Share Gallery 1/share_gal_1.zip/share_gal_1/HC/HC001.ZIP/OYC-DOC.EXE/OYC.DOC

Text File | 1992-03-16 | 208KB | 4,679 lines

                               ORGANIZE YOUR COLLECTION

                    A Complete Database For Cataloging A Collection













                                H.C.P. Services, Inc.
                                  HomeCraft Software
                                     P.O. Box 974
                                 Tualatin, OR  97062






                                   _______
                              ____|__     |               (tm)
                           --|       |    |-------------------
                             |   ____|__  |  Association of
                             |  |       |_|  Shareware
                             |__|   o   |    Professionals
                           -----|   |   |---------------------
                                |___|___|    MEMBER












                        This manual and accompanying software
            copyright 1991, 1992 H.C.P. Services, Inc. Portions Copyright
                     1985, 1986, 1987, 1988 Microsoft Corporation





          WELCOME TO SHAREWARE

          This software is distributed as shareware.  This means you can
          try this software and find out whether it provides what you need
          before you pay for it.  There are no limits in this software nor
          is it crippled in any way.  It is true "try before you buy"
          software.

          You may have obtained this software from a shareware disk vendor,
          a bulletin board or a friend.  I hope you also feel free to share
          copies of it with your friends and upload it to your favorite
          bulletin board(s).  If you find you like this software and you've
          been using it for more than 60 days, you need to purchase a
          registered copy.  We also know that nothing is perfect for
          everyone, so if you find this software does not meet your needs,
          please let us know what changes or additions you'd like.


          Registration Information

          This is a copyrighted software program protected by both U.S. and
          international copyright law.  If you are using this software for
          more than 60 days you must purchase a registered copy in order to
          continue to use it.  The registration for a single copy is $79.95
          (plus $4.00 S&H - $8.00 outside North America).  Please note that
          even though you may have purchased this disk from a retail store
          or via mail order, you have not purchased a registered copy.
          What you've paid for this disk was a fee that compensates the
          vendor for their costs, time and effort in making this disk
          available.

          Introductory special - if you register before December 31, 1992
          you can save $20.00.  During 1992 shareware users may register
          this software for just $59.95 (plus $4.00 S&H - $8.00 for
          shipments outside North America).  We accept VISA and Master
          Card.  All amounts shown are in U.S. dollars.  All checks in U.S.
          dollars must be drawn on a U.S. bank.  We accept personal checks
          for registration payments in your local currency from users in
          Canada, Mexico, Australia, the United Kingdom, New Zealand,
          Sweden, Norway, France, Germany, Denmark, The Netherlands, Japan
          and Switzerland.  We will add other countries as our bank allows.

          When you register you will receive:

          []  The current version of this software.  We are constantly
          making improvements and adding features suggested by users.  We
          do not duplicate your disk until just before we ship the
          registered version of your software, thus you get the very latest
          version.

          []  A copy of the illustrated, printed and bound manual with
          quick reference card.






          [] Free unlimited technical support via telephone, fax, mail or
          electronic mail.

          [] A free subscription to our newsletter which includes user
          tips, help with using your computer, information about low cost
          upgrades and special shareware disk offers.

          [] Depending on which program you are registering, a free disk
          with pre-entered data may be available.  (See appendix B for more
          information about the availability of pre-entered data).

          [] A free bonus shareware disk.

          [] A utility that allows you to use data you've entered using a
          previous version of one of HomeCraft's specialized database
          programs for collectors.


          MULTIPLE COMPUTERS AND NETWORKS

          If you wish to use this software on a network or simultaneously
          on more than one computer (eg. a computer at home and another
          computer at work or in the office of a charity), you will need a
          site license.  Please see appendix E for information on site
          licenses.


          DISTRIBUTION OF THE SHAREWARE VERSION OF THIS SOFTWARE

          (Please see the VENDOR.DOC file).

          Please feel free to give away copies of the shareware version of
          this software to friends, relatives, acquaintances or even
          strangers.

          You may NOT sell copies of this software, even if the purchase
          price is just to cover duplication costs; nor may you include
          this shareware on a CD-ROM or other type of package produced by
          any user group, commercial library, or any for profit or non-
          profit organization; nor may you distribute it with any other
          product or as an incentive to purchase any other product, without
          the express written permission of H.C.P. Services, Inc.  The
          purpose of this is so that we will know who you are and we can
          then keep you supplied with updates.  The only exception to this
          is that ASP approved disk vendors (except for PsL) may sell this
          software without prior approval.


          OUR GUARANTEE

          If you have any problems with this program or the disk it is on,
          without regard to where you obtained it, you may send it to
          H.C.P. Services, Inc. (HomeCraft Software) for a free update to
          the current version.





                                  SPECIALTY  DATABASE
                      U S E R   L I C E N S E   A G R E E M E N T

          NOTICE! - This manual and the enclosed software is provided to
          you on the express condition that you agree to this software
          license.  By using this software you agree to the following
          provisions.

