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PBH MONEY
version 1.0
PBH MONEY
version 1.0
(C) Copyright 1991 by PBH Software Services
ALL RIGHTS RESERVED
DISCLAIMER
PBH Software Services disclaims all warranties with respect to this
product, including but not limited to all warranties, express or
implied, of merchantability and fitness for a particular purpose. By
using this product you agree that neither PBH Software Services, nor
any of our employees, affiliates, owners, or other related parties
will be liable to you or any third party for any use, misuse, or
inability to use this product resulting in any damages whatsoever,
even if PBH Software Services has been advised of the possibility of
such damages.
- i -
FEATURES
- Automatic deposits, withdrawals, and check printing
- No special checks needed
- Automatic budget updates
- User defined reports
- Mouse support
- Unlimited number of accounts
- Unlimited number of account register entries
SYSTEM REQUIREMENTS
- 350K of available memory
- FILES=20
BUFFERS=15
statements in your CONFIG.SYS file.
RECOMMENDED
- Hard drive
- Color monitor
OPTIONAL
- Mouse (Microsoft compatible)
- ii -
INTRODUCTION
Thank you for choosing PBH MONEY.
You will soon find it's like having a personal accountant take
care of managing your bills and financial transactions.
Although PBH MONEY is easy to use, to make full use of its features
and to pick up hints that make using PBH MONEY easier, it's a good
idea to go through the manual while trying things out at the
computer.
PBH MONEY is a professional product distributed as SHAREWARE.
You are encouraged to make complete, unaltered copies of this product
and give them to others without charge.
Make sure your copy has all the files included in the LIST OF FILES
below.
If you use PBH MONEY, please fill out the registration form and send
it in along with your payment. Aside from paying for the use of the
software this will register you as a PBH MONEY user and entitle you
to a free copy of all future enhancements.
All comments and suggestions are welcome.
LIST OF FILES
MONEY.EXE The PBH MONEY command file.
MONEY.DOC The PBH MONEY manual. This file.
TRANSACT.DBF The transaction database.
TRANSRPT.DBF The transaction report database.
TRANSRPT.NTX The transaction report index.
ACCOUNT.DBF The account database.
REGISTER.DBF The account register model database.
REGISRPT.DBF The account register report database.
REGISRPT.NTX The account register report index.
BUDGET.DBF The budget database.
BUDGERPT.DBF The budget report database.
BUDGERPT.NTX The budget report index.
REGISTER.FRM The registration form. Please PRINT it, fill
it out, and send it in.
- iii -
TABLE OF CONTENTS
COPYRIGHT NOTICE. . . . . . . . . . . . . . . . . . . . . . . . . i
DISCLAIMER. . . . . . . . . . . . . . . . . . . . . . . . . . . . i
FEATURES. . . . . . . . . . . . . . . . . . . . . . . . . . . . .ii
SYSTEM REQUIREMENTS . . . . . . . . . . . . . . . . . . . . . . .ii
INTRODUCTION. . . . . . . . . . . . . . . . . . . . . . . . . . iii
LIST OF FILES . . . . . . . . . . . . . . . . . . . . . . . . . iii
THE MONEY SYSTEM
GETTING STARTED . . . . . . . . . . . . . . . . . . . . . . . 1
MOVING AROUND THE DATABASES . . . . . . . . . . . . . . . . . 1
USING A MOUSE . . . . . . . . . . . . . . . . . . . . . . . . 2
THE COMMANDS. . . . . . . . . . . . . . . . . . . . . . . . . 2
ENTERING VALUES . . . . . . . . . . . . . . . . . . . . . . . 3
THE REPORT WRITERS
INTRODUCTION. . . . . . . . . . . . . . . . . . . . . . . . . 5
THE REPORT DATA FIELDS. . . . . . . . . . . . . . . . . . . . 5
REPORT WRITER COMMANDS. . . . . . . . . . . . . . . . . . . . 6
ACCOUNTS
INTRODUCTION. . . . . . . . . . . . . . . . . . . . . . . . . 8
THE ACCOUNT DATA FIELDS . . . . . . . . . . . . . . . . . . . 8
ACCOUNT REGISTERS
INTRODUCTION. . . . . . . . . . . . . . . . . . . . . . . . . 9
