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PARENTS Ver. 4.0 by NickleWare INTRODUCTION PARENTS is an application that was designed to help make collecting and organizing your genealogy easier. With the help of PARENTS, you will be able to more easily gather, store, and view information about all of your ancestors as well as your children and your children's children. PARENTS allows you to enter and store vital information such as names, birth, marriage, death dates and places and more. All of this information can then be easily organized and related together to form your family tree. You will also be able to print the detailed information about any one of your ancestors as well as print an immediate tree or entire ancestral tree. REGISTRATION PARENTS is not public domain, nor is it free software. You are granted a limited license to use this product on a trial basis. You are also granted a license to copy PARENTS, along with the documentation, for the trial use by other users. PARENTS has not been intentionally crippled or limited in its functionality in any way. If you wish to continue using the product, you must send $25 to: NickleWare P.O. Box 393 Orem, UT. 84059 USA If you would like an original disk or an update to the latest release of the software, please add $5 for shipping and handling. We encourage you to copy PARENTS and share it with anyone who might be interested in tracking down their roots and learning where they came from. GETTING STARTED REQUIREMENTS - Microsoft Windows 3.1 or higher IBM compatible PC 386/486/Pentium Before proceeding, make sure that you have Microsoft Windows correctly installed. Next create a directory called PARENTS and copy the PARENTS software (PARENTS.EXE, PARENTS.HLP, PARENTS.DOC, README.TXT) into this directory. This can be done by entering the following commands at a DOS prompt: MKDIR \PARENTS COPY A:\PARENTS\*.* \PARENTS PARENTS is now ready to be started. Simply start PARENTS from the RUN... menu selection of the Windows Program Manager or add it to a Program Manager group by following the directions in the Windows 3.1 manual for creating a group item. PARENTS will then create all of the data files it needs to run, and place them on the same drive and path where the software was installed. When PARENTS is started for the first time, the following entry will be placed in the WIN.INI file which is probably in the same directory where windows is installed. [PARENTS] DBPath=<drive>:<path>\ This tells PARENTS where to find the data files. The key word DBPath is set equal to the <drive> and full <path> including the trailing backslash, where the PARENTS data files will reside. For example: [PARENTS] DBPath=C:\Parents\ You can change where PARENTS looks for the data files by simple altering the DBPath in the WIN.INI file. Then move the data files from the directory where they were created to the new directory you specified in the DBPath. INDIVIDUAL WORKSHEET The main window for data collection is the INDIVIDUAL WORKSHEET. All of the genealogical information about any individual can be entered into this worksheet. It contains fields for the individual's name, birth date and place, christening date and place, the date and place where the individual was married, where and when the individual died and when and where the individual was buried. PARENTS also provides additional event types along with the date and place for each additional event. In addition to these fields is a misc. notes field that can be used to store any additional information, and a place to indicate the sex of the individual. The information that is entered into the date and place fields does not have to be in any specific format. SEARCHING The INDIVIDUAL WORKSHEET provides you with the ability to search for a specific record based on an individual's surname and name. To search for an individual, simply enter all or part of the surname and/or name and then click on the SEARCH pushbutton. PARENTS will search for the first individual that matches the surname and/or name that you specified. Once a match is found the Individual's data will be displayed in the worksheet. ADDING AND MODIFYING ADDITIONAL EVENTS. Along with storing the basic data about an individual, the INDIVIDUAL WORKSHEET also allows you to store additional event data. This is done by specifying additional events in the EVENTS LIST and supplying the date and place of each event. To add a new event to the listbox, double click on the NEW EVENT item. This is the first item in the EVENTS listbox and should appear similar to: <New Event> <New Date> <New Place> By double clicking on this special item, PARENTS will display the event selection and data entry window for new events. Select the new event from the event list by clicking on the arrow button to the right of the event field. Once an event selection has been made, enter the date and place of the event and click on the OK button. The new event will now appear in the EVENTS LIST. To