          <1> This manual, the enclosed software and the disks on which it
          is contained are licensed to you, for your own use only.  This is
          copyrighted software.  You are not obtaining title to the
          software or any copyright rights.  You may not sublicense, rent,
          lease, modify, translate, convert to another programming
          language, decompile, or disassemble the software for any purpose.

          <2> You may make as many copies of this software as you need for
          backup purposes and copies may be given away provided no fee is
          charged.  Private individuals may use this software on more than
          one computer, provided there is no chance it will be used
          simultaneously on more than one computer.  This software may not
          be used on more than one computer, nor installed on more than one
          hard disk, nor installed on a network when used by a business,
          corporation, government agency or department, or institution of
          any kind.  If you need to install this software on more than one
          computer or on a network, please contact us for information about
          a site license.

          WARRANTY - HCP SERVICES INC. DISCLAIMS ALL WARRANTIES RELATING TO
          THIS SOFTWARE, WHETHER EXPRESS OR IMPLIED, INCLUDING BUT NOT
          LIMITED TO ANY IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS
          FOR A PARTICULAR PURPOSE, AND ALL SUCH WARRANTIES ARE EXPRESSLY
          AND SPECIFICALLY DISCLAIMED.  NEITHER HCP SERVICES, INC. NOR
          ANYONE ELSE WHO HAS BEEN INVOLVED IN THE CREATION, PRODUCTION, OR
          DELIVERY OF THIS SOFTWARE SHALL BE LIABLE FOR ANY INDIRECT,
          CONSEQUENTIAL, OR INCIDENTAL DAMAGES ARISING OUT OF THE USE OR
          INABILITY TO USE SUCH SOFTWARE EVEN IF HCP SERVICES, INC. HAS
          BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES OR CLAIMS.  IN NO
          EVENT SHALL HCP SERVICES, INC.'s LIABILITY FOR ANY DAMAGES EVER
          EXCEED THE PRICE PAID FOR THE LICENSE TO USE THE SOFTWARE,
          REGARDLESS OF THE FORM OF CLAIM.  THE PERSON USING THE SOFTWARE
          BEARS ALL RISK AS TO THE QUALITY AND PERFORMANCE OF THE SOFTWARE.
          Some states do not allow the exclusion of the limit of liability
          for consequential or incidental damages, so the above limitation
          may not apply to you.

          This agreement shall be governed by the laws of the State of
          Oregon and shall inure to the benefit of HCP Services, Inc. and
          any successors, administrators, heirs and assigns.  Any action or
          proceeding brought by either party against the other arising out
          of or related to this agreement shall be brought only in a STATE
          or FEDERAL COURT of competent jurisdiction located in Multnomah
          County, Oregon.  The parties hereby consent to in personam
          jurisdiction of said courts."






          Information in this manual is subject to change without notice
          and does not represent a commitment on the part of H.C.P.
          Services, Inc. or HomeCraft Software.  This manual and
          accompanying software is copyrighted and protected under both
          Federal Law and the Berne Convention (international law).



          This manual is copyright 1991 & 1992 by H.C.P. Services, Inc.
          All Rights Reserved




          WordPerfect is a trademark of WordPerfect Corporation
          IBM is a trademark of International Business Machines
          Microsoft and MS-DOS are trademarks of Microsoft Corporation
          dBase III is a trademark of Ashton-Tate
          Organize! is a trademark of H.C.P. Services, Inc.






          Part number: 001-002M










          This program is produced by a member of the Association of
          Shareware Professionals (ASP).  ASP wants to make sure that the
          shareware principle works for you. If you are unable to resolve a
          shareware-related problem with an ASP member by contacting the
          member directly, ASP may be able to help. The ASP Ombudsman can
          help you resolve a dispute or problem with an ASP member, but
          does not provide technical support for members' products. Please
          write to the ASP Ombudsman at 545 Grover Road, Muskegon, MI
          49442-9427 or send a Compuserve message via CompuServe Mail to
          ASP Ombudsman 70007,3536


          H.C.P. Services, Inc.
          HomeCraft Software
          P.O. Box 974
          Tualatin, OR 97062
          [phone]
          [phone] (FAX)











                                   TABLE OF CONTENTS



               SECTION ONE - INTRODUCTION                   1
                    Terminology                             2
                    Using This Manual                       3
                    Technical Support                       4

               SECTION TWO - INSTALLATION                   6

               SECTION THREE - QUICK START                  9
                    Starting The Software                   9
                    Using The Menus                         10
                    Make A New Entry                        11

                    Editing                                 12
                    Searching And Printed Reports           13
                    Printed Reports                         15
                    Utilities                               16

               SECTION FOUR - REFERENCE SECTION
                         (USING ORGANIZE!)                  20
                    The Main Screen                         20
                    Memos                                   22
                    The Menus                               23

