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BillTime.MAN User manual for BillTime Version 3.12 6/25/94 THE DISCLAIMER Saroff Design offers BillTime "AS IS", and Saroff Design makes no warranty, expressed or implied, with regard to the software. All implied warranties, including the warranties of merchantablitiy and fitness for a particular use, are hereby excluded. In no event shall Saroff Design be liable for any lost profits, lost savings; or other consequential, special, or indirect damages, even if Saroff Design has been advised of the possibility of such losses or damages. In any event, Saroff Design liability arising out of any kind of legal claim (whether in tort, contract, or otherwise) in connection with the software will not exceed the fee paid for the software license. THE DESCRIPTION BillTime is a full-featured, multi-user, time tracking system which allows professionals who charge for their services to easily keep detailed records of when and what they did. Include features: unlimited number of work slips; multiple data areas; reports; unlimited number of clients, activities, projects and users. Fuzzy logic text search of all work slips. Bill charges by time, flat rate, or not at all. Similar to expensive commercial package, but much easier to use. It is not necessary to read the user manual to begin using BillTime_all relevant menu choices and hot-keys are shown at all times on the entry screens. Data entry fields are automatically checked against automatic look-up lists. Free-form notes can be added to any work slip, and the entire slip contents can be searched quickly and easily. Registration fee: $39.00 Make checks payable to Steve Saroff, Saroff Design 1901 Missoula Ave, Missoula MT 59802 What you get if you do pay the registration fee: An incentive package, which contains the complete BillTime program PLUS the ability to print invoices to the printer or a file; detail reports which include the free-from text fields, a network licence, and access to tech-support with E-mail and custom programming (for a fee). How hard is it to start using BillTime: not hard at all. In fact, I suggest that once you have BillTime installed on your computer that you go ahead and start using it, then, if you have any questions, read the rest of this document. INSTALLATION INSTRUCTIONS BillTime only needs two files to function: BillTime.exe and BillTime.ovl. If these files are copied to a directory called C:\billtime and then run (by typing `billtime') all the data files will be created. An install program is provided on the distribution diskette which will copy these files (as well as several other optional files -- the manual txt file and some information files) to your hard disk, and will allow you to designanate any drive and any directory for your billtime system. To use the install system, place the distribution diskette in either drive A or drive B and then type A:install UPDATING FROM AN EARLIER VERSION OF BILLTIME This Version of BillTime is fully back-compatible with data files from all earlier versions of Billtime. HOWEVER ---- when installing ANY update of ANY database system, it is a safe practice to make a backup of your current data files and current program files BEFORE installing the update. This is to protect from installing files that have been damaged by the shipping process (ie, being X-rayed by the post office). The critical files which should be backed up (by copying to floppy disk(s) or by using any backup system that you are familiar with, or by copying to another directory on your hard disk) are: billtime.exe, billtime.ovl and ALL the files ending with .DBF and .DBT extensions. If you are currently using an earlier version of billTime, or the shareware version, you should replace billtime.exe and billtime.ovl with the new billtime.exe and billtime.ovl files. When you run BillTime, the program will then modify several of your data files. None of your current data will be changed, and all of your current menu and program items will be the same. What will be different is the addition of several more program features as well as improved data features. To use the install system, place the distribution diskette in either drive A or drive B and then type A:install You can also use