SELECTING AN ACCOUNT. . . . . . . . . . . . . . . . . . . . . 9
THE REGISTER DATA FIELDS. . . . . . . . . . . . . . . . . . . 9
REGISTER COMMANDS . . . . . . . . . . . . . . . . . . . . . .10
- iv -
TABLE OF CONTENTS
TRANSACTIONS
INTRODUCTION. . . . . . . . . . . . . . . . . . . . . . . . .11
THE TRANSACTION DATA FIELDS . . . . . . . . . . . . . . . . .11
THE PERFORM COMMAND . . . . . . . . . . . . . . . . . . . . .12
THE BUDGET
INTRODUCTION. . . . . . . . . . . . . . . . . . . . . . . . .13
THE RELATIONSHIP BETWEEN TRANSACTIONS AND THE BUDGET. . . . .13
THE BUDGET DATA FIELDS. . . . . . . . . . . . . . . . . . . .13
BUDGET COMMANDS . . . . . . . . . . . . . . . . . . . . . . .15
- v -
THE MONEY SYSTEM
GETTING STARTED
Make sure you are in the directory containing PBH MONEY. At the
DOS prompt type 'MONEY' (without the quotes). PBH MONEY will
display an introductory screen. Press any key and PBH MONEY will
ask you to verify the date. If the date is not correct, enter 'N'
and PBH MONEY will issue a DOS DATE command so you can enter the
correct date. If it is correct, just press 'Y' or Enter.
If you have any transactions that are due, PBH MONEY will
perform them. Before printing a check PBH MONEY will give you the
chance to change the check information, and ask if you want to
print it, enter it in the account register only, or skip the check
altogether.
PBH MONEY will then bring you to the main menu. To select an
option just press the highlighted letter. 'T' for transactions, 'R'
for account registers, 'A' for accounts, 'B' for the budget, or
press 'X' to return to DOS.
If you are starting out for the first time, it's easiest to set
up your accounts first, then make an initial entry in each
account's register. The entry should include a deposit of your
current balance, and if it's a checking account, the last check
number used. Then enter your transactions, and then review and make
adjustments to your budget.
MOVING AROUND THE DATABASES
PgDn
Move to the next page. If you are on the last page of a report
pressing the PgDn key will bring you to the next report.
PgUp
Move to the previous page. If you are on the first page of a
report pressing the PgUp key will bring you to the first page of
the previous report.
Down arrow cursor key
Move to the next record.
Up arrow cursor key
Move to the previous record.
End
Move to the end of the database.
Home
Move to the beginning of the database.
Also see the GO TO and FIND commands.
- 1 -
USING A MOUSE
When you start PBH MONEY it checks to see if you have a mouse
and a driver installed. If you do, you can use the mouse to select
a record on the page, select a command, go to a record anywhere in
the database, and page up and down. Clicking a mouse button is the
same as pressing the 'Enter' key.
THE MOUSE CURSOR
The mouse cursor is a diamond shape. The pointers on it are the
points on the sides. You select an object with the mouse by moving
either the left or right point of the diamond next to it. In
almost all cases you can make the selection by pointing to either
side of the object.
You may notice when screens change or an object is highlighted
that any letter under the mouse cursor will not be overwritten.
This will happen depending on how much you move the mouse after you
click and the speed of your machine. It is nothing to be concerned
about. It will not affect your data or how PBH MONEY works.
THE SCROLL BAR
If you have a mouse and driver installed PBH MONEY will
display a scroll bar on the right side of the screen. The marker
indicates how far into the database you are. If you have one
record it will be at the bottom. If you have two records and are
on the first one it will be half way down the scroll bar. If you
click when the mouse is pointing to the scroll bar PBH MONEY will
issue a GO TO command to that point in the database.
