{S:X;X;0;0;Customised Labels{ITR-X}by Gerald L Fitton}
{S:X;X;0;1;Keywordz:Label Fitton}
{S:X;X;0;2;Introduction}
{S:X;X;0;3;There are two ways of printing labels. The first is to use a tractor feed printer (with a sprocket drive) and a standard roll of labels. This is the technique usually used with a dot matrix printer. I shall deal with that method in a later article. The second method is more suitable for use with a printer which prints an A4 page at a time. These \ÉPage Printers\æ are usually either laser or bubble jet printers. This second method is the subject of this article.}
{S:X;X;0;4;First I shall describe the use of the typical label file supplied with Wordz on the Examples disc and then I shall go on to describe how to create a label sheet to your own specification. You will have to do this if the labels which you use differ from the example.}
{S:X;X;0;5;The Examples Disc}
{S:X;X;0;6;On the Wordz Examples disc, (the one supplied with the full Wordz program disc) there are two examples of label sheets. The file [L7161] on that disc is suitable for an A4 page which provides 18 labels per page in a 3ábyá6. The file name [L7161] refers to the Avery Label type number of this particular layout. The size of the label is that which we at Abacus Training use on both our ZLine discs and on the envelope in which you receive the ZLine disc.}
{S:X;X;0;7;Using the [L7161] file{ITR-X}{ITR-X}To save you getting out your example disc I have included the file [L7161] in this directory together with a small CSV file containing our name and address called [AbacusCSV]. For completeness I have also included our address in a PipeDream format file called [AbacusPD].}
{S:X;X;0;8;Here is the method. First double click on the file [L7161] to load it. Drag the CSV format file [AbacusCSV] into the open [L7161] window. You will then be confronted with a dialogue box asking you if you want to load the file as a table or as labels. Loading as a table is the default. If you load the CSV file into [L7161] as a table then the various parts of the address will be placed in adjacent horizontal cells of the table. You can do no harm by trying it. Do so now by clicking on the OK radio button.}
{S:X;X;0;9;Remove the the open file [L7161] by clicking on the close box (Choose to Discard the modified file if such an option is offered). Reload the file [L7161] and drag the CSV file [AbacusCSV] into the open window. This time choose to load as a label. Make sure that the dialogue shows Labels across as 3 (so that there will be three columns). If all goes well then you will see our address appear as seven rows in the first (top left) label box.}
{S:X;X;0;10;What you might not notice unless you look carefully is that the width of the label box has slightly shrunk. The same thing will happen to the second label if you click the pointer in the second box and load the CSV file into it. I\æm sure that you\æll appreciate that, if you were to print this file, then the second label (and the third) will be printed in the wrong place!}
{S:X;X;0;11;The solution to this problem is not to drag the cell boundaries but to apply a suitable style overlay to the column structure. (Note: See the files in the directory Style01 for an explanation and examples of the style overlay feature of Wordz.) Click on the \ÉSelect all\æ button on the button bar (it is between the \ÉTab stops\æ and the \ÉCopy\æ button which looks like a camera) and then click on the S (for Style) button. Apply the style called L7161 to the whole document by clicking on the style called L7161 followed by the button Apply. You will find that the widths of all three columns adjust to 66ámm (and the depths of each row is forced to 46.6ámm).}
{S:X;X;0;12;The ZLine Method}
{S:X;X;0;13;Before describing the method I am using for a variety of labels let me say that I don\æt claim that my method is \ÉThe Best\æ. Indeed I\æll be surprised if you don\æt write back to me and suggest an even better method! However, this method does work and may provide you with a starting point for creating your own labels. First I\æll describe how I create similar labels to those of the [L7161] file and then explain how to \Écustomise\æ the method.}
{S:X;X;0;14;Double click on the template file [ZLabelT] by double clicking on it. I suggest that you now save the file under a new name immediately\ÿparticularly if you have AutoáSave switched ON! This should prevent you saving over the top of the template file.}
