c't freeware shareware 2001 January/CT_SW0101.ISO/pc/software/kommunik/misc/fmnfax.exe/MANUAL.TXT

Text File | 2001-04-30 | 177KB | 4,692 lines

                 FaxMail Network for Windows Manual

                     Table of Contents

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Subject:                                     Item Number:
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1. About This Manual                                    1
Buttons                                                 1
Fax Button                                              1
FaxMail, Faxmail and faxmail                            1
Highlighting                                            1
Highlighting an Entry in a List Box                     1
Highlighting Text                                       1

2. Getting Started                                      2
Installing FaxMail Network for Windows                  2
Installing the Registered version                       2
Installing the Shareware version                        2
Date format                                             2

3. Send Fax                                             3
Sending faxmail from existing Fax                       3
Send Faxes Using Your Program's FaxBook system (API)    3
Selecting a Recipient                                   4
Viewing the Fax being Sent                              4
Saving or Deleting the Bitmap file                      4
Send and Save                                           4
Send and Delete                                         4
Cover Page Options                                      4
Choices for Cover Page action                           5
No Cover Page                                           5
Include Cover Page                                      5
Cover Page Only                                         5
View Cover Page                                         5
Scheduling for Future Sending                           5
Selecting Fax Resolution                                6
What is Fax Resolution                                  6
Standard Fax Resolution                                 6
Fine Fax Resolution                                     6
Initiating the Send                                     6
Sending faxmail to a Group                              7
Selecting the Group                                     7
Send Fax File Dialog Box                                7
Personalizing Group faxmail                             7

4. Receiving faxmail                                    8
Background Operation                                    8
Default Setting for Receiving Options                   8
Incoming Directory                                      8
Receiving Options                                       9
Notification Box Options                               10
Hold All                                               10
Print Fax                                              11
Fax Viewer                                             11
Save Fax                                               11
Delete Fax                                             11
Printing a Fax from the Receive Queue                  11
Selecting a Printer                                    12
Printing Selective Pages                               12
Choosing a Printing Method                             12
Canceling Background Printing                          12
Naming and Saving your faxmail                         13
Faxmail Naming Convention                              13
Fax Files                                              13
Saving Fax upon Receipt                                14
Handling Auto Saved Events Later                       14
Monitoring the progress of incoming faxmail            15

5. Future Send Queue                                   16
Managing faxmail in the Future Send Queue              16
Selecting an Event in the Future Send Queue            16
Re-Scheduling an Event in the Queue                    17
Deleting an Event from the Queue                       17
Delete Entry                                           17
Delete Entry and File                                  17
Viewing the Fax                                        17
Refreshing the Future Send Queue Box                   17

6. FaxMail Control Program                             18
FAX Mode                                               18
BBS Mode                                               18
General Information                                    19
Bitmaps                                                19
Generating Documents from Windows                      20
Sending a Fax Directly from an Application             21
Send Fax Box                                           21
CONVERT TO FAX and PRINTER OR FAX TOGGLE               21
Swapping Drivers                                       21
Converting to Fax                                      22
Windows and Printer Drivers                            22

7. Event Monitor                                       23
Last or Current Event Monitor                          23
Aborting an Event                                      24
Answer Now                                             24
Fax On Demand                                          24
Monitoring an Active Event                             24
Closing the Event Monitor                              25

8. FaxMail NotePad                                     26
Templates                                              26
Creating a Document in FaxMail NotePad                 26
Editing a FaxMail NotePad Document                     26
Entering Text                                          26
End Page                                               27
Insert Text                                            27
Overwrite Text                                         27
Erasing Text                                           27
Erasing Text without Highlighting                      27
Undo                                                   27
Moving Text                                            28
To Copy Text                                           28
Saving a FaxMail NotePad Document                      28
Opening a FaxMail NotePad Document                     29
Print a FaxMail NotePad Document                       29
Sending faxmail from FaxMail NotePad                   29
Sending a Text File                                    30
Sending as a Cover Page                                30
Cover Pages                                            30
Creating a New Cover Page                              30
Field Data Fax-Merge                                   31
Placing Field Data onto the Cover Page                 31
Erasing a Field Data                                   31
Fields Menu                                            32
Cover Page Logo                                        32
Date                                                   32
Time                                                   32
To: Recipient                                          33
To: Name                                               33
To: Position                                           33
Address: Address1                                      33
Address: Address2                                      34
Address: City                                          34
Address: State                                         34
Address: Zip                                           34
Phone: Fax Number                                      35
Phone: Voice Number                                    35
Comment                                                35
Pages In Fax                                           35
Creating Cover Page Logo Files                         35
Method 1, From an Application                          35
Method 2, Copy, Paste, Modify                          35
Method 3, Start from scratch                           36
Saving your Logo file                                  36
Prefixing a Logo to a Cover Page                       37
At the time of Sending                                 37
Opening an Existing Cover Page                         37
Saving a Cover Page                                    38
Cover Page Elements                                    38
Permanent Text                                         38
Field Data                                             38
Graphic or Logo                                        38

9. Fax Viewer Program                                  39
Opening a Fax File to View                             39
Type File Specification                                39
Select the File to be Opened                           39
Scrolling Through a Page                               40
Viewing Another Page                                   40
Closing the Fax Viewer Window                          40
Copying a Fax File                                     40
Select the File to Be Copied                           40
Enter a New FileName                                   41
Moving and Renaming a Fax File                         41
Printing a Fax from the Fax Viewer                     41
Selecting a Printer Driver                             41
Printing Selective Pages                               42
Choosing a Printing Method                             42
Deleting a Fax File                                    42
Sending faxmail from the Fax Viewer                    42

10. OCR (Optical Character Recognition)                43
Converting Fax to text                                 43
Choosing an OCR compatible font                        43
Krahmer Fax Font                                       43

11. DCX to PCX BreakUp                                 45
Converting a Multiple Page Fax to PCX Files            45
Converting Multiple Faxes into One Fax                 45
Send Multiple Faxes to One Fax Number                  45
Build Fax from PCX file(s)                             45

12. Zoom/Edit Fax                                      46
Zooming in on a Fax                                    46

13. The Events Log Window                              47
Past Events                                            47
Pending Events                                         47
Future Send Queue                                      47
Receive Queue                                          47
Relationship between Log Entry and FaxMail             48
Events Log Entries Completed Events                    48
Information on each Entry                              48
Move/Save Events Log                                   48
Operations on Log Entries                              49
Function Buttons                                       49
Copying a File                                         50
Moving and Renaming a File                             50
Deleting Entries from the Events Log                   50
Viewing a Fax from the Events Log                      50
Re-Sending faxmail from the Events Log                 51
Purging Failed Events                                  51
Purging Send and Delete Files                          51
Managing Pending Events                                52
Send Queue                                             52
Receive Queue                                          52
Managing faxmail in the Receive Queue                  52

14. FaxBook Entries                                    54
Search                                                 54
Creating a FaxBook                                     54
Creating a Shared FaxBook                              54
Making a FaxBook Active                                55
Deleting a FaxBook                                     55
Changing FaxBooks                                      55
Sorting FaxBook Entries                                55
Locating a particular FaxBook Entry                    56
Locating a specific FaxBook entry in two ways          56
Scrolling                                              56
Index Buttons                                          56
Selecting a FaxBook Entry                              56
Default Recipient                                      56
Adding Entries to a FaxBook                            56
Save/Exit Button                                       57
Save/Edit Button                                       57
Save/Clear Button                                      57
Editing an Entry in a FaxBook                          57
Deleting a FaxBook Entry                               58
Maintaining Groups within a FaxBook                    58
FaxBook Group example:                                 58
Creating a New Group                                   59
Deleting a Group from a FaxBook                        59
Adding Entries to a Group                              60
Scroll Through the FaxBook                             60
Group All                                              60
Add Entry                                              60
Removing Group Entries From a FaxBook                  60
Importing to FaxBook                                   61
Editing FaxBook Entries                                63
Deleting FaxBook Entries                               64
Selecting a Group                                      64
Make FaxBook                                           64
Repair Book                                            64
Selecting a Recipient                                  64
Selecting a FaxBook                                    65

15. SetUp Dialog Box                                   66
FaxModem Initialization String                         66
Exit String                                            66
FaxMail TopMost                                        66
Modem Speed                                            66
Modem Port Speed                                       66
Modem Line Speed                                       66
How to Set Modem Speed                                 66
Silent Answer                                          67
Silent Answer hardware installation                    67
Distinctive Ring                                       68
Fax Printing Options                                   68
Scaling Factor                                         68
Aspect                                                 68
Dither                                                 69
Default Sending Options                                69
Outgoing Directory                                     70
Send Fax and (Save or Delete)                          70
Default Receiving Options                              70
Incoming Directory                                     71
Hold in Receive Queue                                  71
Notify upon Receipt                                    71
Auto-Saving Fax upon Receipt                           71
Auto-Print Fax upon Receipt                            72
Running as an NT Service                               72
Your Name                                              72
Modem ID                                               72
Default Cover Page Settings                            73
No Cover Page                                          73
Include Cover Page                                     73
Cover Page Only                                        73
Default Cover Page                                     73
Default Fax Resolution                                 74
Standard Fax Resolution                                74
Fine Fax Resolution                                    74
See: What is Fax Resolution                            74

16. Faxmail Management                                 75
Importance of File Management                          75
Files in the System                                    75
Application Program Files                              75
Fax Format Bitmap Files                                75
Managing faxmail Directories                           76
Route Your Faxmail                                     76
Managing Fax Files                                     76
Managing incoming Fax Files                            76
View and Delete                                        77
Print and Delete                                       77
Backup and Delete                                      77
Naming incoming faxmail                                77
Managing faxmail with Auto-Save                        77
Managing faxmail from Events Log                       78
Managing faxmail from the Fax Viewer Window            78
Managing faxmail from Windows File Manager             78
Viewing a DCX Fax file with Windows File Manager       78
Printing a DCX Fax file with Windows File Manager      78
Moving a DCX Fax file with Windows File Manager        79
Glossary                                               80
Index                                                  96


Item 1, Chapter  1 - About This Manual


Buttons
While reading this manual, words in triangle brackets [ ] will be in
reference to [buttons].

Fax Button

When this manual refers to [Fax] or [FaxBar], it is referring to the
Toolbar left behind when you tell FaxMail to go background. You will
usually use the [FaxBar] from the program that you are currently using.

FaxMail, Faxmail and faxmail
FaxMail will refer to FaxMail Network for Windows.

Faxmail and faxmail will refer to Fax and will be used interchangeably
with Fax or fax.

Highlighting
Throughout this manual you will be asked to highlight things.

Highlighting an Entry in a List Box
Click the left mouse button on the desired entry.

Highlighting Text
Highlighting text in an Editor and in an Edit Box is a click and drag
motion. Position the mouse at the beginning of the text to be
highlighted, press the left mouse button, and while holding it down,
drag the cursor to the end of the text to be Highlighted and then
release the left mouse button.


Item 2, Chapter  2 - Getting Started


Installing FaxMail Network for Windows
Installing the Registered version
Download the newest version of FaxMail Network for Windows from
www.ElectraSoft.com/fmn.zip. Use your favored unzipping tool and unzip the
FaxMail zip file and run the program called INSTALL.EXE (one of the file
that will be extracted from the zipped file) while in Windows. INSTALL.EXE
is one of the file extracted from the zipped file. When asked for it,
apply your Registration Code.

Installing the Shareware version
Installing the Shareware version from DOS
Create a temporary directory, unzip the FaxMail zip file into it,
change directory to the "temporary directory" and type START.BAT
[Enter]. START.BAT is one of the file extracted from the zipped file.

Installing the Shareware version from Windows
Use your favored unzipping tool and unzip the FaxMail zip file and run
the program called INSTALL.EXE (one of the file that will be extracted
from the zipped file) while in Windows. INSTALL.EXE is one of the file
extracted from the zipped file.

Date format
During installation and later in the FaxMail SetUp you will have the
opportunity to set the fax header date format to MM/DD/YYYY - USA,
DD.MM.YYYY - UK  or YYYY-MM-DD - WORLD.


Item 3, Chapter  3 - Send Fax


Sending faxmail from existing Fax
You may send a Fax Format file already stored on disk. Summon the Send
Fax dialog box by using [FaxBar], [Send Fax]. From the Send Fax box,
select [Get Fax] and the Select Fax for Sending box will appear within
which you may select an existing fax.

When using this selection, you are choosing a fax file that is already
converted to a fax format. Only files with a DCX or PCX extension may
be selected from this menu choice. Colored PCX files can not be faxed.

Select the desired file by highlighting the drive, path, and file in
the list boxes, or type the full file specification in the edit box.
Select [Select] to return to the Send Fax box. The file selected will
be displayed in the Send File edit box.

Follow the normal sending operation procedures in the Send Fax box, and
select [Send Fax] to send.

Send Faxes Using Your Program's FaxBook system (API)
You will need a comma delimited file called:
?:\FAXMAILN\SEND2FAX.DEL
Where the ? is the drive that you installed FaxMail on.

SEND2FAX.DEL Format:
3 or 5 field comma delimited file with the following format:
"Header(at top of fax)Y/N","Recipient","FaxNumber"
or:
"Header(at top of fax)Y/N","Recipient","FaxNumber","Scheduled Date",
"Scheduled Time"
HeaderYN:
A 1 character field consisting of either Y or N
Recipient:
A 31 character field consisting of the Recipient
FaxNumber:
A 46 character field consisting of a Fax Number
The next 2 fields are optional...
Scheduled Date:
A 10 character field consisting of the day to send the Fax
Scheduled Time:
A 10 character field consisting of the time to send the Fax
Example:
"Y","Jon Krahmer","1-281-499-5939"
or:
"Y","Jon Krahmer","1-281-499-5939","07-15-2001","10:30:00am"

FaxMail Network for Windows must be running in the background. The
?:\FAXMAILN\SEND2FAX.DEL file must be create in the FaxMail directory.
Print to the ElectraSoft Print to Fax. The ElectraSoft Print to Fax will
create a ?:\TOFAX file. FaxMail will see this file, convert it to a fax
and call the Send Fax box. The Send Fax will see the
?:\FAXMAILN\SEND2FAX.DEL file and instead of it's normal routine, it will
work invisibly to send the fax as per the ?:\FAXMAILN\SEND2FAX.DEL file
and then delete ?:\FAXMAILN\SEND2FAX.DEL. The next time you load the Send
Fax box, it will work as normal unless you do as described above.

Code example:
TOP:
 o Put the SEND2FAX.DEL file
 o Print document to: ElectraSoft Print to Fax
 o Wait for SEND2FAX.DEL to disappear
 o If done EXIT else back to TOP
EXIT:


Item 4


Selecting a Recipient
The fax number and person to whom the correspondence or file is being
sent is selected from the FaxBook Entries box. Select [Recipient] and
the FaxBooks Entries box will appear.

Note: If you send a fax to the same area-code area that you are in, you
may need to go to the [FaxBook Entries] box and chick [Edit Entry] and
remove the 1 from the fax number. In some areas you will need to remove
the area-code also. IE: If you live in the Houston Texas area, and want
to send a fax to ElectraSoft, remove the 1 from the fax number, as
ElectraSoft is in the Houston Texas area.

Viewing the Fax being Sent
To view the fax before sending, select [View Fax]. A full screen
display of the bitmap file will appear. View the full page by using
the scroll bars. View another page by selecting [Page]. A menu of
pages will appear, listing each page number in the document. Click on
the page you want to view.

Saving or Deleting the Bitmap file
Send and Save
Occasionally it is beneficial to save the bitmap version of your file,
if you will be sending it again in the near future.

If disk space is at a premium you may feel free to delete the bitmap
file, knowing that you may always send your correspondence again,
directly from your original file from the Windows application where it
was created, using the ElectraSoft Print to Fax command.

Send and Delete
When sending faxmail, select [Send Fax and: ( )Save  (*)Delete]  in the
Send Fax box to delete the fax file after it has been transmitted. Fax
files are large and occupy considerable disk space, so erasing them
when they are not needed for sending again, is prudent.

Select the Delete Option button and the bitmap file will be marked for
deletion. You may purge the files marked for deletion with [Purge
Send + Deletes] from the Events Log Window.

Cover Page Options
Making selections regarding Cover Page action is a matter of choosing
from a series of option buttons. Clicking on the selection will
highlight and activate that choice. If you have selected the default
Cover Page in the SetUp box, the appropriate selection will already be
highlighted. Use the SetUp command to set the default condition for
all Cover Page Options.

Since more than one Cover Page may be created and saved in the
FaxMail NotePad Window, a listing of Cover Pages will be displayed.
Click on the Down Arrow button to display a list of Cover Pages which
you have created.

Highlight the desired Cover Page by clicking the left mouse button on
the appropriate filename. The list box will close displaying the
selected Cover Page filename.


Item 5


Choices for Cover Page action
No Cover Page
[(*)No Cover Page] ignores a Cover Page in the faxmail sending
process. Only the fax is transmitted.

Include Cover Page
[(*)Include Cover Page] causes FaxMail to send the selected Cover Page,
followed by the selected fax

Cover Page Only
[(*)Cover Page Only] causes FaxMail to send the selected Cover Page and
ignore the fax file.

Since the Cover Page can include any text you desire, as well as Field
Data to be extracted from the computer and FaxBook, it may be used for
sending memos and short correspondence. When sending Cover Page Only,
there is no need to type addresses for Recipients each time, as they
are included automatically in the sending process.

Another benefit of using the Send Cover Page Only feature is that the
Cover Page is created in ASCII text and does not require the generation
of a bitmap file on your computer.


View Cover Page
[View Cover Page] will open the default cover page and read the logo,
date and time, text, and any FaxBook fields it finds embedded in the
text. It will use the results to create a temporary bitmap file that is
identical to what the recipient of a fax would see if you send it.

Scheduling for Future
Sending The current date and time are displayed in the Schedule box of
the Send Fax box. If you desire to schedule your faxmail for sending
at a future time, change the date/time.

Edit the date/time boxes by positioning the cursor in the edit box and
use the BACKSPACE key to delete characters to the left of the cursor,
the DELETE key to delete characters to the right of the cursor.