add more events simply repeat the process for each new event. Modifying an existing event is similar to adding a new event. To modify an event simply double click on the event that you want to change. PARENTS will display the event selection and data entry window with the data of the event that you selected. Simply modify the data and selection the OK button. PARENTS will then make the modifications in the EVENTS LIST. You can also delete an event in the same manner. Instead of modifying the event and clicking on the OK button, simply click on the REMOVE button and PARENTS will remove the event from the EVENTS LIST. MENU SELECTIONS FOR THE INDIVIDUAL WORKSHEET. NEW - This selection, from the FILE pull down menu, will display a blank INDIVIDUAL WORKSHEET. After all of the information has been entered into the worksheet, click on the SAVE pushbutton. This will add a new record to the data base storing all of the information that was entered. OPEN - This selection, from the FILE pull down menu, will display a list of all of the individuals that have been entered into the database. An individual can be selected from this list by highlighting it and clicking on the SELECT pushbutton or by double clicking on the selection. All of the information that was previously stored in the database about this individual will be displayed in the worksheet. This information can be updated or added to, and then saved. DATABASE->NEW - This selection allows you to specify the directory for a new family database. DATABASE->OPEN - This selection allows you to select and open an existing family database. PRINT - This selection will print the worksheet information for the currently selected individual. It will also optionally print a family group sheet report. PUSHBUTTON ACTIONS FOR THE INDIVIDUAL WORKSHEET. SAVE - This action will save the information that has been entered into the INDIVIDUAL WORKSHEET. If SAVE is clicked after entering a NEW individual, the information will be added to the database. If SAVE is clicked after updating the information for an existing individual, the updates will be saved in the database. DELETE - An existing individual's information can be deleted from the database if that individual is not currently being used in the FAMILY TREE. After clicking the DELETE pushbutton, a message prompt will appear requesting a confirmation of the action. If the individual exists in the FAMILY TREE, a message prompt will appear indicating that the individual cannot be deleted. CLOSE - This action will close the INDIVIDUAL WORKSHEET. If the data on the worksheet was changed and has not been saved, you will be warned that they are about to discard changed data. NEXT - This action will display the data for the next individual record in the database. PREVIOUS - This action will display the data for the previous individual record in the database. LIST - This action will return you to the Individual List. SEARCH - This action will perform a search based on the Surname and Name fields. BROWSE - This action displays the BROWSE WINDOW which allows you to customize your view of the data and select an individual into the INDIVIDUAL WORKSHEET. IMMEDIATE FAMILY TREE The IMMEDIATE FAMILY TREE displays and allows you to update a selected individual's family tree. The FAMILY TREE's center box has a thicker border than the other boxes in the tree. Any individual that is placed in this box will cause the tree to be centered around him or her. In other words, all of that individual's immediate family will be displayed in the other boxes of the tree. An individual can be placed in the FAMILY TREE's center box in one of two ways. The first way is by dragging and dropping from the INDIVIDUAL LIST. This is done by highlighting an individual with the mouse, and while holding the mouse button down, moving the mouse pointer over the center box. When the mouse button is released, the selected individual will appear in the center box and the rest of the tree will automatically be filled in. The second way is by highlighting an individual in the INDIVIDUAL LIST, then pulling down the RELATIONS pull down menu and selecting INDIVIDUAL. Again, the selected individual will appear in the center box and the rest of the tree will be filled in. The IMMEDIATE FAMILY TREE can also be used to create a family tree. To do this, first select an individual from the INDIVIDUAL LIST and place that selection in the center box. Then in the same manner as described above, place each member of the immediate family in the appropriate box. As each individual is placed in the tree, that individual is related to the individual in the center box according to the position in which it is placed. To the left of the center box is the Children List. Each child of an individual in the center box, should be placed in the Children List. Directly below the center box is the Spouse List. The individual's current spouse and each previous spouse (if any) should be placed in this