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README.TXT
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1993-03-14
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ONTARIO PAYROLL 3.50
(c) 1992,1993, John S. Macera
March 1993
As expected, the Ontario government has again changed the Provincial
payroll deductions effective January 1, 1993.
Replace your existing PAYROLL.EXE with the new program
PAYROLL.EXE and PAYVARS.DAT with the revised PAYVARS.DAT file.
The files included in this package are:
1. PAYROLL.EXE - THE PROGRAM
2. README.TXT - THIS FILE
3. PAYVARS.DAT - ASCII DATA FILE OF TAX VARIABLES
REQUIRED: 384K RAM, COLOUR (preferred) or MONOCHROME MONITOR.
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WARRANTY
Simply put, there is NO warranty of any kind, express or
implied, including without limitation, any warranties of
merchantability and/or fitness for a particular purpose. By using
this program, you expressly agree that the author shall not be
liable for any damages, whether direct, indirect, special or
consequential arising from a failure of this program to operate
correctly or in any manner described herein or desired by the user.
The author shall not be liable for any damage to data or property
which may be caused, directly or indirectly, by use of the program.
IN NO EVENT WILL THE AUTHOR BE LIABLE FOR ANY DAMAGES, INCLUDING ANY
LOST PROFITS, LOST SAVINGS OR OTHER INCIDENTAL OR CONSEQUENTIAL
DAMAGES ARISING OUT OF YOUR USE OR INABILITY TO USE THE PROGRAM, OR
FOR ANY CLAIM BY ANY OTHER PARTY.
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SHAREWARE
This program is provided at no cost for its use. If you find it
useful, you can send a donation of $10.00 to the author. This will
inspire me to continue to provide updates of the tax data, which is about
twice a year, and program modifications. If you have a special request
for a particular program modification, send me a note by mail and I'll do
my best to answer your request.
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Using Ontario Payroll
NOTE: It is important to make a backup of the program file
<< PAYROLL.EXE >> and the data file << PAYVARS.DAT >> !!
1. ADD EMPLOYEE
If this is the first time you have used the program, you must
first add employees. A screen for adding new employees appears. The
SIN number is verified using the standard modulus 10 check digit formula
which is used and approved by REVENUE CANADA. All employees are
automatically sorted in alphabetical order (great for T4 preparation).
Annual salary may be entered. Optionally, an hourly rate may be entered
by using the H key as prompted by the program. Additionally, TD1
deductions for 1993 (basic deduction for 1993 is 6456.00), taxable
benefits (if any) per cheque, other deductions per cheque, and other
TD1 information. If a termination date is entered, the wages routine
will by-pass that employee after the termination date. If a salary
review date is entered, the program will beep when the review is due
or overdue for a particular employee.
OWNER - Business owners do not pay UIC for themselves, and are not
entitled to collect UIC. If you are the owner, or own more that 40%
of the voting shares of a business, and are on the payroll, simply
list your JOB DESCRIPTION, in columns 1-5 of the field, as OWNER.
Any other words can appear in the remaining field locations of the
job description. The UIC calculation will be 00.00 for such
entries, so do not use the job description OWNER as the first word
in a job description for non-owners.
CALCULATOR - Use <ALT> C to invoke a 16 significant digit calculator.
Only 2 decimal digits are displayed. Exit thc calculator mode by
using the ESC key. Use + to add, - to subtract, * to multiply,
/ to divide, and C to clear.
2. ENTER WAGES
The pay period wage, together with all deductions, is
calculated and displayed in a second window. The date, gross pay,
taxable benefits, other deductions, cheque number can all be altered
from the expected actual amount using the up and down arrows. If an
employee is designated as an hourly employee, a window will open to
permit you to enter the number of hours worked to calculate gross pay.
The UP arrow key can be used to change the hourly rate for a particular
paycheque. The rate and number of hours will be displayed and printed
on the payslip. The date automatically increments to the next pay
period date unless manually altered. The cheque number automatically
increments unless manually altered. New tax, CPP, UIC deductions are
automatically calculated if the gross pay or a taxable benefit is
manually changed for a particular cheque. If the pay cheque is the
same as the last pay cheque for the particular employee, all you need
to do is press one key - the << F10 >> key. To by-pass an employee,
simply press << F5 >>. Bonus, overtime, and retroactive payments can
be made by using <<ALT B>> to enter the Bonus mode. The number of pay
periods is displayed. Valid pay periods are 26, 27, 52, or 53. The
default number of pay periods is the number set in the <PAYVARS.DAT>
ASCII file, which can be changed using command line input. For example,
type PAYROLL 52 for weekly pay periods. Typing << PAYROLL >> is
the same as typing << PAYROLL 26 >> unless the Variable << P >> is
changed in the << PAYVARS.DAT >> file. It can also be changed through
the CHANGE VARIABLES routine from the main menu.
If the employee job description is OWNER, no UIC will be
deducted. In addition, if the employee has not earned sufficient
income of worked sufficient hours, no UIC will be deducted.