With the edit cursor in the box, enter the new data desired, being sure
to format the data as it originally appeared:

For Date: MM/DD/YYYY or DD.MM.YYYY - UK  or YYYY-MM-DD - WORLD
For Time: HH:MM:SS (am/pm)


Item 6


Selecting Fax Resolution
The Send Fax dialog box presents you with two choices of fax
resolution. Select the desired choice by clicking on the appropriate
radio button. The center of the radio button will turn black,
indicating the choice is active.

What is Fax Resolution
Fax documents may be sent in either Standard or Fine Resolution This
setting determines the number of DPI (Dots Per Inch) to be used in
sending the BITMAP file that is transmitted by fax. A higher DPI
usually means better quality.

Standard Fax Resolution
Standard Fax Resolution is 100 X 200 DPI. Only every other scan line
is sent. The receiving fax machine prints each received line twice.
This resolution transfers faster than fine.

Fine Fax Resolution
Fine Fax Resolution  is 200 X 200 DPI. All data is sent over the phone
line. Use Fine Resolution when you desire the best resolution and
clarity in your faxmail.

Initiating the Send
With the appropriate parameters set in the Send Fax box as desired, you
may send your correspondence by selecting [Send Fax]. If you desire to
cancel the sending operation from the Send Fax dialog box, select
[Cancel] and the dialog box will close without sending the Fax.


Item 7


Sending faxmail to a Group
You may direct faxmail to all entries in a group with a single command,
just as you would to a single recipient. Mass broadcasting your
faxmail to many recipients.

Selecting the Group
As with sending faxmail to a single recipient, select [Recipient] from
the Send Fax box and the Display FaxBook Entries box will appear.

Two combo boxes exist, one displaying the FaxBooks in the system, and
the other displaying the Groups that you created within each FaxBook.
Select the desired FaxBook by clicking the down arrow button to the
right of the combo list box in the 'Make and Edit FaxBook, [Make]'. A
drop-down list of FaxBooks will appear. Highlight the desired FaxBook
and the list will disappear displaying the selected FaxBook.

Select the desired Group by clicking the down arrow button to the right
of the combo list box in the 'Make and Edit Group Sends, [Make]'. A
drop-down list of Group will appear. Highlight the desired Group and
the list will disappear displaying the selected Group.

Send Fax File Dialog Box
Select [OK] and you will be returned to the Send Fax box to initiate
the send operation. Notice that the Recipient is now the name of the
Group to whom your are sending your faxmail.

Select [Send Fax] and the sending operation will be performed for each
member of the group just as if each had been singularly entered.

Personalizing Group faxmail
You may individually personalize your Group faxmail by use of a Cover
Page with the Group Send. Each Cover Page will be personalized with
the information from the individual FaxBook entries as each new
recipient is selected from the 'Make and Edit Group Sends, [Make]' and
sent.

See Generating Documents and/or Cover Pages, for more detailed
information.


Item 8, Chapter  4 - Receiving faxmail


Background Operation
The less expensive FaxModems have no resources of their own and rely
wholly upon the CPU and memory of your PC to perform their tasks. As a
result, when an incoming document is being received, all current
program operations will be stopped, the PC is needed for the fax
operation.

When a FaxModem card possesses it's own resources, it will operate in
the background, while you are operating your normal software. This
full background operation means that your current application is not
interrupted upon receipt of incoming faxmail.

When the FaxMail Control Program is loaded, portions are running as a
memory resident program and operating in the background. As long as
your computer is turned on, regardless of what activity you are engaged
in, incoming fax transmissions will be received into your computer,
automatically.

Default Setting for Receiving Options
Incoming Directory
The drive letter and path to the location on your hard disk in which
incoming faxmail will be stored. This is the default setting, which
you may override from the Notification box.

The incoming directory is the drive and directory path into which you
wish to save the incoming files to disk. This is the default path
only. If you have selected Auto-Save, the faxmail will be routed into
this subdirectory. When you have selected Notify, this path will be
presented to you along with the file name for saving. You may route
the file into any directory you desire, however, by changing the path
and/or filename from the Notification box.


Item 9


Receiving Options
There are four options pertaining to the handling of incoming faxmail
once it is received into your computer. Select one of the four options
by clicking in the appropriate option button. You may return to this
Default Configurations box at any time to select a different choice
when it best serves your present circumstances.

Hold
Selecting this option causes the incoming faxmail to be held in a
Receiving Queue. Your current work is not interrupted, and you may
handle your faxmail at another time, when it is more convenient to you.

To extract faxmail out of the Receive Queue, summon the Events Log
Window by selecting [FaxBar], [Events Log], [Receive Queue].

If you have faxmail, you will be Notified and presented with options
for handling the incoming correspondence. A separate Notification box
will appear for each piece of incoming faxmail held in the Receive Queue.

Notify
Select [(*)Notify] if you want FaxMail to notify you each time faxmail
is received. When the incoming file is fully received into your
computer a Notification dialog box will appear on your screen,
regardless of where you are in the Windows environment. The box will
inform you of the receipt of faxmail and give you a variety of options
for handling the incoming file.

Auto Save
Choose this option if you desire to have all incoming faxmail
automatically stored in the default incoming Directory. You are not
interrupted by faxmail, and may then manage all incoming correspondence
at a more convenient time.

Auto Print
This feature will cause your computer and printer to act like a normal
fax machine with the added benefit of improving the quality of your
faxmail image, particularly if you are using a laser-jet printer.
Select [(*)Auto Print] if you choose to have your incoming faxmail
automatically sent to the printer upon arrival. Auto Print works,
only, in conjunction Auto Save Notice that the Auto-Save option button
will be automatically selected when you choose Auto Print. The file is
saved to disk, and then printed.

Once the faxmail is received into your computer, the file will be given
a date-stamp name and saved to disk in the default incoming directory.
Then the document is sent to the printer. A Print Progress dialog box
will appear, informing you that the file is received and is printing.
Cancel the printing process, if you desire, with [Cancel].

You may also direct the printing process to be performed in the
background, multitasked so that you may proceed with the work at hand.
To do so, select [Background]. For more information on this process,
see a discussion on Printing from the Notification Box. Use the Events
Log to manage files which have been automatically saved to disk upon
receipt.


Item 10


Notification Box Options
When you choose to be notified of incoming faxmail, or you handle
correspondence in the Receive Queue, you will be presented with a
Notification Box, offering you a variety of options for dealing with
each piece of correspondence.

The Notification Box Options are:

Hold All
Hold this and all future correspondence in the Receive Queue.

Extract faxmail out of the Receive Queue, by selecting [FaxBar],[Events
Log], [Receive Queue].


Item 11


Print Fax
Print the faxmail file.

Fax Viewer
By selecting [View Fax], you may display your fax correspondence in the
Fax Viewer Window. See Fax Viewer for a more detailed explanation of the
Fax Viewer Window.

Save Fax
Save the file in the directory and under the filename as displayed.
This box may be edited so that the fax may be saved to disk in any
directory and under any name desired, as long as you don't change the
file extension.

Delete Fax
If you have viewed or printed your incoming faxmail and determined that
you do not need a permanent copy, you may delete the fax by selecting
[Delete Fax]. A dialog box will appear prompting you to verify that
you choose to delete the fax. Select [OK] and the fax will be deleted.
Choose [Cancel] if you wish to return to the Notification box and not
delete the fax.

Printing a Fax from the Receive Queue
Select the [Print Fax] and the print fax dialog box will appear. The
dialog box will indicate the active printer and the number of pages in
the faxmail document.


Item 12


Selecting a Printer
To select a different printer driver, select [Setup Printer] and the
Windows 'Control Panel' will be displayed. Select [Printers], and the
Windows Printer Select routine will be activated. Select the desired
printer and close the window. You will be returned to the Print Dialog
box. See the Windows Users Guide for more information on use of the
Printer Selection Routine.

Printing Selective Pages
The Print dialog box will display the number of pages in the document.
The default setting for the page(s) to be printed is all page(s). The
Print Page(s) selection boxes will display the first and last page
number. To print selected page(s) only, change the page numbers in the
page edit boxes to those desired.

Select [Print] and a printing progress box will appear while the file
is being sent to the printer. This dialog box will display the page
number being printed. If for any reason, you choose to abort the
printing process, select [Cancel] and the sequence will be aborted.

Choosing a Printing Method
Since bitmap files contain large amounts of data, printing
multiple-page fax can consume time, depending upon the printer and the
printer driver being utilized. To make your work more efficient, you
may choose to enter into a multitasking mode. This will cause the
process of sending data to your printer to occur in the background,
allowing you to proceed to other tasks.

Select [Background] and the printing process will continue in the
background, simultaneously with your other work. The Print Progress
dialog box will disappear, however, to still give you access to
canceling the print routine, the Print Progress box will be minimized
into an Icon on the Windows desktop.

Canceling Background Printing
To cancel a background printing operation, double-click on the printing
Icon on the Windows desktop and the Printing Progress dialog box will
reappear. Select [Cancel], and the print job will be aborted.


Item 13


Naming and Saving your faxmail
Faxmail Naming Convention
When using a printer driver, such as FaxMail does, to convert your
program file into a format which is understood by the FaxModem, the
Windows environment does not give access to the file name.

Also, upon Receiving faxmail, raw data is transported over the
telephone lines, from one facsimile device to another, giving no access
to a file name.

In the absence of file names for fax format files, FaxMail follows a
file naming convention that is based on a date-stamp and the number of
transaction for the day. The name given to both incoming and outgoing
fax files is as follows:

MMDD0000.DCX

Whereas:

MM is the Month, DD is the Day, 0000 is a counter, numbering the
faxmail events that day. DCX is an extension indicating that the file
is in fax format.

Names with date stamps give you reference to the time the file was
generated, but no reference as to the contents; as would be the case
had you determined it's name.

Fax Files
Most of the time you will want to rename your faxmail from the cryptic
date stamp to a more meaningful name based on your knowledge of whom
the file was from, or its contents. If renaming is performed from the
Notification box, then the more meaningful name will appear in the
Events Log, simplifying fax management later.

Use [Print Fax] or [View Fax] to print or view the fax. With
information about the content of the correspondence, name the file
accordingly.

The default directory will be displayed with the filename. However,
you may edit the drive, directory, and or filename by placing the
cursor in the edit box and use the Delete or Backspace keys to delete
characters. To delete the entire default filename, begin typing a new
file specification.

Select [Save Fax] and the faxmail will be saved to disk as directed.
If the filename already exists on your disk, you will be presented with
a warning, giving you the opportunity to overwrite the file or not.

If you choose to overwrite the existing file, select [OK] and the file
will be stored to disk, overwriting the older one. If you choose not
to overwrite an existing file, select [Cancel] and you will be returned
to the Notification box where you may enter a new file specification.


Item 14


Saving Fax upon Receipt
Select [(*)Auto Save] from SetUp if you do not wish to handle your
faxmail at the time it arrives. By choosing Auto Save, incoming
correspondence will be automatically saved to disk.

All correspondence will be saved in the default incoming Directory and
named according to a date stamp, See Faxmail Naming Convention for
format.

Handling Auto Saved Events Later
A record of all your transactions will occur in the Events Log Window.
From the log, you may view, print, copy, delete, move, or re-send the
saved faxmail.

Naming faxmail Later
When using the Auto-Save feature and handling your faxmail at a later
date, you may use either the Events Log Window or Fax Viewer Window to
manage your correspondence. Each of these Windows possess the MoveAs
command which allows you to view your faxmail and move, as well as
rename it, to another directory. You may also delete any unwanted
files from these locations.


Item 15


Monitoring the progress of incoming faxmail Depending upon the
FaxModem installed and it's configurations, a tone can be heard when
the modem begins Receiving faxmail. If you want to inquire as to the
sending party or to monitor the progress of an event, you may do so by
selecting [FaxBar], [Event Monitor].


Item 16, Chapter  5 - Future Send Queue


When you schedule a transmission for some time in the future,
instructions pertaining to that event are placed into a queuing system,
awaiting processing. The computer's calendar and clock are checked,
and at the specified time, the transaction is processed by the FaxModem.

This holding area is referred to as the Future Send Queue. If you are
broadcasting faxmail to a group, multiple transactions are entered into
the Future Send Queue, one event for each recipient in the group.

At times, it may be necessary to make changes, modifications or
deletions from this list. The Future Send Queue can be accessed and
each item in the queue may be acted upon.

Managing faxmail in the Future Send Queue
Display the Future Send Queue by selecting [FaxBar], [Future Send Queue]
and a dialog box will appear within which all tasks scheduled for
future sending will be displayed. These are the send fax events that
you sent form the Send Fax box using [Schedule], [Send Fax], after
changing the date or time into the future. The following information
is displayed for each event in the queue:

Date, Time, Resolution, Recipient, FileName

Selecting an Event in the Future Send Queue
Scroll through the listings in the list box until the desired entry is
located and highlight it. You may now perform any of the provided
actions on that event.


Item 17


Re-Scheduling an Event in the Queue
With the desired event highlighted, select [Re-Schedule]. A dialog box
will appear within which you may change the time and date of the
transmission. The current time and date will be placed in the
appropriate edit boxes. Edit the time/date to your choosing and select
[OK].

To re-schedule an event to be sent immediately, select [OK]. To cancel
the Re-Schedule operation without changing the time or date of the
event, select [Cancel].

Deleting an Event from the Queue
With the desired event highlighted, select the [Del] button. A
Deletion Options dialog box will appear and present you with two
methods of deletion.

Delete Entry
This selection will delete the selected task from the Future Send Queue
and the sending event will not take place.

Delete Entry and File
This selection will not only delete the task from the Future Send
Queue, but will also delete the Fax file scheduled to be sent.

Viewing the Fax
With the event entry selected, select [View]. A full screen display
for the fax will appear. View the full page by using the Scroll bars.
View additional pages, if any, by selecting [Page]. Return to the
Future Send Queue dialog box by selecting [Exit].

Refreshing the Future Send Queue Box
Refreshing the Future Send Queue may become necessary if sending
operations are taking place while you are in the Future Send Queue
dialog box. Selecting [ReFresh] will update and redrawn the list box,
minus any completed events.


Item 18, Chapter  6 - FaxMail Control Program


FaxMail Control Program has a windows that can be minimize or sent
background by clicking on the [Go Background]. Operating in the
background, FaxMail Network for Windows can be accessed from it's toolbar.
FaxMail Network for Windows is designed to integrate faxmail into the
entire Windows environment. Fax functionality literally becomes a part
of every Windows program, just as if each program was designed with fax
functionality initially.

BBS Mode
Selecting BBS Mode will initialize your FaxModem to BBS Mode, and
disable the FaxModem Driver, FaxMail Network for Windows and all programs
associated with FaxMail Network for Windows. If your FaxModem is
already in BBS Mode, it will re-initialize it and leave it in the BBS
Mode. Use this before calling a BBS such as Internet, AOL or CompuServe.
There are many ways to switch to BBS Mode.

1. Select [FaxBar], [QUIT].

2. Select [FaxBar], [Event Monitor], [BBS Mode].


Item 19


General Information
This section assumes that you have generated a document or file in a
Windows program.

Most Windows programs (applications), especially the more sophisticated
ones, communicate with a Windows message center while loading. The
programs asks Windows, not only which printer driver is loaded, but
asks for the characteristics of the printer. This communication
informs the program of page, fonts, and graphics support.

If you forget to load the FaxMail Program before the application, your
document or file will be composed for your printer instead of [ElectraSoft
Print to Fax]. When you, then, select [ElectraSoft Print to Fax], the
more sophisticated programs will alert you that the file was not
composed for that driver, and will recompose the document for you.

If you have selected a font from the Windows font library, or soft
fonts which are scaleable or dynamic fonts, you should not experience
any difference in the image, whether you compose your document with
your printer loaded or ElectraSoft Print to Fax.

Bitmaps
When you send a document by fax from any Windows program, FaxMail must
first convert your document or file into a format which fax technology
can transmit. A second file will be created for this purpose. This FAX
FILE bitmap will be denoted by the three character extension of DCX.

This file does not interfere with your original document in any way.
It makes a compatible copy for fax transmission. Upon transmitting
your correspondence your original file saved by the application, and
the DCX file both exist on your hard disk.

DCX files are quite large files and when kept, can consume a
considerable amount of disk space. If you have plenty of disk space or
find it acceptable to occasionally spend time managing these files, you
may want to save them.

However, if disk space is low and you do not continually refer to your
fax correspondence, it is quite acceptable to choose the [Send Fax and:
 Delete] setting as the default so all fax files tagged for deletion
can be deleted with one command, [Purge Send + Deletes], from the
Events Log. You can always return to your original file documents for
reference and re-faxing.


Item 20


Generating Documents from Windows
First, load the FaxMail Network for Windows Control Program so that the
[FaxBar] will be available to you from the top left corner of the Program
Manager and all your Programs.

Load a Windows word processor or graphics program with which you are
familiar. You probably had one in mind when purchasing FaxMail for
Windows. If you have no particular program in mind, load Windows Write
or Windows Paintbrush from the Windows desktop. Make sure that the
screen is maximized. Do so by clicking on the up arrow button in the
extreme right corner of the window.

Experiment with your favorite applications, composing a document with
your printer driver loaded and another with ElectraSoft Print to Fax.
This may only be an issue when high precision or quality is required
such as in the case of detailed graphics. As a general rule, if you
know you are creating a document for faxmail purposes, you may want to
make ElectraSoft Print to Fax active while the document is being composed.

Also, see the section on font selection later in this chapter for more
detailed information on the selection and use of fonts.

Create a document or file in the Windows program you've chosen. Upon
completion, save the file as you normally would using the [File],
[SaveAs] or equivalent.


Item 21


Sending a Fax Directly from an Application
To send faxmail directly from your Windows program (application),
select the [File], [Print] and print to the ElectraSoft Print to Fax print
drive.

You will be presented with the program's normal printing sequence. Most
Windows applications will display the target or selected printer. The
FaxMail fax driver will be one of these:

ElectraSoft Print to Fax on C:\TOFAX
ElectraSoft NT Print to Fax on C:\TOFAX

Select any printing options which you desire, such as selected pages,
etc., and use your program's Print routine. The ElectraSoft Print to Fax
will convert your document file into a fax, and save it to the hard
disk for transmission.