the install program, provided on the distribution diskette, to install the new version of BillTime. RUNNING BILLTIME FOR THE FIRST TIME When BillTime is run for the first time it will create a working database in the C:\BILLTIME directory. The database consists of empty data files and their indexes. BillTime will display a message asking you to confirm the creation of this database. Type the letter `Y' (at the end of this document is a specific list of all the files created by BillTime). After the empty database is created, the following MAIN MENU will appear: ProVersion --- BillTime Time Track System --- ProVersion ** MAIN MENU - MAKE CHOICE OR PRESS ESC ** 1) CREATE A WORK SLIP 2) SEARCH FOR SLIPS 3) USER LIST 4) CLIENT LIST 5) ACTIVITY LIST 6) PROJECT LIST 7) REPORTS 8) CHANGE DATA AREA 9) MAINTENANCE UTILITIES V) VERSION HISTORY P) REGISTRATION AND ORDER FORM M) MAKE A COPY FOR A FRIEND T) TRANSACTIONS AND INVOICES Q) QUIT Data Directory: C:\BILLTIME\ Version 3.12 06/25/94 Copyright 1993, 94 Steve Saroff (SSaroff@aol.com) Work slips are where you will enter what work you have done and all the information about the work. None of the information is mandatory, however for you to get practical use from BillTime you should enter as much information as possible. When entering information on slips, the User, Client, Activity and Project data fields are cross checked against look-up lists. Look-up tables will automatically be displayed when ever an entry is made which is not found in the existing lists, and, if the entry should be on the list, it can be added. Here is what a slip entry screen looks like: F10=Save Changes Esc=Exit with OUT save F5=Mark as Completed F9=Add/Edit Notes F1=Look-up Tables >> TIME RECORD SLIP << Slip Num: 00000001 User: Client: Activity: Date: Time Spent: 0.00 Start Time: 14:41 Stop Time: : Completed: Project: Charge at: C Client's charge rate Hourly rate: 0.00 charge For this Work: F9=View/Edit Notes Here is what should be entered in the appropriate fields: User: name, or code, of the person doing the work. Client: name, or code, for who the work was done. Activity: name, or code, for what was done. Time spent: hours and decimal of time done for this slip. Start time: time work was begun Stop time: time work was done Completed: a date and time field of when slip was closed (completed) used for creating invoices. Can be filled in manually or by pressing F5. Project: the project which this slip should be included with. Charge at: Hourly charges can be set for the user, client or activity. The slip can also be billed at a flat rate or not at all. Hourly rate: a dollar per hour rate can be entered in instead of using the set rate for the client, user, or activity. FreeForm notes: can be added/edited by pressing the F9 key. There is no limit to the length of the notes that can be added to a slip, and any information entered in the notes can be searched and located. The time spent on a slip can be entered as an hour number, or you can just enter the start time or the stop time of the work. In the DEFAULT CONFIGURATION section of the program you may chose to have the start time, or the end time automatically entered on the slip (using your system's clock), or you may chose to not have anything automatically entered. Each work slip can be assigned to a PROJECT. Projects are convenient ways to keep track of time spent which may involve work with a variety of clients.Once again, it is not necessary to enter any information on a slip. There are two ways to create new work slips. The first is to chose the very first menu selection, CREATE A WORK SLIP, which will create a new slip, with the next sequential slip number automatically assigned. Or, from the SEARCH FOR SLIPS lists, you can create a new slip by pressing the F2 key. How to locate a work slip: The second Main Menu choice is SEARCH FOR A SLIP. You will be able to search for slips in the following four ways: **** WORK SLIP SEARCH **** 1) LIST OF ALL WORK SLIPS BY SLIP NUMBER 2) LIST OF ALL WORK SLIPS BY CLIENT 3) LIST OF ALL WORK SLIPS BY USER 4) LIST OF ALL WORK SLIPS BY PROJECT 5) BY SLIP COMPLETION DATE 6) FUZZY TEXT SEARCH OF ALL SLIPS 7) RETURN TO MAIN MENU 1) Chronologically by slip number. A list of all slips will be shown and by entering in the slip number (or an approximation) you can locate slips. 