BBS in a Box 15/BBS in a box XV-2.iso/Files II/Newton/Lists & ToDos/NotePak Docs.sit/NotePakDocs/NotePakDocs.dp

Common Ground | 1994-11-05 | 243.0 KB | 1,184 lines | [CGDC/CGVM]

Palatino
L#Intelligent To Do & List Management
for the Newton
 MessagePad
NotePak
User's Guide
Atomic Software
Palatino
 1994, Atomic Software. All rights reserved.
No part of this publication
or the software
described in
):!it may be reproduced, stored in a
retrieval system, or
transmitted, in any form or
by any
means, mechanical, electronic,
photocopying,
)C recording, or otherwise, without
prior written
permission of Atomic Software,
except in the
)? normal use of the software or to
make
'a backup copy of the software. The same
proprietary and
copyright notices must be
H affixed to any permitted copies
as were affixed
to the
'original. This exception does not allow
copies to be made
for others, whether or not
sold, but
)*#all of the material purchased (with
H all backup copies) may be sold,
given, or loaned
to another person.
Under the law, copying
H    includes
))$translating into another language or
format.
You may use the software on any
H(computer owned by you, but extra copies
cannot
be made for this purpose.
*NotePak is a trademark of Atomic Software.
Apple, the
)4!Apple logo, Newton Connection Kit
, and Newton are trademarks of
Apple
H)Computer, Inc., registered in the United
States
and other countries.
No licenses, express or
implied, are granted
with respect to any
of the technology described
in this book. Atomic Software
retains all
intellectual
property rights associated with
H$the software described in this book.
Atomic Software
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Los Alamos, NM 87544
505-672-0370
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$If you discover physical defects in
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Bookman
Table of Contents
Palatino
Introduction
)9 ................................
)` ................................
)` ................................
............................
H Getting NotePak onto your Newton
 ................................
)` ................................
..........................
Opening NotePak on the Newton
 ................................
)` ................................
.............................
Registering NotePak
)` ................................
)` ................................
)` ................................
...............
Adding / Editing Items
)i ................................
)` ................................
)` ................................
............
Alarms
)$ ................................
)` ................................
)` ................................
)` ................................
Viewing a List of Items
)i ................................
)` ................................
)` ................................
............
H#Defining Categories & Subcategories
 ................................
)` ................................
......................
Filters
)! ................................
)` ................................
)` ................................
)` ................................
 Button
)  ................................
)` ................................
)` ................................
..........................
 Buttons
)% ................................
)` ................................
)` ................................
...................
Preferences
)3 ................................
)` ................................
)` ................................
.............................
 Button
)" ................................
)` ................................
)` ................................
.........................
H&Working with the Newton Connection Kit
 ................................
)` ................................
..............
Contacting Atomic Software
 ................................
)` ................................
)` ................................
H'Appendix A: New features in NotePak 2.0
 ................................
)` ................................
..............
New York
Bookman
Introduction
Palatino
bNotePak was written as a replacement for the Newton's built-in To Do application. NotePak
s author
afelt constrained by the To Do application
s lack of categorization and only four priority levels.
eNotePak was designed to manage information in a more organized fashion and it allows you to store and
dretrieve information on the Newton quickly and easily. With NotePak, you can categorize, prioritize,
3and organize your data to suit your specific needs.
fNotePak 2.0 includes many new features! These features are a result of suggestions made by hundreds of
satisfied NotePak users.
eWhile NotePak makes a wonderful To Do list manager, it can also serve to help you manage all sorts of
esmall notes and lists; there is no limit on what kind of information you store in NotePak. We
ve seen
blists of books to buy, project tasks to complete, CD collections, and many more. Simply create any
!category to suit your list needs.
Zapf Dingbats
ZBits of information presented in this manual that we feel are of special note have a arrow
pointing to them.
ZNotePak dynamically updates the views every time the Newton redraws the screen. This means
cthat if you change a value that does not conform to a filter, the items will not appear in the List
bor Entry View after you scroll. Also, the list is resorted each time it is redrawn. If you sort by
bpriority and change an item from 1 to 9, it will appear at the bottom of the list when you scroll.
^We realize that we have used some terms here that we have yet to define, but we would like you
Tto keep this
dynamic
 aspect of NotePak in mind as you read the rest of the manual.
H Getting NotePak onto your Newton
^NotePak is shipped as a Newton package, which is a Newton program file. To install the NotePak
[package onto your Newton you will need either the Newton Connection Kit, the Newton Package
dDownloader, or the equivalent. Refer to the instructions that came with one of these applications to
"determine how you need to proceed.