Send Fax Box
Once the fax file is created, the Send Fax box will appear so that you
may determine recipient and sending parameters. Select [Recipient] to
choose the addressee to whom the faxmail is to be sent. You will be
presented with the FaxBook Entries box. Select a new addressee then
select [OK].

CONVERT TO FAX and PRINTER OR FAX TOGGLE

Swapping Drivers
Ude your editor's [File], [Print Setup].

If you plan to send a fax from an application, it is sometimes better to
make ElectraSoft Print to Fax the default driver before you enter the
application. This is done because some applications do not sense a
printer driver being changed after the program is loaded.


Item 22


Converting to Fax
To start the send process Select [File], [Print]. The application's
normal printer dialog box will appear within which you should insure
that the active printer is the ElectraSoft Print to Fax on C:\TOFAX. You
may choose to send all or only a portion of the document pages, just as
if you were directing the data to a printer.

Finish the print sequence as if you were printing to your printer.

Windows and Printer Drivers
Windows allows you to install multiple printer drivers, for multiple
printers. One of these printers is then selected as the default
printer and is automatically loaded and used from each Windows
application when you choose to print. See your Windows User's Guide
for more detailed information on installing and managing printers from
the Windows Control Panel.

The "ElectraSoft Print to Fax" is handled as just another printer driver.
It is loaded as the active driver when you print to remote Fax Machine.


Item 23, Chapter  7 - Event Monitor


Last or Current Event Monitor

Choose this command to monitor a send/receive event while it is in
progress. A dialog box will appear within which you may monitor
information being sent from the FaxModem while it is sending or
receiving a fax. The following information and more is available:

Remote ID
Information about the remote fax machine. Could be sender's name,
company ID, phone number, fax number, etc.

File name
The unique name of the file, assigned by FaxMail, being sent.

Fax Number
Fax number of recipient receiving fax.

Transfer Type
The resolution, (fine or standard fax resolution) will be displayed.

Number of Pages
The page number being transmitted and the total number of pages will be
displayed.

Page Size
Page length in inches.

Status
This display will indicate the current state of the FaxModem
operation. Examples of terms displayed are:
No Event Yet
Idle...
Waiting to be Processed
Dialing...
Connecting...
Sending...
Receiving...
Successfully Completed
Event was Aborted
Remote Machine is BUSY
NO ANSWER from Remote Machine
Transmission Warning

Time
This display will indicate the elapsed time of the transmission.

Number of Errors
This display will indicate the number of transmission errors occurring
in a fax. Some FaxModems possess error correction capabilities and
therefore, will not display errors. A few error can occur with little
harm to the fax.

Fatal Error
If the fax transaction ends without a complete cycle, the fatal error
will indicate where the communication breakdown occurred. A list of
Fatal Error can be found in the Q and A file.


Item 24


Aborting an Event
If, for any reason, you choose to interrupt the send/receive operation,
you may do so by selecting [Abort Event]. This will cause the
transmission to be terminated. The entry in the Events Log will
display "Abrtd" (Event was Aborted).

Answer Now
This option allows you to force FaxMail Network for Windows to answer
the phone immediately and try to receive a fax even if the phone did not
ring.

Examples of use:
Set FaxMail Network for Windows to answer on the twenty-fifth ring. When
the phone rings, answer it with the phone. If you here a fax-tone, select
[Answer Now]. When you here FaxMail pick up, you hang up the phone.
FaxMail will take over and receive the fax.

Monitoring an Active Event
You may want to watch the Event Monitor at least long enough to ensure
that you have made a connection and your faxmail is being delivered.

The Event Monitor will inform you of the following:

 o Type of operation, whether sending or receiving
 o To whom the fax is being sent, or from whom it is being received
 o Resolution of the fax
 o Number of pages in the fax
 o The elapsed time of the connection
 o Number of errors, if any occurred
 o Last FaxModem Response
 o Session Progress
 o You can abort the Event with the [Abort Event] button
 o You can do a blind answer by pressing the [Answer Now] button

Fax On Demand
Receive faxes from Fax On Demand Services.

From the ElectraSoft [Event Monitor], select [Fax On Demand].

Format:
1-222-333-4444,,,,,5,6,,,,,R
 o Where the 1 represents the long distance access.
 o Where the 222 represents the area code.
 o Where the 333-4444 represents the fax on demand number.
 o Where the ,,,,, produces a 10 second pause.
 o Where the 5,6 represents the fax selection.
 o Where the ,,,,, produces a 10 second pause to let the sender prepare to
   send.
 o Where the R will put many modems into the necessary receive mode to
   receive the Fax On Demand.

Remember that before you dial the number, you need to know their access or
selection code, represented above by the 5,6. This code will very in
digits and number of digits depending on the service you call.


Item 25


Some modems will not go into the receive fax mode after dialing a number
even though you add an R to the end of the dial string. With these modems
you will need to:
 o Connect a phone to the phone jack on the back of the modem.
 o Using said phone, manually dial.
 o Wait for the remote machine to go into send mode. Usually you will
   here a beep every three seconds.
 o With the fax number field totally blank, click on [Get the Fax].
 o When you hear your modem go into receive, hang up and let the fax come
   in.

Closing the Event Monitor
To close the Event Monitor box, select [Close]. When you do so, the
dialog box will disappear, and your faxmail transmission will continue
in the background. Most FaxModems use a variety of sounds to indicate
whether an event was completed successfully or aborted. Depending on
which FaxModem you have installed, you will be notified of the status
of the event by the sounds. Moreover, FaxMail Network for Windows makes a
happy sound after a successfully completed event or a sad sound upon an
event ending with a fatal error.

If you have any questions as to the faxmail transmission, you may call
the [Event Monitor] from [FaxBar] and view the final status of the event.
Alternately, you may call the Events Log for a status report of the
transmission.


Item 26, Chapter  8 - FaxMail NotePad


Quick memos and short documents may be generated using the FaxMail
NotePad Window  FaxMail NotePad is also used to create Cover Pages for
transmittal with your faxmail. Conversion to Fax will take place at
send time directly into your modem.

Templates
Sample templates are included with the FaxMail program. Located in the
program directory, you will find the following:

FaxMail NotePad document template       SAMPLE.TXT
Cover Page template                     SAMPLE.CVR

Creating a Document in FaxMail NotePad
The FaxMail NotePad Window may be called from the Main FaxMail menu or
from the desktop Icon, located in the FaxMail Network for Windows Group.
With the FaxMail Program loaded, select [FaxBar] and choose the [Pencil].
The FaxMail NotePad Window will be displayed in its maximized position.

To create a New Document in FaxMail NotePad, select [File], [New Text
File]. You will be presented with a clean work area, with the cursor
located in the upper left corner.

Editing a FaxMail NotePad Document

Entering Text
Text is entered into the FaxMail NotePad work area by typing the same
way as most Windows based text editors or word processors. The text
will automatically wrap at the end of a line onto the following line.
Use [ENTER] to end a line or paragraph.


Item 27


End Page
If you want to force an end of page, put your cursor where you want the
page to end and select [Edit], [End Page].

Insert Text
To enter text in FaxMail NotePad without overwriting the existing text,
select the Insert/Overwrite button to [Insert].

Overwrite Text
To enter text in FaxMail NotePad and overwrite the existing text that
occurs to the right, select the Insert/Overwrite button to [Overwrite].

Erasing Text
Highlight the text to be Erased. Highlighting text is a click and drag
motion. Position the cursor at the beginning of the text to be
Highlighted and press the left mouse button, and while holding it down,
drag the cursor to the end of the text to be Highlighted. Release the
left mouse button.

Select [Edit], [Cut]. The highlighted text will be cut from the work
pad and written to the Windows clipboard.

Erasing Text without Highlighting
Text may be erased from your document by positioning the cursor at the
desired location and pressing the BACKSPACE or DELETE key. The
BACKSPACE key will erases the text to the left of the cursor position
while the DELETE key will erases text to the right of the cursor
position.

Undo
When text is erased, it is temporarily written to the Windows
clipboard. Doing so, allows the text to be replaced into your document
if you choose to reverse a [Cut] or erase.

Select [Edit], [Undo] and the erased text will be put back into your
document.


Item 28


Moving Text
Highlight the Text
Press the left mouse button. While holding it down, use your mouse to
drag the cursor to the end of the text to be Highlighted. Then release
the left mouse button.

Cut the Text
Select [Edit], [Cut] and the Highlighted text will be removed from the
FaxMail NotePad and written to the Windows clipboard.

Paste the Text
Position the cursor at the location to which the text is to be moved
and select [Edit], [Paste] and the text will be written to the new
location.

To Copy Text
Highlight the Text
Position the cursor at the beginning of the text to be Highlighted.
Press the left mouse button, and while holding it down, drag the mouse
to the end of the text to be Highlighted, then release the left mouse
button.

Copy the Text
Select [Edit], [Copy] and Highlighted text will be copied to the
Windows clipboard.

Paste the Text
Position the cursor where you want the text is to be copied and select
[Edit], [Paste] and the text will be copied to the new location. You
can copy text from any Windows programs and paste it in the FaxMail
NotePad.

Saving a FaxMail NotePad Document
If the document does not yet have a name, select [File], [SaveAs]. A
Save As box will appear. Type in a document name, up to eight
characters. The three character extension will be added for you. If
you are editing a file with a name select [File], [Save].


Item 29


Opening a FaxMail NotePad Document
To open an existing file select [File], [Open Text File]. A dialog box
will appear within which you will select an existing file from disk.

Select the desired drive letter and directory from the directories list
box, which is the right list box in the window.

FaxMail will search the directory chosen for text files *.TXT and
display them.

Select the desired file from the list box by highlighting it file and
selecting [OK]. You may also double-click on the filename.

The Open File box will disappear and the file will be displayed in the
work area of the FaxMail NotePad Window.

Print a FaxMail NotePad Document
Select [File], [Print] and a dialog box will appear allowing you to
print to your printer or fax. When the printing is completed, you will
be returned to the FaxMail NotePad work pad. If you choose to stop the
printing process select [Cancel] and the printing will be aborted.

Sending faxmail from FaxMail NotePad
Create a document or Cover Page in FaxMail NotePad and save the
document. For short memos, you may want to type your correspondence
directly into a Cover Page. This is efficient because the Cover Page
can includes your logo file, Data Fields which will automatically fill
in information about the party to whom your correspondence is
addressed, and sending from FaxMail NotePad does not create a bitmap
fax format file to manage later.

Whether it is a text file or Cover Page, create your document and save
it using [File], [SaveAs].


Item 30


Sending a Text File
Select [File], [Print]. The printer box will appear. Select a font and
[Print] to [ElectraSoft Print to Fax] printer driver. After the text is
converted to fax, the Send Fax dialog box will appear. Select a Recipient
and make any modifications you desire to the sending parameters and select
[Send Fax].

Sending as a Cover Page
Select [FaxBar], [Send Fax] and the Send Fax dialog box will appear.
Select a Recipient and select [(*)Cover Page Only] from the Cover Page
Options. Select the name of the Cover Page from the Cover Page list
box. Send your FaxMail by selecting [Send Fax].

Cover Pages
FaxMail allows you to create and save as many cover pages as you
choose, making it possible to use a variety of Cover Pages, selecting
that which is most appropriate to the type of correspondence.

Creating a New Cover Page
Load the Send Fax box by selecting [FaxBar], [Send Fax]. When the Send
Fax box is loaded, select [Edit Cover Page] and the FaxMail NotePad
Window will appear with the default cover page loaded in it. This
window is an ASCII text word processor used for typing short
correspondence for faxmail, and for creation of Cover Pages. To create
a new Cover Page, select [File], [SaveAs] and save it as MYFILE.CVR.
Where MYFILE.CVR is the name you chose. Now you are ready to modify
this Cover Page into whatever you want. If you want to include your
new Cover Page; from the Send Fax box, select the Cover Page down Arrow
and choose the one you want. If you want MYFILE.CVR to become the
default Cover Page, go to SetUp and select it as the default.

For more information on the subject of Cover Pages, select any FaxMail
[Help] button and select [Search] and type in: Cover Page. Also, search
the FaxMail Network for Windows Help system for: Cover Page Logo.

Note: In the sample Cover Page, SAMPLE.CVR, the Cover Page itself does
not contain any information pertaining to the sender such as a
letterhead. This information is contained in the PCX logo file.


Item 31


Field Data Fax-Merge
Field data are those phrases which tell FaxMail which types of
information to "Mail Merge" from the FaxBook and other sources into
your Cover Page.

The actual information inserted into these locations will vary and be
specific to each recipient for each fax sent. For example, select
[Fields], [To: Recipient], and [=RECIPIENT=] will appear where your
cursor is, denoting the name of the person or company to whom the fax
will be sent. Each time a document is sent, the name of the addressee
will be copied from the FaxBook RECIPIENT field to the designated place
in your cover page.

The possible choices are:

Cover Page Logo
Date
Time
Recipient
Person
Position
Address
Fax and telephone numbers
Comment
Pages In Fax

Placing Field Data onto the Cover Page
Position the cursor at the location where the data is to appear and
select [Fields], then select the appropriate data field from the pull
down menu. The data field will appear on the Cover Page at the location
of the cursor, with one exception. The logo field will always appear
at the extreme upper left corner of the page.

Erasing a Field Data
Highlight the Field Data by placing the cursor at the beginning of the
field and pressing the left mouse button. While holding the left mouse
button down, drag it to the end of the field. Select [Edit], [Cut] and
the field data will be deleted. Pressing [Del] will also delete it.


Item 32


Fields Menu
The Fields Menu gives the user access to a series of Data Fields which
are positioned onto the FaxMail NotePad Cover Page Document for Mail
Merge.

Each Field represents a specified piece of information which is to be
inserted into a Cover Page at the time it is faxed. The [==DATE==]
field indicates that the current date should be taken from your
computer calendar and inserted in that location. The [=RECIPIENT=]
field is replaced with the name to whom the document is being
addressed. It is extracted from the FaxBook that you entered it into.

Cover Page Logo
To add a Logo file to the Cover Page, select [Fields], [Logo]. A
dialog box will appear within which you will choose the desired PCX
file to be prefixed to the cover page. The file must be a black and
white bitmap file with the (.PCX) extension and it must be in the
FAXMAILN directory. The PCX extension will not show here but will be
assumed.

You can only have one Logo and it will be at the top of the Cover Page.
You can replace it at will.

Date
Inserting the current date into a Cover Page will cause the current
date to be inserted into the Cover Page upon being faxed. The
[==DATE==] field will be replaced by the current date taken from the
computer's calendar.

Position your cursor where the [==DATE==] field is to occur and select
[Fields], [Date]. The Date Field will appear in the document.

Time
Inserting the current time into a Cover Page will cause the current
time to be inserted into the Cover Page upon being faxed. The
[==TIME==] field will be replaced by the current time taken from the
computer's clock.

Position your cursor where the [==TIME==] field is to be inserted and
select [Fields], [Time]. The Time Field will appear in the document.


Item 33


To: Recipient
Inserting the FaxBook [=RECIPIENT=] field into a Cover Page will cause
the Recipient information to be inserted into the Cover Page upon being
faxed. The [=RECIPIENT=] field will be replaced by the current
Recipient taken from the FaxMail FaxBook.

Position your cursor where the [=RECIPIENT=] field is to occur and
select [Fields], [To: Recipient], and the [=RECIPIENT=] field will
appear in the document.

To: Name
Inserting the FaxBook [=ToNAME=] field into a Cover Page will cause the
Name information to be inserted into the Cover Page upon being faxed.
The [=ToNAME=] field will be replaced by the current Name taken from
the FaxMail FaxBook.

Position your cursor where the [=ToNAME=] field is to occur and select
[Fields], [To: Name], and the [=ToNAME=] field will appear in the
document.

To: Position
Inserting the FaxBook [=ToPOSITION=] field into a Cover Page will cause
the Position information to be inserted into the Cover Page upon being
faxed. The [=ToPOSITION=] field will be replaced by the current
Position taken from the FaxMail FaxBook.

Position your cursor where the [=ToPOSITION=] field is to occur and
select [Fields], [To: Position ], and the [=ToPOSITION=] field will
appear in the document.

Address: Address1
Inserting the FaxBook [=ToADDR1=] field into a Cover Page will cause
the Address1 information to be inserted into the Cover Page upon being
faxed. The [=ToADDR1=] field will be replaced by the current Address1
taken from the FaxMail FaxBook.

Position your cursor where the [=ToADDR1=] field is to occur and
select [Fields], [Address: Address1], and the [=ToADDR1=] field will
appear in the document.


Item 34


Address: Address2
Inserting the FaxBook [=ToADDR2=] field into a Cover Page will cause
the Address2 information to be inserted into the Cover Page upon being
faxed. The [=ToADDR2=] field will be replaced by the current Address2
taken from the FaxMail FaxBook.

Position your cursor where the [=ToADDR2=] field is to occur and
select [Fields], [Address: Address2], and the [=ToADDR2=] field will
appear in the document.

Address: City
Inserting the FaxBook [==ToCITY==] field into a Cover Page will cause
the City information to be inserted into the Cover Page upon being
faxed. The [==ToCITY==] field will be replaced by the current City
taken from the FaxMail FaxBook.

Position your cursor where the [==ToCITY==] field is to occur and
select [Fields], [Address: City ], and the [==ToCITY==] field will
appear in the document.

Address: State
Inserting the FaxBook [==ToSTATE==] field into a Cover Page will cause
the State information to be inserted into the Cover Page upon being
faxed. The [==ToSTATE==] field will be replaced by the current State
taken from the FaxMail FaxBook.

Position your cursor where the [==ToSTATE==] field is to occur and
select [Fields], [Address: State ], and the [==ToSTATE==] field will
appear in the document.

Address: Zip
Inserting the FaxBook [==ToZIP==] field into a Cover Page will cause
the Zip information to be inserted into the Cover Page upon being
faxed. The [==ToZIP==] field will be replaced by the current Zip taken
from the FaxMail FaxBook.

Position your cursor where the [==ToZIP==] field is to occur and
select [Fields], [Address: Zip ], and the [==ToZIP==] field will appear
in the document.