                    Make Entries Menu                       23
                    Edit Menu                               25
                    Search Menu                             27
                         List All Entries                   27
                         Sequential Searches                28
                         Alphabetical Searches              29
                         Global Searches                    31

                    Utilities Menu                          33
                         Copy Entries                       33
                         Import dBase File                  36
                         Reindex                            37

                         Sorting                            38
                         Set Up New Format                  42
                         Set Up Macro                       45

                         Set Security Code                  46
                         Delete File                        47
                         Select Filename                    48







                    Report Menu                             48
                         Send (Report) To                   48
                         Page Length                        50
                         Set Up Report Format               51
                         Printing Reports                   53

                    Exit Menu                               54
                         Backing Up Your Catalog            54

                    Help Menu                               56

                    Return (Menu Selection)                 56


               SECTION FIVE - YOUR COLLECTION               57

               APPENDIX A - OTHER SOFTWARE                  61

               APPENDIX B - PROBLEM SOLVING                 64

               APPENDIX C - FILES USED BY ORGANIZE!         67

               APPENDIX D - USING DOS                       70

               APPENDIX E - SITE LICENSES                   76

               INDEX                                        79






          ______________________ORGANIZE YOUR COLLECTION - INTRODUCTION - 1







          SECTION ONE - INTRODUCTION


          HomeCraft's ORGANIZE YOUR COLLECTION is an easy-to-use
          database/cataloging program designed specifically for your
          collection.  It will automatically catalog and alphabetize
          information about your collection as you enter it and you can
          search for or cross reference any of the information you've
          entered on any line.

          This software was developed as an extension of HomeCraft's
          collector's series of software.  Since 1986 HomeCraft has been
          recognized internationally as the leading publisher of software
          for cataloging collectibles such as records and CDs, business
          cards and books.  Here's what the press has said about our
          software:

          "menu driven and easy" - PC Magazine

          "Helping the insatiable collector stay organized." - Business
          Week

          "The best are available from HomeCraft." - Jerry Osborn writing
          in his nationally syndicated newspaper column.

          "first class support is what separates FOR RECORD/CD COLLECTORS
          from the rest of the pack." - review in Goldmine magazine in
          which our software was rated the best available for cataloging a
          record/CD collection.

          This is version 5 in our series of specialized databases.  With
          this program we are introducing a much more powerful and flexible
          version than any previous program we've produced.  However, it
          still maintains the easy-to-use interface and the clear screen
          displays that have become a HomeCraft trademark.  Unlike previous
          versions you now have the flexibility to choose the specific
          lines (fields) you want to use.  You can design your own report
          formats.  Alphabetize any line and sort any combination of lines
          into a multiple level alphabetical listing.  A Quick View screen
          lets you see 20 entries at one time.  Macros and copy functions
          make entering information about your collection quicker and
          easier.







          ______________________ORGANIZE YOUR COLLECTION - INTRODUCTION - 2



          USING EXISTING DATA FILES

          If you have your collection cataloged using a database program
          such as dBase, this software will directly import your files if
          they are in a dBase III format.

          If you've been using any of HomeCraft's previous programs for
          collectors, you can convert your existing files for use with this
          software.  One standard we maintain at HomeCraft, above all else,
          is that we will never make a change in our software that results
          in your having to retype all of your entries.  I have several
          collections that involve 30 to 40 thousand entries and I do not
          want to ever have to retype them.  So I understand how you feel
          and I promise that once you start using a HomeCraft specialty
          database, you will never need to retype your data again.  If we
          do need to change the data format, all registered users of the
          new version will be supplied with a free conversion utility.

          If you currently have files created by a previous version of our
          software, you will be able to convert them using the free
          automatic conversion utility supplied with the registered version
          of this software.




          TERMINOLOGY

          Throughout this manual we will be using a few standard computer
          terms you should be familiar with.  I've tried to write this
          manual using plain English, but since we are talking about using
          a computer we will need to use a few computer terms.

          DATABASE - the "catalog" created by this software is called a
          database.  A database is a collection of information.  Software
          such as ORGANIZE YOUR COLLECTION can search, print, list and
          manipulate the information in a database and is thus referred to
          as database software.

          FLOPPY DISK - any software you purchase is supplied on a floppy
          disk.  Floppy disks come in two sizes - 5-1/4 inch square and 3-
          1/2 inch square.  Although 5-1/4" disks are flexible (floppy) 3-
          1/2" disks are made from rigid plastic.  Thus the term "floppy
          disk" is not an accurate descriptive term.  Floppy disks can
          typically contain from 0.360 mb to 1.44 mb of information.
          Floppy disk drives are usually designated as A and B.

          HARD DISK - a hard disk is installed inside your computer and can
          not typically be removed.  Hard disks operate much faster and
          hold a lot more information than a floppy disk.  Typical hard





          ______________________ORGANIZE YOUR COLLECTION - INTRODUCTION - 3


          disks can hold from 40 mb to 100 mb (and more).  Hard disk drives
          are designated by the letter C or greater.  Hard disks are never
          designated as drive A or B.  Not all computers have hard disks.