CALCULATOR - When in the WAGES screen, use <ALT> C to invoke a 16
significant digit calculator. Only 2 decimal digits are displayed.
The total of the calculations will remain displayed after exiting the
calculator mode by using the ESC key. Use + to add, - to subtract, *
to multiply, / to divide, and C to clear.
BONUS PAYMENTS - RETROACTIVE PAY - OVERTIME
When a separate cheque is used for a bonus, retroactive pay,
or overtime pay, while in the WAGES menu, press <ALT> B (that is,
hold down the ALT key and press the B key). A special
calculation is performed for the foregoing types of payments. More
income tax is deducted, and the limits for CPP are different. The
program stays in the BONUS mode for only that particular employee.
Other employees can be by-passed using the < F5 > key, or a BONUS
payment can be calculated for them by again using the <ALT> B key.
To escape from the BONUS mode, use the <ALT> B key again (it is a
toggle between normal mode and BONUS mode).
In addition, if the amount of the cheque is less than the UIC
minimum amount, the program will prompt for the number of hours worked
to determine if UIC should be paid by the employee.
3. MODIFY EMPLOYEE
First, an alphabetical list of employees appears, and this can
be scrolled by the up and down arrow keys to select an employee. Use
this option to change gross annual or hourly pay, termination date,
address, TD1 deductions or other deductions, etc. << F10 >> saves
changes; << ESC >> aborts.
CALCULATOR - Use <ALT> C to invoke a 16 significant digit calculator.
Only 2 decimal digits are displayed. Exit thc calculator mode by
using the ESC key. Use + to add, - to subtract, * to multiply,
/ to divide, and C to clear.
4. PRINT PAYSLIPS
Prints, in condensed print, the payslips for a given date.
Currently supports HP laser jet codes, and IBM proprinter codes. The
printer type can be changed through the ascii data file PAYVARS.DAT
or through the CHANGE VARIABLES routine from the main menu. [ The
only special printing features used are small print (from 15 to 20
cpi) ].
5. HOLIDAY/SICK DAY OR AUTHORIZED LEAVE
If your monitor is EGA or better, and if the variable <VGA>
in the <PAYVARS.DAT> file is set to <ON> (VGA=ON), the entire year
will be displayed. Otherwise, 6 months at a time are displayed.
In the <PAYVARS.DAT> file, set the variable VGA=ON or VGA=OFF.
PgUp and PgDn will change the year which is displayed.
First, scroll employees and select. The current year calendar
appears, with the cursor on today's date. Use only the following keys:
<H> to enter a full day holiday; <2H> to enter a half-day holiday;
<S> to enter a full day sick day; <2S> to enter a half-day sick day;
<L> to enter a full day of leave; <2L> to enter a half-day of leave;
<ESC> to quit; <F10> to save (and amend if necessary). These keys
select a date and display the date at the bottom of the screen, while
the date selected is highlighted. The 4 arrow keys are used to scroll
around the calendar, as well as F1 to select either the first 6 or
last 6 months if either the variable VGA=OFF in the <PAYVARS.DAT> file
or your video card is not EGA or better. <ESC> aborts selections.
<< F10 >>moves the cursor to the bottom of the screen to the selected
dates, at which time you may amend the selections:
(1) <BLANK> H - full day holiday
(2) 2H or H2 - 1/2 day holiday
(3) <BLANK> S - full sick day
(4) 2S or S2 - 1/2 sick day
(5) 2L or L2 - 1/2 day leave
(6) <BLANK> L - full day leave
A particular day can only be selected once.
Use the <DELETE> key to delete a previously selected date. The
<DELETE> key will not delete a date which is just now selected. Use the
<ESC> key to exit the routine, and then re-enter it.
6. MONTHLY TOTALS
Print this out monthly. The printout will tell you how much
you have to remit to the Receiver General on the 15th for withheld and
employer contributed CPP, UIC, Income Tax. Also tells you if Ontario
health tax (EHT) is due, and if so, when, and how much. Gives you all
the other totals.
7. REVIEW PAYSLIPS
First, you select the employee by scrolling through the names.
Payslips will be displayed in turn by using the ENTER key until there
are no more for that employee.
Payslips can be deleted by using the <ALT> D key when the payslip
is displayed.
8. PRINT EMP. PAGES
This will print all the payroll data and holiday/sick day data
for all employees from the beginning of the year to date. Generally,
there is only 1 page per employee until near the end of the year.
9. DISPLAY HOLIDAYS
If your monitor is EGA or better, and if the variable <VGA>
in the <PAYVARS.DAT> file is set to <ON>, the entire year will be
displayed. Otherwise, 6 months at a time are displayed. In the
<PAYVARS.DAT> file, set the variable VGA=ON or VGA=OFF. PgUp and
PgDn can be used to display other years.
Total holidays, sick days, and leave days for a selected employee
are shown on the calendar by differential highlighting of the days.
A colour monitor is advantageous.
A. CHANGE VARIABLES
Once the program has been loaded, use this routine to change
either the default printer or the number of pay periods.