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Purchase Orders
The Purchase Orders screen closely resembles the looks and
functionality of the Invoicing screen.
The following is a list of functions within the purchasing window,
and how a typical purchase order is generated:
F1 key - Help
As in other parts of the system, online help is available in the
purchase orders area.
F2 key - New Purchase Order (abbreviated "NewPO")
The New Invoice function allows the user to enter a new purchase order.
Unlike the invoicing screen, the user has already selected the company
the items will be purchased from. So, there is no popup window. The
user may enter enter comments, a purchase order date, modify their
default terms, give special shipping instructions, or enter the cost
of shipping the order. After entering this information, the first part
of creating an invoice is complete!
F3 key - Edit Purchase Order (abbreviated "EdPO")
The Edit Purchase Order command allows the user to edit the information
entered in the New PO screen.
F4 key - Delete Purchase Order (abbreviated "DelPO")
The Delete Purchase Order command will delete a PO and all its items.
F5 key - Find Purchase Order (abbreviated "Find")
The Find Invoice command allows the user to quickly jump to a
particular PO number.
F6 key - Print Purchase Order (abbreviated "Print")
The Print Purchase Order command should be the final phase of the PO
process. This command looks at settings you have made in your
Company Setup Screen, such as printer type and transaction type, and
prints your PO accordingly. For people experiencing slow
printing, they may wish to shut off the "shading" option in the
Company Setup Screen. This will remove the pretty (but slow) shading
from your purchase orders.
F7 key - Add Part (abbreviated "AdPt")
The Add Part command allows the user to enter a new item on the PO
form. Upon hitting the "F7" key, a new line appears on the PO.
At this time, the user must enter a quantity, part number, description,
and unit price of an item.
F8 key - Edit Part (abbreviated "EdPt")
The Edit Part command allows the user to change any information on a
previously entered item. The Edit Part command will affect the field
the cursor is currently positioned over.
F9 key - Delete Part (abbreviated "DlPt")
The Delete Part command removes a line item from the purchase order.
Alt-P key - Previous Purchase Order (abbreviated "Prv")
The Previous PO command, accessed with the Alt-P key combination,
allows the user to jump to the previous PO for that company in the
system.
Alt-N key - Next Invoice (abbreviated "Nxt")
The Next PO command allows the user to jump to the next PO for the
current company in the CRIS system. This command is usually used
with the "F5 - Find" command and the "Alt-P Previous PO" command to
view earlier purchase orders.
Esc-Return
As in other parts of the CRIS system, the Escape key returns the
user to the previous menu.
The Purchasing Process:
Generally, there are 5 steps to creating a Purchase Order:
1) F2 - New PO: The allows the user to add the next PO
form.
2) F3 - Edit PO: This allows the user to change any mistakes
they may have made in step one.
3) F8 - Add Part: This allows the user to add an item the user
wishes to purchase. This step may be repeated
several times.
4) F9 - Edit Part: This step allows the user to correct any
mistakes they may have made in step 3.
5) F7 - Print: This step involves printing the finished
PO.