          The speed of database software is highly dependent on the speed
          of the disk containing the data.  Thus I recommend that your
          ORGANIZE! database be stored on a hard disk.

          mb - this is an abbreviation for megabyte which is a measure of
          how much information can be stored on a disk.  Typically a 40 mb
          hard disk is sufficient for most database files created by
          ORGANIZE!

          DIRECTORY/SUB-DIRECTORY - your computer can create separate
          "rooms" on disks.  Each "room" is separate from the others and is
          called a directory.  (Sub directories are "rooms" within the main
          directory "room").  Directories and sub-directories provide a way
          to keep the files on your disks organized.  You should create a
          separate directory for each program you use.  This will keep all
          of the files associated with that program together in one place
          and prevent them from becoming mixed with (and thus confused
          with) files used by other programs.

          See Appendix E for more information about directories.

          FILE and FILENAME - a computer stores information and programs in
          "files" on either a floppy disk or a hard disk.  Each file has a
          name that is called its filename.  A filename may have up to
          eight characters followed by a period and then a three letter
          filename extension.  The name of the ORGANIZE! program file is
          OYC.EXE.  "EXE" is the filename extension and "OYC" is the
          filename.  By the way, OYC stands for Organize Your Collection.


          USING THIS MANUAL

          This manual is divided into five sections plus appendixes.  Part
          one is the section you are now reading and it contains the
          introductory information.  Part two describes how to install this
          software on your computer.

          The third section provides quick start instructions.  Please read
          this section before starting to use this software.  It is short
          and has been designed to provide the key information needed to
          get you quickly started using the basic functions provided by
          this software.






          ______________________ORGANIZE YOUR COLLECTION - INTRODUCTION - 4


          The fourth section is a reference section that describes in
          detail all of the features in this software.

          Section five provides the details about the various collector's
          database formats provided with this copy of this software

          No computer experience is required to use this software, however
          you will need to know which letter designates each disk drive on
          your computer.  For example, a hard disk is usually drive C and
          floppy disks are drives A and B.  Check your computer's manual
          for the letters used to designate the drives on your computer.

          NOTE: Please check the README.TXT file for information about
          changes to the software since the manual was printed.  To get a
          printed copy of the README.TXT file do the following:

          1) Get the DOS prompt for the disk containing the README.TXT
          file.

          2) Type COPY README.TXT LPT1: and push enter.


          SYSTEM REQUIREMENTS: this software will only run on computers
          that are fully IBM compatible and have at least 320K of memory
          available.  A color monitor is required for some of the features.
          A hard disk is recommended, but this software will run on floppy
          disks provided there is a minimum of 720K of disk space
          available.  If you have a hard disk, please put this software on
          your hard disk and store your database files on the hard disk.
          Database software such as this software is very disk intensive.
          Because of the slow speed of floppy disks using the software on a
          floppy disk will slow it down considerably.


          TECHNICAL SUPPORT: If you have problems using this software,
          please read this manual first.  Appendix B provides a trouble
          shooting guide that may be helpful in solving problems.  If you
          are unable to solve the problem by reading the manual, feel free
          to give us a call.  We do provide limited basic technical support
          for unregistered users (full support is available for registered
          users only).  The number is [phone].  Technical support is
          available from 8am till 5pm pacific time monday through friday.
          You may also contact us by writing to us at:

          HomeCraft
          P.O. Box 974
          Tualatin,  OR 97062






          ______________________ORGANIZE YOUR COLLECTION - INTRODUCTION - 5


          MAKE BACK UP COPIES

          The most important suggestion I can pass on to you is to make
          back up copies of your data files (the ones that end with DAT).
          If you have a hard disk I recommend using software such as
          FastBack or PC Tools.  You also could use the DOS back up
          utilities, but personally I don't use them.  I've heard of too
          many problems with the DOS backup utilities.  Problems such as
          only being able to restore lost files onto a similar computer
          using the same version of DOS.  (That may not always be
          possible).  For something as critical as making backup copies I
          prefer software that will backup and restore from and to any hard
          disk using any version of DOS on any computer.

          This version does include a backup utility.  This  utility will
          backup files that are approximately up to 1.3 megabytes big using
          a 360K floppy disk (larger files can be backed up using higher
          capacity floppy disks).  This utility is provided in order to
          insure you have something you can use to backup up your data.
          However, this utility is not intended as a permanent solution.
          First, it is limited in that once your catalog exceeds the size
          that can be backed-up on a single floppy this utility will no
          longer be able to back it up.  Second, it provides no tracking of
          the files that have been backed up.  Unless you carefully label
          your backup disks you can lose track of what files are on which
          disks.