{S:X;X;0;15;Have a look at the two styles in this skeleton document by clicking on the S button. I use the strategy that a style should specify as little as possible\\\; I can then use the same basic template for a range of labels by overlaying a style which suits the individual label sheet. I prefer to use Homerton for labels, particularly now that the Post Office are using automatic sorting machinery which reads post codes\ÿI think that they use an optical character reader which works better with a sans serif font. Also I prefer 10ápoint Homerton to 12ápoint. You will find that 10ápoint Homerton appears to be larger than 10ápoint Trinity!}
{S:X;X;0;16;Another point you should notice is that I have saved the paper margins with the template [ZLabelT] so that the margins correspond to those of the types of Avery label I use. If the labels you use have different paper margins then I suggest that you alter those margins and save as a template file using the option All (so that the paper margins are saved with the file).}
{S:X;X;0;17;Drag the individual label overlay template I have called [ZL7161T] into the open widow and apply the overlay style ZL7161 to the whole document. The method is to click on the \ÉSelect all\æ button, then on the \ÉS\æ button, click on the ZL7161 style and finally on Apply. If the cursor is not in the first label window then click inside that window.}
{S:X;X;0;18;Now to insert the addresses. I have included a CSV file called [Abacus18] which has 18 copies of our address in CSV format. I created it in PipeDream from [AbacusPD] by replicating Rowá1 down through to Rowá18 and then saving in CSV format. Load the file [Abacus18] by dragging it into the open window and you will get 18 labels with our address on it. Look at the depth of the labels. A bit on the short side. Once again, apply the (overlay) style ZL7161 to the whole document and the depth will be correctly adjusted.}
{S:X;X;0;19;Before you print out the labels you may want to remove the grid lines between each label. Of course, once again, you could remove them using the style dialogue boxes but try the overlay style method instead. Drag the overlay template file [ZLGridOff] into your document, click on the \ÉSelect all\æ button, on \ÉS\æ and then Apply the style ZLGridOff. The grid lines will disappear. You can restore the grid lines either by removing the style ZLGridOff or by loading and then applying the overlay style contained in the template file [ZLGridOnT].}
{S:X;X;0;20;Your Own Labels}
{S:X;X;0;21;In this next part of the tutorial I am going to guide you through the steps you must take to create a different set of labels. A label which (I am told\ÿlet me know) is more popular than the Lá7161 is the Lá7162. The latter has two columns and eight rows (2ábyá8á=á16 labels per page). I am going to start with the set of files used for Lá7161 labels and modify them to create a similar set for the Lá7162 label. If you follow through this tutorial then you will probably be able to create your own label templates. However, if you find it too difficult then please let me know your requirements and, as a subscriber to ZLine (and part of the User Group) I\æll see what I can do. Send me files (on a disc please) explaining what you have tried, where it failed, and exactly what you are trying to achieve.}
{S:X;X;0;22;Turn OFF the Auto Save so that you prevent any mishaps. Load [ZLabelT] as your starting point. Drag [ZL7161T] into it, select all and then apply the style ZL7161 to the whole document. Click on \ÉS\æ, the style ZL7171, Change, the Style sub menu and change the name of the style to ZL7162. Click the Select (left) mouse button followed by the Adjust (right) mouse button in the cell for the first label. It should \Éblacken\æ into inverse video showing that it has been selected. Click the Menu (middle) button, and, when the pop up menu appears, run the pointer through Edit, Columns and then click on Delete. If you have done this correctly then you will delete the first column and be left with a page with two labels across the width (but they are narrower than you want).}
{S:X;X;0;23;Now you must change the style ZL7162 so that is reflects the exact size of the label. Click on \ÉS\æ, select the style ZL7162, click on Change and open the sub menu called Row. Note that the Height (of each row) is set to 4.66ácm. Change this to 3.39ácm (the height of each new label) and click on OK. To change the Width of each label you have to \Éget into\æ the sub menu Ruler and change the Width (of each cell) to 9.91ácm\\\; click on the OK button. By the way, don\æt get confused (as I did)\\\; some windows show the units as mm and some as cm.}
