Apple Reference & Presen…rary 6 (Reseller Edition)/Apple Ref. & Pres. Lib.v6.0.toast/mac/5-Fonts & Software/Applications/FrameMaker/Help/helpbook

FrameMaker Help | 1990-06-02 | 34.8 KB | 328 lines | [FHlp/Fram]

helpbook
FHlpFram
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gotolink helpindex:mainMak
previouslinkAa
<newlink Generating a table of contents for a single documentff
;gotolink Generating a table of contents or index for a book
1newlink Generating an index for a single documento
!gotolink helpmark:Adding a marker
/gotolink helpmark:Marker text for index entries
newlink Book files
newlink Creating a book file
$gotolink Adding a document to a book
;gotolink Generating a table of contents or index for a bookeva
;gotolink Generating a table of contents or index for a bookegu
newlink Printing a document
:newlink Generating a table of contents or index for a book
gotolink Creating a book file
newlink Paginating a document!
0gotolink helpformat:Creating a header and footer
%gotolink Printing documents in a book
'gotolink helpcommands:Freeze Pagination
newlink Paginating a book
$newlink Printing documents in a bookak
newlink Saving a documente
gotolink Creating a book filer
newlink Automatic save featuresner
#newlink Adding a document to a book
$gotolink Adding a document to a bookng
gotolink Creating a book file:
2gotolink Generating an index for a single document
=gotolink Generating a table of contents for a single documenta
;gotolink Generating a table of contents or index for a book;go
gotolink Paginating a book
,newlink Printing crop and registration marksa
gotolink Paginating a document
%gotolink Printing documents in a book
(gotolink Printing spot color separationsfo    !
gotolink Merging documents    "
previouspagene    #
previouspageum    $
gotolink helpindex:main:Cr    %
previouslinkot    &
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previouslinkma    )
gotolink Book files
gotolink Book files
gotolink Book filesnts    ,
gotolink helpformat:lastpage d    -
gotolink helpkeys:firstpage bo    G
'newlink Printing spot color separationsner    H
previouspageng    I
nextpageoo    K
newlink Merging documentsu    L
&gotolink helpcommands:Use Formats From    M
gotolink Creating a book filen    N
;gotolink Generating a table of contents or index for a bookcon    O
gotolink helpcommands:Importgo    U
gotolink helpindex:mainent    V
previouslink
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Building book files
XFrameMaker lets you create a book file that can include several documents and generated
1files, such as a table of contents and an index.
,Click a topic below for help on book files:
Adding a document to a book
Creating a book file
Generating an index for a single document
Generating a table of contents for a single document
Generating a table of contents or an index for a book
Paginating a document
Paginating a book
Printing documents in a book
Printing spot color separations
Merging documents
Adding a document to a book
To add a document to a book:
DMake the book window active and choose Add File from the File menu.
)The Add File to Book dialog box appears.
FIn the scroll list on the right, select the document you want to add.
]In the scroll list on the left, select a file already in the book and choose Add File Before
(or Add File After from the pop-up menu.
Click OK.
[To rearrange files in a book or delete a file from a book, make the book window active and
,choose Rearrange Files from the File menu.
YTo specify page and paragraph numbering for a file in a book, select the filename in the
7book window and choose Set Up File from the File menu.
Creating a book file
To create a book file:
6Open a document you want to include in the book file.
GChoose Generate from the File menu to display the Generate dialog box.
BTurn on New Multifile Book and click OK to display a book window.
BWith the book window active, choose commands on the File menu to:
*Open, save, or close the files in a book.
$Add a
document
 to the book.
<Generate
 a table of contents or index
 for the book.
HSpecify the page and paragraph numbering for the documents in the book.
SUpdate page and paragraph numbering and cross-references in all files in the book.
 the book.
&Apply formats to all files in a book.
Printing a document
To print a document:
!Choose Print from the File menu.
The Print dialog box appears.
SIf your printer produces pages with the printed side up, turn on Last Sheet First.
%Fill in the dialog box and click OK.
Printing crop and registration marks
ZTo print crop and registration marks, turn on Registration Marks in the Print dialog box.
KThe document
s filename and the visible spot color separations also print.
Mainmb
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Printing spot color separations
!To print spot color separations:
'Choose Spot Colors from the View menu.
$The Spot Colors dialog box appears.
PUse the pop-up menus to specify the separations you want to print and click OK.
