Complete Works is a full integrated package designed to work with Microsoft Windows. It has been designed with business customers in mind and offers many capabilities which are simply not found in rival packages. Unusually Complete Works offers forms design and WYSIWYG forms entry, and both packages offer powerful features to help you cope with mailing lists. These will give your business a distinct edge over the competition and they are not found in any of Complete Works rivals ( at time of printing - although they may well be copied by other software manufacturers eventually!)
For those who don't need the full integrated package Find Words is a word processing package with two pluses, charting and database are included free with it.
Both Complete Works and Fine Words have a number of more subtle but nevertheless valuable advantages over the competition, which will become apparent to you as you use them. They are fast, easy to use and give you excellent control over the appearance of the printed output.
The software is designed to be extremely easy to use. All commands and procedures can be carried out with the keyboard if you wish, you do not have to use the mouse if you don't want to. We have paid great attention to the choices of command keystrokes in Complete Works. This is a deliberate policy because we believe that many business people do not want to use the mouse because it takes up space on the desk and slows down their work.
One of Window' main attraction is the WYSIWYG screen display which can display black on white lettering in a variety of different sizes. This has the instant visual appeal but can be a strain on the eyes. To minimise this we have done two things. Firstly, both word processing and spreadsheets applications offer an alternative to the fully formatted black on white display in the form of a draft mode which uses a clearer more restful display. You can switch in and out of draft mode as you please. Secondly, we have used colour on the screens more lavishly than other Windows applications both ergonomic reasons and because we think this is more attractive.
The Six applications in Complete Works are:-
âÇWord Processing For preparing letters, memos and other business documents.
Form Design For designing business forms, which can then be printed on your computer printer. There is also a large library of ready made business forms supplied.
Forms Entry For filling in business forms, either those created with the forms designer or ones which are pre-printed.
Spreadsheet For financial forecasting, e.g budgets, profit and loss, cash flow and balance sheet.
Charting For preparing charts and graphs e.g. pie charts, bar charts and line graphs.
Database For maintaining lists, especially computerised mailing lists. To help with mailings. Facilities like duplicates detection, random sampling and logging of mailings are included.
ÇÇ Because it is an integrated package the six applications also work together. For example you can:-
äÇinclude charts and graphs in word processed documents.
include tables of numbers from the spreadsheet in processed document.
make charts based on numbers in a spreadsheet.
easily print off a single letter or form addressed to one of the people whose name and address is on the database.
do a mail merge print of letters from the word processor which are personalised with names and addresses from the database.
do a mailmerge print of forms from the forms designer which are personalised with names and addresses from the database.
design you own screen forms and printer forms for use with the database.
ÇÇ
As we said earlier Fine Words is a word processing package with two pluses for those who don't need a full integrated package. The pluses are the database and the charting applications. You can think of Fine Words as a three application integrated package; word processing, database and charting.
Complete Works and Fine Words are a family of products so the three applications which are in both packages work exactly the same way in both. This makes it easy for users of Fine Words to upgrade to Complete Works at a later date and also for offices to use Fine Words on some PC's and Complete Works on others.
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Unique among integrated packages"
åÇMicro Decision
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çÇ Word Processing
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A word processor is a tool you can use for preparing documents on a computer screen. The main advantage of word processing over typing is that your typing does not go directly onto paper. Instead it is put on the computer screen for you where you can correct simple typing mistakes and rearrange the order of paragraphs before you print it.
So when you make a typing mistake you do not have to resort to painstakingly erasing the mistake and typing over it. Similarly, provided that you saved the first revision on the computer's disk, you can just type in the changes required to produce the second revision of the document rather than having to type the whole thing again.
For the early word processor these simple facts alone were enough to guarantee their success. And they are still the single most important benefits of having a word processor now. But there are many more sophisticated facilities in word processors nowadays, so many in fact that they can be very powerful and complex tools. Consequently ease of use has become an area of paramount concern to everyone.
The same word processor is included in both Complete Works and Fine Words. It has a host of useful and powerful features, including spell checker, thesaurus, preview before printing, search and replace, saved styles and comprehensive format controls.
àÇ
"Said to beat the likes of Microsoft Works"
çÇ
åÇPCW
çÇ Spreadsheets
ÇÇ
The spreadsheet is a tool you can use for financial planning. Typically spreadsheets are used to prepare budgets and financial forecasts. You can prepare an entire profit and loss, cash flow and balance sheet forecast with a spreadsheet, ensuring that it always balances when you adjust the forecasts for sales and overheads.
Essentially a spreadsheet is a model, which you use to make financial predictions. The model is dynamic, so once you have set up the model you can try the effects of various changes. For example, if you have set up a model to predict profits for the year based on figures you enter for sales and overheads you can ask various "What If?" questions which test the effects on profits of changing overheads and sales. So, if you think that doubling the amount you spend on advertising would increase sales by 15% and want to know whether this will actually make you more or less profitable, then you can test these effects immediately by typing in new values for advertising costs and sales predictions. The spreadsheet then automatically recalculates the profit from your new figures and shows you the new figures within a few seconds.