list. At the top right of the center box is the Father box. The Father of the selected individual should be placed in this box. Directly below the Father box, is the Mother box. There are also two other boxes that are tied to the spouse list. These two boxes are for displaying the parents of the currently highlighted spouse in the Spouse List. These two boxes cannot be used to relate a Father or a Mother to a Spouse. There are several special features of the IMMEDIATE FAMILY TREE. The first feature is that the tree can be shifted in any direction to show the extended family tree. This can be done by dragging and dropping an individual from any of the other family tree boxes to the center box. For example, if the individual that is currently placed in the center box is John Smith and his father is Jack Smith, by dragging and dropping Jack Smith from the Father box to the Center box, the family tree will immediately be reorganized to show Jack Smith's immediate family. In the process of doing this, John Smith will be moved from the Center box to the Children box which indicates that John Smith is a child of Jack Smith and the individual that appears in the Father box is John Smith's Grandfather. The second special feature of the family tree is being able to edit the information about an individual. This can be done by highlighting an individual in the INDIVIDUAL LIST and clicking on the EDIT pushbutton below the list or by double clicking on an individual in the list or in the FAMILY TREE. The INDIVIDUAL WORKSHEET will appear with all of the information that had been previously stored in the database. The information on this worksheet can be updated and saved except for the individual's name. After editing the information and saving it, click the CLOSE pushbutton to return to the IMMEDIATE FAMILY TREE. CHILD ORDERING IN THE CHILDREN BOX PARENTS allows you to specify the order in which the children appear the in CHILDREN list of the IMMEDIATE FAMILY TREE. To specify the ordering of the children, simply click on the child that you would like to reposition with the RIGHT mouse button, and while holding the RIGHT mouse button down, drag the child to a new position within the CHILDREN list. Once you release the RIGHT mouse button, PARENTS will reposition the selected child to the point where the mouse button was released. Once a child has been placed on a specific position within the list, that position is maintained by PARENTS. REVERSE RELATIONSHIPS PARENTS also support automatically making the reverse linkage for each relationship. For example, if you assign John Smith as a spouse of Jane Smith PARENTS will create the link for Jane Smith as a spouse of John Smith. Also if you assign Mike Jones and Emily Jones as the parents of Heather Jones, PARENTS will make the assumption that Mike Jones and Emily Jones are spouses, create the link and prompt you for the marriage data. In addition, if Jane Smith and Mary Smith are both assigned as spouses of John Smith and Jane Smith was highlighted as the selected spouse in the SPOUSE(S) list, then you assign Alex Smith as a child of John Smith, Alex Smith will also be assigned as a child of Jane Smith because Jane Smith is the selected spouse. MENU SELECTIONS FOR THE IMMEDIATE FAMILY TREE. SHOW - This menu selection will show an empty IMMEDIATE FAMILY TREE. This tree can be used to display or update an individual's family tree. HIDE - This menu selection will hide the IMMEDIATE FAMILY TREE, INDIVIDUAL LIST (and INDIVIDUAL WORKSHEET if shown). SHOW LIST - This menu selection will show the INDIVIDUAL LIST. This list can be used to build an IMMEDIATE FAMILY TREE. HIDE LIST - This menu selection will hide the INDIVIDUAL LIST. IMPORT - Import genealogy data from a GEDCOM file. EXPORT - Export genealogy data for the individual in the center box to a GEDCOM file. EXPORT ALL - Export all genealogy record regardless of the selected individual. PRINT - This menu selection will print the currently displayed IMMEDIATE FAMILY TREE or INDIVIDUAL ANCESTRAL TREE. It will also optionally print all or part of an entire ancestral tree starting with the individual in the center box. CLEAR - This selection can be found in the EDIT pull down menu. It is used to clear the family tree or remove a relation between two individuals. This depends on which family tree box is currently selected. A family tree box can be selected by clicking on it with the mouse. After doing so, a dotted rectangle will appear around the individual's name that is contained in the box. If the center box is cleared, the entire family tree will be cleared. If the Father or Mother box is selected, the box is cleared and the relation is removed. If one of the children or spouses is highlighted, that child or spouse is cleared from the list and the relation is removed. The two boxes that are tied to the spouse box cannot be cleared. RELATIONS - This pull down menu is only available when the IMMEDIATE FAMILY TREE is shown. It