This is an example of a simple letter for use as part of a mail merge.
The merge format that generates the letter is based on only two datafields: one for the complete name and one for the complete address (which can be multiple lines long). In the actual merge format document (LETTER.CTX) they appear near the top as "400+ [name]" and "300- [address]" (on a blue background)
In the document containing the list of names and addresses, each name and each address must be marked with the corresponding markings (normally, name and address) from the list which appears when you click on the Markings button at the right-hand end of the Clearlook Speedbar.
If you have other fields you wish to merge into the letter, you would mark the data in the list with the marking of your choice and then insert the corresponding datafield into the merge format -- or a copy of it. (If necessary or desired, you can also define more markings to appear in the Markings list by using the Setup object in the Clearlook Status Window.)
To insert the datafield into the text of the merge format, use the Edit | Datafield menu option, then use the right mouse button to display the popup menu, select the Setup data field option, and change the field number to match the marking you selected. At that point, you can also set any other characteristics of the datafield that you desire.
Also note that the date at the top of the letter is set automatically. You can change the format but clicking on the date and then selecting the Edit | Fill-in menu option.
Have a great day!
The Clearlook Folks
P.S.: Note that, in the merge format, the text of the letter ends with a page break (inserted using the Edit | Break | Page menu option). This makes sure that, when merging with multiple names and addresses, each letter starts on a new page.
(.txt)