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ACT.JOB
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1991-07-25
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SPARR CONV. HOSP.
2367 WEST PICO BLVD.
L.A. CA. 90006
COORDINATOR OF THE PATIENT ACTIVITIES PROGRAM
JOB DESCRIPTION
QUALIFICATIONS:
PERSONAL: A - CREATIVITY, A SENSE OF HUMOR, FRIENDLINESS AND
PATIENCE, ABILITY TO ORGANIZE, WILLINGNESS, TO
ACCEPT CONSULTANT DIRECTION AND TO ASSUME
RESPONSIBILITY.
B- INTEREST IN AND UNDERSTANDING OF THE NEEDS OF
THE PEOPLE.
C- ACCEPTANCE OF HEALTH LIMITATIONS IN OTHERS,
AND RESPECT FOR THE ELDERLY AND ILL.
EXPERIENCE: SOME EXPERIENCE IN CONDUCTING GROUP ACTIVITES.
SOME ORIENTATION TO AN UNDERSTANDING OF ILLNESS
AND HANDICAP, ESPECIALLY THOSE DISABLING CONDITIONS
REQUIRING LONG TERM CARE.
EDUCATION: ATTENDANCE OF 36 HOUR STATE ACTIVITY DIRECTOR/
COORDINATOR COURSE OR EQUIVALENT.
RESPONSIBILITIES:
1. TO KNOW AND EVALUATE EACH PATIENT ACCORDING TO
HIS BACKGROUND, INTERESTS, AND HOBBIES, HIS
ABILITIES AND NEEDS.
2. TO DEVELOP AND SCHEDULE AN ACTIVITY PROGRAM WHICH
WILL PROVIDE OPPORTUNITIES FOR SATISFYING, CREATIVE,
AND PURPOSEFUL THINGS FOR THE PATIENT TO DO.
3. TO UNDERSTAND THE ADVERSE EFFECTS OF INSTITUTIONAL-
IZATION WHICH CAN PROMOTE:
A- ISOLATION
B- SENSORY DEPRIVATION
C- DEPENDENCE
4. TO INCORPORATE INTO THE ACTIVITIES PROGRAM A WIDE
VARIETY OF MEANS TO COUNTERACT THESE EFFECTS THOROUGH;
A- GROUP INTERACTIONS
B- SENSORY INPUT-TOUCH,SMELL,TASTE.ETC.
C- PERSONAL ACHIEVEMENT
5. TO INCLUDE ELEMENTS IN THIS PROGRAM WHICH WILL
PROVIDE OPPORTUNITIES FOR PATIENTS TO:
A- MAKE DECISIONS
B- PARTICIPATE IN PLANNING
C- ASSUME SOME DEGREE OF RESPONSIBILITY
PAGE 2
TYPICAL TASKS: SEE TITLE 22
1. ATTEND CARE PLAN MEETINGS.
2. PLANS AND SCHEDULES ACTIVITY PROGRAM IN COORDINATION
WITH ADMINISTRATOR, NURSING DIRECTOR, AND CONSULTANT
3. SCHEDULES OUTSIDE ENTERTAINERS WELL IN ADVANCE OF NEED
6. TO DEVELOP APPROPRIATE RECORDS WHICH WILL INDICATE
PT'S ATTENDANCE AND PARTICIPATION.
7. TO DEVELOP AN ACTIVITY PROGRAM FOR THOSE PT'S WHO
REQUIRE 1 TO 1 VISITS AND/OR ARE CONFINED
TO THEIR ROOMS.
8. TO MAINTAIN AN ONGOING RECORD OF EACH PT'S RESPONSE.
9. TO ESTABLISH A VOLUNTEER PROGRAM AND SCREEN, TRAIN
AND ASSIGN VOLUNTEERS TO ASSIST WITH ACTIVITIES
PROGRAM.
10. TO PARTICIPATE AS FACULTY IN THE INSERVICE EDUCATION
PROGRAM.
11. TO BE ABLE TO INTERPRET THE PURPOSE AND MEANING OF
PROGRAM TO THE STAFF AND TO THE COMMUNITY.
TYPICAL TASKS: SEE TITLE 22
1. ATTEND CARE PLAN MEETINGS.
2. PLANS AND SCHEDULES ACTIVITY PROGRAM IN COORDINATION
WITH ADMINISTRATOR, NURSING DIRECTOR, AND CONSULTANT.
3. SCHEDULES OUTSIDE ENTERTAINERS WELL IN ADVANCE OF NEED
4. COORDINATES ACTIVITY PROGRAM WITH OUTSIDE VOLUNTEERS
OR OTHER GROUPS.
5. MEETS REGULARLY WITH NURSING DIRECTOR TO COORDINATE
OVERALL PROGRAM WITH NURSING ROUTINE AND ORGANIZE
AIDES TO ASSIST IN GETTING PATIENTS TO PROGRAM.
6. INVITES AND ENCOURAGES PATIENTS TO PARTICIPATE IN
PROGRAMS APPROPRIATE TO INDIVIDUAL NEEDS.