          ______________________ORGANIZE YOUR COLLECTION - INSTALLATION - 6







          SECTION TWO - INSTALLATION


          Installation of this software is straight forward.  First make a
          backup copy of this disk.  You'll need to check the manuals that
          came with your computer to see how to make copies of a disk.
          Generally you would use the DOS DISKCOPY utility to copy a floppy
          disk.  The commands you need to type to use DISKCOPY vary
          depending on the version of DOS you have and the floppy disk
          configuration in your computer.

          If you should damage or lose your only copy of this software, you
          can get another shareware disk from HomeCraft by sending us a
          blank floppy disk plus 50 cents for the return postage.  (Outside
          the U.S. please include $2.00 US, or the equivalent in your
          currency, for air mail postage).

          There are three disk configurations for which this software can
          be installed.


          Hard Disk Installation

          To install on a hard disk:

          ° Put the backup copy of the floppy disk in a floppy drive.

          ° Get the DOS prompt on the screen and change it so that it is
          set for the disk drive that contains the this software floppy
          disk.  For example, if the floppy disk is in the "A" drive and
          your computer has a "C>" prompt on the screen, type A: and push
          ENTER.  You can change the DOS prompt so it is set for a
          different drive by typing the letter representing the drive you
          want to use, a colon, and then pushing ENTER.  (See Appendix E
          for help with using DOS).

          ° Type INSTALL and follow the instructions that appear on the
          screen.


          NOTE: The installation process will supply a default directory
          name.  However, if you are using several different versions of
          this software to catalog different types of collections, be sure
          to install each version in a different directory.  You might
          possibly want to name the directories so they reflect the type of
          collection being cataloged.





          ______________________ORGANIZE YOUR COLLECTION - INSTALLATION - 7


          Single Drive Floppy Disk Installation

          If your computer only has a single floppy drive you will have to
          install the software manually.  The easiest way might be to make
          a complete copy of the this software floppy disk and then delete
          the files you don't need.  Please note that this software can not
          be used on a computer with single 360K floppy drive and no hard
          disk.  If you have a single floppy drive it must have a capacity
          of at least a 720K.

          Most of the files you'll see on the disk are data (DAT) or set
          (SET) files.  These are the formats for the various types of
          collections.  The names of these files indicate the type of
          collection they are used with.  You can erase any DAT and SET
          files that are used for collections you are not interested in
          cataloging.

          Next you'll need to de-archive the main set of files.  To do this
          type LHA E ORGANIZE and push ENTER.  Once all of the files have
          been de-archived you can erase the ORGANIZE.LZH file.  The disk
          is now ready to use.

          If you have a computer with a hard disk and wish to use this
          software on a second computer that does not have a hard disk, the
          easiest way to install this software on a floppy disk is to first
          install it on the hard disk.  Then copy all of the files from the
          hard disk to the floppy disk you want to use with your second
          computer.

          NOTE: This software may only be used on two computers if there is
          no chance that it can be used simultaneously on both computers.
          Please see the user license at the front of this manual.


          Dual Floppy Drive Installation

          If your computer has two floppy drives you can install this
          software just as if one of the floppy drives is a hard disk.
          First put the backup copy of the enclosed disk in the "A" drive.
          Put a blank formatted disk in the "B" drive.  At the "A>" prompt
          type INSTALL and follow the directions that appear on the screen.
          In this case the drive you want to install the software on is the
          "B" drive so the required files will be copied to the blank disk.
          When the installation asks for the name of a directory, a default
          name of \OYC will be shown.  Type a backslash "\" and then push
          the DEL key until only the backslash remains.  This will install
          the software in the root directory on the floppy disk.





          ______________________ORGANIZE YOUR COLLECTION - INSTALLATION - 8


          CONFIG.SYS File

          Your computer uses a CONFIG.SYS file to tell it how to configure
          itself when it is first turned on.  The CONFIG.SYS file is an
          ASCII text file that contains a series of instructions used by
          your computer.  For this software to run these instructions must
          tell your computer to set itself up so up to 20 files may be
          opened at the same time.  This is done by including a FILES=20
          (or any number greater than 20) statement in the CONFIG.SYS file.
          If you are running a Graphical User Interface such as Windows,
          your computer may need to be set to open as many as 50 or 60
          files.

          The CONFIG.SYS file needs to be in the root directory on your
          hard disk.  If you use a floppy disk to boot your computer, the
          CONFIG.SYS file must be on the floppy disk used to boot your
          computer.  The CONFIG.SYS file is not part of the this software.

          You can look at the contents of a CONFIG.SYS file by going to the
          root directory on your hard disk and typing: TYPE CONFIG.SYS at
          the DOS prompt.  Then push ENTER.

          You can change a CONFIG.SYS file by using your word processing
          software, editing it as you would any other document and then
          saving it as a DOS text file (ASCII file).

          If you do not have a CONFIG.SYS file, or if it does not include a
          FILES=20 line, you can create one during the installation
          process.  When you run the INSTALL utility you will be given a
          chance to install a CONFIG.SYS file with a FILES=20 line.  This
          will not change any of the other lines in your CONFIG.SYS file.