The top and bottom arrows on the scroll bar are for paging. If
you point the the top arrow and click PBH MONEY will move to the
previous page. If you point to the bottom arrow and click PBH MONEY
will move to the next page.
THE COMMANDS
Each area of PBH MONEY, the transactions, registers, accounts,
and budget, use the same base set of commands. The commands
specific to a single area are discussed in the section of the
manual for that area.
ISSUING A COMMAND
You can perform a command by selecting the command with the left
and right cursor keys and pressing 'Enter', selecting the command
with the mouse and clicking, or by just pressing the command's
highlighted letter. Please note you can not perform most commands
until you have added a record to the database.
GO TO
This is an easy way to go to a particular record number, or for
positioning yourself in a general area of the database. PBH MONEY
will suggest a record halfway across the database.
- 2 -
THE COMMANDS (cont'd)
FIND
This allows a search on any field or combination of fields in
the database. PBH MONEY will ask for values for each field. Fill in
values for the field or fields you want to search on. PBH MONEY
will then ask for a comparison operator for each field you filled
in. You can search for values equal to, '=', less than, '<', or
greater than, '>', the value you entered. PBH MONEY will look for
a record that matches all of the comparisons you entered.
CHANGE
This opens all fields on the record for a change. Enter any
necessary changes and leave the good fields as is.
ADD
This adds a record to the database. Technically, a blank record
is added and then changed.
DELETE
This will erase the record from the database. As a precaution,
PBH MONEY will ask you if you're sure with a default answer of yes.
To proceed with the delete, just press 'Enter' or 'Y'. If you don't
want to delete the record, press 'N'.
REPORT
This will bring you to the report writer screen. See the REPORT
WRITER section of the manual for further instructuions.
SORT
This command allows you to sort the database on any combination
of fields. PBH MONEY will ask you for a sequence number for each
field on the screen. If you don't want a field included in the sort
leave the value '0', otherwise enter a number identifying the order
of importance the field has in the sort. '1' is the highest order
of importance. For every field you enter PBH MONEY will ask if you
want to sort the field in ascending or descending sequence. For
example, the most common sort on a register would be by date and by
check number, so you would enter a '2' in NUMBER and '1' in DATE,
and leave all the other fields '0'. Then you would respond
Ascending for both fields. PBH MONEY would sort all the
transactions with the same DATE in NUMBER order, and all the dates
would be in order.
EXIT
This will leave PBH MONEY and return you to DOS.
ENTERING VALUES
Enter
Accept the field value and move to the next field. When you
fill all the positions in a field PBH MONEY automatically does an
'Enter' for you.
- 3 -
ENTERING VALUES (cont'd)
PgDn, PgUp
Accept all values. This is very convenient when you just want to
change a couple of fields. Just change the fields you want, and
instead of pressing 'Enter' on every other field, just press the
PgDn or PgUp key and PBH MONEY will accept your changes and exit
enter mode.
Esc
Disregard any changes that have not been 'Enter'ed, and exit
enter mode.
Down arrow cursor key
Move to the next field.
Up arrow cursor key
Move to the previous field.
Right arrow cursor key
Move one position to the right.
Left arrow cursor key
Move one position to the left.
Home
Move to the first position of the field.
End
Move to the last position of the field. If the field isn't full
the cursor will move to the first blank position after the part of
the field that is filled in.
Backspace
Move one position to the left and erase the character under the
cursor.
Ins
Toggles insert mode on and off. While in insert mode typing a
character will insert the character under the cursor and move the
rest of the field one position to the right.
Del
Delete the character under the cursor and move the rest of the
field one position to the left. Use this key to clear out each
section of a date field.
- 4 -
THE REPORT WRITERS
INTRODUCTION
The transaction, register, and budget databases each have a
REPORT WRITER which is a powerful tool that lets you create and
print reports. You can print any fields that make up a database
record in any order, and group the records in any way you choose.