can be used as an alternative way of placing an individual in a family tree box. By highlighting an individual in the INDIVIDUAL LIST and then choosing one of the selections in the RELATIONS pull down menu, that individual will be placed in the corresponding family tree box. DATA IMPORT/EXPORT PARENTS has the ability to import and export genealogical data in GEDCOM format. GEDCOM is a file format which was designed specifically to enable different genealogical software packages to exchange data. IMPORT To import a GEDCOM file, pull down the FILE menu and select IMPORT. You will be prompted to select a GEDCOM data file. Once a file has been selected, PARENTS will import the data and add it to the existing database. All relationships will be maintained and added to the PARENTS database. EXPORT / EXPORT ALL To export data to a GEDCOM file, you must first select SHOW from the FILE pulldown menu to display the Immediate Family Tree and place an individual in the center box. Then select EXPORT from the FILE pulldown menu. You will be prompted to specify whether to export the entire ancestral tree beginning with the individual in the center box or only a certain number of generations. If you selected the EXPORT ALL function, all of the data records will be exported regardless of the selected individual or the number of generations specified. Then you will be prompted to enter a directory path and filename for the exported data file. The filename should end with the extension of .GED. Once a path and filename have been selected, PARENTS will begin to export the data to the specified file in GEDCOM format. BROWSE WINDOW The BROWSE WINDOW allows you to view a list of all of your data records at once. It will also allow you to customize the view, select individual data to be displayed in the INDIVIDUAL WORKSHEET or print a custom listing of all of the data records. To display the BROWSE WINDOW, simply click on the BROWSE pushbutton in the INDIVIDUAL WORKSHEET. PARENTS will always display the data records in the BROWSE WINDOW in alphabetical order by SURNAME and NAME. SELECTING A RECORD TO VIEW One feature of the BROWSE WINDOW is to allow you to quickly find, select and display any record in the INDIVIDUAL WORKSHEET. To select a record to be displayed, simply find the record in the BROWSE WINDOW and double click on it. PARENTS will then retrieve all of the data from the database and display it in the INDIVIDUAL WORKSHEET. At this point the selected individual's data can be modified or deleted. CUSTOMIZING THE BROWSE WINDOW Each column of the BROWSE WINDOW can be repositioned to any point within the BROWSE WINDOW or resized to show more or less of the data in a column. As you move the mouse pointer over each of the column title boxes, you will see the mouse pointer change to a drag hand or a resizing arrow. To reposition a column within the BROWSE WINDOW, simply place the mouse pointer over the column that you would like moved and while holding the LEFT mouse button down, drag the column to a new position. Once the LEFT mouse button is released, PARENTS will reposition the column at the new point and realign all of the other columns to conform to the new column position. Similarly you can resize any column by placing the mouse pointer over the RIGHT edge of the column that you would like adjusted. By placing the mouse pointer over the RIGHT edge of the column, you should see the pointer change to a resizing arrow. Again while holding the LEFT mouse button down, drag the right edge of the column until it reaches the desired width. When the mouse button is released, PARENTS will resize the column to the new width and readjust all of the other columns to conform to the new column size. You can also force a column to be repositioned as the last column in the BROWSE WINDOWS simply by dragging it off the LEFT side of the BROWSE WINDOW. By dragging columns off the LEFT side of the BROWSE WINDOW, you can easily cycle through and bring into view all of the BROWSE WINDOW columns without having to expand the window to full size. PRINTING A CUSTOM LIST Another feature of the BROWSE WINDOW is the ability to print a list of all of the data records in the database in any format that you desire. To print a customized list of records, first customize the BROWSE WINDOW view as described above. Then resize the BROWSE WINDOW so that only the desired columns are visible. Finally select PRINT from the FILE menu. PARENTS will display the REPORT SETUP window to allow you to specify which kind of report to print. Select the BROWSE WINDOW report in the left-hand box of the REPORT SETUP window, select a new font and font size if desired and click on the OK button. PARENTS will then print the same custom list of all of the data records as they appear in the BROWSE WINDOW. SWITCHING FAMILY DATABASES PARENTS will allow you to store your genealogy data in multiple family databases and maintain each database separately. CREATING A NEW FAMILY