Opening NotePak on the Newton
ZOnce you have installed NotePak onto your Newton, you can proceed to manage your data more
deffectively! To access NotePak, simply tap the Extras button, then tap the icon labeled NotePak. You
[will see a
Welcome to NotePak
 message briefly appear as NotePak loads itself into memory.
fNotePak can also install an NP button in the Notes program, near the bottom of the screen. This button
iserves as a short cut for you to enter NotePak as quickly as possible. See the section on Preferences for
more information.
Registering NotePak
fThe first time you use NotePak (and until you register it), you will be presented with NotePak
s About
fscreen. Enter your registration code on the About screen. Enter the code exactly as it appears on your
`registration notice. To aid you, we
ve placed the keyboard button on this screen. Simply tap the
`keyboard button and enter your code. When your code is entered correctly, press the Register Now
button.
bRemember, all letters in your registration code are in lower case, so any 0
s are the number zero.
Palatino
Bookman
Adding / Editing Items
fNotePak has three main screens, or views. The List View (extended) and the List View (check list)  are
`where you can see a listing of your items. The Entry View, is you see one item and you can enter
Xinformation into all of the fields. These screens are discussed in further detail below.
How to add an item
`NotePak support two methods to add items. From within the NotePak program, tap the New button to
bcreate a new item. You will be presented with the Entry View so that you can fill in the necessary
fields.
gYou can also use the Newton
s intelligent assistant feature to add items to NotePak. See the chapter on
'the Assist Button for more information.
Zapf Dingbats
bThe fields in new items will inherit the values of an active filter
s criteria (see the chapter on
`Filters).  For example, if you set a filter to show items with the category of "Books", then new
:items will automatically have the category set to "Books."
`If you set a preference to show them, NotePak will display small arrows in the upper left corner
gof the screen to indicate if you can scroll up or down. If the up arrow is showing, then you can scroll
;up. If the down arrow is showing, then you can scroll down.
 gg&s
The Entry View
Contact
`Enter all or part of a contact
s name or company. Tap the u Contact button and then tap Look Up.
\NotePak will find all the entries in the Names application that match what you entered. Once
`NotePak completes the look up, it will beep, which indicates that the results of the look up are
available for you to choose.
eOnce you have entered a contact you can quickly Fax, Mail, Call, or Show the contact by selecting the
-appropriate option from the u Contact button.
Palatino
Contact button
Category
fTap the Category popup to set the category for the item. The last item of the Category popup button is
jEdit.  Select Edit to add or remove categories from the list. See the Defining Categories section for more
information.
%A category is required for each item.
The Category Pop-Up
Subcategory
eTap the Subcategory popup to set the subcategory for the item. The last item of the Subcategory popup
fbutton is Edit.  Select Edit to add or remove Subcategories from the list. See the Defining Categories
section for more information.
(A subcategory is required for each item.
The Subcategory Pop-Up
Priority
kTap the Priority popup to set the item
s priority. Since NotePak sorts priority from 1 to 9 (not 9 to 1), 1
#is considered the highest priority.
%A priority is required for each item.
Zapf Dingbats
cYou can set a preference that effects this field. See the Preferences chapter for more information.
Date Fields (Date Picker)
eNotePak supports two methods to enter dates. You can either enter the date directly by writing on the
idashed line next to the label, or you can tap the label itself. When you tap the label, you are presented
ewith a dialog box containing a monthly calendar and clock. Select the desired date and time and press
henter to set the item
s date. Use the arrows to move to another month. Use the hands on the clock to set
^the time Use the Today/Now button to return to the current date and time (as specified in your
Newton
s preferences).
Palatino
HcTo clear a date, simply use the standard Newton scrub mark (like a W) over the date. Alternatively,
Pyou can tap the label next to the date and press the clear button in the dialog.
cIf you wish to enter a date with no time, check the Date Only button.  The clock will disappear and
fonly the date will be entered.  NotePak remembers the last state of the Date Only button each time the
Date Picker is opened.
Date picker
Date Due
0The date due may default to one of these values:
XIf NotePak is set to sort by date due, then a new note will default to the current date.
ZIf the active filter includes
Due In___Days or Past Due
, then a new note will default to
Qthe current date plus the value entered in this field. This will override item 1.
Start Date
aThe start date will default to the current date if you have
Auto-set Start Date to current date
%checked on in the Preferences screen.
    Done Date
bThe done date will be set automatically when you check the Completed check box or when you set the
ePercent Complete to 100% (if the "Autoset % Complete" option is on in the preferences.. The date will
7automatically be cleared if you check the done box off.
Completed Checkbox
2Tap the Completed checkbox to toggle it on or off.