          _______________________ORGANIZE YOUR COLLECTION - QUICK START - 9







          SECTION THREE - QUICK START
          STARTING THE SOFTWARE

          As you read through this section I recommend you have the
          software installed and running on your computer.  As I describe
          examples duplicate the steps I'm describing on your computer.
          This will take you step-by-step through all the main functions in
          the software.  The Quick Start section does not describe all of
          the functions available, just those you need in order to use the
          basic capabilities of the software.  For explanations of all of
          the functions and features in this software you will need to read
          the reference section of this manual.

          To start this software type OYC at the DOS prompt and push ENTER.

          If you are using this software on a hard disk, you will need to
          be in the directory or subdirectory in which the software was
          installed before you type OYC.  If when your computer first
          starts it displays the DOS prompt, type CD \ and the name of the
          directory in which this software was installed.  If you used the
          default directory name of OYC supplied by the installation
          software, you would type:

                                       CD \OYC

          The letters "CD" stand for Change Directory.  Typing CD \OYC will
          put you in the OYC directory.  Once in the OYC directory you can
          type OYC to start the software.

          User Tip (This is not required in order to use the this software.
          It is only provided to help make using your computer easier).

          Some computer "experts" suggest you include the directory name
          for all your major programs in the PATH statement contained in
          the AUTOEXEC.BAT file.  This allows you to start the program from
          any directory.  I'd like to offer another suggestion.  Include a
          directory called BATCH in your path statement.  In the BATCH
          directory put batch files that first change to the directory
          containing the program they run and then run that program.  If
          this software is on the "C" drive, the batch file for this
          software would look like:






          ______________________ORGANIZE YOUR COLLECTION - QUICK START - 10

          C:
          CD \OYC
          OYC

          You also can use this technique with other programs such as
          WordPerfect.  The batch file that starts WordPerfect might look
          like:

          C:
          CD \WP51
          WP %1

          The %1 symbol allows WordPerfect (or any other program) to use a
          parameter.  For example, if you start WordPerfect by typing WP
          WORK.DOC, WordPerfect will run and automatically load the
          WORK.DOC document.  When used this way WORK.DOC is called a
          parameter.



          THE MAIN SCREEN

          After typing OYC (and pushing ENTER) the software will start
          running and display the complete cataloging format for your
          collection.  Throughout this manual I will refer to this initial
          screen as the "Main Screen."

          These are the key parts of the Main Screen are the top two lines
          and the bottom line.  They provide status information and menu
          selections.  The majority of the screen is used to display the
          information lines (fields) in use.

          When the software first starts the Main Screen is displayed.  You
          can return to the Main Screen from any other function such as
          editing, searching or making new entries, by pushing F7.  The F7
          key is used to clear the screen and reset everything back to
          their default settings.  With the Main Screen displayed you can
          immediately start typing and saving new entries.  But, before
          getting started let's go over how to use the drop-down menus.
          This software provides drop-down menus that show you, at a
          glance, all of your options.  The names of the menus are
          displayed across the top of the screen.  They are: Make entries,
          Edit, Search, Utilities, Reports, eXit and Help.


          Using The Menus

          To select a menu hold down the ALT key and push the capitalized
          letter included as a part of the name of the menu you want to
          display.  To start let's look at the Make entries menu.  Hold
          down the ALT key and push the letter M.  You'll see the screen
          shown in figure three.





          ______________________ORGANIZE YOUR COLLECTION - QUICK START - 11

          Once any of the drop-down menus has been displayed you can move
          from one menu to another by using the left and right cursor keys.
          Take a look at the other menus by pushing the right cursor key
          until the Make entries menu is displayed again.

          A scroll bar within each drop-down menu is used to select the
          function you want to use.  The scroll bar is moved using the up
          and down cursor keys.  When the scroll bar is at the top of the
          menu it can be directly moved to the bottom selection by pushing
          the up cursor key once.  It can also be move from the bottom
          selection directly to the top by pushing the down cursor key.

          Some of the functions can be used directly without going through
          a menu.  These have an "F key" designation next to them when the
          menu is displayed.  Looking at the Make entries menu you'll see
          "<F5>" next to the word "Save".  This means you can push F5 to
          save an entry without using the drop-down menu.

          To select an item on a menu first highlight it with the scroll
          bar and then push the ENTER key.

          For example, to exit from the program push the right cursor key
          until the "eXit" drop-down menu appears, then highlight "Exit
          Program" and push ENTER.  (If you just exited from the software
          type OYC and push ENTER to get started again).  By the way, you
          should never turn your computer off while a program (any program,
          except for a shell or menu program) is running.  Always exit from
          the software before turning your computer off.

          If you do not want to make a selection from a menu you can return
          to the main screen from the drop-down menus by pushing the ESC
          key.  You can also select "Return" on the menu bar at the top of
          the screen.

          If a drop-down menu is displayed push ESC to return to the main
          screen.  Now let's try typing and saving an entry.