DATABASE To create a new FAMILY DATABASE, first create a directory on your hard disk where you would like PARENTS to store the new database files. Then select DATABASE->NEW from the FILE menu. PARENTS will then prompt you for the name of the new FAMILY DATABASE. Once you have entered the name of the new FAMILY DATABASE, click on the OK button. PARENTS will now prompt you to select the directory where the new FAMILY DATABASE files will be created. Locate the directory that you previously created in the directory listbox and click on the OK button. At this point PARENTS will create all of the database files necessary for the new family. OPENING AN EXISTING FAMILY DATABASE To open an existing FAMILY DATABASE, select DATABASE->OPEN from the FILE menu. PARENTS will prompt you to select the name of the FAMILY DATABASE that you would like to open. Simply double click on the name of the FAMILY DATABASE that you would like to open and PARENTS will close the previous FAMILY DATABASE and open the database that you selected. SHOW RELATIONSHIPS PARENTS allows you to select two individuals and search for a common ancestor. This is done through the SHOW RELATIONSHIP selection on the RELATIONS menu. First show the IMMEDIATE FAMILY TREE by selecting SHOW from the FILE menu. Then select an individual into the INDIVIDUAL box. Next, highlight the second individual in the INDIVIDUAL LIST and select SHOW RELATIONSHIP from the RELATIONS menu. PARENTS will display the SHOW RELATIONSHIP window, search for and display the common ancestor along with the lineage from each individual to the common ancestor. Once the relationship has been displayed, you can double click on any of the individuals in the SHOW RELATIONSHIP window to display the complete information about an individual. SPECIAL FEATURES BUTTON BAR -The button bar is a list of buttons along the top of the PARENTS main window that allows you quick and easy access to all of the functions in the FILE menu. Each of the buttons in the button bar correspond to the menu selection in the same order as they appear in the FILE menu. Also, as you move the mouse pointer over the buttons in the button bar, the meaning of the button is displayed in the status bar at the bottom of the PARENTS main window. DRAG AND DROP - Whenever an individual name is being placed in the Immediate Family Tree from the individual list, it may be dragged and dropped. This means that an individual name can be selecting with the mouse pointer, and while still holding the mouse button down, position the mouse pointer on top of one of the boxes in the Immediate Family tree. When the mouse button is released the selected item will appear in the Immediate Family tree box. CLIPBOARD - The clipboard is a convenient way of transferring data between PARENTS and other Windows application or between different PARENTS windows. To use the clipboard functions simply highlight any text that is displayed in an entry field, pull down the EDIT menu and choose COPY or CUT. The COPY function will place a copy of the highlighted text in the Windows clipboard. The CUT function also places the highlighted text in the clipboard but also removes it from the entry field. To retrieve text from the clipboard, place the cursor at the position inside an entry field where the clipboard text should be inserted or appended. Then pull down the EDIT menu and choose PASTE. The clipboard text will be placed in the entry field at the cursor position. PRINTING - When the PRINT... selection is chosen from the FILE pulldown menu, you have the option of printing either the IMMEDIATE FAMILY TREE or an INDIVIDUAL ANCESTRAL TREE whenever the Immediate Family tree is showing. When the Individual Worksheet is displayed, you have the option of printing either the INDIVIDUAL WORKSHEET, the GROUP SHEET or the BROWSE WINDOW (if the BROWSE WINDOW is currently visible). Once the selection has been made, a dialog box will appear that prompts you for a report title, type of report, whether to include the date and time the report was printed and the option to select a font. If you select the INDIVIDUAL ANCESTRAL TREE, you also have the choice of printing the entire tree or just part of it. REINDEX - The REINDEX function is something that hopefully you will never have to use. It's purpose is to rebuild and reconstruct corrupt data index files. If, for some reason the PARENTS software is not exited properly, it could result in one or more of the PARENTS' index files becoming corrupt. This will produce unexpected behavior such as memory allocation failures or simply not being able to add or modify an individual record. If this occurs, first make a backup copy of all of the .DB and .IDX files. Then pull down the HELP menu and select REINDEX. PARENTS will attempt to reconstruct the corrupt index files and return them back to normal. DATA CONVERSION CONVERTING 2.x DATA TO 3.x FORMAT. In order to implement some of the new features of PARENTS 3.0, the database format had