The REPORT WRITER also enables you to print only the records you
want. For your convenience, and to help you see how the report
writers work, PBH MONEY comes with a sample report for each
database.
THE REPORT DATA FIELDS
NAME
The database report name. PBH MONEY uses this name to identify
the report in the report database.
REPORT TITLE
This will print on the top of each page of the report.
LINES PER PAGE
The number of lines PBH MONEY will print before starting a new
page.
SPACING
Either 'S' for single spacing, or 'D' for double spacing.
FIELD NAME
This column lists all the fields that make up a record in the
subject database. Selecting a field allows you to change what
column it will be on your report (if at all), what the column
heading will be, if the field will be used as a control break,
and whether or not to report totals for the field.
SEQUENCE
The column number on the report. Blank or zero means the column
will not print on the report. '1' means it will be the first item
on the report, '2' means the second, and so on. The numbers you
choose should end up being consecutive. You can not enter a number
larger than the number of fields in the subject database.
HEADING
If you assign a SEQUENCE to a field, what you enter for the
HEADING will print on each page as the column heading.
- 5 -
THE REPORT DATA FIELDS (cont'd)
CONTROL BREAK
The order you want to group records on the report. PBH MONEY
will sort the database by the fields identified as control breaks.
When the report prints it will group all the fields with the same
value together. When a new value for the field is encountered PBH
MONEY will print subtotals and skip a line.
Just like a sort, you can identify more than one field as a
contol break. The number you enter in the CONTROL BREAK identifies
the order of importance. The field with a CONTROL BREAK of '1' will
contain a sorted grouping of contol break field '2' and so on. Just
like the SEQUENCE field, the numbers you choose should end up being
consecutive. You can not enter a number larger than the number of
fields in the subject database.
The sample transaction report contains an example of a two level
control break. The CONTROL BREAK for ACCOUNT is '1' and the CONTROL
BREAK for TYPE is '2'. The report prints the same transaction types
for the same account together, and prints all the transaction types
for the account before going on to the next account.
A field does not have to have a SEQUENCE and print on the report
to be a control break. Along with the SORT database command, the
CONTROL BREAK allows you to print the records in any order you
want.
TOTAL INDICATOR
You have the option to total numeric fields. If you enter a 'Y'
in the TOTAL INDICATOR, PBH MONEY will sum the field and give you a
subtotal at each control break, and a grand total at the end of the
report. If you don't want to total the field, enter an 'N'.
REPORT WRITER COMMANDS
ADD
Creates a new report. After asking you for a new NAME, PBH MONEY
will take you through the title command, the content command for
each database field (if you make a mistake here don't worry, you
can always come back to it after the add), and the selection
command.
TITLE
Allows you to change the REPORT TITLE, LINES PER PAGE, and the
SPACING.
CONTENT
Allows you to change the SEQUENCE, HEADING, CONTROL BREAK, and
TOTAL INDICATOR for the database field selected.
- 6 -
REPORT WRITER COMMANDS (cont'd)
SELECTION
Displays the database screen and asks for your selection
criteria. Enter a value in any fields you want to use to limit the
records to print on the report. For each field you enter PBH MONEY
will ask for a comparison operator to use: equal to, '= ', greater
than, '> ', less than, '< ', greater than or equal to, '>=', less
than or equal to, '<=', not equal to, '<>' (less than or greater
than), or range, 'R '. If you select range, PBH MONEY will consider
the value already entered as the low value and will ask for a high
value to use. Only records with the field equal to or between the
low and high values will be considered in the range. Only records
that meet every field comparison specified will be selected for the
report.
PRINT
Prints the report. Make sure your printer is ready and the print
is set the way you want it.
- 7 -
ACCOUNTS
INTRODUCTION
PBH MONEY allows you to keep track of any number of accounts.
The account screen allows you to identify the account to the
system, and if it's a checking account you can determine where the
different parts of the check are to be printed.