Zapf Dingbats
cYou can set a preference that effects this field. See the Preferences chapter for more information.
Special
9The special button gives you a few extras for data entry.
``cfo
3xc0m
The Special button
Palatino
HiThe first five items insert text into the note. The <cr> indicates that a carriage return (left over from
kthe days of typewriters!) will be inserted. These options let you easily build a small list (with bullets),
#or date and/or time stamp an entry.
eThe Style Editor (Palette) option will display the Newton Styles palette. This will let you customize
Hthe font, size, or style of any selected text in the item
s description.
hReset Font/Styles to Default will remove any custom font, size or styles from the item
s description and
Irevert the item to the default styles you set in the Preferences screen..
Zapf Dingbats
^Once you have entered custom font, size or style information the note will not use the default
7settings until you select Reset Font/Styles to Default.
cThe NCK does not support styles (except in the built-in applications), so style information will be
4lost for a specific note if it is edited in the NCK.
Percent Complete Slider
gYou can set a percent complete for each item by pressing the diamond on the percent complete slider and
Rmoving it to the right to increase the percent complete (to the left to decrease).
cYou can set a preference that effects this field. See the Preferences chapter for more information.
Description Field
iThe description field is where you enter the body of your item. Enter your text into this field using any
of the standard Newton methods.
bThe keyboard button on the screen will show the standard Newton keyboards. Continually tapping the
bkeyboard button will toggle between the Newton
s four keyboards (alphanumeric, numeric, date/time,
and phone).
Bookman
How to edit an item
bTo switch between the List and Entry Views, use the overview button located near the bottom of the
gNewton
s screen. Select the item to edit, then press the overview button. Alternatively, you can double
(tap in the item
s text in the List View.
Overview Button
Palatino
Bookman
Alarms
Setting an Alarm
When you tap the
)b< button you are presented with the Alarm Preferences dialog.
b b `
  "
"  @  "
@ B @
Alarm Preferences Dialog
HdSet the date, time, and other preferences as appropriate. At the specified date and time, the Newton
ewill display the item
s text, priority, and date due (and wake up if necessary). The Newton will beep
hif you set the preferences accordingly. The Newton will continue to beep based upon the time you set for
^Seconds between alerts. The Beeps per alert preference determines how many beep occur in quick
dsuccession each time the Newton sounds the alert. You can test the alert beep by changing Alert beep
(volume, Beeps per alert, or Alert sound.
Alarm Indicator
H Once you have set an alarm, the
> button will change to the Alarm Indicator to indicate that an
Healarm has been set. To change or remove the alarm, press the Alarm Indicator button and either change
'the settings or press the clear button.
The NotePak Reminder Dialog
bWhen the alarm goes off and if NotePak is installed, the NotePak Reminder is displayed. If NotePak
Qis not installed, a standard Newton alert box will display the text of the alarm.
Palatino
0g0c<0<
f`0`f
NotePak Reminder
Snooze
aThe alarm can be
snoozed
 for any period of time. When the Snooze button is pressed, the NotePak
aReminder  will close and the alarm will go off again based upon the period entered in the NotePak
cReminder . The u Snooze For button can be pressed to easily enter a time period, or a number can be
gmanually entered into the field. The Minutes popup button can be pressed to display other possible time
period options.
Dismiss & Open NotePak
aWhen pressed, the NotePak Reminder  will close and the alarm will be dismissed (removed). NotePak
hwill then open and the specific item will be preselected in the Entry View .  A
  symbol will be placed
bin the Filter button to indicate that the item was selected via the NotePak Reminder dialog.  When
ayou press the overview button when there is a
 in the Filter button, the Show All filter will be
activated.
Dismiss
YWhen pressed, the NotePak Reminder  will close and the alarm will be dismissed (removed).
Palatino
Bookman
Viewing a List of Items
_The List View allows you to see a number of NotePak items at once. NotePak 2.0 now supports two
ddifferent list views! Each of these views operate the same way; they only display the information in
different formats.
kYou can select or deselect an item by tapping it once. Once an item is selected, it can be printed, mailed,
ffaxed, beamed, exported, or deleted. Also, once an item is selected, you can press the overview button
`(the round dot between the standard arrow keys) to switch to the Entry View in order to edit the
Xselected item. Press the overview button from the Entry View to return to the List View.
cUse the standard Newton arrow keys to scroll the list up or down. NotePak will display a watch icon
when the list is being redrawn.
Zapf Dingbats
YIf you set a preference to show them, NotePak will display small arrows in the upper left
_corner of the screen to indicate if you can scroll up or down. If the up arrow is showing, then
Jyou can scroll up. If the down arrow is showing, then you can scroll down.
