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Software of the Month Club 1995 March
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SOFM_Mar1995.bin
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hpbw
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readme.do_
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1995-01-27
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The HOME-PHONE-BOOK For Windows Program, Version 1.0
==================================================
Information contained on this file is for your reference to assist you in
understanding the HOME-PHONE-BOOK for Windows program. This reference
file is segmented into the following categories:
I. INTRODUCTION
II. SYSTEM REQUIREMENTS
III. INSTALLATION
IV. BACKUP DATABASE WARNING
V. HPBWDATE PROGRAM
VI. HPBW TIPS & HINTS
I. INTRODUCTION *******************************************************************
The HOME-PHONE-BOOK for Windows (HPBW) program was developed
specifically for the home computer market. It incorporates many features
found in the more sophisticated commercial products while maintaining an
ease of use for the casual user. The HPB's unique combining of names, and
its ability to store the names of up to six children, makes it the right choice
for the home user. It combines the first names, if provided, of both heads of
the house. This combine feature is useful for making documents that require
both names, such as Christmas mailing labels. Because of the combine feature,
information such as birthdays and work phone numbers can be separately
stored with each head of the house. Birthdays can also be stored for each
child.
Another unique feature of the HOME-PHONE-BOOK program is a separate
program (HPBWDATE) that scans the data base looking for any upcoming
anniversary or birthdays. This program can be used any time, but is best used
at Windows start-up time to remind you of any upcoming important dates.
The HPBW program is distributed under the shareware concept which
allows you to review a program prior to its purchase. A registration form can
be printed from the File Menu or the Shareware Window. Your registration
fee entitles you to: 1) the latest version of the program, 2) future updates at
reduced prices, 3) the HPBWDATE program, and 4) the opportunity to offer
your suggestions to the program developers.
Any questions and inquiries should be directed to:
Thomas E. Bonitz
7903 Kona Circle
Papillion, NE 68128-5618
II. SYSTEM REQUIREMENTS *******************************************************
The HPBW program requires MS-Windows, Version 3.1, 2MB RAM, a 386
computer, and a hard disk. A modem is required if the dialing feature
is used.
III. INSTALLATION *******************************************************************
Installation is easily accomplished by 1) putting the distribution disk into
your system's floppy drive, 2) selecting from the Program Manager FILE RUN,
3) typing A:SETUP (substitute B if your 1.44MB drive is B), and 4) clicking
on OK. SETUP will ask a few questions and then load the HPBW program onto
your hard disk along with a sample data file and some Window files. I would
suggest that you accept the default settings as outlined by the SETUP program.
Once the SETUP program is done loading HPBW onto your hard disk, you will
need to add "SHARE.EXE /L:500" to you system's AUTOEXEC.BAT file. Use
any standard editor or DOS's EDIT program to make this change. NOTE: Some
systems are already configured with SHARE.EXE in their AUTOEXEC.BAT file.
After adding the SHARE statement to your AUTOEXEC.BAT file, restart
your system by pressing <CTRL><ALT><DEL>. Now start the HPBW program
by clicking on its icon in the Windows Program Manager. Prior to using the
print or auto-dialer function, you should review the program defaults by
selecting DEFAULTS from the menu line.
IV. BACKUP DATABASE WARNING *************************************************
Only you can backup your data files. The HOME-PHONE-BOOK database
can found in the HPBW directory and is named HPBW1.MDB. I strongly
suggest you use your standard backup software to backup this file. If you
don't have a process for backing up your hard disk, at a minimum, backup
this database. I would hate to see you loose several years worth of names
and addresses due to a hard disk failure. Remember, it is not a question of
if it will happen, but rather, a question of when it will happen.
V. HPBWDATE PROGRAM ***********************************************************
Registered versions of the HOME-PHONE-BOOK for Windows program
come with a program to scan the HPBW data file for upcoming important dates.
This program can be executed any time but is very useful at system boot time.
If placed in the Window's Start-up group, the program will look for important
dates. If a match is found, the program will display the date type (birthday
or anniversary) and the associated names. It's a great little reminder tool!
Additional documentation on this program comes with program registration.
VI. HPBW TIPS & HINTS ************************************************************
The HPBW program has numerous features, most of which were designed
to be intuitive. There are however, a few features that can be expanded upon
to assist the user in getting the most out of the program. These features
are explained below.