Item 35


Phone: Fax Number
Inserting the FaxBook [=ToFaxNUM=] field into a Cover Page will cause
the Fax Number information to be inserted into the Cover Page upon
being faxed. The [=ToFaxNUM=] field will be replaced by the current
Fax Number taken from the FaxMail FaxBook.

Position your cursor where the [=ToFaxNUM=] field is to occur and
select [Fields], [Phone: FaxNumber], and the [=ToFaxNUM=] field will
appear in the document.

Phone: Voice Number
Inserting the FaxBook [=ToVocNUM=] field into a Cover Page will cause
the Voice Number information to be inserted into the Cover Page upon
being faxed. The [=ToVocNUM=] field will be replaced by the current
Voice Number taken from the FaxMail FaxBook.

Position your cursor where the [=ToVocNUM=] field is to occur and
select [Fields], [Phone: VoiceNumber], and the [=ToVocNUM=] field will
appear in the document.

Comment
Inserting the FaxBook [=ToComment=] field into a Cover Page will cause
the Comment information to be inserted into the Cover Page upon being
faxed. The [=ToComment=] field will be replaced by the current Comment
taken from the FaxMail FaxBook.

Position your cursor where the [=ToComment=] field is to occur and select
[Fields], [Comment], and the [=ToComment=] field will appear in
the document.

Pages In Fax
Inserting the FaxBook [=PagesInFax=] field into a Cover Page will cause
the Number of Pages In Fax information to be inserted into the Cover Page
upon being faxed. The [=PagesInFax=] field will be replaced by the number
of pages to follow the Cover Page.

Position your cursor where the [=PagesInFax=] field is to occur and
select [Fields], [Pages In Fax], and the [=PagesInFax=] field will
appear in the document.

Creating Cover Page Logo Files
Method 1, From an Application
Create a Logo in any Windows Application and print it to the ElectraSoft
Print to Fax. When FaxMail brings up the Send Fax dialog box, select
[View Fax], [Edit], [DCX to PCX BreakUp] and do the BreakUp. The
resulting PCX file can be used as a Cover Page Logo.

Method 2, Copy, Paste, Modify
Load the FaxMail Network for Windows [Fax Viewer] and Select [File],
[Open], [PCX] and from the FAXMAILN directory, open URGENT.PCX and then
select [File], [Copy] whatever you want the new logo to be called.

Load the FaxMail Network for Windows 'Send Fax' program from the FaxMail
Network for Windows Group, or [FaxBar], [Send Fax].


Item 36


Select [Edit Cover Page] and the FaxMail Network for Windows NotePad
will load and display the current default Cover Page. Select [Fields],
[Logo] and select the logo that you just created with the 'Fax Viewer'
[Copy] command. Save and exit from FaxMail NotePad back to 'Send Fax'.

Select [Edit Cover Page Logo] and the Windows Paintbrush will load and
display the current default Cover Page Logo. Delete the image and now
you are ready to import graphics and/or draw your own logo. Paintbrush
will let you select any font any size you want. Be sure you are in the
FAXMAILN directory when you do your final [Save].

Method 3, Start from scratch
Load Paintbrush. To set the size of the image area, select [Options],
[Image Attributes...] and a dialog box will appear, within which the
width and height may be specified. The width should be set to 1728
pixel wide, and the height to 576 pixels high (give or take). You can
vary the height but should not vary the width. Set the color to [Black
and White].

A variety of image template PCX files have been included with your
FaxMail Network for Windows software. They are stored in your FAXMAILN
directory with names such as:

FAXMEMO.PCX
DESKOF.PCX
URGENT.PCX

Open them in Paintbrush and use them as templates for size alone. Do
not modify and use these, as they will be overwritten when you upgrade.

If you are not familiar with Windows Paintbrush, see the detailed
instructions in the Windows User's Guide. The drawing tools plus the
ability to import graphics or clip art from other drawing or graphics
programs will enable you to produce professional logos for your cover
pages.

You may also use a scanner to replicate your logo or letterhead in
Paintbrush. Making use of the Windows clipboard will give you access
to graphics in other programs and in other formats which can be Copied
and Pasted into Paintbrush.

Saving your Logo file
To save your Logo file, first select the PCX extension from the list
box of possible file formats. Save your logo under an appropriate
name, insuring that it is in the FAXMAILN program directory otherwise it
will not be found when possible choices of logos are presented to you
in the FaxMail NotePad Window [Fields] pull-down menu.


Item 37


Test Your Results
After you have saved your logo file, from the Send Fax box, you can
summons the FaxMail NotePad Window with [Edit Cover Page].and select
[Fields], [Logo] to call the Pick a Logo dialog box to insure that your
new file appears in the list box. Select the new logo and then select
[File], [Save]. Exit FaxMail NotePad and from the Send Fax box select
[View Cover Page].

You may need to experiment with your design and sizing until you are
pleased with the result.

Prefixing a Logo to a Cover Page
You may determine which graphics logo file you choose to accompany each
individual Cover Page. This is accomplished in the same manner as
other Field Data is placed on the Cover Page.

Select [Fields], [Logo] and the Pick a Logo dialog box will appear,
from which you may select the appropriate logo file.

The graphics file to be used as your logo must be a black and white
bitmap PCX file, which is an acceptable fax format. You may create a
logo file in any of several graphics or drawing programs, but since
Paintbrush is included with Microsoft Windows, it is available to
everyone.

Double-click on the logo file of your choice, or highlight the file,
and select [OK].

The name of the logo selected will appear on the Cover Page at the
extreme upper left corner.

At the time of Sending
At the time of transmission, the logo will be placed at the top of the
Cover Page.

Opening an Existing Cover Page
Load the FaxMail NotePad and open an existing Cover Page by selecting
[File], [Open Cover Page]. A dialog box will appear within which you
will select an existing file from the FAXMAILN directory.

Select the desired file to open by highlighting the file in the files
list box and selecting the [OK] button, or double-clicking on the
filename. The Open File box will disappear and the Cover Page will be
displayed in the work area of the FaxMail NotePad Window.


Item 38


Saving a Cover Page
To save your Cover Page, select [File], [SaveAs] from the menu. A
Save As box will appear within which you will enter the desired name to
save the file to disk.

Place the cursor in the name edit box and enter a name for the file of
up to eight characters in length. To save the Cover Page select [OK]
and the file will be saved to disk.

Cover Page Elements
Permanent Text
That information which is fixed and remains consistent on a cover page.

Field Data
This information assists you in personalizing your faxmail. It
consists of data retrieved from the FaxBook and merged onto the cover
page at the time the fax is transmitted. Certain Key Phrases are
placed onto the Cover Page, located as your choose, to indicate which
FaxBook information should be merged.

Graphic or Logo
You may include a graphic PCX file as a logo or header at the top of
the cover page. You may create the logo file in any graphics or
drawing program which provides the PCX file format, such as Windows
Paintbrush.


Item 39, Chapter  9 - Fax Viewer Program


Fax Files are bitmap files which are displayed as any other graphics
files would be in a variety of graphics programs. The file is
displayed on the screen by building it in layers or bands from top to
bottom, as data is read. Each time the display is altered, the screen
must be re-drawn or refreshed.

Opening a Fax File to View
Select [FaxBar], [FAX VIEWER] and the Fax Viewer will appear, displaying
the default fax file. If you want to view a different fax, select [File],
[Open] and the Open File for Viewing dialog box will appear, within
which a file may be selected.

Type File Specification
The Fax Viewer Window is specifically designed to display fax format
bitmap files. The filename must contain a PCX or DCX extension. Type
the complete file specification, including drive letter, path and
filename in the edit box or select the file from the list box.

Select the File to be Opened
Scroll through the list box using the scroll bar until the desired
drive, path, and files list appear.

Highlight the desired file and select [View], or double-click on the
desired file in the list box. The Open File for Viewing dialog box
will disappear and you will be returned to the Fax Viewer Window, with
the file being displayed.


Item 40


Scrolling Through a Page
Scroll through the page with the horizontal and vertical scroll bars.
You may slowly scroll through a page by using the THUMB button of the
vertical scroll bar. Select the THUMB button and slowly drag it
downward as you view the file. The display will move in measured
increments.

Viewing Another Page
To view another page, select [Page]. The total number of pages will be
displayed on a pop-up dialog box. The page following the currently
viewed page will automatically be highlighted. Click your mouse on the
page you want to view or use the arrow keys and [Enter].

Closing the Fax Viewer Window
Close the Fax Viewer Window by selecting [Exit] or [File], [Exit] and
you will be returned to your previous program location.

Copying a Fax File
To copy a file on disk, select [File], [Copy] and the Copy Fax File box
will appear. The box consists of two edit boxes. One for the name of
the file to be copied From, and the other for the name of the new file
to which it is copied to.

Select the File to Be Copied
Select the desired drive letter and directory from the list box.

FaxMail will search the directory chosen and display all files in the
directory. Select the file to be copied by highlighting it. The file
selected will appear in the edit box labeled Copy Fax File From.

If you know all or part of the file specification that you want to
copy, you may type it directly into the 'Copy Fax File From' edit box


Item 41


Enter a New FileName
Once the Origination file is selected in the upper box, the cursor will
appear in the lower edit box label Copy Fax File To:. Type in the
drive, path, and file name to which the file is to be copied. You may
initiate the sequence by pressing [Enter], or selecting [OK].

The original file will be copied to a new file under the designated
name, and the Copy Fax File box will disappear. You will be returned
back to the Fax Viewer.

Moving and Renaming a Fax File
When viewing a file, it may be advantageous to rename and move the file
to another location on the disk. Select [File], [MoveAs] to summon the
Move File As dialog box.

The name of the file being moved will be displayed in the top edit box
entitled Move File From. Type the drive, path, and filename to which
it is being moved into the Move File As edit box. Select [OK] and the
file will be moved to the path and filename specified.

Printing a Fax from the Fax Viewer
Select [File], [Print] and a print dialog box will appear. The dialog
box will indicate the active printer and the number of pages in the fax.

Selecting a Printer Driver
The active printer will be displayed.

To select a different printer driver than displayed, select [Setup
Printer] and the Windows Control Panel will be displayed. Select
[Printers] and the Windows Printer Select routine will be displayed.
Select the desired printer and close the window. You will be returned
to the Print Fax Dialog box. See the Windows Users Guide for more
information on use of the Printer Selection Routine.


Item 42


Printing Selective Pages
The Print dialog box will display the number of pages in the document.
The default setting for the pages to be printed is all pages. The
Print Pages selection boxes will display the first and last page
numbers. To print selected pages only, change the page numbers in the
page edit boxes to those desired.

Select [Print], and a printing progress box will appear while the file
is being sent to the printer. This dialog box will display the page
number being printed. If for any reason, you choose to abort the
printing process, select [Cancel] and the sequence will be aborted.

Choosing a Printing Method
Since bitmap files contain large amounts of data, printing
multiple-page files can consume time, depending upon the printer and
the printer driver being utilized. To make your work more efficient,
you may choose to enter into a multitasking mode. This will cause the
process of sending data to your printer to occur in the background,
allowing you to proceed to other tasks in the foreground.

Deleting a Fax File
To delete a fax from disk, select [File], [Del] and the Delete File
dialog box will appear. Select [Yes] to delete it or [No] to cancel.

Sending faxmail from the Fax Viewer
You may find it convenient to create fax files for later sending,
desire to forward incoming faxmail to other parties, or re-send fax
files from the Fax Viewer Window. Open a fax file in the Fax Viewer
Window and select [FaxBar], [Send Fax].

Select the new addressee by selecting [Recipient]. Change any sending
parameters that you desire and select [Send Fax].


Item 43, Chapter 10 - OCR (Optical Character Recognition)


Converting Fax to text
FaxMail Network for Windows OCR (Optical Character Recognition) will
convert DCX and PCX FaxFiles into the TXT format, that can be read by
Applications such as 'Word for Windows', etc. while retaining the
original unchanged fax files.

Choosing an OCR compatible font
Choose a Font that:
is easy to read.
is shaped the way the original founders meant them to be.
will print well on 100x200, 200x200, 300x300 DPI (Dots Per Inch).
is at least two pixels thick.


Item 44


Avoid Fonts that:
are fancy.
have no space between characters and run together.
have too small of a space between characters.
have too large of a space between
characters.
havetoosmallofaspacebetweenwords.
have     too     large     of     a     space     between     words.

Krahmer Fax Font
The "Krahmer Fax Font" was especially designed to work with Standard
Fax 100x200 DPI, Fine Fax 200x200 DPI and 300x300 DPI Printers with no
degradation. The Krahmer Fax Font is close to 100% recognizable by OCR.

Note: In Standard Fax resolution, every other horizontal scan-line is
sent and the next discarded, so fonts that are only one pixel thick,
horizontally, will lose an average one half of their definition. To
summons OCR select [FaxBar], [Fax Viewer], [Edit], [OCR (Optical Character
Recognition)].


Item 45, Chapter 11 - DCX to PCX BreakUp


Converting a Multiple Page Fax to PCX Files
DCX to PCX BreakUp will take a DCX fax file and break it up into
individual pages of PCX that can be imported into most applications for
easy editing. To summons DCX to PCX BreakUp, select [FaxBar], [View
Fax], [Edit], [DCX to PCX BreakUp] and the DCX to PCX BreakUp dialog box
will appear with the default DCX fax file name displayed.

Type in a one to four letter seed name, select [BreakUp], and there will
be one PCX file created for each page found in the DCX file. Lets
assume we have a three page DCX file called PICTURES.DCX. If we were to
use a seed name of PIC, BreakUp would break it up into the following
three PCX files.

PIC0001.PCX
PIC0002.PCX
PIC0003.PCX

To view a PCX file from the Fax Viewer, select [File], [Open], [PCX].

Converting Multiple Faxes into One Fax
You can not fax a file. You have to convert it to a fax first, by
printing it to the [ElectraSoft Print to Fax].

Print to fax:

If you can print it to your printer, you can print it to the [ElectraSoft
Print to Fax] and fax it.

While in a program that has printing capabilities,such as Excel, MS-Word,
etc; select the [ElectraSoft Print to Fax] as your printer, and print to
it. The [Send Fax] box will appear, allowing you to fax it wherever you
want to.

All the Fax Machines in the world are your printers with this ElectraSoft
fax software.

If you want to Scan and fax, load your [scanner copy to printer] utility
and select our [ElectraSoft Print to Fax] as your printer.

Send Multiple Faxes to One Fax Number
Build Multiple Faxes into Multiple Page Faxes:

Create the two or more faxes separately and combine them using this
ElectraSoft fax software.

With this ElectraSoft fax software, instead of sending the fax, do a
[View], [Edit], [BreakUp] from *.DCX to *.PCX on any fax you create or
receive. Then you can use the [View], [Edit], [Build] command to build a
*.DCX fax up to 1023 pages from these pages you broke out; or use the
*.PCX files as you see fit.

These PCX files can also be used as logo files for your cover pages:-)

Build Fax from PCX file(s)
Take selected page(s) form a Fax (DCX) file and build another Fax.

1. Load the FaxMail Fax Viewer, select [Edit], [DCX to PCX BreakUp] and
   break one or more Fax file(s) into PCX file(s).

2. Select [Edit], [Build Fax from PCX file(s)] and select the
   PCX file(s) you want in the new Fax.

3. Select [Build] and the new Fax file will be built, displayed, and
   will become the default DCX file for sending, viewing, etc.

See: Fax Viewer Program.


Item 46, Chapter 12 - Zoom/Edit Fax


Zooming in on a Fax
Zoom/Edit Fax lets you make changes to a page in a fax. It extracts a
page from the DCX file, converts it to PCX and calls Windows
Paintbrush. Upon exiting Paintbrush, Zoom/Edit rebuilds the DCX,
replacing the original page with the modified page. To summons
Zoom/Edit, select [FaxBar], [Fax Viewer]. Select a fax and the page you
want to Zoom/Edit and select [Edit], [Zoom/Edit Fax].

See: the Windows manual for direction on how to use Windows Paintbrush.


Item 47, Chapter 13 - The Events Log Window


You may summons the Events Log Window from the FaxMail menu by
selecting [FaxBar], [Events Log] and the Events Log Window will appear.
This screen gives you access to the full range of faxmail events,
regardless of the current status.

Past Events
The main Events Log list box presents a one line display of each past
transaction in the FaxMail Network for Windows system. You may view both
incoming and outgoing transactions, as well as those which were
successfully completed and those transactions which failed to transmit.

Pending Events
Pending events represent instructions which have been received by the
fax system, but are yet to be acted upon. They are stored in a holding
area called a Queue until processed. Pending events are divided into
two queues, one for sending and another for receiving.

Future Send Queue
You may display all events that are currently in the Future Send Queue
awaiting outgoing transmission.

Receive Queue
You may display all incoming faxmail which has been stored in the
Receive Queue. The Receive Queue contains faxmail only when you have
selected the [Hold] option for managing incoming faxmail.


Item 48


Relationship between Log Entry and FaxMail
It is helpful to understand the relationship between an Events Log
entry and the actual transferred file to which it pertains. The
listings of faxmail events are dynamic, meaning that, not only is each
listing a historical statement of the faxmail event, but, for easy
management, each event listing is linked to the actual file associated
with that entry.

This feature allows you to use the Events Log Window to manipulate your
faxmail files. You may highlight an entry in the Events Log and
perform several operations on the entry listing itself and/or its
associated file.

Caution: Care should be taken when deleting these elements so that you
do not mistakenly erase files which you desire to keep.

The following deletion options are available:

Entry Only
The Events Log Entry will be deleted without deleting the transferred
file itself.

File Only
The Transferred File will be deleted while saving the Events Log entry.

Both
Both the Entry and the Associated File will be deleted.

Events Log Entries Completed Events
Information on each Entry
The main Events Log Window is a display of completed events. See other
sections for information on displaying events yet to be completed,
those in the Future Send Queue and Receive Queue.