          MAKING NEW ENTRIES

          When you pushed ESC the drop-down menus should have disappeared
          and the cursor will be in the left hand space on the LAST NAME
          line.

          The names of the lines are listed along the left side of the
          screen.  To the right of each name is a shaded area that shows
          the space available for entering information related to the line
          name.  The cursor can be moved around in the shaded area using






          ______________________ORGANIZE YOUR COLLECTION - QUICK START - 12


          the four cursor keys.  Whenever the cursor is at the beginning or
          end of a line, and can go no further, your computer will beep.

          To enter the information you want to catalog, just type it on the
          appropriate line.

          Start by typing information about the first item in your
          collection (you can make up something, this is only an example)
          on the top line.  Then push ENTER.  Pushing ENTER moves the
          cursor down to the first character of the next line.

          NOTE: The cataloging format as it appears on your screen may not
          be the format you want to use.  You can eliminate unused lines,
          add 15 additional lines, and change the titles of most lines.
          We'll be discussing how to do that shortly.

          Then enter whatever else you want on the other lines and for this
          example enter CD001.92 on the CATALOG NUMBER line.

          You may change anything you've typed by using the cursor keys to
          put the cursor at the spot where you want to make a correction
          and then typing the new information.  When the entry is complete
          and correct push ALT-M.  The "Save" option will already be
          highlighted so all you need to do next is push ENTER and the
          entry will be saved.

          Pushing ENTER to select "Save" from the drop-down menu will clear
          the screen and leave it ready for the next entry to be typed.
          Notice that the entry number is displayed in the upper right hand
          corner.  It should now say "Entry 2" as the next entry you type
          will be number 2.

          Now type in your second entry.  To save this entry push F5.  The
          F5 key provides a short cut for saving entries.  Push ALT-M and
          notice that the word "Save" has "<F5>" next to it.  This means
          pushing F5 performs the same function as selecting "Save" on the
          drop-down menu.

          That's it.  That's all there is to entering information into your
          catalog.

          Push ESC to clear the drop-down menu from the screen.


          EDITING

          Now let's see if the information you just typed is really stored
          in the database.  An editor is provided that lets you look at any
          entry and browse forward and backward through all of your
          entries.  To use the editor push ALT-E.  The "Select Number"





          ______________________ORGANIZE YOUR COLLECTION - QUICK START - 13


          option will be highlighted as shown in figure five.  Push the
          ENTER key and a window will appear asking you to type an entry
          number.  Push number 1 and then push ENTER.  The first entry will
          be displayed.

          You can now do any of several things.

-          You can modify this entry by moving the cursor to the word(s)
          to be modified and typing the changes.  When the changes are
          complete push ALT-E and move the scroll bar to "Save Changes."
          Then push the ENTER key to save the changes you just made.  Also
          notice that you can push F5 to save the changes without using the
          drop-down menu.

-          The editor also offers a browse capability.  If the drop-down
          menu is on the screen, push ESC to return to the editing screen.
          To browse use the F1 and F2 keys to move backward and forward
          through the mailing list.  Push F2 now.  Then push F1 to go back
          to the previous entry.  That's about all you can do with just two
          entries.  Once you have more entries this becomes an easy way to
          page through all of them.

          The drop-down menus always show all of the options available to
          you.  Push ALT-E.  Notice that Page Backward and Page Forward are
          identified as being operated by the F1 and F2 keys.  You can
          browse by selecting Page Forward or Page Backward from this drop-
          down menu or by pushing F1 or F2.

-          When an entry is no longer needed it can be deleted using the
          Edit menu.

          Push the right cursor key and we'll look at the search
          capabilities of Organize Your Collection.


          SEARCHING AND PRINTED REPORTS

          Two types of "searches" are provided by this software.  The first
          is a listing.  There are two types of listings.  These are shown
          in the top box of the Search menu shown in figure six.  They are:

          List Entries: allows you to enter a starting and ending entry
          number and have all of the entries between (and including) the
          two numbers listed in sequence.

          List Alphabetically: allows you to list entries in alphabetical
          or numerical order.  To use this function you need to be using
          the indexes.





          ______________________ORGANIZE YOUR COLLECTION - QUICK START - 14

          The second box down from the top on the Search menu lists the
          various types of searches you can do.  Let's take a look at how
          these work.  Push ESC to clear the drop-down menu from the
          screen then push F7 to clear the screen.  (F7 is identified on
          the Make entries menu as the key that erases the screen).


          Sequential Searches

          To search for something first enter the information you want to
          find on the appropriate line.  For example, let's search for a
          specific catalog number.  Move the cursor to the CATALOG NUMBER
          line.  Let's say you wanted to find catalog numbers that start
          with "CD".  You would first type CD at the left edge of the
          CATALOG NUMBER line.  Push ALT-S to drop-down the Search menu.
          Move the scroll bar to the "Sequential Search" selection and push
          the ENTER key.  Normally, the first matching entry will be
          displayed, but in this case the software will say "NO MATCHES
          FOUND" because there is no entry with the catalog number.