A. THE NAME AND PHONE NUMBER GRID - Besides clicking on the
"VIEW DETAILS" Button to view the details of a particular record,
you can accomphlish the same thing by double clicking anywhere in
the row of the the record you want to view. You can also use the
horizontal scroll control to see more data in the grid (not all
data is displayed in the grid). The verticle scroll control has several
uses, including page forward and backward, as well as front of file
and end of file.
B. ADD A RECORD - Adding a record is very easy but there are a couple
of restrictions: 1) you must have a last name, 2) the combinaiton
of last and first names (Smith, John & Jane) cannot be duplicated
on the database, and 3) you must pass the data field edits (see
next paragraph for further explaination).
C. EDITS - During an ADD A RECORD or a SAVE from a DETAIL VIEW,
the HPBW program performs certain editing functions. You must
past these edits to add or save the information. The edits are as
follows:
Last Name - You must have at least one character in the last name.
Dates - All dates have the same edits... a day must be between
01 and 31, the month must be between 01 and 12, and
year must be between 1850 and current year (no future
years are allowed). There is no requirement that a
date be complete so you can enter a date without a
month, without a day, or without a year. This method
facilitates saving a birthdate such as 12/13 so you
can record a person's birthday even though you don't
know the year they were born.
State/Prov - If entered, must be in the drop-down list. All states
and Canadian provinces are in the list.
SLCs - A SeLect Code must be in the list of codes you have
previously entered.
D. SELECT CODES (SLCs) - The select codes allow you to categorize
your names so you can be selective in your printouts. For
example, an 'XC' SLC can signify people on your XMAS Card label
list. An 'E' SLC could signify an emergency phone number. The
name and description of the SLC is totally up to you. A new SLC
can be added from the SLC Window while viewing RECORD DETAILS.
E. SEARCH - The last name search allows you to enter the letters
of a person's last name in the Search Box on the main screen
which then forces the program to search the file for a match.
A no-match condition will cause the program to beep. You can
enter the complete name to get an exact match or you can stop
the search at any time and use your cursor keys to space
forward/backward to find the desired name. The search facility
ignores the case of the entered letter and treats a capital letter
(e.g. 'A') the same as a small letter (e.g. 'a').
F. MARRIED COUPLES WITH DIFFERENT LAST NAMES - This problem
is overcome by using the first first name field to enter a full
name. For example, to have the program printout a name like
"Jane Smith & John Doe ", entered their names on the data base as:
Last Name: Doe
First First Name: Jane Smith
Second First Name: John
G. PAGE BREAK ON E-I-M-R-U - This question on the REPORTS Window
is asking you if you wish your output to page break on the letters
E, I, M, R, U. The page break facilitates the use of tabs in a
three ring binder.
H. ENVELOPE SIZES - The envelope routines allow you to pick from
three different sizes of envelope;
Large (4-1/8 x 9-1/2 inch) for standard business type envelopes,
Medium (5-1/8 x 8-1/2 inch) for Xmas or Birthday Card envelopes, and
Small (3-5/8 x 6-1/2 inch) for personal letter size envelopes.
I. ENVELOPE RETURN ADDRESS - The HPB program allows you to enter a
return address for printing on an envelope. Don't confine
yourself to a tradition return address, be creative! For example,
if you are creating envelopes for Christmas cards make the return
address something like this:
Merry Christmas from
John and Jane Doe
123 Main St.
Somewhere-in, NE 68999
J. DIALING PHONE NUMBERS - Phone numbers are generally entered in
the standard format (e.g. 339-0775). The auto-dial feature dials the
number you have stored on your data base. If the number requires
long distance dialing, then you have to store it with a '1' and the
area code in front of of the number. Long distance numbers can be
stored in either of the following two basic methods:
Method-1 1-402-339-0775
Method-2 1(402)339-0775
The Auto-Dialer Defaults (available from the Defaults pull down menu)
allows you to: 1) adjust for Tone or Pulse dialing, or 2) allows you
to add a Prefix to the dialing sequence. For example, if you live
in an area that only has pulse dialing, you will need to change the
TONE/PULSE option to PULSE. A PREFIX code can be entered to
store the codes that do special things, such as entering '*70' which
turns off Call Waiting prior to dialing a number, or entering a '9' to
get an out-line in a office environment.
- end README.DOC file -