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INVENTOR.DOC
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Inventory
Inventory provides a comprehensive screen for adding and keeping track
of parts.
The keystrokes for modifying the inventory database are the same as
the first two areas: Alt-A to Add new items, Alt-E or Return to Edit
existing items, or the Delete key to Delete a part from inventory.
The Escape key returns the user to the Main Menu.
How the Inventory Screen works:
The Part Number field provides a link between the invoice database
and inventory. This part number field should correspond to any
bar coding (such as UPC codes) on the particular item, for it is
the field used to retrieve parts from inventory.
The Vendor field is an abbreviation of the Vendor's name that
replacement items will be ordered from. This field is important if
you plan to use the purchase order system within CRIS.
The List field provides an area for list price to be entered. This
is the amount that a customer will be charged for an item.
The Description field will be used on invoice forms to describe the
part number. On the invoice form, as the part numbers are entered,
the description field will be filled in automatically.
The Location field provides the store owner with information as to
the item's shelf location. This could be especially useful if you
run a hardware store or repair business with many small parts.
The Minimum Order field will be implemented more extensively in
future releases of the product. It will indicate to the system
how automatic purchase orders will be created.
The first Net Price field corresponds to the minimum order area. This
is the price that will be charged when the minimum order is placed.
The Current Stock Quantity field should be edited as new parts are
received. This field is automatically subtracted from as parts are
purchased.
The Bulk Order 1 / Net Price fields correspond to large orders.
Bulk Order 1 designates a quantity of items that would qualify an order
for a bulk price.
The Back Ordered Qty. field may be changed as items are placed on
Back Order. Like earlier fields, this area will be implemented more
extensively in future releases of CRIS.
The Bulk Order 2 / Net Price fields correspond to large orders.
Bulk Order 2 designates a quantity of items that would qualify an order
for a bulk price.
The On Order field provides a reminder to the user as to how many parts
are currently on order.
The Weight field in future releases of CRIS will be used as a guideline
to automatically calculating weights for products. For countries using
the English system of weight measure, any number may be entered. For
countries on the metric system, a "K" should follow any data in this
field to indicate that the weight is measured in kilograms, not pounds.
The Oz field only applies to countries utilizing the English system of
measure. This provides an area to enter the ounce portion of the
weight.
The Suggested Quantity area provides the user with a method of
monitoring items that need to be ordered. As the Current Stock falls
below the Suggested Stock, a report in the Reports Menu will provide
the user with information as to which parts need to be ordered.
The Alt. P/N 1 & 2 fields provide the user with a means of tracking
equivalent parts from other manufacturers. The user may enter
another manufacturer's part number, where to buy it from (vendor),
and the cost from the other vendor.
The By: field provides the user with a comment area that may receive
information as to who the last person to purchase this part was,
along with the purchase order number, date, and the last purchased
quantity.
The last set of fields contain total sales information for previous
years. This information will be useful to enter into spreadsheets
to graphically show sales for previous years.
As in other data areas, the user may enter any information they
wish in the screen. When they are finished, they may either hit Return
through the fields, or Escape.