Each account you add creates a separate register database. The
database file is the account NAME plus the letter 'R' with an
extension of '.DBF'
THE ACCOUNT DATA FIELDS
NAME
The account name. This name will be used when PBH MONEY creates
the account database and history files for the account. Each
account must have a different name. If you change the name of an
account PBH MONEY will change the name in all the transactions that
use the account, and the name of the account register database and
history files.
TITLE
The account's title will appear at the top of the register and
the register report writer screens.
PRINT POSITIONS
The rest of the screen identifies the print positions for
printing checks. The default positions will work for most checks
when they are placed in the back of a friction feed printer lined
up at column one. If there are no checks for this account you don't
have to bother with the print positions and can just leave them as
is. If you will be printing checks the easiest way to test the
print is to make some copies of a check, set up a test check
transaction, and perform it. You can also print the check on a
piece of paper and then hold a check behind it to see how things
line up. It's crude, but effective. You can change the positions
until it fits your check and printer combination. Don't forget to
delete your test check prints from the register.
- 8 -
ACCOUNT REGISTERS
INTRODUCTION
Each account gets its own register. They are used just like the
check register you get with your checks, or the savings account
book you get when you open a savings account. The registers are
updated automatically when you perform a transaction, and you can
update them directly by using the database commands. Changes you
make to the register directly are not reflected in the budget.
SELECTING AN ACCOUNT
When you select REGISTERS from the main menu, if you have more
than one account, PBH MONEY will list the accounts by name on a
screen and ask you to select one. You can select an account by
highlighting it with the up and down cursor keys and pressing
enter, pointing to the left of the number with the mouse and
clicking, or by pressing the number to the left of the account
name. If you have more than one page of accounts, use the PgUp and
PgDn keys to go back and forth.
THE REGISTER DATA FIELDS
CLEARED
The first column of the register with the 'C' on top is the
cleared field. PBH MONEY uses this field when balancing the
register with a bank statement. When you get a statement, fill in
this column for each item that appears on the statement. You can
use any character you wish. When PBH MONEY balances it looks for
blanks in this column to identify items that still have to clear.
Since you can enter whatever you want in this field, you can use
it to categorize your register entries.
NUMBER
If the transaction was a check, the check number goes here.
DATE
The date the transaction took place.
DESC
A short description of what the transaction was.
PAYMENT
If the transaction is a check or withdrawal the amount goes
here. Payments will be subtracted from the balance.
DEPOSIT
If the transaction is a deposit the amount goes here. Deposits
are added to the balance.
- 9 -
THE REGISTER DATA FIELDS (cont'd)
BALANCE
The amount of money in the account after each transaction. PBH
MONEY calculates the balance for you. Just think, no more mistakes
in arithmetic!
REGISTER COMMANDS
BALANCE
Balances the register with a bank statement. PBH MONEY will ask
you for the ending balance on the bank statement. It will then add
all the deposits and subtract all the withdrawals and checks that
haven't cleared (any item with an empty CLEARED column), and
compares the result with the last balance in the register. If you
have more in the account than the bank says you do PBH MONEY tells
you how much the register is over. If you have less than the bank
says then PBH MONEY tells you how much the register is short.
Otherwise it tells you the statement and the register are in
balance.
HISTORY
Takes part of your register and loads it into a file for safe
keeping and deletes it from the database. It's like starting a new
register book. The history command also allows you to reload
information from the history file to the register database. Keep
an eye on how large your registers are. If things start slowing
down it's probably time to move some data into the history file. If
you want the data for a report you can always reload it from
history before you go to the report writer. The name of the
history file is the account name with an extension of '.HST'.
- 10 -
TRANSACTIONS
INTRODUCTION
The transactions are the driver of the PBH MONEY system. Once
you set up your transactions, paying your bills, keeping your
registers, and updating your budget practically take care of
themselves.
A transaction is any money that goes in or out of an account:
direct deposits, direct withdrawals, checks, ATM deposits and
withdrawals, interest earned, and manual deposits and withdrawals.