Choose:
Make a color visible
Normal
Hide a color
Invisible
*Make a color appear white on other
Cutout
colors
!Choose Print from the File menu.
BIn the Print dialog box, turn on Registration Marks and click OK.
KThe document
s filename and the visible spot color separations also print.
Generating an index for a single document
%To generate an index for a document:
fInsert
 index markers
 in the document. The
marker
 text
 determines the contents and
format of each index entry.
>With the document active, choose Generate from the File menu.
!The Generate dialog box appears.
EChoose Standard Index from the Index pop-up menu and click Generate.
.The Set Up Standard Index dialog box appears.
@Move marker types into the Include Markers of Type scroll list.
ATo move a marker, select it and click Move, or double-click it.
Merging documents
/You can merge documents in the following ways:
5Copy and paste text and graphics between documents.
QCopy formats, such as paragraph and character formats, page layout, and variable
Tdefinitions, between documents using
Formats From
 on the File menu.
bUse Generate on the File menu to
create
a book file
 containing related documents. You
]can generate a
table of
 contents and index
 for documents in a book. You can also n
Bnumber pages and paragraphs consecutively across files in a book.
TUse
 on the File menu to import graphics or text into a document.
Automatic save features
TFrameMaker has two automatic save features. It can save a backup copy of a document
Veach time you save it. It can also save a copy automatically while you work
at a time
Rinterval you specify; when you save the document yourself, FrameMaker removes the
copy.
6To back up a document automatically when you save it:
'Choose Preferences from the File menu.
$The Preferences dialog box appears.
/Turn on Automatic Backup on Save and click OK.
?To save a document automatically at a specified time interval:
'Choose Preferences from the File menu.
<Turn on Automatic Save, type a time interval, and click OK.
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6Generating an index for a single document (continued)
 Click OK to generate the index.
RFormatting changes you make to the index are retained each time you generate it.
7You can also
generate an
index for a book
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Index
Index
Indexi
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Paginating a document
'To set up page numbers for a document:
UCreate a
header
 or footer
 and insert the Current Page # system variable.
NChoose Document from the Format menu and specify the Numbering and Pagination
Yproperties. FrameMaker uses the Point Page # Style if you
freeze
 pagination
Paginating a book
dTo specify page numbers in a
, select the file
s name in the book window and choose
 Set Up File from the File menu.
Printing documents in a book
)To print documents from the book window:
FMake the book window active and choose Print Book from the File menu.
)The Print Book Files dialog box appears.
+Move documents into the Print scroll list.
RTo move a document, select it and click Move, or double-click it. To move all the
=documents in a scroll list, hold down Shift and click Move.
Click Print.
The Print dialog box appears.
%Fill in the dialog box and click OK.
Saving a document
HTo save a document, use the Save and Save As commands on the File menu.
Do this:
4Save with the same filename and format
Choose Save.
:Save with a different filename or format
Choose Save As.
9Save all open files
Hold down Shift and choose Save All.
DSave a
 file
Make the book window active and choose um
Save.
DSave all documents in a book
Make the book window active, hold down k
*Shift, and choose Save All Files in Book.
PGo back to the last manually saved version
Choose Revert to Saved from the File Pr
menu.
Generating a table of contents for a single document
0To generate a table of contents for a document:
>With the document active, choose Generate from the File menu.
!The Generate dialog box appears.
GChoose Table of Contents from the List pop-up menu and click Generate.
1The Set Up Table of Contents dialog box appears.
DMove paragraph tags into the Include Paragraphs Tagged scroll list.
>To move a tag, select it and click Move, or double-click it.
,Click OK to generate the table of contents.
QFormatting changes you make to the table of contents are retained each time you
generate it.
BYou can also
generate a
 table of contents for a book
Generating a table of contents or an index for a book
LTo add a generated file such as a table of contents or an index to a book:
DMake the book window active and choose Add File from the File menu.
)The Add File to Book dialog box appears.
KChoose a file type from the Generated List or Generated Index pop-up menu.
]In the scroll list on the left, select a file already in the book and choose Add File Before k
(or Add File After from the pop-up menu.
Click OK.
ZFill in the dialog box that appears indicating the tags of paragraphs or types of markers
to extract, and click OK.
TThe generated file
s name appears in the book window. The dagger after the filename
!indicates it
s a generated file.
STo generate the file, make the book window active and choose Generate/Update Files nts
from the File menu.
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helpbookl
2.1!2.1,
 Frame Technology 1988-1990
FrameMaker Version 2.1