Show button
6The show button lets the user customize the List View.
The Show button
H_Unlike most other Newton popup menus, the Show button lets you set four check marks.  The items
dwithin each cluster (denoted by the dashed lines) are mututally exclusive. The selected item in each
dcluster will be displayed in the Extended List View (the Check List View is not customizable).  When
eCategory is selected, the item
s category will be displayed in the sub/category area and the category
ilist will be displayed when this area is tapped.  If Subcategory is selected, then the item
s subcategory
gwill be displayed in the sub/category area and the subcategory list will be displayed when this area is
tapped.
aThe same holds true for each of the date fields; whichever is selected will be displayed and made
%editable from the Extended List View.
fThe Folder/Contact choice will cause the display of the selected field in the Folder/Contact area. You
fmust use the Entry View to edit the contact and use the Filing Button to change the Folder of an item.
RThe final choice, Checklist/Extended view determines which List View is displayed.
Palatino
Bookman
The Extended List View
hMany of an item
s fields can be edited directly from the Extended List View. You can toggle the done box
eon or off, tap the sub/category, date area, percent complete, or priority popup buttons to edit their
_respective values. To set the Folder of an item, see the chapter on Filing later in the manual.
% I)
h+Done Box     Item Text     Percent Complete
5Priority   Sub/category   Date Area    Folder/Contact
+6b"One item in the Extended List View
Check List View
HcThe Check List View displays more items on the screen (18-20 items!), but displays less information
habout each item. The priority and done box are editable in this view, but the Entry View must be used to
edit any of the other fields.
Priority
Done Box         Item Text
One item in the Check List View
Sorting the List
kTap the Sort button and select from the choices to sort the list. Sorting is always done in ascending order
E(1-9, a-z). The current sort order will have a check mark next to it.
0l>cf
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Sort options
Zapf Dingbats
UWhen sorting by Date Due, only items with a date due will be listed. This is a Newton
Zlimitation, but can be beneficial since it only shows items that have specific date due
Custom Sorting
dYou may define a custom sort order by selecting Custom from the Sort button. When you select Custom,
$the Custom Sort dialog is presented.
Palatino
Custom Sort dialog
HjWhen you open this dialog for the first time, only Sort 1 will be displayed. As you set sort levels, a new
lsort level is displayed. You can sort up to four levels and your last custom sort settings are always saved.
gYou do not have to sort all four levels.  Custom sorts may take a few moments to execute since they are
Bnot inherintly supported via the Newton
s development environment.
gSort levels refer to how items are sorted within groups. For example, the above custom sort would first
Ysort the items by catgory, then, within each category, items would be sorted by priority.
fTo remove a sort level, select
 from the Sort # button. When you remove a sort level, subsequent
sort levels are also removed.
Zapf Dingbats
^Since items can be added to NotePak when the NotePak application is closed, the custom sort is
`not saved once you quit NotePak.  To reactive a custom sort you must select Custom Sort form the
#Sort button and then press Do Sort.
Palatino
Bookman
H#Defining Categories & Subcategories
gCategories & Subcategories are defined by selecting Edit from the category or subcategory popup buttons
"in either the List or Entry Views.
4zslo
"Q$Q"
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The Category Editor
Zapf Dingbats
_Some control items in the Category Editor will not be visible when the view is first displayed.
.Certain buttons will display when appropriate.
Adding a Category
dTo add a category, enter the new category in the Enter New Item Here: box. You can show the keyboard
`by double tapping in this area. Once you are satisfied with your entry, tap the Add New Category
fbutton. NotePak will display Added at the top of the dialog box. If you add a category that is already
Jon the list, NotePak will simply ignore the request to add a new category.
Adding a Subcategory
hTo add a subcategory for a specific category, first select parent category from the u
Category button in
]the Find box. Now enter the new subcategory in the Enter New Item Here: box. You can show the
`keyboard by double tapping in this area. Once you are satisfied with your entry, tap the Add New
eSubcategory button. NotePak will display Added at the top of the dialog box. If you add a subcategory
]that is already on the list, NotePak will simply ignore the request to add a new subcategory.
(Find and Replace Category or Subcategory
iYou can perform a find and replace on the category and subcategory fields for all items. First, make sure
Nthe category and subcategory you wish to replace with is entered into NotePak.
gSet the category and subcategory in the Find box. NotePak will search for all items using this category
hand subcategory. If no items are found, you may remove the category or subcategory. If one or more items
bare found, then set the items in the Replace With box. When you are satisfied, press the Do Find &
gReplace button. This operation is not undoable, but you will be given the opportunity to cancel. If you
ecancel, no harm done. If you press OK to the
Really modify these items?
 question, then NotePak will
perform the Find and Replace.