THE TRANSACTION DATA FIELDS
NAME
A short name identifying the transaction.
AMOUNT
The amount of money the transaction will use. If you want to
perform a transaction automatically so you don't forget to enter it
in the register, but aren't sure of the amount it will be (accrued
interest for example), then leave the amount zero and PBH MONEY
will make the entry in the account register with a zero amount.
Then you can go in and change it when the bank statement arrives.
PAYTO
If the transaction is a check, then this is who PBH MONEY will
make the check out to. If the transaction is not a check you can
just leave this field blank.
MEMO
If the transaction is a check, then this is what PBH MONEY will
write in the memo portion of the check. Usually it's an account
number or a note that further describes what the check is for. If
the transaction is not a check you can just leave this field
blank.
DESC
When the transaction is performed PBH MONEY will use this
description to update the register.
TYPE
Identifies whether the transaction is a check, deposit, or
withdrawal.
ACCOUNT
Identifies which account register to update when the transaction
is performed. If left blank, PBH MONEY will warn you that the
transaction will not be able to be performed. If it is filled in,
it must be an account that was set up on the account database.
- 11 -
THE TRANSACTION DATA FIELDS (cont'd)
NEXT DATE
The next date the transaction should be performed. When you
start PBH MONEY it compares this date with the system date to
determine whether to perform the transaction. Depending on what is
in the INT NUMBER and INT SPAN fields, the NEXT DATE is
automatically incremented when the transaction is performed. If
you don't want the transaction to be performed automatically leave
the NEXT DATE empty.
INT NUMBER
The interval is the number of the INT SPANs between
transactions. If a transaction is performed every month the INT
NUMBER (INTERVAL on the transaction screen) would be 1, and the INT
SPAN (INTERVAL SPAN on the transaction screen) would be 'M' for
Month. A transaction performed every quarter would be 3 months, a
bi-weekly transaction would be 2 weeks, and so on. If you don't
want the NEXT DATE to be updated automatically, put a zero in the
INT NUMBER and PBH MONEY will clear out the NEXT DATE when you
perform the transaction.
INT SPAN
The interval span is the measure of time between transactions.
You can designate the span as 'D' for days, 'W' for weeks, 'M' for
months, or 'Y' for years. PBH MONEY uses the INT SPAN and the INT
NUMBER to determine the NEXT DATE when a transaction is performed.
If the INT NUMBER is zero the INT SPAN should be blank.
THE PERFORM COMMAND
PERFORM
Executes the transaction. You cannot perform a transaction
without the ACCOUNT field filled in. When you perform a transaction
PBH MONEY will make an entry in the ACCOUNT register and add or
subtract the AMOUNT from the register's BALANCE. The date for the
register entry is the NEXT DATE for deposits and withdrwals. If the
NEXT DATE is empty PBH MONEY will use the system date. For checks
PBH MONEY will use the check date (which defaults to the system
date). It will also increment the NEXT DATE. PBH MONEY will then
look for a budget item that matches the transaction name. If it
finds one, it will update the amount spent year to date and the
next date for the budget item.
For a check PBH MONEY will present a check writing screen with a
check filled in with the default values. You have the opportunity
to change the date, pay to, amount, and memo. Once entered, PBH
MONEY presents the check as it will be written and asks if you want
to print it, which will print it and update the register, just
update the register and not print the check, or forget the whole
thing. If you forget it, PBH MONEY will not not update the
register, the NEXT DATE, or the budget.
- 12 -
THE BUDGET
INTRODUCTION
Some people don't budget at all. Other people do a budget once
and never look at it again. Still others set up a budget and keep a
close watch over it. No matter how you use a budget, you should
find the budget in PBH MONEY to be easy, helpful, and interesting.
The budget will show you the cost of your expenses for different
intervals of time and what percent they are of your total budget.
It will also keep track of how much you spend on an item and how it
measures up with what you planned to spend. It can even tell you if
you have enough money to cover future expenses.