2) Alphabetically by CLIENT. A list will show all slips sorted by clients, and you can locate slips by typing a client Code/Name (or an approximation). 3) Alphabetically by USER. A list will show all slips sorted by USER, and you can locate slips by typing a user Code/Name (or an approximation). 4) Alphabetically by PROJECT. A list will show all slips sorted by projects, and you can locate slips by typing a client Code/Name (or an approximation). 5) By slip completion date, with UN completed slips at top of list. 6) By fuzzy logic, which is really neat. You can enter ANY text and the entire slip database will be search quickly (even text in the free-form text notes), and a list of all direct text matches will be displayed. Once a slip is located, by pressing the enter key the entire slip will be displayed. You can edit any part of the slip except the parts that are automatically filled in (the sequential slip number, and the totals for project information). Slips can also be deleted, one-at-a-time from the lists by pressing the F3 key. Slips can also be mass-deleted, many-at-a- time, from the PURGE utility, discussed bellow. Lists All the lists in the slip database are dynamically updated while entering information from the mail slip entry screen. However, the lists can also be edited and added to from Main Menu selections. There are lists for the following: USERS You can add any user who will you need to track time for, and their hourly rate. There is no limit to the number of users (just as there is no limit to any part of the BillTime system), and each user can have a different default hourly billing rate. This makes it possible to create entries with different billing rates for the same person. CLIENTS You enter client information in this list, and you can add a different hourly charge for each client if you want. For example, in my copy of BillTime (which I use for all my billing for my business), I have several non profit clients whom I charge less then the rest of my clients. ACTIVITIES You enter activities here, such as PROGRAMMING, PHONE CALLS, MEETINGS, DIGGING DITCHES, PREPARING BRIEFS, COURT TIME, TAKING PHOTOS, etc. Each activity can have a set hourly billing rate. For example, I charge one rate for Windows programming, another for DOS programming, and another for Unix programming. I even have rates for time I spend on the phone, and for lunch meetings. This gives my clients a very nice picture of what I do for them and why the totals on my bills are what they are (If I have spent the last 100 hours doing kernel level Unix programming it will be more expensive then if I had been having a lot of lunch meetings and phone conversations). I also use this field to enter direct expenses (which I charge back to my clients at flat rates), such as PHOTOCOPIES, OFFICE SUPPLIES, FAX CHARGES, GASOLINE, etc. PROJECTS Projects are nice things to keep information on. Any work slip can be assigned to any project, thus making it possible for several people to work for several different clients but all for the same project. You can enter estimated start and stop dates, estimated completion times, as well as actual start and completion dates and times. This information can be looked up easily, and is also automatically displayed on the work slips. (The full benefit of the project information is had when using the Billing system, which is part of the Pro version, which you can have for the registration fee of $19.00). REPORTS The main menu choice REPORTS is where you go to create summary information about all, or some, of the work slips in the slips database. Reports can be printed, displayed, sent to a file, or written as SDF ASC files. Reports show summary information (and detailed for the Pro version) between any two dates, and for a variety of conditions and sort options. For example,you can use this system to create summary reports for any client showing the total number of hours worked between any two dates. Reports can (optionally) show sub-totals for either or both of the sort methods of the report. CHANGING DATA AREAS The main menu choice CHANGE DATA AREA lets you completely change the working directory for BillTime. You can have any