to be changed. Some of the changes that made the data conversion necessary were the additions of the SURNAME field to the Individual Worksheet and the ability to store date and place data for multiple marriages. As a result of these changes, the 2.x or earlier data files are not directly compatible with PARENTS 3.0. The first time that you start PARENTS 3.0, the software will detect that the data files are from an earlier version and present you with the option to convert the data files or exit the software. Before making the conversion, you should make a backup copy of all of the .DB and .IDX files. The conversion process will also make a backup copy of the original 2.x files under another name. Once the conversion has been completed, it is up to you to make some slight modifications to the data that the data conversion process was unable to make. These modifications include splitting the name field into Surname and Name. Since PARENTS cannot accurately split the name into Surname and Name, it is up to the you to make this change. CONVERTING 3.x DATA TO 4.x FORMAT. In order to implement some of the new features of PARENTS 4.0, the database format had to be changed. Some of the changes that were made were to accommodate the child and spouse ordering within the CHILDREN and SPOUSE(S) lists on the IMMEDIATE FAMILY TREE. The first time that you start PARENTS 4.0, the software will detect the format of the data files and apply the correct conversion as described above to bring the data files up to the 4.0 format. ENHANCEMENTS The following is a list of the new features and enhancements that have been included in version 4.0 of PARENTS: o Ability to reorder the children in the Children box. o Ability to reorder the spouses in the Spouse(s) box. o Hand drag icon. o Button bar. o Customizable Browse window. o Relationship assignments are fully reversible. o Double clicking on a spouse in the Individual Worksheet displays the spouse data. o Ability to create separate family databases and easily switch between them. o Ability to export all data records. o Ability to print all data records through the Browse window. o Addition of new event types on the Individual Worksheet. o GEDCOM support for new event types. The following is a list of the new features and enhancements that have been included in version 3.0 of PARENTS: o Data import and export in GEDCOM format. o Ability to select a different font for printing. o Family Group Sheet report type. o Search capability in the Individual Worksheet. o Allows variable number of generations per page on the ancestral tree printout. o Ability to enter date and place data for multiple marriages. o Option to return to the Individual List or close the Individual Worksheet. The following is a list of the new features and enhancements that have been included in version 2.3 of PARENTS: o Enhanced printing. o Ability to print all or part of an individual ancestral tree. o Use of the status bar to display status messages. o User definable report titles. o User is allowed to edit an individual record by double clicking on an individual box in the Family Tree. o Titles have been added to the Family Tree boxes. o Closing a worksheet that was initiated by the Open... selection will return to the Individual List box. o The Immediate Family tree retains the last displayed data after hiding and reshowing the tree. o Addition of the NEXT and PREVIOUS pushbuttons on the Individual Worksheet to allow the user to browse through the database alphabetically. o Windows 3.1 Compatible. The following is a list of the new features and enhancements that have been included in version 2.1 of PARENTS: o Viewing an individual is now available by double clicking on an individual box in the Family Tree. o WIN.INI file is updated automatically on startup. o Individual Boxes on the Family Tree have been expanded. The following is a list of the new features and enhancements that have been included in version 2.0 of PARENTS: o Addition of Windows 3.0 Help Manager o Proportional system font. o Printing has been improved. o Addition of Printer Setup. o Addition of pushbuttons to allow for easier data access. o UNRECOVERABLE ERROR bug fixed when dragging and dropping an individual outside of a Family Tree box. o PARENTS is fully Windows 3.0 compatible. o Color icons. EXITING When you have finished using PARENTS, you should exit via the EXIT selection from the FILE pull down menu. If you forget and turn your computer off before exiting, PARENTS can not guarantee that your ancestors have been saved correctly. It is very important that you always exit PARENTS via this selection. NickleWare CompuServe: 72730,1002 Copyright (C) 1990-94 Bradley Nicholes This documentation must accompany the PARENTS software. NickleWare or Bradley Nicholes shall not be liable for any damages, whether direct, indirect, special or consequential arising from the use or failure of this program to operate in the manner desired by the user.