THE RELATIONSHIP BETWEEN TRANSACTIONS AND THE BUDGET
PBH MONEY automatically sets up a budget based on your
transactions. Every time you add a withdrawal or check transaction,
PBH MONEY adds a budget item with the same name, amount, next date,
interval, and interval span. Then when you perform the transaction,
PBH MONEY will add to the amount spent year to date and the next
date in the budget. If you change the name of a transaction it will
change the name of the budget item.
You can separate your budget items from your transactions if you
like. When you add, change, or delete budget items there are no
changes made to your transactions. You should also take note that
when you change or delete a transaction (except for changing the
name), you will not change or delete the budget item that was
created with it.
THE BUDGET DATA FIELDS
ITEM
A short name identifying the budget item.
AMOUNT
The amount of money you plan to spend on this item.
NEXT DATE
The next time the AMOUNT is due.
INT NUMER
The interval means the same thing in the budget as it does for
transactions. It is the number of INT SPANs between the dates the
amount is due.
INT SPAN
The interval span means the same thing in the budget as it does
for transactions. It's the measure of time to use between the dates
the amount is due.
- 13 -
THE BUDGET DATA FIELDS (cont'd)
PBH MONEY uses the AMOUNT, INT NUMBER, and the INT SPAN to calculate
how much the budget item costs per week, month, quarter, and year.
WEEK AMT
How much the budget item costs per week.
MONTH AMT
How much the budget item costs per month.
QTR AMT
How much the budget item costs every three months.
YEAR AMT
How much the budget item costs for the year.
PCT BUDGET
How much of the total budget is made up of this item.
TOTAL BUDGETED AMOUNT
The total amount you have budgeted for the year. If this number
is greater than your yearly income you are planning to spend more
than you make.
This field only appears on the budget database screen and is not
part of the budget report writer. You can total YEAR AMT to get the
same figure on a report.
PCT SPENT
How much of the total amount spent year to date is made up of
this item.
YTD SPENT
How much of you've spent on this item so far for the year.
TOTAL SPENT YTD
The total amount you have spent for the year on all budget
items.
This field only appears on the budget database screen and is not
part of the budget report writer. You can total YTD SPENT to get
the same figure on a report.
ON HAND
The budgeted amount on hand is an indication of how much you
should have set aside to pay for the item on the NEXT DATE. If you
make a deposit that covers an expense right before you pay for it
then this figure won't mean very much. But if you have an expense
that you need to plan for in the future, then this figure will give
you a good idea on how much you should have stashed away to cover
it.
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THE BUDGET DATA FIELDS (cont'd)
TOTAL BUDGETED AMOUNT ON HAND
The total amount PBH MONEY thinks you should have on hand to
cover your budgeted expenses.
This field only appears on the budget database screen and is not
part of the budget report writer. You can total ON HAND to get the
same figure on a report.
ACCOUNT BALANCES
The total amount you have in all of your accounts. This figure
should not be much less than your total budgeted amount on hand
unless you've got a large deposit coming up.
This field only appears on the budget database screen and is not
part of the budget report writer.
BUDGET COMMANDS
HISTORY
Creates a file of your current budget information. Since you
would most likely use this before resetting budget information for
a new year, PBH MONEY asks what year, previous or current, you
would like to assign to the file. PBH MONEY will then copy the
budget database into a file called 'BUD' plus the year, and an
extension of '.HST'. The data in the file is delimited, which means
there are commas between the fields and the strings (fields made up
of letters) are in double quotes. The order of fields in the file
record is ITEM, AMOUNT, NEXT DATE in YYYYMMDD format, INT NUMBER,
INT SPAN, WEEK AMT, MONTH AMT, QTR AMT, YEAR AMT, PCT BUDGET, PCT
SPENT, YTD SPENT, and ON HAND.
YTD
Resets the amounts spent year to date for all budget items to
zero. PBH MONEY will advise you of this and ask if you're sure you
want to do it. If yes, just press 'Y' or 'Enter', if not, press
'N'.
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