number of completely separated work areas. When you change data areas, a completely new and empty database will be created in the newly chosen directory. This makes it possible for two separate business who are sharing the same office and computer, or who are on the same network, to keep their information separate from each other. If you have several data areas, and want BillTime to automatically start in an area other than C:\BILLTIME, you can create a configuration file which contains the name of the new, default data area. To do this you must create an ASC file called BILLTIME.CFG which has the following line in it: mDatapath=C:\xxxxx where the xxxx's are the name of the other data area. For example, if you have a data area called C:\BIGPLANS you would create a file called BILLTIME.CFG and put the following line in it: mDatapath=C:\BIGPLANS [the case doesn't matter] The billtime.cfg file must be in your working directory; ie, wherever it is you type `BILLTIME' from. This makes it possible to put the billtime.exe file in a search path area (such as C:\dos) and have your data areas in places besides c:\billtime. However, don't go creating new databases recklessly, as they will confuse you and take up disk space. Most businesses have been able to operate just fine_with several employees, many clients and activities and projects_from the single, default data area of C:\billtime. MAINTENANCE UTILITIES The MAINTENANCE UTILITIES consist of the following menu choices: DOWNLOAD DATA -- which is the same as going to reports and choosing to output the report in SDF format. REBUILD ALL INDEXES -- if, and whenever things do not seem to be working correctly, chose this menu option. All database systems are subject to data index corruption from disk problems, power interrupts, and, mostly, program bugs which can leave indexes out of order. Rebuilding indexes is a way to fix problems. EDIT DEFAULT CONFIGURATION -- you can enter default values for user, activity, client and project here, so if you find yourself typing too much of the same exact thing over and over, please set the default values to who you are. You can also have the program automatically enter the stop time instead of the start time (or you can turn the automatic fill in features off), set the pkzip flag to Y (for using pkzip to create backup files when indexes are rebuilt), and if you do not have a tractor-feed printer you can set a flag which will then have the program pause for you when it prints reports. PURGE SLIPS -- be careful purging slips. When you purge slips they are gone forever. You purge by entering a combination of data ranges, users, clients, activities and projects. The more you enter, the more restrictive the purge is. For example, if you just enter the user JOE, then all slips for JOE will be gone. But, if you enter JOE and a date range, then only slips in that date range will be gone, and if you further restrict the purge criteria by entering an activity such as GOOFING OFF, then only JOE's slips, for GOOFING OFF in the entered date range will be purged.(The exception to this is a safety feature: If you leave everything blank, then the purge will NOT be done.) MARK ALL SLIPS AS COMPLETED_You can mark all slips, or just slips for a single client, as completed. You can set a date range of what slips you want to mark as completed. Slips that have already been completed will not be changed. When invoices are generated you can select to only include slips that have been marked as completed. Slips can be individually marked as completed from the main slip entry/edit screen. This utility is a way to mark an entire range at once. SET NEXT INVOICE NUMBER TO HIGHER NUMBER -- You can set what the next invoice number BillTime will use, as long as it is GREATER than any previous number. (Be CAREFUL! You can NOT set the number to a smaller number). TRANSACTIONS AND INVOICES **** TRANSACTIONS AND INVOICES **** 1) ENTER A MONEY TRANSACTION 2) GENERATE INVOICES 3) ENTER/EDIT BILLING CO'S INFORMATION FOR INVOICE PRINTING 4) RE-PRINT AND INVOICE 5) CLIENT TRANSACTION AND INVOICE REPORT 5) RETURN TO MAIN MENU INVOICES BillTime contains a complete invoice and transaction system. To use the invoice system, you must first enter in some information for your