Palatino
Bookman
H Remove a Category or Subcategory
jTo remove a category or subcategory from the list, set the items in the Find box to the values you wish to
fremove. NotePak will determine if the category and/or subcategory is used by any items. If in use, you
hmust reassign the items to another category or subcategory before removing. To do this, see the Find and
Replace section above.
cIf NotePak determines that the category or subcategory is not in use, you can press the appropriate
4remove button to remove the category or subcategory.
Filters
`Filters are a very powerful tool to allow you to
filter
 the data NotePak displays. Filters are
canalogous to a search or a find in a database. In addition to the sophisticated filter abilities in
_NotePak, you can save filter definitions for easy reuse. Up to 20
Named Filters
 can be saved.
:NotePak 2.0 also includes one predefined filter: Show All.
iTo define a filter, tap the Filter button near the bottom of the screen. You will see a popup choice list
awith two predefined items: Show All and New/Edit... The space above the dashed line is where your
Tcustom defined Named Filters will appear. Tap New/Edit... to display the Filter box.
The Filter Box
HeThe Filter Box is divided into two sections. The top section is used to name and save the filter, the
?bottom section is where you actually set the filter
s criteria.
Zapf Dingbats
`You can tell that you have an active filter by examining the Filter button. NotePak will display
`a u (Named Filter is active), an
 (Newton
s Find results are active), or a
 (Newton was opened
Ufrom the NotePak Reminder ) in the Filter button to indicate that a filter is active.
Creating a Filter
eTo create and/or activate a filter, tap the Filter button. Select New/Edit... and the Filter Box will
display.
Palatino
H6Some of the criteria allow you to specify an operator.
Equal to
)$    Less than
Less than or equal to
Greater than
Greater than or equal to
Not equal to
Contact
jEnter all or part of the text to search for in the Contact field. Unlike the other criteria in the filter,
[this is a contains search (i.e.,
smith
 will find
Blacksmith
Smith
, and
Smithberg
Due in ___ days or past due
gAn entry in this field will limit the display to items with a date due less than the current date, plus
jthe number of days you specify. For example, if today is March 1, 1994, and you enter a value of 14 in the
Due in ___ days or past due
 field, all items with a date due of March 15, 1994 or before will be
displayed.
    Completed
dSelect
 to view items that have not been completed (the Completed checkbox is unchecked). Select
 to view items that have been completed (the Completed checkbox is checked).  Select
Doesn
BMatter
 if you don
t care if the checkbox is checked or unchecked.
Category
_Tap the Category...(All) button to display a list of the available categories. Tap the specific
icategories you wish to be included in the filter. You can
toggle
 a line on or off by tapping it. If you
iselect all or none of the categories the filter will revert to
. Once you tap a category you will be
fable to specify it
s subcategories in the Subcategory...(All) button. The Category...(All) button will
fshow how many categories you selected; the (All) with change to the number of categories you selected.
Subcategory
^Tap the Subcategory...(All) button to display a list of the available subcategories.  Only the
gsubcategories from the selected categories will be shown. Tap the specific subcategories you wish to be
bincluded in the filter. You can
toggle
 a line on or off by tapping it. If you select none of the
`subcategories the filter will revert to
. The Subcategory...(All) button will show how many
^subcategories you selected; the (All) with change to the number of subcategories you selected.
Zapf Dingbats
fYou must select at least one specific category to access the subcategory list for a filter. This means
`that you cannot select all the categories and then select subcategories. Once you select all the
_categories the filter reverts to
 which is the same as having no categories selected. This
1will be addressed in a future version of NotePak.
Priority
^Select from the operator button and then from the priority popup button to filter by priority.
Date Due, Start Date, Completed
dEnter valid date and/or time into any of these three fields. You may specify an operator for each of
ithese criteria.  Tap the u button adjacent to each operator buttons to display the date picker dialog for
easy data entry.
aSince dates also include a time element, the time element will be ignored when you specify
 as the operator.
Palatino
Bookman
Activating the Filter
gOnce you
ve set the criteria you desire to be displayed, press the Apply button to activate the filter.
fNotePak will search through all the items in your list and present you with a list of only those items
matching your filter criteria.
Resetting the Filter
gTo reset (clear) the filter, tap the Reset button then tap the Apply button. Alternatively, you can tap
4the Show All option in the Filter popup choice list.
