home
***
CD-ROM
|
disk
|
FTP
|
other
***
search
/
OS/2 Shareware BBS: 8 Other
/
08-Other.zip
/
notes.zip
/
readme.txt
< prev
Wrap
Text File
|
1997-01-02
|
11KB
|
179 lines
01/02/1997
This file contains documentation for VoiceType macros I created for Lotus Notes
mail 4.1. There is a complete listing of all macros and their purpose including
tips for creating and enhancing macros.
Herwig Diessner
voicetype@ibm.net
Contents
========
1. Easy installation of NOTES.SPM
----------------------------------
(detailled info about the macros):
2. The file NOTES.SPM
2.1 How to restore the macros
2.2 Defining macros as default
3. Listing of Macros
3.1 Macros in NOTES.SPM
3.2 Global Word Macros (not in NOTES.SPM!)
===============================================================================
1. Easy installation of NOTES.SPM
To install NOTES.SPM run the INSTALL.CMD. Then open the properties of the
Lotus Notes icon and select the first Speech page. Click on 'Restore' and
select the file X:\vt\spch_ro\langs\en_us\macros\notes.spm (where X:\ is
the drive where VoiceType is installed). After that the macros are available
for immediate use.
-------- this section contains detailled info about the macros ------
-------- it may be useful for experienced users ------
2. The file NOTES.SPM
This file contains all application specific macros for Lotus Notes. I created
that file by using the backup feature of the speech tab in the properties
notebook for Lotus Notes. If you want to use these macros you have to restore
the macros.
2.1 How to restore the macros
Click with the right mouse-button on the Lotus Notes Icon and select properties.
In the properties notebook, open the first page of the speech tab. Click on
restore and select the source path of the NOTES.SPM file. After restoring the
macros you can use these macro commands for navigating notes with your voice.
However, some macros may need modifications in order to work correctly
(especially 'Password' and 'Type in my Password').
2.2 Defining macros as default
If you want to use the macros contained in NOTES.SPM as the default macros every
time you start Notes, copy the file NOTES.SPM in the directory
X:\vt\spch_ro\langs\en_us\macros where X:\ indicates the drive where you
installed your VoiceType. After restoring the macros from this location they
will be available everytime you use Notes. Even if you deleted one or more of
these macros, they will be restored and you can use them the next time you are
starting Notes.
3. Listing of Macros
In this section of the document you can have a look at all the macros I created
for Lotus Notes. Most of them are stored in NOTES.SPM but due to missing
functions in the macro editor for applications there are some global word macros
you have to build on your own if you want to use them (see 2.2).
3.1 Macros in NOTES.SPM
The following macros are available if you restore NOTES.SPM to your computer:
┌─────────────────────────┬──────────────────────────────────┬─────────────────┐
│Macro Name │Keystrokes │Comments/Changes │
├─────────────────────────┼──────────────────────────────────┼─────────────────┤
│Address Assistant │[ALT a]a │ │
│Attach │[ALT f]a │ │
│Cascade │[ALT w]c │ │
│Check Spelling │[ALT e]k │ │
│Clear │[DELETE] │ │
│Close │[CTRL w] │ │
│Close my Address Book │[CTRL[F4]] │ │
│Close the mail │[CTRL[F4]] │ │
│Collapse All Sections │[SHIFT -] │ │
│Convert to Task │[ALT a]n │ │
│Cut │[CTRL x] │ │
│Delete │[DELETE] │ │
│Delete Person │[ALT a]d │ │
│Delivery Information │[ALT a]d │ │
│Delivery Options │[ALT a]d │ │
│Deselect All │[ALT e]d │ │
│Design │[ALT c]d │ │
│Document Link Preview │[ALT v]d │ │
│Document Properties │no keystroke! │see below (1) │
│Edit Document │[ALT a]e │ │
│Edit Person │[ALT a]e │ │
│Empty Trash │[ALT a]m │ │
│Expand all Sections │[SHIFT +] │ │
│Export │[ALT f]e │ │
│External Links │[ALT e]i │ │
│Find Next │[CTRL g] │ │
│Find Replace │[CTRL f] │ │
│Forward │[ALT a]o │ │
│Import │[ALT f]i │ │
│Mail Tools │[ALT a]a │ │
│Maximize All │[ALT w]x │ │
│Minimize All │[ALT w]m │ │
│New Memo │[ALT c]n │ │
│Next unread │[F4] │ │
│Open │[ENTER] │ │
│Open my Address Book │2[ENTER] │see below (2) │
│Open next memo │[ENTER] │ │
│Open the Mail │1[ENTER] │see below (2) │
│Other │[ALT c]o │ │
│Page Setup │[ALT f]g │ │
│Parent Preview │[ALT v]p │ │
│Password │password[ENTER] │replace your PW! │
│Paste │[CTRL v] │ │
│Previous unread │[SHIFT[F4]] │ │
│Print │[CTRL p] │ │
│Properties │no keystroke! │see below (1) │
│Quit memo │[ESC] │ │
│Refresh │[F9] │ │
│Reply │[ALT c]r │ │
│Reply to All │[ALT a]r │ │
│Reply to this memo │[ALT c]r[TAB][TAB][TAB][TAB][TAB] │ │
│Reply with History │[ALT c]e │ │
│Ruler │[CTRL r] │ │
│Save │[CTRL s] │ │
│Save As Draft │[ALT a]s │ │
│Save As New Version │[ALT f]v │ │
│Select All │[CTRL a] │ │
│Send │[ALT a]e │ │
│Send and File │[ALT a]n │ │
│Send this memo │[ALT a]e │ │
│Show │[ALT v]s │ │
│Special │[ALT c]s │ │
│Special Options │[ALT a]p │ │
│Switch Form │[ALT v]w │ │
│Task │[ALT c]t │ │
│Tile │[ALT w]t │ │
│type in my password │password[ENTER] │replace your PW! │
│Undo │[CTRL z] │ │
│View │[ALT v] │ │
└─────────────────────────┴──────────────────────────────────┴─────────────────┘
NOTES:
(1) The Properties Notebooks used in Lotus Notes cannot be used by keystrokes or
spoken commands. E.g. you cannot close such a notebook by pressing
[ALT [F4]]. In order to navigate Notes completely hands-free I created
macros for the properties with no action. By this notebooks are not opened
which I cannot close by voice navigation.
(2) In order to create macros that are independent of the User's name, I
modified the properties of two Lotus Notes Databases: I put a "1 " in front
of the "Incoming Mail" Database and a "2 " in front of the "Address Book".
By this the macros for opening these databases work with all names. If you
don't want to make these changes to your databases, change the respective
macros by replacing the numbers by the first letter of the database's name.
3.2 Global Word Macros (not in NOTES.SPM!)
A nice little macro in NOTES.SPM is "Reply to this Memo". But you can create a
better one for yourself! Your macro will start quick dictation automatically and
you will not have to say "begin dictation". In order to create this macro, do
the following steps:
1. Open the Properties of the Voice Manager.
2. Select the Controls Tab
3. Select "Global Words" in the pull-down list
4. Click on "Create"
5. Fill in: Name: Reply to this memo
Description: Reply to a Lotus Notes memo
6. Select "Capture Keystrokes" on "Possible Actions" and click on "ADD"
7. Click on "Start" and press first "Alt" + "c" (together) and then "r", then
click on "Ok"
8. Select "Bring up Quick Dictation" on "Possible Actions" and click on "ADD"
9. Press "OK" and close the Voice Manager Properties.
This macro is a global word, it can be activated whenever VoiceType is active,
but keep in mind, that it will only work properly when Lotus Notes is the active
application!!!