Each Log Entry includes the following information:
Date, Time, Type, Event Status, Fatal Error, Connect Status,
Transfer Type, Recipient/Remote ID, Subject, Concluded Date and Time,
File Name

Date: Event Date

Time: Event Time

Type:
Snd == Send fax
Rcv == Receive fax

Event Status:
Cmplt == Successfully Completed
Waitg == Waiting to be Processed
InPrg == In Progress
Abrtd == User Aborted
Error == Completed but with some kind of Error


Item 49


Fatal Error: See bottom of FaxMail Q and A file for details

Connect Status: How the Remote Phone Responded (your modem's
interpretation)
FCON == FCON, (fax connect, CLASS 2/2.0)
CONN == CONNECT, (fax connect, CLASS 1)
NOCA == NO CARRIER, (not a fax modem/machine)
NODI == NO DIALTONE, (your phone line may not be working)
BUSY == BUSY, (remote fax modem/machine is busy)
OK   == OK, (a modem with out fax capabilities)

Transfer Type:
Fin == Fin Fax Mode
Std == Standard Fax Mode

Recipient/Remote ID: Information about the Remote Correspondent
If sending: Recipient's name
If receiving: Remote ID

Subject: Information about Event

Concluded Date and Time: When Event was Concluded

File Name: The Fax File that was Sent or Received

Move/Save Events Log
Move/Save Events Log will Open (If it does not exist it will Create)
the file called ELOG0001.TXT and append all the Events that are in the
current list-box to it.

If ELOG0001.TXT is 25000 bytes or larger, Move/Save Events Log will
Open/Create a file called ELOG0002.TXT and use it. Move/Save Events
Log will go up to ELOG9999.TXT. That is 9999 files times 25000 bytes
each is 249,975,000 bytes of Events Log before running out of space.


Item 49


Operations on Log Entries
The operations which may be performed on an Events Log Entry are
indicated by the function buttons at the bottom ofthe Events Log Window.

Function Buttons
The following operations may be performed upon any entry in the Events
Log and/or its associated file.

[Copy]    o Copy the associated file to another location on disk.
[MoveAs]  o To Move the associated file to another location on the
            disk under the same, or a different name.
[Del]     o Delete an Events Log entry, an associated file, or both.
[Print]   o Direct a fax file to the printer.
[View]    o View a fax format file.
[Re-Send] o To re-send a file listed in the Events Log.


Item 50


Copying a File
To copy a file associated with a faxmail event, highlight the desired
entry in the Events Log Window and select [Copy]. The Copy File Box
will appear within which you will enter the file specification to which
you want the file copied.

Select [OK] and the file will be copied, and you will be returned to
the Events Log Window.

Moving and Renaming a File
Highlight the entry and select [MoveAs] to summons the Move File As
dialog box.

The name of the file being moved will be displayed in the top edit box
entitled Move File From:. Type the drive, path, and filename to which
it is being moved into the Move File As edit box.

Select [OK] and the file will be moved to the path and filename
specified.

If you desire to move a file other than the one displayed in the View
Fax Window, you may select the file to be moved using the directory and
files list boxes. Select the drive and path from the directory list
box and the files contained will be displayed in the files list box.

Deleting Entries from the Events Log
To perform a delete operation, highlight the desired entry and select
[Del] at the bottom of the Window. To protect against the unwanted
deletion of information, you will be presented with a variety of
options for the deletion process.

The options from which to choose are:
Delete Entry Only      o Only the entry in the Events Log will be
                         deleted
Delete File Only       o The actual file to which the entry pertains
                         will be deleted
Delete Entry and File  o Both the Entry and the associated file will be
                         deleted

Click on the desired operation and the process will be executed. If
the deletion request involves a file, a Deletion Verification Box will
be displayed in which you can confirm your intent.

Viewing a Fax from the Events Log
Highlight entry with the desired fax to be viewed and select [View]
and the Fax Viewer Window will appear within which the fax will be
displayed.


Item 51


Re-Sending faxmail from the Events Log
You may re-send any fax file directly from the Events Log Window by
highlighting the entry in the list box, and select [ReSend]. Upon
selection, the Send Fax dialog box will appear.

You may modify any data you choose to conform to your original sending
parameters.

Select [Send Fax] to send the fax, and the Event Monitor dialog box
will appear. Select [Close] to close the Event Monitor box, and you
will be returned to the Events Log Window.

Purging Failed Events
Events which have ended in a failure, such as an Aborted Event, or one
which ended in a Transmission Error, may be of no value to you in the
Events Log, once you have taken appropriate corrective action. You may
choose to re-send a failed sending event and, having a record of the
completed transaction, desire to delete log entry of the failed attempt.

To delete all failed events from the Events Log, select [Purge Failed
Events]. All failed events will be deleted from the log entries and
the log will be refreshed, listing only the successful transactions.

Purging Send and Delete Files
Files which have been marked for deletion in the Send Fax dialog box
cannot be deleted immediately upon sending due to a variety of reasons.

Event Failed
If the attempt to send the file ended in a error and was not
transmitted, you may want to attempt to send the file again.

Aborted Event
If you chose to abort a sending event during the transmission for some
reason, you may want the file to be present to re-transmit.

Group Send
If you schedule a file to be sent to members in a group, the file
cannot be deleted at any time during the group, because some of the
attempts may have failed.

To avoid the loss of a file at an inappropriate time, the bitmap file
is tagged for deletion later. The Purge Send and Delete files provides
a method of deleting these files from your hard disk with one command.

To erase all files marked for deletion, select [Purge Send+Deletes] and
the files will be erased from your hard disk.


Item 52


Managing Pending Events
A pending event is any event where an instruction has been received by
the fax system, but is yet to be acted upon. There are two types of
Pending Events:

Send Queue
Any future send instruction which has not been transmitted and is
awaiting its turn, is stored in the Future Send Queue.

Receive Queue
Any faxmail which was received during the time that the system was
configured to HOLD incoming correspondence. The faxmail in the Receive
Queue has not been saved to disk, or acted upon in any way.

Once action has been taken on an event in either of the queues, i.e.,
the transaction has been sent from the Future Send Queue or you have
taken the transaction out of the Receive Queue, an entry of that event
will appear in the Past-Events log. See: 13. The Events Log Window,
page 47

Managing faxmail in the Receive Queue
The Receive Queue contains faxmail only when you have chosen to HOLD
all incoming faxmail for later handling.

Faxmail in the Receive Queues is managed from the Events Log Window.
Select [Receive Queue]. Action is taken on faxmail in the Receive
Queue through the use of the incoming Notification Box, since it
contains options appropriate to incoming correspondence.


Item 53


You may take any action which you desire from the Notification Box,
acting on each piece of faxmail in the Receive Queue, individually,
until all have been managed. If you choose to return to the Events Log
without acting on all correspondence in the Receive Queue, select [Hold
All] and the remainder of the incoming events will remain in the
Receive Queue for later handling.


Item 54, Chapter 14 - FaxBook Entries


The FaxMail FaxBook system is an extensive Rolodex or Card File System
providing a record of all fax numbers that are frequently dialed along
with individual profiles of each entry.

The FaxMail FaxBook system allows multiple FaxBooks. Each FaxBook is
capable of being divided into multiple Groups as a subgroup of the
FaxBook. Each FaxBook and its GroupBooks are assigned names for easy
reference. The number of FaxBooks are limited only by the amount of
disk space in your computer, however the number of listings in a single
FaxBook is limited to 1000 FaxBook Entries including Groups.

To maintain FaxBooks in the system, select [FaxBar], [FaxBooks], and the
FaxBook Entries dialog box will appear and you may perform the following
operations:

Search
Search any or all fields of the selected FaxBook.

Once you select the item you wish to search, you will be asked for a
[search string] or phrase.  This [search string] is the text you are going
to search for.

You can choose [Whole Field Only] to search for the text of a whole field,
or you can choose [Field or Phrase Within the Field] to search for either
the whole field or text within a field. You are also able to specify if
you want the search to be case sensitive or not.

There are three search buttons to choose from. [Find First], [Find Next],
and [Find Down]. If you click [Find First], it will search down from the
beginning of the Faxbook you are in. If you click on [Find Next], it will
search down from the last Faxbook entry that was found in a search. If you
click [Find Down], it will search down from the entry you have selected.

If you are searching for a phone number, hyphens within the phone number
are not considered in the search. For example, if you wish to find the
phone number in a FaxBook entry: [281-499-5939], you can search for
[2814995939], [281-499-5939] or [2,81-499-5-93=9], and the entry will
be found.

Creating a FaxBook
To create a new FaxBook, select [Make and Edit FaxBooks [Make]]. You
will be presented with a Maintain FaxBook box which lists all current
FaxBooks in the system.

If this is the first time you have performed this function, only one
FaxBook will exist, that being the SAMPLE book provided with FaxMail.

To create a new FaxBook, select [New] the Create New FaxBook box will
appear within which you may enter the name of the new FaxBook.

In the text edit box, enter a FaxBook name using up to eight characters
with no spaces. You do not have to concern yourself with file
extension, as FaxMail will automatically add the PBK file extension to
your FaxBook filename. Select [OK] and you will be returned to the
Maintain FaxBook box.

Notice that your new FaxBook name now appears in the FaxBook drop down
list box.

Creating a Shared FaxBook
A FaxBook by the name of GlobalXX can be shared by all Workstations.
Where XX can be any characters from A to Z or 0 to 9. Example:
GLOBAL
GLOBAL1
GLOBAL01
...
GLOBAL99
GLOBALAA
...
GLOBALZZ

All GLOBALXX FaxBooks must be on the [Server HardDrive] to be visible.
They will be placed there by the FaxBook system.

Note: If you, for instance, set [This Computers HardDrive] to C: and the
[Server HardDrive] to C:, create a FaxBook called GLOBAL, then change the
[Server HardDrive] to D:, the GLOBAL FaxBook in C: will become invisible.
This is because a GLOBAL FaxBook MUST be on the [Server HardDrive] to be
visible. You will need to manually move the C:\FAXMAILN\GLOBAL.PBK to
D:\FAXMAILN\GLOBAL.PBK.


Item 55


Making a FaxBook Active
FaxMail must know which FaxBook you are using at any given time. You
can make your new FaxBook the active one by highlighting it. The new
FaxBook name will appear in the Make and Edit FaxBooks drop down list
box.

Close the Maintain FaxBook box by selecting [OK], and return to your
previous position. The active FaxBook will become the default FaxBook,
and will be displayed when the FaxBook Entries or Send Fax box is
called. You may change the Active or Default FaxBook in the FaxBook
Entries box.

Deleting a FaxBook
To delete a FaxBook from the system, scroll through the FaxBooks in the
list box and highlight the desired entry. Select [Del] and the Delete
FaxBook box will appear, displaying the name of the FaxBook chosen for
deletion. Select [OK] and the FaxBook will be deleted from the system.

Changing FaxBooks
Notice that the FaxBook name selected from the FaxBook Entries box
appears in the upper left portion of the screen, displaying the default
FaxBook. You may change the default FaxBook by selecting the down
arrow. This will cause a  list box to appear containing all FaxBooks
in the system. Select the desired FaxBook and the drop-down list box
will disappear, displaying the chosen FaxBook as the default.

The entries in the default FaxBook will be displayed in the entries
list box. FaxMail will maintain this selection as the default until
you change it. All FaxMail defaults will be kept active even when you
reboot your computer.

Sorting FaxBook Entries
Entries in the Entries list box can be sorted on one of two fields;
Recipient (usually the company or organization orPerson's Name) or
Name.

The entries may be sorted on either field being alphabetized on the
first letter of the first word. To sort the listings, click [Sort By
[(*)Recipient] or [( )Name]]. This will not only re-sort the listings,
but the field on which the entries are sorted will become the first
field in the listings. This will be useful if you choose not to enter
any information in the Name.


Item 56


Locating a particular FaxBook Entry
Locating a specific FaxBook entry in two ways

Scrolling
You may scroll through the entries by using the vertical scroll bar on
the right of the FaxBook Entries list box.

Index Buttons
The Alphabet buttons to the left of the Entries list box are used as
index tabs to position you at the first entry beginning with that
letter of the alphabet. Click on the letter of your choice and the
list box entries will be re-positioned to that alphabetical listing.

Selecting a FaxBook Entry
Locate the desired entry, highlight it and select [OK]. You may also
double-click the desired entry. This will select the entry and cause
the FaxBook Entries box to close, as well.

Default Recipient
Just as in the case of a FaxBook being selected as the default FaxBook,
and remembered by FaxMail for you, so will the selected Recipient
become the default Recipient, and retained until later changed.

Adding Entries to a FaxBook
Select [Add Entry] and the Add FaxBook Entries box will appear.

The Recipient field is intended to represent the name of the company,
organization, or institution to which the faxmail is being addressed.
The remaining fields are then self explanatory.

If your entry involves an individual and not a company, place the
person's name in the Recipient field. You may then use the Name field
for notes or brief description, such as: Office Fax Machine, or Home
Computer.

Note: Recipient and Fax Number fields must contain valid data.

Enter new entries in the Add FaxBook Entries box by positioning the
cursor in the desired Edit Box and typing the data. Move from data
field to data field by repositioning the cursor with the mouse or by
pressing [Tab].

Complete the data entry for a listing and then select from either of
two actions:


Item 57


Save/Exit Button
Save the FaxBook entry just entered, closes the Add Entries box and
returns you to the FaxBook Entries box.

Save/Edit Button
Save the FaxBook entry just entered and remain in the Add FaxBook Entries
box so you can modify the form to make a new entry.

Save/Clear Button
Save the FaxBook entry just entered, clear the data in the box, and
remain in the Add FaxBook Entries box to input additional Entry.

Editing an Entry in a FaxBook
To edit an entry, first select a FaxBook entry, as described above.
Select [Edit] and the Edit FaxBook Entries box will appear, displaying
the full contents of the listing.

By placing the cursor at the beginning of the field that you wish to
modify, holding down the left mouse button, and dragging the cursor to
the end of the data, you will have highlighted the information. You
may then delete the data with the [Del] key.


Item 58


Deleting a FaxBook Entry
To delete an entry, first select an entry. With the entry highlighted,
select [Delete Entry]. The Delete FaxBook Entry box will appear,
displaying the Recipient or Company name, along with the entry to be
deleted. This allows you to verify that you are deleting the proper
entry. Select [OK] to delete the entry or [Cancel] to abort.

Maintaining Groups within a FaxBook
You may send faxmail to a group of recipients with a single command by
creating groups of listings within a FaxBook. You may then send
faxmail to all members in the group by selecting the Group as the
Recipient when you transmit your correspondence.

You may create as many Groups within any single FaxBook as you desire.
Each group may contain up to the total number of entries in the
FaxBook. You can put up to 999 entries in a FaxBook, create a group
and put all 999 in it. It is recommended that you put no more than 500
entries in a FaxBook.

When forming a Group within a FaxBook, you are not changing the entries
in the FaxBook. Each entry in the FaxBook is merely being tagged as
belonging to the particular Group that is being formed. You can still
send a member of a group singularly.

FaxBook Group example:
If the FaxBook is entitled CUSTOMER, then Groups might be formed so
that information might be sent to each geographical region of the
country. The Groups would be entitled, SOUTH, WEST, NORTH, MIDWEST, etc.


Item 59


Creating a New Group
From the FaxMail menu, select [FaxBooks], Make and edit Group Sends
[Make] and a Maintain FaxBook Groups box will appear displaying a combo
box of FaxBooks in the system and a list box showing the Groups formed
within each FaxBook. Notice that the number of entries in the Group is
also displayed to the right of the Group name.

Select the FaxBook from the drop-down list box by clicking on the down
arrow and a list box will appear displaying the FaxBooks in the system.
Highlight the desired FaxBook and the list box will disappear, showing
only the FaxBook selected.

Select [New] and a dialog box will appear with an edit box. Enter a
name that you want assigned to the Group, using up to 32 characters.
Spaces are permitted.

Select [OK] and you will be returned to the Maintain FaxBook Groups box
with the new Group displayed. Notice that the number of entries is
zero until you edit the Group and place entries into it.

Deleting a Group from a FaxBook
To delete a Group from a FaxBook, select Make and Edit Sends [Make]
from the FaxBook Entries box. The Maintain FaxBook Groups box will
appear within which are listed all of the Groups in a FaxBook. The
system FaxBooks will be listed in the FaxBooks list box at the upper
right of the dialog box.

Select the desired FaxBook and the drop-down box will close, showing
the selected FaxBook. The names of the GroupBooks formed within that
FaxBook will be displayed in the main list box in the window.

Scroll through the Group entries with the scroll bar and click the
Group to be deleted.

Select the DELETE button and you will be presented with a Verification
box prompting you to confirm the deletion of the GroupBook. Select the
OK button and you will be returned to the Maintain Groups Box.


Item 60


Adding Entries to a Group
Summon the Maintain FaxBook Groups dialog box, highlight the desired
Group and select [Edit] and the Edit Group dialog box will appear. The
Edit Group box contains two main list boxes. The upper box containing
the FaxBook Entries, and the lower box displaying the Group Members.

Scroll Through the FaxBook
Scroll through the FaxBook Entries, or click on the alphabetical index
buttons. The index buttons will search the listing and display the
entries beginning with the selected letter in the index.

Group All
Selecting [Group All] will add all of the entries from the current
FaxBook (upper box) to the current Group. Choosing a Group as a
Recipient will send to all in the group.

Add Entry
Selecting [Add Entry] will add the highlighted FaxBook entries to the
Group. You may also Double-click on the entry. In each case, the
selected entry will be duplicated in the Group Members list box below.

Select as many entries from the FaxBook as you desire to add to the
GroupBook.

Removing Group Entries From a FaxBook
Scroll through the entries in the Group Members list box and highlight
the entry which is to be deleted. Select [Remove] and the entry will
be removed from the Group Members box. You may also Double-click on
the entry to remove it. The entry will disappear from the Group
Members list box. Select [Make Group] the modifications will be saved
to disk.


Item 61


Importing to FaxBook
Most X-Base programs like Microsoft Access, dBASE, Clipper and Etc. are
capable of Exporting "Comma-Delimited" text files. FaxMail can Import
these "Comma-Delimited" files. Remember that the data-text itself should
not contain double quotes (i.e.: ") because the Importer may consider it
to be the end of a field in a record. A field containing "," will, for
sure, fool the Importer into thinking it should end one field and start
another. The fields can vary in length but do have a maximum as shown
below. A FaxBook can have up to 1000 Entries and/or Groups.

