Welcome to the Payment Summary Assistant. To begin, choose the type of form you need to prepare:
- If you will be lodging your Payment Summary - Individual Non Business forms electronically and print them on plain paper, select option 1.
- If you will be completing your Payment Summary - Individual Non Business forms manually using the 4 part forms provided by the ATO, select option 2. Use this report to complete the forms.
- If you are completing the Labour Hire and Other Specified Payments 4 part form provided by the ATO, select option 3. Use this report to complete the forms.
Check that your company's details are correct. Click the Help button for important information about these fields and how they should be formatted.
Check that your contact details are correct. Click the Help button for important information about these fields.
Select a Payment Summary field on the left and enter a description if required. Next select the Payroll Categories that should be reported against the highlighted field. Repeat this procedure for all Payment Summary fields.
Certain fringe benefits must be reported on the Payment Summary. For each employee, enter the grossed-up taxable value of fringe benefits received in the RFBA column. For more information about which fringe benefits are reportable, contact the ATO.
When you click Next, Payment Summaries for all employees that have a mark in the Print column will be printed. To review an employee's Payment Summary before printing it, click on the employee's zoom arrow. Ensure that a tax file number is specified.
When you click Next, you will be asked to save the EMPDUPE file.
The EMPDUPE file contains payroll information for all Individual non-Business employees, whether you have or have not selected to print Payment summaries for them. Ensure that all Payment Summaries are accurate before saving and sending the EMPDUPE file.
The EMPDUPE file is able to be supplied upon a number of media types including PC-formatted floppy disk, Zip disk and CD-ROM. For more information about the ATO's requirements for sending media, click the Help button.
The EMPDUPE file that has just been created contains the following details:
As a final check, compare these totals with the printed Payment Summaries before sending the EMPDUPE file to the ATO. Remember that the EMPDUPE file contains information for all employees that have had payroll activity during the year.
Congratulations! You have now completed the preparation of the Payment Summaries.
The EMPDUPE file must be sent to the Australian Taxation Office with the Magnetic Media Information form. The address that the file and forms should be sent to are detailed on the Magnetic Media Information form.
If you are sending multiple EMPDUPE files on the same disk, you will also need to send the Magnetic Media - Multiple Files form. This form can be obtained from the ATO.
You now have the information necessary to complete your Payment Summaries. Transfer the details from the Payment Summary report onto the 4 part from provided by the ATO.
When completed and verified for correctness, provide the employee with the copies titled 'Payee's Tax Return Copy' and 'Payee's Personal Records Copy'.
The copy titled 'ATO Original' is to be forwarded to the ATO. The copy titled 'PAYG Payer's Copy' should be retained by the payer. Both the payer and the employee must retain their copy of the Payment Summary for five years.
Step
of
(To use this option you need ATO-supplied NAT46 Payment Summary stationery)
Company Name:
Street Address:
Suburb/Town/City:
State:
Postcode:
Contact Name:
Contact Phone:
Contact Fax:
Contact E-mail:
ABN or WPN:
Authorised Signatory:
Payment Summary Field
Description
Print
Employee
Tax File No.
Number of Records
Total Tax Withheld:
Total Gross Payments:
RFBA
You must have employees before using this function.
You must have a Client Mnemonic stored in your General Payroll Information settings before printing Plain Paper Payment Summaries.
All employees must have a 9 digit Tax File Number before continuing.
You will not print any Payment Summaries because you did not select any.
The Group Number must contain eight digits.
The Postcode must contain four digits.
You must select at least one employee before continuing.
Invalid State Code.
Company Name is a mandatory field.
Street Address is a mandatory field.
Suburb/Town/City is a mandatory field.
Contact Name is a mandatory field.
Contact Telephone number is a mandatory field.
Country:
9999
Country is a mandatory field.
ABN Branch:
ABN or WPN is a mandatory field.
ABN Branch:
You must have employees of the Employment Basis "Individual" before using this function.
You must have employees of the Employment Basis "Labour Hire" before using this function.