Named Filters
dYou may find that you apply a number of different filters over and over again. NotePak gives you the
goption to save the filter
s definition, and apply the filter with two taps of the pen! These are called
^Named Filters. Registered users may define up to 20 Named Filters, 3 for non-registered users.
fTo create a Named Filter, first set the filter
s criteria as outlined above, but don
t press the Apply
abutton yet.  Once you have named your Named Filter and set the options for it, you press the Save
ebutton, which will add your Named Fitler to the Filter button.  At this point you can choose to apply
iyour new filter by pressing the Apply button, or you can create new Named Fitlers, cancel from the filter
+box, or define another filter and apply it.
Filter Name
iAfter you
ve set the filter
s criteria, enter a name for this filter in the upper area of the Filter Box.
Other Options
aNamed Filters can also have NotePak automatically sort your items using the same sort as when the
fNamed Filter was created or saved. To do this, simply check the
Include Sort in Named Filter
 button.
bWhen this Named Filter is activated, NotePak will automatically sort the items using the same sort
$option as when the filter was saved.
dAs with the sort option, you can also save the current folder designation with a Named Filter. Check
^the
Include Folder with Named Filter
 button to have NotePak automatically change to the same
*folder as when the Named Filter was saved.
Using a Named Filter
dTo activate a Named Filter, tap the Filter button and choose the desired Named Filter from the popup
0list. NotePak will activate the selected filter.
Modifying a Named Filter
eTo modify a Named Filter, tap the Filter button and select New/Edit... Now select the Named Filter to
cmodify from the u Filter Name popup button, or enter the name in the u
Filter
Name input area. Make
fthe modifications you desire and press the Save button. If you close the Filter Box before saving your
Lchanges, the changes will be lost and the Named Filter will not be modified.
Removing a Named Filter
bTo remove a Named Filter, tap the Filter  button and select New/Edit... Select the Named Filter to
dremove from the u
Filter
Name popup button, or enter the name in the u
Filter
Name input area. Press
the Remove button.
Palatino
Bookman
 Button
HhThe Find button allows you search your NotePak data for specific text or date due. Press the Find button
Wand enter your criterion. To find by date due, select from the u Look For popup button.
eIf the Newton finds any matches you will be presented with a list of the results. If only one item is
afound, the Newton will open the Entry View for that item. If multiple item are found, you will be
gpresented with the Newton
s find overview list. Tapping on an item in the find overview list will bring
'the selected item up in the Entry View.
4The active filter is set to the results of the Find.
Zapf Dingbats
bOnly Date Due is searched for date finds. If you do a find by date, the sort will be automatically
set to Date Due.
gAn active filter is lost after a find. The current selection of items will be set to the results of the
_Find. NotePak will display an
 in the Filter  button when an active filter was defined via the
Newton
s Find button.
cYou can also Move, Delete, or File the results of the find by selecting the appropriate button from
Tthe find overview. See the Find chapter in the Newton Handbook for more information.
 Buttons
HcNotePak supports the basic set of Newton Actions (Printing, Faxing, Beaming, Deleting, and Filing).
dNotePak also allows you to export to the Notes application (the NotePad), delete multiple items at a
(time, and move multiple items at a time.
&Printing, Faxing, Mailing, Beaming, &
a    Exporting
HRWith an item selected in the List View, or displayed in the Entry View, press the
 button and then
Heselect Print, Fax, Mail, Beam, or Export to NotePad. If you mail the selected item, the recipient can
put away
 the message as a NotePak Item (if s/he has NotePak). You can only beam one item at a
dtime. When you choose Export to NotePad, you can export just the selected note, all the items in the
mcurrent list as separate notes, or all the items in the current list as one note. If you choose to export all
Xthe items as one note you may run out of memory if there are too many items in the list.
SYou can set which of NotePak
s fields will be included in the output by tapping the
aPrint/Fax/Mail/Export Preferences option in the choice list. A list of all of NotePak
s fields is
edisplayed. Hilite the fields you wish included in the output then press the close box. These settings
(will be in effect until you change them.
gIn the List View, an item must be selected to be able to print, fax, or mail, even if you are printing,
#faxing, or mailing the entire list.
Deleting
Delete Selected Item
fDeletes the selected item in the List View or the item displayed in the Entry View. If you change your
dmind, you may press the Undo button immediately after the deletion. Once you perform another action,
Ghowever, the ability to undo the deletion is lost and the item is gone.
Palatino
Delete Completed Items
jDisplays a dialog asking you to enter the
 of the items to be deleted. If you enter zero (0), the all
citems with the completed check box checked on will be deleted, regardless of date completed. If you
henter a number greater then zero (0), then only those items with a Done date before the current date and
gtime minus the number of days you entered with be deleted. In any case, you will have an opportunity to
cancel if you so desire.