business or company. You do this from the 3rd menu option in the invoice and transaction main menu. You must chose a company code, for example, my business' company code is "SAROFF DESIGN". You must also enter a company description. For example, my business description is "Saroff Design, Software". This information is only used for printing invoices. You should also enter your address information. There are other information fields which you can enter, and which if entered will appear on all the printed invoices. These fields are TERMS_which will appear after the summary of current and past charges. For example, for my company in the terms field I have entered: "TERMS: net due in 30 days." for the second TERMS field, I have entered: " %12 on all charges over 30 days." The two HEADER fields, if information is entered, will be printed after the client's billing address is printed, and the two TRAILER fields will be printed after all other information is printed. For example, I have the following in the first header fields: "Details follow summary", and nothing in the second header field. In the TRAILER field I have entered "Thank you for your business." NOTE: If you create a plain ASC text file in your default BillTime directory (C:\billtime) and call it SPECIAL.TXT it will be included on ALL of your invoices AFTER the Terms area (immediately before the summary listings of the invoice). This text file can be any length, up to about 10,000 characters long, but must be plain ASC text. special.txt can contain detailed information or special notes that can not easily be fit into the terms, headers, or trailers fields. Here is an example (short) invoice: ******************************************************* *************** ********** INVOICE For PATS ENGINEERING Printed:10/03/93 Page: 1 ------------------------------------------------------------------------------ Saroff Design, Software Steve Saroff 1901 Missoula Ave. Missoula, MT, 59802 Pats Engineering Attention: Joe Schmoe 1234 This street Your City, MT, 54321 (406) 123-1234 (details follow summary) Invoice Number: 0000004043 Invoice Date: 10/03/93 This invoice is for work done from 10/03/93 15:15 Through 10/03/93 23:14 The current due amount is: $100.00 The total amount now due is: $100.00 Your last invoice was invoice number: 0000002345 dated: 09/03/93 Your last payment was received on 10/02/93 That payment amount was $3,000.00, credited to invoice number 0000002345 TERMS: net due in 30 days %12 on all unpaid charges over 30 days. Notes: This is where the file 'special.txt' will be printed on all invoices' This invoice has 1 current work Slips Work Slip# Date Hrs Activity Project Done By Charge ----------------------------------------------------------------- 00000049 10/03/93 1.00 PROGRAMMING C TRANSITION SAROFF $100.00 ============================================= Total Slips: 1 Total Hours: 1.00 Work Charge: $100.00 ********** Detailed Work Slip Information ********* Work Slip #: 00000049 10/03/93 Hours: 1.00 PROGRAMMING Charge: $100.00 From 22:00 To 23:00 Billed at rate of $40.00 per hour Project: TRANSITION Adding trigger based e-mail capability to the sendEM module. Now system will automatically send e-mail to network's cc mail system whenever a program or a system error is detected. Linked with Borland's C++ system, and fully tested the Windows interface. System is now complete. ------------------------------------------------------------------------------ End of invoice Thank you for your business ***************************************************************** As a bonus, the registered copy of BillTime can send invoices to a file, as well as to the printer. Unregistered copies of BillTime will only print. To generate invoices, chose the generate invoice menu choice from the transaction and invoice main menu. The screen which appears has detailed information on how to start the generation process. Invoices can be generated at any time and for all or just one client(s). All un-invoiced work slips will be included in the invoice, up to the current date and time, or up to an arbitrary date and time which you can enter. You can include only slips that have charges on them. You can also include only slips that have a completion date. Unregistered