Definition of one FaxBook Record:

                  Maximum
Field Name:       Field Size    Programmers Identity

Recipient         31            FE2_REC_EB            EQU 1
Name              32            FE2_NAME_EB           EQU 2
Position / Dept. 32            FE2_POS_EB            EQU 3
Fax Number        46            FE2_FAX_NUM_EB        EQU 4
Voice Number      46            FE2_VOICE_NUM_EB      EQU 5
Voice Num Ext     19            FE2_VOICE_NUM_EXT_EB  EQU 6
Address Line 1    58            FE2_ADDR1_EB          EQU 7
Address Line 2    58            FE2_ADDR2_EB          EQU 8
City              58            FE2_CITY_EB           EQU 9
State             19            FE2_ST_EB             EQU 10
Zip Code          58            FE2_ZIP_EB            EQU 11
Comment           58            FE2_COMENT_EB         EQU 12
All fields (w/o commas)         515 Total

Do not concern yourself with the {Programmers Identity} as it is only
used by our Programmers and included to help you get a perspective.

You do not have to fill in all of the fields, but they must be there.
The only two mandatory fields are the {Recipient} and {Fax Number}. If
you fail to fill these two fields in properly, the Importer will report
an error.

Example of a valid minimal entry:
"Jon Krahmer","","","1-281-499-5939","","","","","","","",""
"Bill Krahmer","","","1-281-499-5939","","","","","","","",""
"Roxie Krahmer","","","1-281-499-5939","","","","","","","",""
If you crate a text file called import.txt and paste only these three line
into if, you will be able to import these three entries.

You can also import a list of fax numbers. Each fax number must be on a
line by itself. You can not skip a space. The number found on each line
will be put in the [Recipient] field and the [Fax Number] field. For
example if you import a file with the following line...
1-123-456-0001
...it will be the same as importing:
"1-123-456-0001","","","1-123-456-0001","","","","","","","",""

The Import function has some error-correction capability. For example the
following 10 records will import with no problem:
"Recipient 1","","","1-123-123-1234","","","","","","","",""
"Recipient 2",,,"1-123-123-1235",,,,,,,,
"Recipient 3","","","1-123-123-1234","","","","","","",,
"Recipient 4","","","1-123-123-1234","","","","","","","",
"Recipient 5","","","1-123-123-1237","","","","","","","",""
"Recipient 6","",,"1-123-123-1239","","","",,"","","",
1-123-456-0001
1-123-456-0002
1-123-456-0003
1-123-456-0004

Recipient:
One or more valid and unique characters of the alphabet. You can not
add two entries with the same "Recipient" field.

Fax Number:
Must start with a valid number from 0 - 9 and be made up of a valid
dialing string. -or-  Start with an m.

If a field is longer than the above specification, it will be truncated
to the specification, thus you will loss some data.

Name for example having a 31 character maximum length:
Firstnameislong Middlenameislonger Lastnamenameislongest
123456789012345678901234567890123456789012345678901234567890

The above name field will be truncated to:
Firstnameislong Middlenmaeislon
FaxBook Format (Three Records to End Of File):

"First Recipient","Name","Position / Dept","Fax
Number","Voice Number","Voice Num Ext","Address
Line 1","Address Line 2","City","State","Zip
Code","Comment"
"Second Recipient","Name","Position / Dept","Fax
Number","Voice Number","Voice Num Ext","Address
Line 1","Address Line 2","City","State","Zip
Code","Comment"
"Last Recipient","Name","Position / Dept","Fax
Number","Voice Number","Voice Num Ext","Address
Line 1","Address Line 2","City","State","Zip
Code","Comment"

Note: The three above records occupy more than one lines each in this
example, but in actuality, each record is all on the same line even
though they may be long.

Programmers Notes:
"Jon Krahmer","","","1-281-499-5939","","","","","","","",""LF CR
"Bill Krahmer","","","1-281-499-5939","","","","","","","",""LF CR
EOF

Values:
CR  is Hex 0Dh, Decimal 13, Binary 00001101b
LF  is Hex 0Ah, Decimal 10, Binary 00001010b
EOF is Hex 1Ah, Decimal 26, Binary 00011010b

Definitions:
CR;  Return to the far left.
LF;  Drop down one line.
EOF; End Of File.

Note: The EOF is usually put there by most X-Base programs, but is
optional.

From a text-editor, the CR LF pair and EOF will not be visible, but rather
they will determine where the line of text breaks and where the file ends.
They are not visible because they are control characters. In the examples
a space is shown between "control characters."  This is to help you
visualize.

There are no spaces in a record except between words. In a text-editor a
valid record looks like this:
"Jon Krahmer","","","1-281-499-5939","","","","","","","",""

If a field has no data, you may NOT skip it but rather you must leave
it empty. Example:
"Recipient","Name","","Fax Number","VoiceNumber","","Address Line1","",
                                      "City","State","Zip Code",""LF CR

How to export your own information to a comma delimited file using
MS Access:

In MS Access:
- Open the database file.
- Select the [tables] tab.
- Highlight the table that you want to export to our software.
  Note:  Before exporting, be sure that the fields are set up correctly:
         Make sure that the recipient's name is in the 1st field.
     Make sure that the fax number is in the 4th field.
     (The only required fields to be filled are the 1st and 4th)
         Make sure that there is no more and no less than 12 fields.
         You will need to convert all field's data types to text if they
         are not yet defined as text. To do this, look at the table in
         Design View. Change each field's [Data Type] to text.
- Click on [File], [Export...].
- At the bottom, be sure the [Save as Type:] is set to
  [Text Files(*.txt; *.csv;... etc)].
- Browse to the folder where you installed the fax program so you can
  easily open this file later.
- Click on [Save].
- Check the [Delimited - Characters such as...] check box if it is not
  checked, then click [Next].
- Where it says, [Choose the delimiter that separates your fields], choose
  [Comma].
- Uncheck the [Include Field names on first row] if it is checked.
- Make sure the [Text Qualifier] is set to ["], and click on [Next].
- Click on Finish.

The file has now been exported to a comma delimited file. Now you are able
to import this file into the ElectraSoft fax software. Please refer to the
import instructions in this documentation on how to do this.

If you want to export a data file from a program other than MS Access and
you do not know how, please contact the software vender and ask for help
on how to set up instructions that will allow you to export your data to a
comma delimited file with each field surrounded with double quotes.


Item 63


Editing FaxBook Entries
To Edit entries in a given FaxBook.

If you choose to edit an entry in a FaxBook, select [Edit Entry]. The
Edit FaxBook Entries box will appear in which all the information fields
in a given entry are displayed. Place the cursor on the field you wish to
modify and type the new information.

Move to the next information field by pressing [Tab] or with the mouse.
Select [OK] to confirm and save the modifications.


Item 64


Deleting FaxBook Entries
To delete an entry in a given FaxBook.

Use this command to delete an individual entry from the current FaxBook.

Highlight an entry in the list box and select [Delete Entry]. A dialog
box will appear prompting you to verify the deletion. Select [OK] to
delete or [Cancel] to abort.

Selecting a Group
Click on the arrow to the right of the Make and Edit Group Sends
selection box to list all available Groups. Click on the desired Group
to be able to send a fax to each recipient in that group.

Make FaxBook
Select [Make and Edit FaxBook [Make]], [New] to create a new FaxBook.
Each FaxBook can hold up to 1,000 entries. The FaxBook that comes with
FaxMail Network for Windows is called SAMPLE. Do not use the Sample
FaxBook as all of your data in it will be destroyed when you re-install.

Repair Book
Under some conditions a FaxBook may become corrupt and stop functioning
properly. Before choosing the Repair Book button you should make a
backup of the FaxBook. This function does it's best to save all
entries that are still valid. All existing group lists will be
destroyed and will need to be re-established. You should only use this
function as a last resort if nothing else works.

Selecting a Recipient
After highlighting an entry or group (Recipient) Select [OK] to accept
it as the default for your next send. The next fax you send will go to
this recipient or group of recipients unless you change the default
before sending by calling the FaxBook Entries function again.

Note: If you send a fax to the same area-code area that you are in, you
may need to go to the [FaxBook Entries] box and chick [Edit Entry] and
remove the 1 from the fax number. In some areas you will need to remove
the area-code also. IE: If you live in the Houston Texas area, and want
to send a fax to ElectraSoft, remove the 1 from the fax number, as
ElectraSoft is in the Houston Texas area.


Item 65


Selecting a FaxBook
Click on the arrow to the right of the [Make and Edit FaxBooks]
selection box to list all available FaxBooks. Click on the desired
FaxBook to load it.


Item 66, Chapter 15 - SetUp Dialog Box


To configure your FaxMail system to your liking, select [FaxBar],
[Configure]. You will be presented with a dialog box within which you may
enter information and set parameters. These system settings become the
default or active parameters.

You may experiment with these settings to determine which represents the
most commonly used conditions for you. These settings serve to create
default conditions which are consistent with the manner in which you most
often use FaxMail. Some parameters may be overridden from other places.

FaxModem Initialization String
You will be selecting an initialization-strings for your modem. This
string command tells the modem what flow control to run. The
[Flow Control] command tells Windows what flow control to run. As you
can see, it is important that they (modem and Windows) both use the
same flow control, either Rts/Cts or Xon/Xoff.

The only difference between the strings are the flow-control characters.
If you can not find your modem in this strings list, look in your modem
manual under "AT COMMAND" and find the flow-control characters. Then
select a string from this list that contains these characters.

This software supports class 1, class 2 and class 2.0. If you do not
know what class your modem is running, load the FaxMail Event Monitor
and look.

Note:
If you have distorted fax or part of the fax is missing, you most likely
selected the wrong string or the wrong [Flow Control].

Exit String
Upon exiting this fax program, a de-initialization string is sent to your
modem. This exit string is [AT+FCLASS=0 ATZ AT&F]. If you want to override
this exit string with one of your own, put it in the [Exit String] edit
box. Otherwise leave this field blank.

FaxMail TopMost
If you want the FaxMail dialog boxes to be TopMost and not fall behind
other program windows, select [(*)FaxMail TopMost]. If you want other
program windows to be able to cover the FaxMail dialog boxes, select
[( )FaxMail TopMost].

Modem Speed
Modem Port Speed
The DTE-DCE(software-to-modem-to-software) port speed should always be
19200 - 38400. This port speed has nothing to do with the phone line speed
or the speed that the fax will be sent or received. The recommended
fax/modem Port Speed is 19200. While in fax mode, many modems become
unreliable at speeds other than 19200.

Modem Line Speed
Modem Line Speed, in part, decides the speed that the fax will be sent or
received. When faxing, the local fax/modem and the remote fax/modem decide
the linespeed. If the line quality is poor or one of the fax/modems is
slower than the other, the fax/modems will [bump] down from 14400 to a
lower speed such as 9600, 7200, 4800, or 2400.

Once the line speed is set, the data must flow precisely at that speed for
the duration of that session. If the meaningful data comes faster than the
receiving fax/modem can handle it, there will be portions of the fax that
it will be forced to discard. For this reason; when the line speed is
high, the sender must send some [0 fill] (data that has no meaning and is
discarded by the receiver). At lower line speeds less [0 fill] is needed,
thus the fax may still transfer at the same speed even though the phone
line baud rate is lower. The modems work out the most efficient method.

Consider this. If sending a fax to a receiving fax machine that is
printing on thermal paper, the receiving fax machine can only print [so
fast]. So, regardless of the line speed between the sender and receiver,
the sender must send the data to the receiver only [so fast].

How to Set Modem Speed
If you are getting a lot of error conditions such as [Transmission
Warning], [Fatal Error], and [FCERROR] that are not caused by wrong
numbers, busy signals, or no answers, you may want to try going to the
ElectraSoft fax software [Configure] dialog box, [Configure Modem], and
analyze the [Modem Line Speed] and [Modem Port Speed]. There are four
possibilities for setting these two options. Set the [line speed] and
[port speed] options to one of these four combinations. Experiment until
you find the combination that works best for your modem. All modems should
work well using any combination of these settings, but some modems are
temperamental and will only work certain ways. Some older modems need the
lower speeds. Some newer modems need the higher speeds.

option 1, set:
=============================================================
||                                                         ||
||  +---- Modem Line Speed (Maximum), Normally 9600 ----+  ||
||  |  (X)9600 Baud, Safe        ( )14400 Baud, Fast    |  ||
||  +---------------------------------------------------+  ||
||  +-------- Modem Port Speed, Normally 19200 ---------+  ||
||  |  (X)19200 Baud, Safe       ( )38400 Baud, Fast    |  ||
||  +---------------------------------------------------+  ||
||                                                         ||
=============================================================

option 2, set:
=============================================================
||                                                         ||
||  +---- Modem Line Speed (Maximum), Normally 9600 ----+  ||
||  |  ( )9600 Baud, Safe        (X)14400 Baud, Fast    |  ||
||  +---------------------------------------------------+  ||
||  +-------- Modem Port Speed, Normally 19200 ---------+  ||
||  |  ( )19200 Baud, Safe       (X)38400 Baud, Fast    |  ||
||  +---------------------------------------------------+  ||
||                                                         ||
=============================================================

option 3, set:
=============================================================
||                                                         ||
||  +---- Modem Line Speed (Maximum), Normally 9600 ----+  ||
||  |  (X)9600 Baud, Safe        ( )14400 Baud, Fast    |  ||
||  +---------------------------------------------------+  ||
||  +-------- Modem Port Speed, Normally 19200 ---------+  ||
||  |  ( )19200 Baud, Safe       (X)38400 Baud, Fast    |  ||
||  +---------------------------------------------------+  ||
||                                                         ||
=============================================================

option 4, set:
=============================================================
||                                                         ||
||  +---- Modem Line Speed (Maximum), Normally 9600 ----+  ||
||  |  ( )9600 Baud, Safe        (X)14400 Baud, Fast    |  ||
||  +---------------------------------------------------+  ||
||  +-------- Modem Port Speed, Normally 19200 ---------+  ||
||  |  (X)19200 Baud, Safe       ( )38400 Baud, Fast    |  ||
||  +---------------------------------------------------+  ||
||                                                         ||
=============================================================


Item 67


Silent Answer
Silent Answer requires the support and cooperation of the remote
sending FaxModem/Machine with your receiving FaxModem. If the
sending FaxModem/Machine does not support "Silent Answer" by sending
the "CNG" tone, you will lose that Fax!  Please read all of this area
before using "Silent Answer". If you still want "Silent Answer", here
is what it does and how to implement it. If [(*)Silent Answer] is
grayed out in the SetUp dialog box your modem most likely does not
support "Silent Answer".

Silent answer lets one telephone line be used for two purposes;
receiving faxes with the FaxModem, and receiving voice calls with an
answering machine or telephone. When set to this mode, the FaxModem
lets your answering machine answer all incoming calls. If it detects
Fax "CNG" tones, it routes the call to FaxMail Network for Windows.
Otherwise, it just sits silently on the phone line while you or your
answering machine takes the call.

When the phone rings and after the second ring your FaxModem will
start monitoring the telephone line. If it detects a Fax tone, it will
receive the Fax. If it does not detect a fax tone, it will do nothing.

Silent Answer hardware installation
When installing the FaxModem, DO NOT plug the answering machine into the
telephone jack on the back of the FaxModem. Instead, do one of the
following:

a. Plug the answering machine and FaxModem into different wall jack
   (i.e. jacks in different rooms).

b. Plug the answering machine into a wall jack and the FaxModem into the
   answering machine.

c. If your answering machine has some kind of phone-jack switching; use
   this method. You must locate the two devices on separate extensions
   to make silent answer work correctly. This means you can not plug the
   answering machine into the FaxModem or vise versa. You can split a
   single extension with a duplex jack adapter. Radio Shack commonly
   carries this part number 279-357 for $4.49.

Also, if you have an older answering machine that does NOT automatically
turn itself off when it detects that a person or the FaxModem has
answered the call, you need a $7.95 adapter from Radio Shack,
part#43-107. This adapter disconnects the answering machine from the
phone line when the call is answered. It goes between the answering
machine and the wall jack.

Note:
The device that is picking up the line initially, must answer after, and
not before, the second ring. This means you should set your answering
machine to three rings for best results. If no other device picks up
the line by the time the number of rings that FaxMail is set to is
reached, FaxMail will answer it and process a Fax.

To activate Silent Answer Load the FaxMail Network for Windows 'Control'
program and select [FaxBar], [Configure], [(*)Silent Answer]. Set [Rings
until we answer: [4]] and set your answering-machine to three rings.


Item 68


Distinctive Ring

Setting fax software to answer Distinctive Ring

Go to [Configure], Configure [Modem]

Method 1:
If your phone sends one long RING for regular rings and two short RINGs for
Distinctive Ring, and if your modem passes the RINGs through to the fax
software, then set [Type of RINGs to Answer] to [Distinctive Ring].

Method 2:
Some modems converts the two short RINGs for Distinctive Ring into one RING
before passing it to the fax software. In this case, you need to set [Type of
RINGs to Answer] to [All Rings] and configure your modem to pass only
Distinctive Rings to the fax software. This may be as simple as adding something
the fax software's [FaxModem Initialization String]. Contact the manufacturer
of your modem for a solution.

Fax Printing Options
Scaling Factor
API:
FaxMail Network for Windows lets the Windows API (Application Program
Interface) deal with the scaling factors. FaxMail Network for Windows
tells the API the size of the Fax and tells it to make it fit on the
printer properly. You should choose this option if your printer's
resolution is anything other than 300 X 300 DPI.

Pre 300 X 300:
FaxMail Network for Windows converts the image to 300 X 300 DPI (Dots Per
Inch) before handing it over to the Windows API. Select this option if
you know that your printing destination is going to be 300 X 300 DPI.

HP 300 X 300:
FaxMail Network for Windows converts the image to 300 X 300 DPI (Dots Per
Inch) before handing it over to the Windows API. This option is like Pre
300 X 300 excepted it was especially made to work on 300 X 300 DPI HP
LaserJets and compatibles. Use this only if your printer is in the
300 X 300 DPI mode.

