OS/2 Shareware BBS: 8 Other/08-Other.zip/wsadmin.zip/WSADMIN.HLP

OS/2 Help File | 1996-01-08 | 12KB | 301 lines

ΓòÉΓòÉΓòÉ 1. Introduction ΓòÉΓòÉΓòÉ

 This software allows you to administer the users of your LAN fax system by
 modifying the contents of the WS.INI file.

 You should still use the FxRdr program on the fax server to initially set up
 the fax system and for modifying certain advanced features (such as the
 Multi-LAN Group Facility).  However, once your LAN fax system is set up, you
 can run this program on your own OS/2 workstation or on the fax server to add,
 delete or modify users for the LAN fax system.  By using an OS/2 container
 object with extended selection and pop-up menus, the software makes it easy to
 administer the users.

 You might find that using the Replicate command is an easy way to add new
 users.  If you replicate a user, you can then use direct editing in Details
 view to modify the name and other values for the new user.  Direct editing
 means that you can change a value by pressing the Alt key and clicking on the
 value to get an edit field.

 Your modified user values do not take effect on the LAN fax server until you
 save the modified values back to the WS.INI file.  Once you save the values,
 the FxRdr program will read and use the new values.  FxRdr will automatically
 create the private fax directory for each new user which you have added.


ΓòÉΓòÉΓòÉ 1.1. Keys ΓòÉΓòÉΓòÉ

The standard OS/2 keyboard and mouse conventions are used to select menu items
and edit fields.

You can use the standard OS/2 keys such as Ctrl+Ins to copy marked text and
Shift+Ins to paste text from the Clipboard.

Some menu items also provide shortcut keys as noted in the menus.


ΓòÉΓòÉΓòÉ 1.2. File Menu ΓòÉΓòÉΓòÉ

The File menu contains commands for opening the WS.INI file and saving your
modifications.


ΓòÉΓòÉΓòÉ 1.2.1. Open ΓòÉΓòÉΓòÉ

The Open command provides a file open dialog for selecting the WS.INI file.
The contents of this file will be read and displayed in the container.

If the container already contains users, you will be asked whether you wish to
clear the container before reading in the new file.

If you do not clear the container, the users from the new file are combined
with the users which are already in the container.


ΓòÉΓòÉΓòÉ 1.2.2. Save ΓòÉΓòÉΓòÉ

The Save command provides a file save dialog for saving the changes back to a
WS.INI file.  Your  changes to not take effect on the LAN until you save them.

The user id values in a WS.INI file should be unique, so the values will be
checked by the Save command and you will be prompted if duplicate values are
found.

If you are saving the file to an existing file name, a copy of the previous
version of the file is retained with an extension of .BAK.


ΓòÉΓòÉΓòÉ 1.3. Edit Menu ΓòÉΓòÉΓòÉ

The Edit menu contains command to Search the user id values, create New users,
Edit users, Replicate users and Delete users.


ΓòÉΓòÉΓòÉ 1.3.1. Search ΓòÉΓòÉΓòÉ

The Search command accepts a search string and selects the first user id which
matches the string.

This can be used in any view to quickly select a desired user.


ΓòÉΓòÉΓòÉ 1.3.2. New ΓòÉΓòÉΓòÉ

The New command displays the Workstation Add/Change dialog for entering the
values for a new user.

If you wish to create a new user with values similar to those of an existing
user, you may wish to Replicate the existing user first and then Edit the new
record rather than using New.


ΓòÉΓòÉΓòÉ 1.3.3. Edit ΓòÉΓòÉΓòÉ

The Edit command displays the Workstation Add/Change dialog with the values of
the first selected user.

Double-clicking on a user is a fast way to select and display the Workstation
Add/Change dialog for the user.

You can use this dialog to change the user's values, add a new user with
similar values, or delete the selected user.


ΓòÉΓòÉΓòÉ 1.3.4. Replicate ΓòÉΓòÉΓòÉ

The Replicate command creates another copy of each selected user.

The new user will be identical to the selected user except for the addition of
a '2' to the user id.  Once created, you can use direct editing (Alt+Click) in
Details view or use the the Edit command (or double-click on the user) to
modify the values.

If you have selected several users with extended selection, each of the
selected users will be replicated.


ΓòÉΓòÉΓòÉ 1.3.5. Delete ΓòÉΓòÉΓòÉ

The Delete command deletes all selected users.

If you have selected several users with extended selection, each of the
selected users will be deleted.


ΓòÉΓòÉΓòÉ 1.3.6. Workstation Add/Change Dialog ΓòÉΓòÉΓòÉ

The Workstation Add/Change dialog is used to add a new fax user or to
view/modify a fax user's settings.

For User ID, enter the user's LAN user ID.  If necessary, the redirector will
create a subdirectory under the user parent directory for this user.

For User Full Name, enter the user's name.  When routing fax documents with the
Fax Route command, the user list is alphabetically sorted based on User Full
Name values, so entering names in "Lastname, Firstname" format is often a good
idea.  If you are using the E-mail Interface Option, the User Full Name must be
the user's exact e-mail name and this name will be used to address mail
messages to the user.

For Computer Name, enter the LAN workstation ID for the user.  This field is
required if you use mailslot notification or the %WS% token in the Notify
Command string as set in the FxRdr program.

The Printer field is for specifying a special printer for this user (for the
Print fax notification method).  The value must be valid printer queue name as
known to the FxRdr program on the fax server.