copies of BillTime, after there are 250 work slips in the slips database, will print a message on the invoices. You should generate TEST invoices by pressing the F5 key. Do this BEFORE generating the real invoices.Test invoices can be used to see if all of the amounts and times on the slips are correct. Test invoices should NOT be sent to clients, since information on the test invoices is not stored. TRANSACTIONS When you receive payments for your invoices, you need to enter the money amounts in the transactions section of the program. The transaction menu choice will 1st prompt you for the client's company code. If you are not sure of what it is, press the F1 key for the full list. You will then see all the most recent invoice and transaction records, and you will prompted to enter the amount you are currently receiving. If you do not enter transactions, your invoices will show past due amounts, thus it is very, very important to enter each received payment, and make sure that the payments are entered for the correct client. CLIENT TRANSACTION AND INVOICE REPORT This report, from the transaction and invoice main menu, will show for any entered client, all transaction amounts and dates, as well as all invoice amounts and dates. This report can be sent to the printer or to a file. ORDERING INFORMATION If you like this program, and use it, I would like you to register it. The registration fee isn't much and you get a lot back for it. There is a main menu choice called PRO FEATURES & REGISTRATION INFORMATION which will print an order form for you. For registering your copy of this program will receive the following bonus: PRINTED USER MANUAL laser printed, detailed, easy to read. INVOICES CAN BE SENT TO FILES NETWORK LICENSE allows unlimited use on networks. TECH NOTES information on how to export/import dbf data to/from other programs. MOST RECENT VERSION TECH-SUPPORT VIA E-MAIL internet address used only for support of this program. CUSTOM PROGRAMMING FROM SAROFF DESIGN At our standard rate of $100/hour in 2 hour increments. e-mail us for details. To register and receive these bonus features, send $39 (check or money order) To: Steve Saroff 1901 Missoula Ave, Missoula MT 59802 NETWORK INFORMATION BillTime is a true multi-user database system. It uses record locking and allows for many people to be using it simultaneously. If you use BillTime on a Novell network, make sure to flag the BillTime.exe, billtime.ovl and all *.dbf, *.dbt and *.ntx files as Sharable. List of files created and maintained by Billtime: Directory of C:\BILLTIME BILLTIME.EXE == the executable file BILLTIME.OVL == overlay for the executable All the DBF and DBT files are the data files (in dBase III format) ACTILIST.DBF DBF_DIC.DBF CLIELIST.DBF CONFIGURE.DBF NTX_DIC.DBF ERRORLST.DBF ERRORLST.DBT FIELDCON.DBF LASTNUM.DBF PASSWORD.DBF PROJECT.DBF SLIP.DBF SLIP.DBT USAGE.DBF USER.DBF USERLIST.DBF All the NTX and IA files are index files in Clipper Summer'87 format DBF_DIC.NTX NTX_DIC.NTX SLIPCLIE.NTX SLIPPROJ.NTX SLIPSYS.NTX USERLIST.NTX CLIELIST.NTX ACTILIST.NTX PROJECT.NTX SLIP.IA TIME.LST === a marker file used to record the current time BILLTIME.MAN === this document BILLTIME.ZIP === the distribution zip file Tech Notes on Data File structures. To import and export to and from other files, use the following information. All data files are dBaseIII compatable. Indexes are created in Clipper (.NTX) files, as well as with a Text Search algorithim (.IA) files. Files are opened in shared mode (set exclusive OFF) and thus can be read over a network with ohter xBase system. If you import (add) data to any of the dbf files, you MUST rebuild all the indexes (from the maintenance utilities). The following is a complete list of all the data files. After each data file name, the file's structure is shown with the following conventions: FIELD_NAME FIELD_TYPE FIELD_SIZE where the field type is one of the following: C for character D for date N for numeric M for memo ACTILIST.DBF Activity List used for billable activities CODE C 20 ---- activity DESC C 20 ---- description RATE N 5,2 ---- rate per hour for charges BILLINGC.DBF Billing Company Information Has information for creating invoices with different looks to them CODE C 20 ---- Billing Company