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Archive Magazine 1996
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README
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1995-06-13
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INSTRUCTIONS FOR THE TELEPHONE DIRECTORY PROGRAM
Written by Dave Mclaughlin.
================================================
Before you use the program you must first find a suitable blank disk or
a disk with sufficient space for the program, and its files. Once the
program has been put on the disk you must then LOAD and run the program
CREATOR, which will create the files for use by the main program. At this
point the creator program will check to see if enough space exists and if
not aborts the process. You will need approx 300k of free continuous space
on the disk for the default file sizes. (see below on how to change this)
After the CREATOR program has been run succesfully and has created the
files, you proceed to load and run the main program 'PHONEDIR'. Note that
this program and the creator program must exist and be run with the
directory they are in set. i.e.
If PHONEDIR and CREATOR are in the directory PHONE, you must ensure you
type *DIR PHONE before running them. This is because they create a new
directory called DATA if it not already exists.
After running the main program and it finds the files, you will be
presented with the main screen and the mouse arrow will appear on screen.
You will see at the bottom of the screen a set of commands. These commands
are available by moving the mouse over them and clicking with the left
button to select. These commands apart from PRINT are available on the RED
FUNCTION keys. They start from the left RED key (f1) up to (f5). EXIT is
found on (f9). PRINT is found on the key marked PRINT. (simple eh)
Now you are ready to start entering your names and numbers.
Select INPUT, and the form will clear with a set of < > signs showing the
limits of input. Enter you text bearing in mind it must all be entered in
uppercase (caps). When you reach the input marked TYPE enter either P for
personal (ie. real names of people) or C for companies. If you just hit
RETURN at this point the machine selects P. This field is used when
printing to allow names to be printed in alphabetical order by SURNAME and
companies by the first name as in a phone book.
The options DELETE, EDIT are straight forward to use.
Search is rather powerfull in this program as it will search with the
least amount of input information. Take for example:-
You have three people with the surname SMITH (common I know) but different
christian names (JOHN, BILL, BOB). If you type in BOB SMITH the machine
will print up only the name BOB SMITH, but if you had forgotten the first
name, or just wanted to see all the SMITHs then inputting SMITH or even
part of the name SMITH i.e. SMI will show the first SMITH found, with a
list of the rest at the bottom of the screen. Moving the mouse over them
and clicking will show the selected name instead. This might sound like it
takes a long time, but I can assure you it is very fast.
PRINTER OPTIONS.
================
LABEL :- This prints a single label for the name on the screen.
PRINT :- This gives a list of options to which you select by mouse or
number next to the option.
Full format printing will give the NAME, and address with TELEPHONE number
printed out similar to a telephone.
Condensed just gives NAME, AREA and NUMBER only. (The best option to use)
Label printing will display as much files as will fit on the screen. You
select the ones you want to print by again using the mouse. Follow the
prompts at the bottom of the screen.
CHANGING THE OPTIONS TO SUIT.
=============================
There is one parameter you can change, and that is the amount of RECORDS
(names) held at each letter. The default is 40. Note that this change must
be done before you start to use the program as it is done when the files
are created.
First load the file CREATOR and find the PROC init. You will see some REMs
and the variable name numNames%. Change this to the size you require. Note
that you can calc how big the file will be from the equation:-
numNames%*numNames%*5.75*26 and add about 30k for the program and
directory.
Well thats all there is to the program. And as you may find out it is by
now means complete, but then I am still changing it to try and improve the
search speed (not that it needs it) and allowing upper/lower case.
If you do any changes for the better then please inform me so I can get a
copy, or alternatively inform PAUL BEVERLEY at Archive and he may put it
on the disk. Is this not what public domain is all about, sharing each
others programs and ideas.
Happy hacking......
Dave.