Aspect
A fax machine is capable of reading and writing 8.5" wide. Many
printers are not capable of printing to the very edge of the paper.
These printers usually print from 7" - 8" wide. For this reason
FaxMail Network for Windows has two aspect ratios.

Scale to Printer:
If printing a fax actual fax size causes you to lose part of the fax on
the left or right margin then you will want to use this option to scale
the fax to fit in the printer's margins. Use this option only when
necessary because in the process of scaling the fax there will be some
degradation in quality and it will be smaller than the original image.

Print Actual FAX size:
You will usually want to print actual fax size because most Faxes leave
a half inch margin on the left and right. The fax will be printed the
same size as the original image.


Item 69


Dither
All Faxes are either 200 X 200 DPI (fine) or 100 X 200 DPI (standard).
Most printers do not use these resolutions. For this reason FaxMail must
scale the original Fax image to your printer's resolution. In the process
of scaling up or down to your printer FaxMail has to make a decision
whether to drop a white dot or black dot.

Text:
During the scaling process if FaxMail Network for Windows is forced to
drop a dot it will drop a white one rather than a black one if it has a
choice, thus producing brilliant text.

Graphics:
During the scaling process if FaxMail Network for Windows is forced to
drop a dot it will drop a black one rather than a white one as opposed
to text dithering where the white dot would be dropped, thus producing
shades of gray.

Default Sending Options
In this configuration section, you are configuring your outgoing
faxmail. The options include an outgoing directory where all fax files
are stored when created due to sending from Windows applications; and
the automatic tagging of these fax files for later saving or deleting
after the fax has been transmitted.


Item 70


Outgoing Directory
This is the default path in which outgoing fax files are saved. You may
change the directory path, at the time of sending, from the Send Fax box
by selecting [MoveAs].

Note:
Send Fax and (Save or Delete)
Select [Send Fax and (*)Save ( )Delete] if you want the fax to stay on
your disk after sending or [Send Fax and ( )Save (*)Delete] if you want
faxes to be deleted after sending. You can override the default at
send time from the Send Fax box.

Remember that you have the original program file generated from your
application as the source file, and can always open it and Convert it
to Fax again.

Note: Since the sending operation may result in an incomplete
transmission, or in the case of a group send, the fax file must be sent
many times, the fax file is not deleted immediately after sending. It
is tagged for deletion, later. You may delete all faxes tagged for
deletion from the Events Log Window by selecting [Purge Send + Deletes].

Default Receiving Options
The receiving options allow you to set default conditions for the
incoming directory in which inbound faxmail will be stored. You may
also choose among the following options for handling incoming
correspondence:


Item 71


Incoming Directory
The incoming directory is the drive and directory path into which you
wish to save incoming faxmail to disk. This is the default path only;
meaning that when you are notified of incoming correspondence, this
path will be selected and presented to you along with the file name in
the Notification box. However, you may route the file into any
directory you desire.

When you modify this path in the SetUp dialog box you must re-boot your
computer immediately for the new directory to take effect.

Hold in Receive Queue
Select [(*)Hold] if you want to hold all incoming correspondence until
you choose to deal with your faxmail. FaxMail Network for Windows
stores all incoming correspondence in a Receiving Queue until you are
ready to deal with it.

To handle your faxmail, summon the Events Log Window, and select
[Receive Queue] or select [FaxBar], [Configure], [(*)Notify]. A
Notification box will be presented for each piece of faxmail in the queue.
Act upon each one as you choose until the queue is empty.

Notify upon Receipt
Select [(*)Notify] if you want FaxMail to notify you each time you
receive faxmail. You will be presented with a Notification box
informing you of the receipt of faxmail, giving you a variety of
options for handling each piece.

Auto-Saving Fax upon Receipt
Select [(*)Auto Save] if you do not wish to be notified at all of
incoming faxmail. By choosing Auto-Save, incoming correspondence will
be automatically saved to disk in your INBOX directory
(C:\FAXMAILN\INBOX\00000001).

This selection can be dangerous because you will receive faxes but you
will not be aware that you have received them. If you use auto-save
you can use the Events Log or the Fax Viewer to find your faxes in the
INBOX.

All correspondence will be saved in the incoming Directory and named
according to a date stamp, as follows:

MMDD0000.DCX

Whereas:
MM    o is the month,
DD    o is the day, and
0000  o is a numbering system denoting the number of files received that
        day
.DCX  o is a library of .PCX files (fax file)


Item 72


Auto-Print Fax upon Receipt
Select [(*)Auto Print] if you choose to have your incoming faxmail sent
to the printer upon arrival. This feature will cause your computer and
printer to act like a normal fax machine with the added benefit of
having your faxmail printed on regular bond paper, particularly if you
have a laser jet printer. After the fax has been auto-printed it will
be saved in your INBOX directory. You will receive no further
notification as to where the fax is.

Running as an NT Service
If you are running FaxMail as an NT Service, check:
[X]Running as an NT Service - Do not close at: [OnEndSession]

Running FaxMail as a Windows NT Service will allow FaxMail to be
active when there is no one logged on. People can log in and out of NT
without interrupting the sending and receiving of faxes.

To learn how to run FaxMail as an NT Srevice, go to:
http://www.ElectraSoft.com/srvany/srvany.htm

Your Name
Your Name (up to 31 letters) will appear on the fax header of each fax
you send unless you deselect [(*)Item Header] to override it from the
Send Fax box.

Modem ID
Modem ID, usually your fax number (up to 20 characters), will appear in
the Recipient's, Event Monitor identifying you as the remote sender.


Item 73


Default Cover Page Settings
The Cover Page configuration involves which parameter is to be used as
the default condition when sending faxmail. Remember that the Send Fax
box contains all Cover Page options too. You may select from among
them, overriding the defaults that you set here, at the time you send a
fax.

To select the desired default, click in the appropriate option button
and the circle will be blackened indicating the selection is made.

No Cover Page
Selecting [(*)No Cover Page] causes no Cover Page to be sent, unless
overridden in the Send Fax box.

Include Cover Page
Selecting [(*)Include Cover Page] will cause a Cover Page to be
included with all your faxmail, unless overridden in the Send Fax box.

Cover Page Only
Selecting [(*)Cover Page Only] causes only the Cover Page to be sent
unless overridden in the Send Fax box. Since text as well as data
fields can be placed onto the Cover Page, this is an efficient way to
create and send quick memos and notes.

Default Cover Page
A drop-down list box is provided which lists the Cover Pages present in
your system. To display the choices, click on the down arrow and a
list box will appear containing the Cover Pages you have created.
Select the Cover Page you would like to become the default and the list
box will close, displaying your choice.


Item 74


Default Fax Resolution
Fax documents may be sent in either Standard or Fine Resolution. This
setting determines the amount of DPI (Dots Per Inch) to be used in
constructing the BITMAP fax file that is transmitted by facsimile
technology.

Standard Fax Resolution
Select [(*)Standard (100 X 200)]

Fine Fax Resolution
Select [(*)Fine (200 X 200)] Fine Resolution is 200 X 200 DPI. See:
What is Fax Resolution


Item 75, Chapter 16 - FaxMail Management


Importance of File Management
Managing your faxmail correspondence becomes an important consideration
as you rely more heavily on fax technology as a means of document
transfer. Much of the file management capability of FaxMail is
designed to allow you to not only maintain a record of all faxmail
transactions through the Events Log, but to provide a simplified method
of managing faxmail.

Files in the System
Application Program Files Your computer generated documents, created in
your favorite Windows Programs, are your original documents. Manage
them as you have in the past maintaining the directories and
subdirectories which make most sense for you. Be sure to continue to
make backup copies of all important files for protection. Treat them
with the same importance as you would any SOURCE documents in your
system.

Fax Format Bitmap Files
When you send a document by fax from any Windows program, FaxMail must
first convert your document into a format which fax technology can
transmit. A second file, a Bitmap File is created for this purpose.
This FAX FILE will be denoted by the three character extension of DCX
or PCX.

This file does not interfere with your original document in any way, it
makes a converted copy for fax transmission. Upon transmitting your
correspondence, both files, your original file saved by the application
program, and the FAX FILE as a bitmap, exist on your hard disk.


Item 76


Managing faxmail Directories
Based upon your industry, and the tasks which you perform with your
computer each day, you probably implement a combination or variation of
several schemes for organizing information on your disk.

You will find it very useful to generate a philosophy which relates
your correspondence, document and file generation habits to fax
information delivery system.

Route Your Faxmail
You may route your faxmail to other locations that are appropriate upon
sending from the Send Fax box, using [MoveAs]. Direct your incoming
faxmail into the desired directory and under any name from the
Notification box, when receiving faxmail.

If you have not named and saved your faxmail at the time of sending or
receiving, you may do so from the Events Log Window or the Windows File
Manager.

Managing Fax Files
As described above, fax files are identified by a Date-Stamp name. In
order to make the file name more meaningful, use every opportunity to
rename the file.

Throughout FaxMail, there are a variety of opportunities for saving fax
files under names of your choice.

Managing incoming Fax Files
Fax files are large and occupy a considerable amount of disk space.

The Notification box offers you a full range of options for handling
incoming files.

If your free disk space is low, you may try one of the following
schemes which will provide you with a sufficient level of comfort about
deleting the file:


Item 77


View and Delete
After you view incoming faxmail, if you determine that a permanent copy
is not needed, delete the file from disk.

Print and Delete
Make a hard copy by printing the faxmail and deleting the file from
your hard disk.

Backup and Delete
If you find it desirable to retain a permanent copy of incoming
correspondence, using File Manager or other means, copy your faxmail to
a floppy or tape drive for archive storage.

Naming incoming faxmail
View the file immediately upon receipt, and if you choose to save it,
you may then re-name and save it to the appropriate directory on disk.
The new name, which will be more meaningful to you than the cryptic
date- stamp name, will appear throughout the FaxMail system, greatly
simplifying file management.

In this manner, you will be able to link the program file, the log
entry and the fax format file together.

Managing faxmail with Auto-Save
If you prefer Auto-Save to any of the Notification schemes, you may
choose to handle your correspondence through the Events Log Window.

Open the Events Log Windows by selecting [FaxBar], [Events Log]. You may
then delete, rename, move, copy, view, print, and re-send your fax.


Item 78


Managing faxmail from Events Log
If you have not taken any action on files at the time of sending or
receiving your correspondence, the Events Log gives you an opportunity
to completely manage your faxmail system.

Information pertaining to each faxmail transaction that you perform is
maintained in the Events Log, allowing you a variety of file management
options.

Managing faxmail from the Fax Viewer Window
The Fax Viewer Window contains a variety of file management routines.
Viewing the fax first will assist in determining how you choose to
manage the file. You may then re-name and save, print, copy, or delete
them.

Managing faxmail from Windows File Manager
Summons the Windows File Manager and locate the directory where the
faxes are and filter out all file except the ones with the extension of
DCX. This can be done by selecting [View], [By File Type] and the By
File Type dialog box will appear. In the Name edit box, type *.DCX and
select [OK].

Viewing a DCX Fax file with Windows File Manager
Double-click the DCX fax file with your left mouse button and the
FaxMail Fax Viewer dialog box will appear displaying the selected fax.
See Fax Viewer Program.

Printing a DCX Fax file with Windows File Manager
Double-click the DCX fax file with your left mouse button and the
FaxMail Fax Viewer dialog box will appear displaying the selected fax.
Select [File], [Print] and follow the normal FaxMail Print Fax routine.
See Printing a Fax


Item 79


Moving a DCX Fax file with Windows File Manager
To move a DCX fax file, put your mouse on it, press the left mouse
button, drag the fax to the directory where you want it and drop it by
letting up on the left mouse button.


Item 80, Glossary


Active   Describes the item last
selected which becomes the default
until another is selected. It applies
to FaxBooks, Groups, files,
recipients, and directories etc.
Application   A computer software
program which performs a
particular task, such as a word
processor or spreadsheet. In this
manual, the term is used
interchangeably with the word
"program".
ASCII text   American Standard
Code for Information Interchange
8-bit character set. ASCII text files
may be transmitted by fax with the
need to first be converted to a
bitmap.
AUTOEXEC.BAT   The batch
file which resides in the root
directory and is executed when the
computer is turned on. Its purpose
is to (Automatically Execute) a
series of commands or
automatically load files or
programs.
Auto-Print   To automatically
print faxmail upon its arrival into
the computer.
Auto-Save   To automatically save
faxmail upon its arrival into the
computer. The fax will be saved
into the default incoming directory
and named according to a date
stamp.
Background operation   The
mode in which a program is
running when it is operating
simultaneously with another
program that is usually associated
with programs which operate
transparent to the user. See also
Memory-resident.
Binary file   A file containing
characters or codes that are in
machine-readable form.
Bitmap   An image file consisting
of an array of bits. The
FaxModem reads and transmits
these bits. In this manual, bitmap
is used interchangeable with "Fax
File" or "Fax Format File."


Item 81


Boot   To start, or restart your
computer, loading the disk
operating system (DOS) and
configuring it.
Broadcasting   The term applied
to sending a single document to
many recipients with a single
command.
CCITT (Consultative Committee
International Telephone and
Telegraph)   a communications
industry trade group, mostly
associated with the task of devising
and setting standards.
Check box   A small square box
appearing in a dialog box that can
be selected or cleared. When the
check box is selected, an "X"
appears in the box. The box
represents a program option or
parameter which can be set.
Choose   To use a mouse or key
combinations to select an item,
object or command.
Clipboard   A temporary storage
area used to transfer data within or
between applications.
Close   To remove a document,
file, dialog box, or window from an
application, or to remove an
application from the Windows
desktop.
Commands   An object on the
screen, usually associated with a
menu, which is used as an
instruction to the application to
perform a certain task. Program
commands may be in the form of a
horizontal bar menu item, pull-
down menu items, or command
buttons as in the case of dialog
boxes.


Item 82


Cover Page   A pre-designed page
accompanying faxmail, detailing
information about the sender,
recipient, and the document being
transmitted. Multiple Cover Pages
may be designed and selected for
use in the sending event.
Information may be automatically
merged into the Cover Page during
the sending process from the
computer or system FaxBooks.
The Cover Page may be included,
not included, or used as the only
page sent.
CONFIG.SYS   A configurations
file located in the root directory of
the computer used to configure the
computer's environment during
boot-up.
Control Menu   The main
FaxMail menu which is loaded by
the FaxMail Program.
Conventional Memory   The first
640K of memory in MS-DOS
environment that is used to run
applications. It is sometimes
referred to as base memory.
Conversion   The process of
reading the structure or
arrangement of data in a file and
creating a new file wherein the
information is the same but is in a
different format. In this instance,
converting a Windows' application
file to fax.


Item 83


Copy files   To reproduce a second
instance of a file on the disk, under
the same or a different name.
Copy item   To place a copy of
selected text or a graphics object
onto the Windows clipboard for the
purpose of transferring to another
location within the same
application or to another
application.
Current item   Describes the item
last selected which becomes the
default until another is selected. In
this manual it applies to FaxBooks,
Groups, files, recipients, and
directories.
Cut   To move text or a graphic
from a current application to the
Windows Clipboard. This
command removes the item from
the program file as opposed to
using the Copy command which
places a copy of the selected item
onto the clipboard but leaves the
original item in place.
DCX Files   Bitmap files
representing Fax format files
which contain multiple pages. The
"D" represents a document as
opposed to a single page file.
Data file   Any file created within,
or by, an application such as word
processors, spreadsheets, or
databases. Also referred to as
document, or correspondence, in
this manual.
Default   The condition to which
an optional parameter is set each
time it is displayed, such as a
default directory, printer, file, or
configuration setting.
Desktop   The main screen for
Windows on which the main menu,
group boxes, and program icons
appear.


Item 84


Dialog box   A rectangular box
which (1) provides information, (2)
requests information, or (3) offers
commands for actions to be taken.
Directories   A collection of files
and/or subdirectories that are
stored at the same location on the
disk. The name of the directory
identifies its location on the disk.
Used to organize information
stored on the disk. In this manual,
the term is used interchangeable
with "Path".
Disk drive   A device used to store
and retrieve data stored on disk;
usually represented by a letter. A
drive may also be a network drive,
CD-ROM drives, or RAM drives.
Documentation   Refers to any
printed or On-line material used as
a manual, instruction, or tutorial
relating to the application.
Double-click   To press and
release the mouse button, two
times in rapidly succession,
without moving the mouse
position. The first click selects the
object to which the mouse is
pointed, the second click initiates
an action. A double-click is
usually done using the left mouse
button.
DPI (Dots Per Inch)   The number
of dots included in each square
inch of the bitmap file,
characterizing the density or
resolution of the resulting image.
The fax file is defined as being in
standard resolution if it contains
100 X 200 DPI, or in fine
resolution if the bitmap contains
200 X 200 DPI. The higher the
number of Dots Per Inch the higher
the quality of the fax image, but
also the more time required to
transfer the file.


Item 85


Driver   A special program
designed usually as an interface
between an application and a
device of some sort, such as a
printer or FaxModem.
Drop-down list box   A single line
dialog box which, when you select
its down arrow, drops down to
display a list of choices. In this
manual, the term in used
interchangeable with "Combo
box".
Edit box   A box where
information may be typed. The
edit box may be blank or contain
information, that you can edit,
when it appears.
Entries   Refers to an individual
entry within an item, such as
entries in the FaxBook list box.
Error Correction   A feature or
functionality of the FaxModem
board which automatically corrects
any errors which occur in data
transmission during the sending
process. For Error Correction to
work, both the sending and
receiving FaxModem has to
support this feature.
Event   Any instruction given to
the FaxMail system initiating a
transaction, whether send or
receive, whether successfully
completed, aborted, or
unsuccessful.
Event Monitor   The dialog box
which appears after a Send
command has been given to
transmit a fax and gives
information about the currently
active event.
Events Log   A file which contains
listing of events or transactions in
the FaxMail system.