{S:X;X;0;24;At this stage you should Save the overlay style ZL7162 as the template file [ZL7162T]. Click Menu (mouse middle button), run the pointer through File and click on the option called Save templateá.á.á. Click on the Style option and select the single style called ZL7162. Change the name of the file from the default \{Template] to [ZL7162T] and drag the file icon into the (open) directory window.}
{S:X;X;0;25;Having saved this overlay style you can delete it (the ZL7162 style) from the document, the next step is to alter the paper margins of the document and then save the rest\ÿwithout the ZL7162 style but with the paper margins\ÿas the template file [ZL7162T]. Here we go!}
{S:X;X;0;26;Click on the \ÉSelect all\æ button (on the button bar). Click Menu, Style, and Regionsá.á.á. You will find that the Status line (just below the button bar) shows ZL7162 (the last style applied). Click on Remove to remove the named style (ZL7162). (Note: If some other style is shown then you must click on In or Out until that style shows in the status line.) Now you must delete the style ZL7162 from the document. Click on \ÉS\æ, the style ZL7162 and then Delete. Click on \ÉS\æ, select the style ZLBaseLabel, Change, Ruler and change the Width of each label to 9.91ácm. Click Menu, Page, Paper and change the top margin from 9ámm to 13ámm. This is because the first row of labels on the ZL7162 label sheet \Éstarts\æ at 13mm below the top of the sheet. You may have to change the left margin as well\\\; bottom and right margins are unimportant provided they are small enough not to obscure the bottom or right of any label.}
{S:X;X;0;27;I have done this and saved the result as the template file [ZLabel62T]. You must save your particular template using the \ÉAll\æ option so that the paper margins (as well as the ZLBaseLetter style and its ruler) is saved with the template file.}
{S:X;X;0;28;The overlay template file [ZLZeroT] will reduce the space above and below paragraph to zero. This might be useful if you have dragged in a style temple for which the space above and below is not zero. You can override any settings of this space by dragging in the [ZLZeroT], selecting the whole document and applying the ZLZero style.}
{S:X;X;0;29;Check Your Label Files}
{S:X;X;0;30;Clear everything from the screen. Double click on [ZLabel62T] to load it. Drag in the overlays [ZL7162T] and [GridOffT]. Click on the \ÉSelect all\æ button, apply the style ZL7162, drag [Abacus18] into the document (note you must select the Labels option and set Labels across to 2 instead of 3), \ÉSelect all\æ again and reapply the style ZL7162 (strictly this is not necessary but you may find that the Widths and Heights are not correct), }
{S:X;X;0;31;Check further by printing the labels to a blank sheet. If the label Heights or Widths are incorrect then these should be changed in the style ZL7162. (Change Ruler, Width and Row Height and then save the overlay template file [ZL7162T].) You may also need to change the paper margins and the ZLBaseLable style, Ruler, Width in the template file [ZLabel62T].}
{S:X;X;0;32;Some Additional Points}
{S:X;X;0;33;When you print, Wordz may tell you that the printable area is larger than the printer driver settings. Override this and print anyway. {ITT-X}The label sheet may have different margins at the edges of the paper from the printer. Use the label sheet margins\ÿdo not be tempted to use the paper margins of your printer. The values of the top and left margins are the important ones. The bottom and right margins are unimportant so long as they are smaller than the actual physical paper margins. If you don\æt do this then you may cover up the bottom of the last label or the labels on the right. Worse, you may force label off the page!}
{S:X;X;0;34;Because you are not using the printer margins, the printer may not be able to print at the very top or left of the label sheet and the first row or column of labels may be clipped a little. If this happens at the left, increase the ZLBaseLabel style Ruler, Left margin slightly. If it happens at the top, try increasing the Spacing above paragraph in the Spacing Paragraph sub menu of the label style ZL7162.}
{S:X;X;0;35;{ITT-X}{ITT-X}If you use labels which have a small height for the number of lines in the address, (eg labels having 10 rows) then your labels may have so many lines that they are lost or clipped at the bottom. The solution is to reduce the font size (or at least the line spacing).}
{S:X;X;0;36;Conclusion{ITR-X}{ITR-X}You may not need to change every parameter that I have done in this last exercise. I don\æt think I have missed anything but, if I have and, perhaps, you\ære unable to create your own label templates, then I\æm sure you\æll let me know. Write to me and I\æll try to help you.}