7. MOTIVATES PATIENTS TO INTEREST THEMSELVES IN LIFE AND
THE ACTIVITIES OF THE FACILITY.
8. SUPERVISES THE DAY'S PROGRAM, TAKING CARE OF
IMMEDIATE PROBLEMS AS THEY ARISE.
9. GIVES SPECIAL ATTENTION TO NEW PATIENTS TAKING PART
IN ACTIVITIES.
10. KEEPS RECORDS OF SCHEDULES OF EVENTS, OF NAMES, OF
PARTICIPANTS, THEIR PROGRESS AND ATTITUDE.
11. PREPARES A MONTHLY CALENDAR FOR THE ADMINISTRATOR,
LISTING THE MONTH'S ACTIVITIES AND PARTICIPATION
IN EACH.
12. WRITES RULES, PROCEDURES, AND OUTLINES THE ACTIVITIES
FOR VOLUNTEERS WITH HELP OF ADMINISTRATION AND
CONSULTANT.
PAGE 3
13. RECRUITS, SCREENS, ORIENTS, AND SUPERVISES VOLUNTEERS.
14. PROCURES AND MAINTAINS PROPER SUPPLIES AND EQUIPMENT
FOR VARIOUS PROGRAMS.
15. SEES THAT ACTIVITY AREAS ARE CLEAN AND NEAT FOLLOWING
ACTIVITIES.
16. SEES THAT ACTIVITY AREAS AND PREPARATIONS ARE READY
BEFOREHAND, FINDS SOURCE OF USABLE DISCARDS FOR USE
IN HANDCRAFTS.
17. FINDS SOURCES OF INCOME TO MAKE THE PROGRAM LARGELY
SELF-SUSTAINING.
ACTIVITIES:
ACTIVITIES SHALL CONSIST OF SMALL, LARGE, AND INDIVIDUAL
ACTIVITIES WHICH ARE DESIGNED TO MEET THE NEEDS AND INTERESTS
OF EACH PATIENT.
1- SOCIAL ACTIVITIES
2- INDOOR AND OUTDOOR ACTIVITIES
3- RELIGIOUS PROGRAMS
4- BIRTHDAY AND HOLIDAY PARTIES
5- RESIDENT COUNCIL
6- CREATIVE ACTIVITIES
7- SELF- HELP SKILLS
8- EDUCATIONAL ACTIVITIES
9- EXERCISE
ACTIVITIES ARE AVAILABLE 7 DAYS A WEEK .
PATIENTS THAT PARTICIPATE IN WINE AND CHEESE SOCIAL WILL HAVE
AN ORDER FOR ALCOHOL ON THE MONTHLY PHYSICIAN'S ORDERS.
PAGE 4
ACTIVITIES PROGRAM - POLICIES AND PROCEDURES
MANUAL SHOULD REFLECT THE TOTAL OPERATION OF THE ACTIVITY
DEPARTMENT AND SHOULD BE INDIVIDUALIZED ACCORDING TO EACH PROGRAM
NEEDS. THIS IS A WORKING GUIDE AND SHOULD BE EVALUATED ON A YEARLY
BASIS OR AT ANY TIME POLICIES AND PROCEDURES CHANGE WITHIN THE ACTIVITY
PROGRAM.
1- DEFINITION OF ACTIVITY PROGRAM
2- OBJECTIVES OF THE PROGRAM
3- JOB DESCRIPTION OF ACTIVITY DIRECTOR AND ASSISTANT'S
4- DOCUMENTATION:
INITIAL EVALUATIONS-INCLUDING WHEN DONE, WHERE KEPT, FORM
USED.
PROGRESS NOTES- HOW OFTEN, WHERE KEPT,FORM USED, ITEMS
TO BE INCLUDED IN NOTATION.
PATIENT CARE PLAN- WHO WRITES ON IT, WHAT ITEMS ARE
RECORDED IN COORDINATION WITH INITIAL EVALUATION AND
PROGRESS-
DOCTORS'S ORDERS- APPROVING PATIENT'S ACTIVITY PLAN
ATTENDANCE RECORDS-WHEN DONE,WHERE KEPT, FORM USED
MONTHLY SCHEDULE - CALENDAR WHERE POSTED, COPIES GIVEN
TO WHOM
5- BUDGET- HOW MUCH,WHEN RECEIVED,PROCEDURE TO TURN IN
RECEIPTS.
6- EQUIPMENT AND SUPPLIES- HOW ORDERED, WHERE STORED
7- REFRESHMENT - HOW ORDERED-PROVIDED AND SERVED BY WHOM
8- EMERGENCY PROCEDURE- FIRE,DISASTER PLAN, PHONE NUMBERS
TO CALL.
9. VOLUNTEER PROGRAM- ORGANIZATION,ORIENTATION,TRAINING,
ASSIGNMENT.
10. DRESS REGULATIONS- ACTIVITY PERSONNEL,VOLUNTEERS, NAME
TAGS.