The Group field is for routing groups.  You can add the workstation to a
routing group by specifying a group name (or list of group names).  To create a
group, just pick a new group name and put the group name in the Group field of
all the workstations that will be members of that group.  Using the Fax Route
command, users can then route faxes to the entire routing group.

The Route ID field is used to specify the user's digits for automatic fax
routing.  Depending on your fax hardware, the Route ID may be the DTMF
(Touch-Tone), DID, or T.30 routing digits for the user.  See the LAN
Installation and Administration Guide for details on using this field.

For Type, select an item only if this machine is the fax server or if this user
is assigned to be the administrative router (i.e., the fax administrator).
Received fax documents are typically routed to the user who is designated as
the administrative router, and that user will view the cover sheets and route
the documents to the intended recipients.  The user of the fax server, or any
other user, can be the administrative router.

For Notification, select the desired method(s) for handling notifications for
this user.  User's are notified about received fax documents and the final
status of fax documents that they send.  Special delivery handling
(auto-printing, delivery by e-mail attachment, auto-deletion) can also be
specified in this section.

 o OS/2 Mailslot notification means that OS/2 mailslot messages will be used to
   notify the user's OS/2 fax program.  If the user runs the OS/2 fax software
   and your LAN software is LAN Server or LAN Manager, then this is a preferred
   method.  The fax status window on the workstation will show counts of sends,
   receives and errors.

 o Command notification means that the redirector's Notify Command string will
   be used to notify the user. Since this method can use your LAN's messaging
   or E-mail commands to notify the user, it will work on all popular LAN
   systems.

 o E-Mail notification means that the E-Mail Interface Option (a separately
   purchased option) will be used to notify the user.  The users will receive
   e-mail messages to inform them of received fax documents and fax send
   errors.

 o Print fax causes the redirector to print a copy of the received fax document
   on the specified printer (in addition to doing OS/2 Mailslot, Command or
   E-Mail notification if desired).

 o E-Mail fax causes the redirector to use the E-Mail Interface Option (a
   separately purchased option) to mail a copy of the received fax document to
   the user (in addition to doing OS/2 Mailslot, Command or E-Mail notification
   if desired).  The fax is mailed as attached images and viewed using the
   e-mail software.

 o Delete fax causes the redirector to delete the received fax document from
   the fax system after it has been printed or e-mailed.

 Note:  The Print/delete option allows you to include users that prefer not to
 use the fax software on your LAN, or even users that aren't really on your LAN
 at all, as part of your fax system.  When a fax document is routed to one of
 these users, the document will be printed on the specified printer and deleted
 when printing is complete.

 Note:  If you have the Multi-LAN Group Facility, the user id for users in
 secondary LAN groups will indicate both the LAN group name and the user name.
 Use the FxRdr program to create the initial users in the LAN groups to see the
 proper format for the user ids.  See the LAN Installation and Administration
 Guide for details on the Multi-Lan Group Facility.


ΓòÉΓòÉΓòÉ 1.4. View Menu ΓòÉΓòÉΓòÉ

The View menu is used to change the font or view mode for the container.

You may find the use of Details view to be useful.  When in Details view, you
can change the value of any column by using direct editing (hold the Alt key
and click with the mouse).


ΓòÉΓòÉΓòÉ 1.4.1. Font ΓòÉΓòÉΓòÉ

The Font command provides a font selection dialog.

The selected font is used for the text in the container.  You font choice is
saved and used in the future.


ΓòÉΓòÉΓòÉ 1.4.2. Details ΓòÉΓòÉΓòÉ

The Details command changes the container to use the details view mode.

When in Details view, you can change the value of any column by using direct
editing (hold the Alt key and click with the mouse).


ΓòÉΓòÉΓòÉ 1.4.3. Icons ΓòÉΓòÉΓòÉ

The Icons command changes the container to use the normal icons view mode.


ΓòÉΓòÉΓòÉ 1.4.4. Text ΓòÉΓòÉΓòÉ

The Text command changes the container to use the text view mode.


ΓòÉΓòÉΓòÉ 1.4.5. Flowed ΓòÉΓòÉΓòÉ

The Flowed command changes the container to use the flowed icons view mode.


ΓòÉΓòÉΓòÉ 1.4.6. Non-flowed ΓòÉΓòÉΓòÉ

The Non-Flowed command changes the container to use the non-flowed icons view
mode.


ΓòÉΓòÉΓòÉ 1.5. Help Menu ΓòÉΓòÉΓòÉ

The Help menu contains the following commands:

 Help index       index of help information

 General help     help on the application

 Using help       help on the help system

 Product information version/copyright


ΓòÉΓòÉΓòÉ 1.5.1. Help index ΓòÉΓòÉΓòÉ

Use this choice to display the help index.

The help index lists the titles of the help information that is available.  You
can select items from the list to get further information on any of the topics.


ΓòÉΓòÉΓòÉ 1.5.2. General help ΓòÉΓòÉΓòÉ

Use this choice to get general help for the program.

General help provides general information about the program you are using.
When in the Help window, you might find it useful to press Ctrl+C to see the
Table of Contents for the available help information.


ΓòÉΓòÉΓòÉ 1.5.3. Using help ΓòÉΓòÉΓòÉ

Use this choice to find out what kind of help is available and how to use the
help that is available.

In general, help is provided for every menu and command.


ΓòÉΓòÉΓòÉ 1.5.4. Product information ΓòÉΓòÉΓòÉ

Use this choice to display the program's version and copyright information.