Delete List
iDelete all the items in the active filter. This in not undoable, but you will be given the opportunity to
cancel this operation
Bookman
    Duplicate
gTo duplicate an item, select it in the List View, or display it in the Entry View, and select Duplicate
    from the
 button.
Moving
Move to/from card
`Transfer the current item either to or from a storage card, if a card is inserted in the Newton.
Move all to/from card
ZMove all the items either to or from a storage card if a card is inserted into the Newton.
Filing
iNotePak supports standard Newton filing. To file an item, select it in the List View or display it in the
Entry View, then press the
; button and file the item. See the Newton Handbook for more
information about Filing.
Palatino
Bookman
Preferences
*'7You can set NotePak
s preferences by first tapping the
S, button , then select
Set Preferences
 from
the popup.
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Preferences Screen
% Complete Slider Increment
cDetermines the allowable values for the Percent Complete Slider bar in the Entry View. For example,
lsetting this value to 10 will cause the Percent Complete Slider to slide in increments of 10 (0, 10, 20, 30,
40, 50, 60, 70, 80, 90, 100).
fThis option will also determine the contents of the Percent Complete popup button in the Extended List
kView. Again, if you set the value to 10, the popup button in the list view will show the values (0, 10, 20,
g30, 40, 50, 60, 70, 80, 90, 100). Since pop-up menus are limited in size, values of less than 5 will be
rounded up to 5 in the popup.
Default Priority for New Items
_This value determines what the priority will be when you add a new NotePak item either from the
fNew button or from the Assist button. This default may be overridden if priority is a criterion in the
active filter.
Auto-Set % Complete
`Allows you to determine the relationship between the completed checkbox and the percent complete
hfield. If the option is not checked then there will be no relationship between these fields; you can set
Mthem as you see fit. If the option is checked on, NotePak will automatically:
KMark the Completed checkbox when the percent complete slider is set to 100%
XUncheck the Completed checkbox when the percent complete slider is set to less than 100%
QIf the Completed checkbox is checked, change the percent complete slider to 100%.
Palatino
VIf the Completed checkbox is unchecked AND the percent complete slider is set to 100%,
Kchange the percent completed value to 100 - the % Complete Increment value.
Zapf Dingbats
`Changing this preference only effects future actions. Previously set values for these two fields
Wwill not be effected unless you modify them, in which case the above rules would apply.
:Changes made in the NCK are unaffected by this preference.
Bookman
H%Auto-set
Start Date
 to current date
gIf checked on, the Start Date field of an item will be set to the current date and time (as set in your
dNewton
s Preferences) when you create a new item. If checked off, the Start Date field is left blank
when you create a new note.
Auto-Resort List View
fForces NotePak to automatically resort the list view if you change a field when the sort is set to the
gfield that you changed, or when custom sort is selected. Since this option forces NotePak to redraw the
;screen more often, you should use this option with caution.
Show scroll Indicator Arrows
\When checked on, NotePak will display small arrows in the upper left part of the screen when
happropriate.  If there are items that can be accessed by scrolling up, NotePak will display an up arrow.
aIf there are items that can be accessed by scrolling down, the NotePak will display a down arrow.
DDisplaying these arrow may cause a slow down in NotePak
s operation.
Place
 button in Notes?
gThis option will place an NP button in the status bar of the NotePad application. This button gives you
Heasy access to NotePak.  Simply tap the NP button and NotePak will open!
-Default for Item text (font, size, and style)
fYou can set the default font, size, and style for the text field. A sample of the text is shown on the
screen.
 Button
Adding Items
cYou can add an item to NotePak from any other program on the Newton. Simply precede any text on the
bNewton with the word
note" or "task
, select this word and the text you wish to add as an item in
%NotePak, and press the Assist button.
dAlternatively, just select the text you wish to add to NotePak and tap the Assist button. The Newton
gwill present you with the standard assist dialog box. Select
 from the u Please popup button, and
 then press the interpret button.
cOnce the Newton interprets your request, it will automatically open NotePak, create a new item, and
henter the text in the description field. If NotePak finds a valid date in the text, it will set the Date
Due field to this date.
cIn the List View, you can select an item then press the Assist button. The text of the item will be
passed to the Newton Assistant.
Palatino
Zapf Dingbats
[Assist may be very slow if you have many entries in the Names application. This is a Newton
limitation.
Bookman
From the List View
gYou can use the Assist feature directly from the List View too!  Simply select an item in the list view
Yand press the Assist button.  NotePak will pass the item's text to  the Newton Assistant.