When you create the spreadsheet you set up the rules you want it to use for calculations, in terms of the arithmetic you want it to perform on row and columns of figures.
àÇ
has six applications instead of the usual four
åÇPCW
çÇ Charting
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The charting module can create a wide variety of different types of charts. You don't need to be an artist to create charts all you need to do is give the charting module the numbers (data) you want to base the charts on and it will draw the for you. The numbers can be typed directly into the charting module, or if you already have a spreadsheet containing them you can tell the charting module to base the chart on a part of the spreadsheet.
You can then alter may aspects of the way the chart is drawn, for example the title, subtitle an whether or not axes are displayed. It is even possible to have grid lines drawn across the chart and to have the numbers you have based the chart on automatically converted to a logarithmic axis. Once the chart is drawn you can either print it from the charting module or you can incorporate it into a document created with the word processor.
çÇ Bar Chart
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This is probably the most popular type of chart. You enter a single set of values and the chart shows a bar for each value. The height of each bar (i.e. it's distance up the vertical, or Y, axis) is determined by the size of the number to which it corresponds. The set of values is called a Y series.
The horizontal axis, or X axis, shows the month in the example.
èÇ▓ÖÇ
çÇ Rotated Bar Charts
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All bar charts can be rotated as in the illustration. The information given is exactly the same but the bars are drawn horizontally instead of vertically. You may prefer to see them rotated or find they fit better into a document you are preparing.
ëÇ▓ÖÇ
çÇ Pie Chart
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A pie chart shows only one set of values at a time, i.e. one Y series. In this illustration one slice of the pie has been "exploded" by pulling it away from the rest. You can choose which slices you want to explode.
ïÇ▓ÖÇ The other chart types available are:-
çÇñü╠é┬ÇUnivers (WN) öÇÇÇÇÇéStacked Bar
100% Bar
Line Charts
Area Line Charts
Mixed Line And Bar
Hi-Lo Close
X-Y Scatter Chart
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its extra forms facilities make it particularly competitive"
åÇComputer Shopper
çÇ Forms
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All offices use a variety of internal and external forms. In spite of this the requirement for business forms has not been well catered for in the past by computers. There have been very few programs specifically designed for forms; those manufactures who have tried to provide a solution to the forms problem have done it by incorporating limited form filling capabilities into their databases or word processors. The forms module in Complete Works is much more advanced than this because it has been specifically designed with business forms in mind. It is also possible to incorporate information from the database into a form.
Now that you have computerised business forms you will be able to create professional looking forms for every form your business needs, even if you only use a couple of hundred forms of a particular type per year. Previously the only way to obtain professional looking business forms was to have them professionally printed. This is costly and only appropriate when a business needs to use a lot of forms of a similar type. The other disadvantage is that once 10,000 forms have been printed the design of them cannot change until the next print run. Because of the costs of professional printing, internal forms were often produced by photocopying from a type written original. Although the design of these could be altered by retyping the original, the quality of the photocopied forms was low. Pre-printed forms are also difficult to fill in using a computer, so many offices still use a typewriter to fill them in.
Complete Works does away with this dilemma altogether. You can design your forms on the computer and then either print blank forms to be filled in by hand, or fill in some or all of the forms at the computer before it is printed. There's even a library of ready made forms provided to cut down on the time you need to spend of designing forms.
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"more than you'd expect for your money"
åÇPractical PC
çÇ Database
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The database allows you to maintain computerised lists. The list is usually a mailing list of some sort containing names and addresses. For example a customer list, supplier list or prospect list. The Complete Works Database contains some unique features to help you manage mailing lists. Firstly, it will detect possible duplicate records for you as they are entered onto the database. This will help you to keep down the cost of your mailings. Secondly, you can maintain a log of all mailings so that you can automatically send out a follow-up letter to everybody who received a particular previous mailing. Thirdly, you can mail a random sample from the database. This is useful for doing test mailing to see if it will be cost effective to mail the entire database.
But Complete Works database is not limited to mailing lists; for example, it could also be used to keep a list of stock items with their costs, shelf lives, delivery lead times and usual reorder quantities or to keep a list of company cars with their registration number, make, model, cost price, purchase date, planned disposal date and total repair costs to date.
Any list that you might previously have kept in a card box or ring binder file could be made into the number of records on a database, other than that imposed by your hard disk and the maximum record size is 200 items.
Before you can put any records onto a database you have to set up the layout for the database. When you set up the layout you tell Complete Works what items of information you want to keep on each record in the list, in what order(s) you want to be able to use the records, what printed lists you will need and what selection of the records (i.e. subsets) you will use.
If the list is a mailing list you will also want to set up letters with the word processor and/or forms with the forms designer to mail to the people on the list.
Although the layout must be defined before any records can be keyed onto the list, you don't have to set up the entire layout before you start working on the database. The only part you do have to do is to say which data items will be kept on the list. Once this is done you can start putting on records, straight away. Other parts of the layout such as report and choice of record order (indices) can be added later. In fact you can even alter the list of data items after you have begun putting in the data if you need to, but it is better to gear the data items right form the start, since you will have to go back and add the contents of any extra data items to those records you have already put onto the list.
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"50% more functionality than Microsoft Works"
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