________________________________________ City ________________________ State _______ Zip _________ Phone ________________________ Computer _________________________ DOS Release ___________ Monitor (CGA/EGA/VGA/Mono) __________ Printer ___________________________________________________ Where you obtained your copy of QPACS _____________________ ___________________________________________________________