Palatino
Bookman
H&Working with the Newton Connection Kit
^NotePak supports the Macintosh Newton Connection Kit
 (NCK) versions 1.0 and 2.0, and Windows
`NCK version 2.0. When you synchronize your Newton with your personal computer, you will notice a
bnew listing in the Application window: NotePak File. Select this item and select Show NotePak File
Jfrom the Newton Menu. A window like the one shown below will be displayed.
_You may now edit, import, or export your data as you would with your other Newton applications.
HRefer to the NCK User
s Guide for information on how to operate the NCK.
~~~~~~
}}}}}}
||||||
{{{{{{
zzzzzz
yyyyyy
xxxxxx
wwwwww
vvvvvv
uuuuuu
tttttt
ssssss
rrrrrr
qqqqqq
pppppp
oooooo
nnnnnn
mmmmmm
llllll
kkkkkk
jjjjjj
iiiiii
hhhhhh
gggggg
ffffff
eeeeee
dddddd
cccccc
bbbbbb
aaaaaa
``````
______
^^^^^^
]]]]]]
\\\\\\
[[[[[[
ZZZZZZ
YYYYYY
XXXXXX
WWWWWW
VVVVVV
UUUUUU
TTTTTT
SSSSSS
RRRRRR
QQQQQQ
PPPPPP
OOOOOO
NNNNNN
MMMMMM
LLLLLL
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JJJJJJ
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HHHHHH
GGGGGG
FFFFFF
EEEEEE
DDDDDD
CCCCCC
BBBBBB
AAAAAA
@@@@@@
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======
<<<<<<
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999999
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((((((
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######
""""""
!!!!!!


NCK List View of NotePak data.
~~~~~~
}}}}}}
||||||
{{{{{{
zzzzzz
yyyyyy
xxxxxx
wwwwww
vvvvvv
uuuuuu
tttttt
ssssss
rrrrrr
qqqqqq
pppppp
oooooo
nnnnnn
mmmmmm
llllll
kkkkkk
jjjjjj
iiiiii
hhhhhh
gggggg
ffffff
eeeeee
dddddd
cccccc
bbbbbb
aaaaaa
``````
______
^^^^^^
]]]]]]
\\\\\\
[[[[[[
ZZZZZZ
YYYYYY
XXXXXX
WWWWWW
VVVVVV
UUUUUU
TTTTTT
SSSSSS
RRRRRR
QQQQQQ
PPPPPP
OOOOOO
NNNNNN
MMMMMM
LLLLLL
KKKKKK
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HHHHHH
GGGGGG
FFFFFF
EEEEEE
DDDDDD
CCCCCC
BBBBBB
AAAAAA
@@@@@@
??????
>>>>>>
======
<<<<<<
;;;;;;
::::::
999999
888888
777777
666666
555555
444444
333333
222222
111111
//////
......
------
,,,,,,
++++++
******
))))))
((((((
''''''
&&&&&&
%%%%%%
$$$$$$
######
""""""
!!!!!!

Entry View of NotePak data
Palatino
Bookman
Contacting Atomic Software
gIf you need technical support for NotePak, or if you have any suggestions or comments, please send mail
to any of these addresses:
AppleLink: Allan.Marcus
CompuServe: 76666,2113
eWorld/Newton Mail: Allan.M
EInterNet: [e-mail]  (no affiliation with Apple Computer, Inc.)
Postal Service:
Atomic Software
448 Bryce Street
Los Alamos, NM 87544
HDor call us at 505-672-0370.  Best time to call is after 5:00 pm PST.
Special thanks to...
TWendy Marcus for her support through Allan
s many long nights of programming and his
%yelling at a poor little Centris
#Ryan Marcus for letting daddy work.
SPIE DTS and other Newton gurus for their great support on several on-line services.
BAll the beta testers for there support, comments, and suggestions.
CYou, for having the good sense to own and use a Newton and NotePak!
Palatino
Bookman
H'Appendix A: New features in NotePak 2.0
% Complete Slider Increment, 17
Adding a Subcategory, 11
    Alarms, 6
Auto-Resort List View, 18
)Auto-set
Start Date
 to current date, 18
Check List View, 9
Contact, 2
Custom Sorting, 9
Date Fields (Date Picker), 3
1Default for Item text (font, size, and style), 18
Delete Completed Items, 16
Done Date, 4
Exporting, 15
Filters, 12
Moving, 16
Place
 button in Notes?, 18
 Show scroll Indicator Arrows, 18
Start Date, 4
Subcategory, 3
OFH#$
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Allan
Atomic Software
Microsoft Word
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New York
Zapf Dingbats
Bookman
Palatino
jPREC
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