11. IN-SERVICE EDUCATION - HOW OFTEN, CONDUCTED BY WHOM
12. CONSULTATION- HOW OFTEN, BY WHOM
13. OUTINGS- AUTHORIZATION NECESSARY, AVAILABLE TRANS-
PORTATION, PERSONNEL-NEEDED TO ACCOMPANY.
14. GENERAL TIME FRAME OF ORGANIZED ACTIVITIES
GROUP ACTIVITIES
2 HOURS EACH MORNING-2.5 HOURS EACH AFTERNOON
ROOM VISITS DAILY-WEEKEND AND EVENING PROGRAMS
SPECIAL PARTIES AND EVENTS.
15. OUTLINES OF SPECIFIC PROGRAMS - LIST OF AVAILABLE
ACTIVITES WITH INDIVIDUAL PROGRAMS BEING DESCRIBED WITH
ALL NECESSARY INFORMATION FOR IMPLEMENTATION-
PROCEDURE AND PURPOSE.
PAGE 5
EXAMPLE FORM FOR ACTIVITY PROCEDURE:
EVENT _______________________________PLACE ___________________________
TIME FRAME -DAILY-WEEKLY _____________ LEADER IN CHARGE _____________
PUBLICITY - CALENDAR,PA,NEWSLETTER ___________________________________
REFRESHMENTS ________________________________________________________
PRIZES- HOW OBTAINED,HOW DISTRIBUTED _________________________________
SUPPLIES & EQUIPMENT INCLUDED WHERE STORED _________________________
HOUSEKEEPING - AREA & ROOM SET UP ____________________________________
PROGRAM IN DETAIL EXPLAIN IN DETAIL ON HOW ACTUAL ACTIVITY IS CONDUCT
1- _____________________________________________
2- _____________________________________________
3- _____________________________________________
PURPOSE OF ACTIVITY _________________________________________________
_________________________________________________
PAGE 6
1- THE ACTIVITY PROGRESS NOTES SHOULD BE WRITTEN BY THE ACTIVITY
DIRECTOR IN THE PATIENT'S CARE PLAN.
2- ALL ACTIVITY PROGRESS NOTES SHOULD BE MEANINGFUL AND AT A
MINIMUM CONSIST OF THE FOLLOWING:
A- A SUMMARY OF THE PATIENT'S ATTENDANCE AT ACTIVITY
B- TYPES OF ACTIVITES IN WHICH THE PATIENT PARTICIPATED.
C- IF THE PATIENT WAS NOT INVOLVED IN ACTIVITIES, WHY AND
WHAT EFFORTS WERE MADE TO TRY TO GET HIM/HER INVOLVED.
D- THE PATIENT'S RESPONSE TO ACTIVITIES
E- PROGRESS OR LACK OF PROGRESS NOTED SINCE PREVIOUS NOTE
F- NOTES SHOULD INCLUDE ACTIVITY PLAN CONSISTING OF:
1- PATIENT'S NEEDS
2- GOAL
3- PLAN OF ACTION
4- RESIDENT'S DOCTOR SHOULD REVIEW
ACTIVITY PLAN AND ADD RESTRICTIONS
AND ADDITIONS, THEN SIGN.
3. ALL ACTIVITY PROGRESS NOTES SHOULD BE REVIEWED AND UPDATED
AT LEAST EVERY THREE MONTHS.
4. DAILY ATTENDANCE RECORDS MUST BE MAINTAINED.
PAGE 7
EMERGENCY PROCEDURES
1. LIFE SAFETY - IF FIRE IS IN OCCUPIED ROOM AND CANNOT
BE EXTINGUISHED INSTANTLY:
A- REMOVE PATIENT TO CORRIDORS.
B- CONFINE FIRE BY CLOSING DOORS AND WINDOWS.
2. CALL FIRE DEPARTMENT AT -------------------- 911
TELL THEM TO RESPOND TO ------ 2367 WEST PICO BLVD.
SPREAD ALARM LOCALLY.
3. REMOVE PATIENTS FROM ADJOINING AREAS IF THERE IS DANGER
OF THE FIRE SPREADING.
4. FIRE DRILL - STIMULATE AS CLOSELY AS POSSIBLE ACTUAL FIRE
EMERGENCY CONDITIONS. THEIR CHIEF PURPOSE IS TO
INSTILL IN THE MINDS OF ALL ALL VOLUNTEERS
AND EMPLOYEES THE CORRECT PROCEDURE TO TAKE
TO INSURE THE SAFETY OF ALL PERSONS WITHIN THE
BUILDING. GO TO NEAREST NURSE'S STATION TO AWAIT
ORDERS OR UNTIL ALL CLEAR BELL SOUNDS.
5. IN CASE OF DISASTER SUCH AS EARTHQUAKE, FOLLOW INSTRUCTIONS
OF PERSON IN CHARGE.
6. PATIENT INCIDENT -- CALL NURSE IN CHARGE IMMEDIATELY FOR ASSISTANCE
LEAVE PATIENT IF NECESSARY TO ALARM NURSING STAFF.
LEAVE CHARGE NURSE WHEN NO LONGER NEEDED.