Code DESC C 30 ---- description ---- the following fields will only be displayed if they are present -- CONTROLER C 54 ADD1 C 54 ADD2 C 54 CITY C 54 STATE C 2 ZIP C 10 PHONE1 C 20 PHONE2 C 20 TERMS C 54 TERMS2 C 54 HEADER C 54 --- shown at the start of the invoice HEADER2 C 54 TRAILER C 54 --- shown at end of invoice TRAILER2 C 54 CLIELIST.DBF Client List Has client address and default billing rate CODE C 20 DESC C 30 RATE N 5 CONTACT C 54 ADD1 C 54 ADD2 C 54 CITY C 54 STATE C 2 ZIP C 10 PHONE1 C 20 PHONE2 C 20 MORE1 C 54 -- descriptive use only MORE2 C 54 -- descriptive use only CLIENTIN.DBF Client Invoice Records Has single record for each invoiced client and the current invoice status LASTINV C 10 -- invoice number CLIENT C 20 CURRENT N 8,2 -- current due for invoice period PAST N 9,2 -- past due from all previous invoices LASTINVDAT D 8 -- date of invoice LASTINVTIM C 8 -- time LASTINVSLI C 8 -- greates slip number TOTALDUE N 10,2 -- current + past LASTRECEIV N 8,2 LASTRECDAT D 8 LASTRECTIM C 8 LASTCREDIN C 10 TOTALRECEI N 10,2 -- total amount from all transactions recieved OVERPAID N 10,2 -- over paid amount CONFIGUR.DBF Configuration file. Has user definable fields DATAPATH C 30 DRIVE C 1 DEFUSER C 10 DEFCLIE C 20 DEFACTI C 20 FILLDATE C 1 FILLTIME C 1 TIMEDEF C 1 DEFCHARGE C 1 DEFRATE N 6 USEZIP C 1 USESUPERS C 1 TRACTOR C 1 -- tractor feed or single page DEFPROJN C 20 -- default project BILLINGCO C 20 -- default billing Company LINESPER N 3 -- printed lines per page ERRORLST.DBF Error List file Store any traped error messages DATE D 8 TIME C 8 PROC_NAME C 19 PROC_LINE N 4 DESCRIPTN C 50 COMMENTS M 10 LOGIN C 10 FIELDCON.DBF ---- not presently used INVOICE.DBF Invoice file A record is created for each generated invoice for each client. Records are never deleted. INVNUM C 10 -- all invoice numbers are left padded with zeros CLIENT C 20 INVDATE D 8 INVTIME C 8 FROMDATE D 8 FROMTIME C 8 FROMSLIP C 8 TOSLIP C 8 SLIPCOUNT N 5 CURRENTDUE N 8,2 PASTDUE N 8,2 TOTALDUE N 8,2 PRINTED L 1 LASTINVNUM C 10 LASTINVDAT D 8 LASTINVTIM C 8 LASTINVCUR N 8,2 LASTINVPAS N 8,2 LASTNUM.DBF last Number file. Contains the next slip, invoice and transaction numbers in triplicate for crc. Warning: do not modify this file without changing values in ALL the records. SLIPNO C 8 -- all work slips are left padded with zeros INVNUM C 10 -- all invoice numbers are left padded with zeros TRANSNUM C 10 -- all transaction numbers are left padded with zeros PASSWORD.DBF not currently used PROJECT.DBF Project file Contains a list of all current projects CODE C 20 DESC C 40 ESTSTARTD D 8 ESTSTARTT C 8 ESTENDDATE D 8 ESTENDTIME C 8 ESTHOURS N 9,2 STARTDATE D 8 STARTTIME C 8 COMPDATE D 8 COMPTIME C 8 HOURSTODAT N 9,2 CHARGTODAT N 11,2 COMPLETED L 1 SLIPCOUNT N 5 SLIP.DBF Slip file The master Work Slip File. SLIPNO C 8 -- slip numbers are left padded with zeros USER C 10 CLIENT C 20 ACTIVITY C 20 STARTDATE D 8 STARTTIME C 8 STOPTIME C 8 BILLBY C 1 -- N=no charge, F=Flat Rate, U=user, A=activity C=client BILLRATE N 6,2 -- dollars per hour TIMESPENT N 8,2 CHARGE N 9,2 PROJNAME C 20 ONINVNUM C 10 -- when ivoiced, this has the invoice number INVDATE D 8 -- invoice date NOTE M 10 -- memo field. Indexed with Fuzzly logic. SCOMPDATE D 8 -- Date slip was marked as completed. User can modify or erase SCOMPTIME C 8 -- time slip was marked as completed. INVOICED L 1 -- True if invoiced COMPLETED L 1 -- True if completed date if filled in or slip was invoiced TRANSACT.DBF Transaction file. Has a record for each money transaction entered. TRANSNUM C 10 TRANSDATE D 8 TRANSTIME C 8 CLIENT C 20 AMTREC N 8,2 -- dollar amount entered. RECFORM C 20 -- what form the payment is in, check or cash, etc. CHECKNUM C 10 -- check number INVNUMCRED C 10 -- credited to this invoice number NOTES C 70 -- not a memo field. just chars. USAGE.DBF Usage file. Keeps record of when the program was used. Only keeps 50 most recent records. LOGIN C 20 -- if on a network, the users name INUSE L 1 USEDATE D 8 USETIME C 8 QUITDATE D 8 QUITTIME C 8 USECOUNT N 5 -- what usage time this is USER.DBF not used. USERLIST.DBF User List file. Has a record for each user and thier billing rate. CODE C 10 DESC C 20 RATE N 5 -- hourly bill rate ================================= end of billtime.man