Item 86


Expanded Memory   Memory, in
addition to conventional memory,
that is available to applications.
Expansion Memory   Any memory
available above the conventional
memory level available to systems
that conform to LIM EMS (Lotus
Intel Microsoft Expanded Memory
Specification).
Extended Memory   Memory in
addition to conventional memory
located above the first one
megabyte of memory.
Fax   A contraction of the word
Facsimile. It is  used
interchangeably with the word
Facsimile, and often used as a
noun or a verb.
Fax Button   [Fax] or [FaxBar]
FaxMail's Toolbar.
FaxModem   A peripheral device
inserted into an expansion slot in
the computer or plugged into a
COM port, giving the computer fax
capabilities.
Fax Converter Driver   A
software device driver which
mimics a printer driver, and whose
purpose is to convert an application
file format to a bitmap file for fax
transmission, thus allowing you to
print on remote fax machines as if
they were your printers..
Fax Format Files   An image file
consisting of an array of bits. The
FaxModem software reads,
processes and transmits these bits.
In this manual, the term is used
interchangeable with "Bitmap" and
"Fax File".
Fax Resolution   The term applied
to the resolution in which the fax
file or bitmap is stored and/or
transmitted. See also DPI and
Resolution.


Item 87


Fax Server   A computer
workstation, usually associated
with networks, which is designed
to manage fax activity for the
network.
FaxBook   A file containing a
listing of, and information on,
frequently dialed fax machines or
FaxModems.
FaxMail   An abbreviation for
FaxMail Network for Windows.
faxmail   The term applied to the
transfer of information using fax
technology.
File   A document or application
that has been given a name.
Documents are usually stored as
files in Windows.
File format   The structure or
arrangement of data stored in a
file.
Fonts   A graphic design applied to
all numerals, symbols, and
characters in an alphabet. A font
usually comes in different sizes
and provides different styles for
emphasizing text.
Font types   Fonts are designed to
be used on, or with specific,
devices, such as screen fonts,
printer fonts, soft(ware) fonts, and
cartridge fonts.
Foreground operation   The mode
of operating an application is in
when it is active and interacting
with the user. See also
Background operation.
Generating Correspondence
The process of using a Windows
application or FaxMail NotePad to
create a file or document to be
transmitted by fax.
Graphic User Interface   Also
known as GUI, is a  design in
which the application presents the
user with a series of graphical
objects such as text, icons, etc,
representing commands or tasks
which the application executes.
Windows is a GUI system.


Item 88


Groups   A Groups of entries in a
FaxBook which may be selected
and combined together to form a
subset of the FaxBook, for
example, within the FaxBook
containing all "Customers", a
group is formed containing names
of "East Coast Customers". Used
to send faxmail to more than one
recipient with a single command.
Group Window   A windows for
the purpose of storing a group of
icons within the Program Manager.
GUI  See Graphic User Interface.
Header   The information placed
at the top of the fax page
pertaining to it's point of origin,
time and date etc.
Highlighted   Indicates that an
object or text has been selected and
may be affected by your next
action. Highlighted text may
appears in reverse video on
monochrome monitors, or in
reverse color, or different colors,
on color monitors.
Icon   A graphical representation
of various elements in Windows,
such as disk drives, files, and
applications.
Incoming Directory   The
directory determined at installation
or in the SetUp Configurations
box, which becomes the default
directory into which all incoming
faxmail is stored by default when
you release it from the Receive
Queue.
Install program   The program
that installs application software
on your hard disk.
List box   A box listing available
choices. For example, a list of all
available files in a directory. If all
the choices won't fit, the list box
has a vertical scroll bar.


Item 89


Load High   Also known as LH;
the process or command to load a
file into a memory area other than
in conventional memory.
LogFile   A file which contain a
listing of events having occurred in
the FaxMail system. This file is
saved from the Events Log
Window with [Move/Save Log],
and can be read and displayed
using any text editor or word
processor.
Management, files   Refers to the
process of dividing the hard disk
into directories and subdirectories
in a logical and organized fashion,
making information storage and
retrieval more efficient.
Memory   See definitions under
Conventional, Expanded and
Extended Memory.
Memory resident software
Software that is loaded into
memory and is active in the
background, even when another
applications are active. Sometimes
referred to as TSR (Terminate and
Stay Resident) software.
Menu   A list of items representing
tasks which the software can
perform. The most common form
of menus are the horizontal bar
menus, pull-down menus, and
command buttons, however,
graphic objects such as icons may
also represent menus.


Item 90


Menu bar   The horizontal bar
containing names of all the
application menus, located just
beneath the title bar.
Menu, pull-down   The items of
task choices which pull down from
the menu bar.
Menu, pop-out   An extended
menu which pops out from a pull-
down menu, when additional
choices or selections are available.
Menu, command buttons   These
items occur in a dialog box and are
objects representing task choices.
Merge   The action of loading the
contents of one file into another,
usually at a determinable point.
Move As   The action of moving a
file from one location (directory or
subdirectory) to another, with the
option of simultaneously changing
it's name.
Network   Two or more computers
connected by cables or other means
for the purpose of allowing them to
share peripheral equipment and/or
to exchange information.
Notification   The act of being
notified by a dialog box upon the
arrival of faxmail into the
computer.
Open   To display the contents of a
file in a Window, or to enlarge an
icon into a Window.
Outgoing directory   The
directory, determined at
installation or in the SetUp
Configurations box, which
becomes the default directory into
which all outgoing faxmail is
stored, by default, while waiting
for an event in the Send Queue to
fax it.


Item 91


PCX files   A bitmap or fax file
format which contains a single
page.
Parallel port   A connection on a
computer, where you plug in a
cable for a parallel device such as a
printer.
Paste   To transfer the contents of
the Clipboard to an application.
Many applications have a Paste
command that performs this task.
Printer driver   Software that
interfaces a program to a printer.
The [ElectraSoft Print to Fax] fax
converter driver interacts with
Windows like a printer driver in its
action of converting an application
file to a fax .
ElectraSoft Print to Fax   The
name of the fax converter driver
which builds bitmap files from
application files for the purpose of
faxing.
Protected mode   The operating
mode of a computer that is capable
of addressing extended memory
directly.
Protocol   A set of rules that define
how computers or devices such as
FaxModems, designed for
communications, talk to each other.
Queue   A holding area which
contains a list of events which have
been sent to or received from the
FaxModem, awaiting execution, in
turn. FaxMail has many queues,
including the Future Send Queue
and the Receive Queue.
Quit   To close all open files and
exit a window in an application, or
an application itself.
Radio button   A small round
button that appears in a dialog box
and is used to select an option.
Within a group of related option
buttons, you can select only one
choice. Example:
 ( )Not Selected  (*)Selected


Item 92


RAM (Random Access Memory)
The memory that is used to run
applications and perform other
necessary tasks in the computer.
When the computer is turned off,
all information in RAM is lost.
Receive Queue   A holding area in
which all incoming faxmail is
stored until acted upon.
Recipient   The selection made
from the FaxBook to whom the
faxmail transmission is intended.
Resolution   A measure of quality
of the fax image, measured by the
number of DPI (Dots Per Inch).
Fax files may be transmitted in
either standard (100 X 200 DPI) or
fine (200 X 200 DPI) resolution.
The higher the DPI the higher
quality and detail the image is
capable of, however, the longer the
transmission time.
Root directory   The highest
directory of a disk. The root
directory is created when you
format a disk, and contains system
files needed to configure your
computer upon boot-up.
Scheduled Events   Any task given
to the FaxModem queue to
perform, usually associated with
having scheduled the event for
some future date/time.
Screen font   A roster font
designed to duplicate a printer font
on the screen.
Scroll   To move text or graphics
up, down, left or right, in order to
see parts of the file that cannot be
seen on the screen or in the list
box.


Item 93


Select   To highlight an item by
clicking it with the mouse or using
key combinations. Selecting does
not initiate an action. After
selecting an item, you choose the
action you want to affect the item.
Future Send Queue   A holding
area in which all Send Fax events
scheduled for future transmission
are stored, awaiting execution by
the FaxModem Driver, in turn.
Soft font   A font that is
downloaded to your printer from a
disk.
Spool   To print a document or file
in the background while working
on some other task.
Subdirectory   A directory
contained within another directory.
All directories are subdirectories of
the root directory.
Swap Files   An area of your hard
disk that is set aside for exclusive
use by Windows in 386 enhanced
mode. This area is used when your
system runs low of memory.
System Button   The small gray
button at the extreme upper left of
the monitor, contained in the title
bar.
System Menu   The Windows
system menu which contains menu
choices available to all Windows
applications.


Item 94


Text file   A file containing only
letters, digits and symbols. A text
file usually consists of characters
from the ASCII character set. Text
files can be created using the
FaxMail NotePad Window.
Title bar   The horizontal bar
located at the top of a window and
containing the title of the window.
In Windows, the title bar contains
the System menu button.
View   To cause a fax file to be
displayed on the monitor screen.
Virtual machine   An environment
created by Windows running in
386 enhanced mode in which an
application can run and behave as
if it had an entire machine all to
itself. Windows in 386 enhanced
mode can have multiple
applications running in their own
separate virtual machines at the
same time.


Item 95


Virtual memory   A memory
management system used by
Windows running in 386 mode,
which allows Windows to behave
as if there were more memory than
is actually present in the system.
Wild card   A character that
represents any character. In  a
filename, an * (asterisk) is used as
a wild card to represent any
character or group of characters
that might match that position in
the filename.
Window   A rectangular area of
the screen in which you may run an
application or view a document.
Work pad   The area of a window
that displays the information
contained in a document or file
with which you are working.
WYSIWYF (What You See Is
What You Fax)   A term applied
to the feature where what is
viewed on the screen in your
application will be faxed just as it
appears when you print it to a high
quality printer.


Item 96, Index


A
Aborting an Event, 24
About This Manual, 1
Active or Default FaxBook, 55
Adding Entries to a FaxBook, 56
Adding Entries to a Group, 60
Address, 31
Answer Now, 24, 25
AOL, 18
API, 68
Application, 21
application, 8
Application Program Interface, 68
ASCII text, 5, 30
Aspect, 68
Auto Print, 10, 72
Auto Save, 9, 14, 71
Auto-Print Fax upon Receipt, 72
Auto-Saving Fax upon Receipt, 71

B
Background Operation, 8
BBS Mode, 18
Bitmaps, 19
black and white bitmap file, 32
broadcasting, 7, 16
Button, 1

C
Changing FaxBooks, 55
Choosing a Printing Method, 42
Choosing an OCR compatible font,
43
clipboard, 27, 28, 36
Closing the Event Monitor, 25
Closing the Fax Viewer Window, 40
CompuServe, 18
configure, 8, 66
CONVERT TO FAX, 21, 30
Convert to Fax, 19, 20
copy a file, 40
Copying a Fax File, 40
Copying a File, 49
Cover Page, 4, 7, 26, 29, 30, 31, 32, 36, 37, 38
Cover Page Elements, 38
Cover Page Only, 5, 30, 73
Cover Page Options, 4, 30
CoverPage, 30
Creating a Document in FaxMail
NotePad, 26
Search, 54
Creating a FaxBook, 54
Creating a New Group, 59
Creating Cover Page Logo Files, 35
Cut, 28
cut, 27


Item 97


D
Date, 31
DCX, 39, 46
DCX to PCX BreakUp, 45
default, 55, 64, 66
default conditions, 66
Default Configurations, 9
Default Cover Page, 73
default Cover Page, 30
default cover page, 5
Default Fax Resolution, 74
default FaxBook, 55
default incoming Directory, 10, 14
default incoming directory, 10
default or active parameters, 66
default path, 9
default printer, 22
Default Sending Options, 69
default setting, 8
Default Setting for Receiving
Options, 8
Deleting a Fax File, 42
Deleting a FaxBook, 55
Deleting a FaxBook Entry, 58
Deleting a Group from a FaxBook, 59
Deleting an Event from the Queue, 17
Deleting Entries from the Events
Log, 50
Deleting FaxBook Entries, 64
desktop, 20, 26
directories, 29
Dither, 69
DPI, 6, 43, 68

E
Edit Fax, 46
Editing a FaxMail NotePad
Document, 26
Editing an Entry in a FaxBook, 57
Editing FaxBook Entries, 63
End Page, 27
error correction, 24
Event Monitor, 15, 23, 24, 25, 51
Events Log, 10, 13, 14, 20, 24, 25, 47, 48, 50, 51, 52
Events Log Entries Completed
Events, 48
Events Log Window, 14, 47, 48
FaxModem Initialization
String, 66


Item 98


F
Fax and telephone numbers, 31
Fax Button, 1
fax format, 37
Fax Format Bitmap Files, 75
fax format files, 13
FAX Mode, 18
Fax Printing Options, 68
Fax Resolution, 6, 44
Fax Viewer Program, 39
FaxModem, 8, 13, 15, 16, 25
FaxModem Driver, 66
FaxBook Entries, 7, 54, 56, 60, 64
FaxBooks, 7, 54, 55, 56, 59, 64, 65
ElectraSoft Print to Fax, 19, 20, 21
Faxmail Naming Convention, 13
FaxMail NotePad Window, 4, 26, 29, 36
FaxMail Program Control Program, 8, 18, 19, 20, 26
FaxMail, Faxmail and faxmail, 1
Field Data Fax-Merge, 31
Fields Menu, 32
Fine Fax Resolution, 6, 74
Fonts, 43
fonts, 19, 44
Function Buttons, 49
Future Send, 16
Future Send Queue, 16, 17

G
General Information, 19
Generating Documents from
Windows, 20
Getting Started, 2
Graphics, 69
Group All, 60
Group faxmail, 7
Groups, 54, 58, 59, 60, 61, 64

H
Highlighting, 1
Highlighting an Entry in a List Box, 1
Highlighting Text, 1
Hold All, 10
Hold in Receive Queue, 71

I
Icon, 26
Importing to FaxBook, 61
Include Cover Page, 5, 73
Incoming Directory, 8
initiate the send, 7
Initiating the Send, 6
Insert Text, 27
Installing FaxMail Network for Windows, 2


Item 99


K
Krahmer Fax Font, 43

L
Locating a particular FaxBook
Entry, 56
Logo, 31, 32, 35, 38
logo, 5, 29, 30, 31, 36, 37

M
Mail Merge, 31
Maintaining Groups within a
FaxBook, 58
Make FaxBook, 64
Making a FaxBook Active, 55
Managing faxmail from Events
Log, 78
Managing faxmail from the Fax
Viewer Window, 78
Managing faxmail from Windows
File Manager, 78
Managing faxmail in the Future
Send Queue, 16
Managing faxmail in the Receive Queue, 52
Managing Pending Events, 52
memory, 8
Merge, 31
Monitoring an Active Event, 24
Monitoring the progress of
incoming faxmail, 15
Move/Save Events Log, 48
Moving a DCX Fax file with
Windows File Manager, 79
Moving and Renaming a Fax File, 41
Moving and Renaming a File, 49

N
Naming and Saving your faxmail, 13
Naming Convention, 13
No Cover Page, 5, 73
Notification, 8, 9, 10, 13, 14, 52
Notification Box Options, 10
Notified, 9
Notify, 9
Notify upon Receipt, 71

O
OCR, 43
Opening a Fax File to View, 39
Opening a FaxMail NotePad
Document, 29
Opening an Existing Cover Page, 37
Operations on Log Entries, 49
Optical Character Recognition, 43
OUTBOX, 70
Overwrite Text, 27


Item 100


P
Past Events, 47
Paste, 28, 35
PBK file extension, 54
PCX, 32, 37, 39, 46
PCX files, 36
Pending Events, 47, 52
Person, 31
Personalizing Group faxmail, 7
Position, 31
Prefixing a Logo to a Cover Page, 37
Print, 10
print, 13, 14, 22, 41, 68
Print a FaxMail NotePad
Document, 29
Print Actual FAX size, 69
Print Fax, 11, 41
Print Progress dialog box, 10
Printer Driver, 41
printer driver, 12, 13, 19, 21, 22
PRINTER OR FAX TOGGLE, 21
Printing a DCX Fax file with
Windows File Manager, 78
Printing a Fax from the Fax
Viewer, 41
Printing a Fax from the Receive
Queue, 11
Printing Selective Pages, 12, 42
program, 21
Purge Send + Deletes, 70
Purging Failed Events, 51
Purging Send and Delete Files, 51

Q
Queue, 9, 10, 16, 17, 47, 48, 52

R
Re-Sending faxmail from the
Events Log, 51
reboot, 55
Receive, 47, 48, 52
Receive Queue, 9, 10, 47, 48, 52
Receiving faxmail, 8
Receiving Options, 8, 9, 70
Recipient, 3, 7, 30, 31, 33, 56, 58, 60, 61
recipient, 5, 7, 16, 21, 31, 64
Relationship between Log Entry
and FaxMail, 48
Removing Group Entries From a
FaxBook, 60
Repair Book, 64
resolutions, 69


Item 101


S
Saving a Cover Page, 38
Saving a FaxMail NotePad
Document, 28
Saving Fax upon Receipt, 14
Saving or Deleting the Bitmap file, 4
Saving your Logo file, 36
Scale to Printer, 68
scaling, 69
Scheduling for Future Sending, 5
scroll, 3
Scrolling Through a Page, 40
Select a Recipient, 3
Selecting a FaxBook, 64, 65
Selecting a FaxBook Entry, 56
Selecting a Group, 64
Selecting a Printer Driver, 41
Selecting an Event in the Future
Send Queue, 16
Selecting Fax Resolution, 6
Send, 52
Send Fax, 3, 4, 6, 7, 30, 51
Send Fax Box, 21
Send Queue, 52
Sending a Fax Directly from an
Application, 21
Sending faxmail from existing Fax, 3
Sending faxmail from FaxMail
NotePad, 29
Sending faxmail from the Fax
Viewer, 42
Sending faxmail to a Group, 7
SetUp Dialog Box, 66
Silent Answer, 66
soft font, 19
Sorting FaxBook Entries, 55
Standard Fax Resolution, 6, 74
subdirectory, 9
Swapping Drivers, 21

T
Templates, 26
text file, 29, 30
Time, 31

V
View Cover Page, 5
Fax Viewer, 39
View the File being Sent, 3
Viewing a DCX Fax file with
Windows File Manager, 78
Viewing Another Page, 40
Viewing the Fax, 17


Item 102


W
What is Fax Resolution, 6
Windows and Printer Drivers, 22
work pad, 27, 29

Z
Zoom/Edit Fax, 46