          If you want to search for CD again push ALT-S and move the scroll
          bar to "Search Again" and push ENTER.  If you do this you will
          get a "NO OTHER MATCHES FOUND" message at the bottom of the
          screen unless you happened to have entered CD on the CATALOG
          NUMBER line of the second entry.

          Sequential searches will find the specified search criteria,
          which in this case is CD on the CATALOG NUMBER line, without
          regard to where it is located on the line.  The word (or phrase)
          you are searching for can even be within another word.

          There are short cut keys you can use for starting a sequential
          search.  Push ALT-S to display the Search menu.  Notice that
          sequential searches can be started by pushing F8.  Also notice
          that you can find additional matches (Search Again) by pushing
          F2.

          When a match is found during a search it is displayed on the
          screen and the software automatically goes into the edit mode.
          You can make any changes or additions you want and then push F5
          to save them.

          Other types of searches are shown on the Search menu (figure
          six).  The "Alphabetical Search" will list entries alphabetically
          based on the search criteria and using indexes created by the
          software.  The "Find Deleted" search will list all of the entries
          that have been deleted and the "Global Search" finds a word or
          phrase regardless of what field it is in.






          ______________________ORGANIZE YOUR COLLECTION - QUICK START - 15


          Printed Reports

          NOTE: For more detailed information on how to print reports see
          the section on the Report Menu in Section Four of this manual.

          The search you just conducted displayed matching entries on the
          screen.  You can also print reports or save them in disk files.
          If the Search menu is still on the screen push the right cursor
          key twice to display the Reports menu.  The first selection on
          this menu is called "Send To" and it is currently set for
          MONITOR.  To send the report to the printer or a disk file push
          the ENTER key.  This will open a window in the middle of the
          screen as shown in figure seven.

          The "X" next to MONITOR tells you that the results of a search or
          listing will be displayed on the screen.  Push the TAB key to
          toggle through the available settings.  When you have the option
          you want marked by the "X" push ENTER.  The options are:

          PRINTER-Continuous Paper: will print the report on continuous
          feed paper such as used by dot matrix or laser printers.

          PRINTER-Single Sheet Feed: prints the report on printers that
          handle only one sheet of paper at a time

          ASCII File: saves the report as a text document in a disk file.
          You can specify the name of the file.

          dBase File: saves the report in a file on the disk using dBase
          III format.  This report can be used for transferring information
          between various programs.  Most other database software and
          spreadsheets can read dBase III files.

          QUICK VIEW: displays a list on the screen.  You can then select
          specific items from the list.  (Note: the Quick View feature
          requires video memory that is usually only available with color
          monitors.  If you get an error when trying to use this feature,
          your computer does not have the required memory or other software
          is using this memory).

          LABELS: for use in printing labels.  The other printed reports
          include form feeds that advance the paper to the next page.  If
          the LABELS option is selected the form feeds are not included.

          Push the TAB key until the software is set for PRINTER-Continuous
          Paper.  Then push the ENTER key to return to the Reports menu.
          Notice that the report type listed on the menu has changed to






          ______________________ORGANIZE YOUR COLLECTION - QUICK START - 16


          "PRINTER-C".  Push the ESC key to clear the drop-down menus from
          the screen.

          Let's try the same search as before.  Put "CD" on the CATALOG
          NUMBER line and push F8.  A prompt, asking for a title,  will
          appear at the bottom of the screen.  You can type a single line
          title that will be printed on the top of the first page of your
          report.  If you just push ENTER, without typing a title, the
          software will automatically print the search criteria on the top
          of the first page of the report.  You can eliminate the title by
          pushing the space bar once and then pushing ENTER.  For this
          example just push ENTER.

          The matching entries will be displayed on the screen as they are
          sent to the printer.  When no other matches are found the "NO
          OTHER MATCHES FOUND" message will appear at the bottom of the
          screen.  When you push any key you will be returned to the main
          screen.


          UTILITIES

          The Utilities menu provides a variety of functions that range
          from selecting the catalog you want to use to deleting catalog
          files.  I'll discuss the two most important functions here.

          Catalogs

          You can create as many catalogs (database files) as you wish,
          giving each it's own name.  Each catalog can have a different
          format.  To change to a different catalog push ALT-U to display
          the Utilities menu.  The last selection on this menu is "Select
          Catalog Name."  Push the up cursor key to immediately move the
          scroll bar to this selection.  Then push ENTER.

          A window will display the names of the catalogs in the current
          directory.  You can use the cursor keys to highlight any one of
          them and then push ENTER to select that catalog.  You can also
          create a new catalog (database) by pushing ESC and typing the
          name you wish to use for the new catalog.  Please note that
          catalog names can not contain numbers and they must be eight
          characters or less in length.

          If you enter a new catalog name you will need to set up a format
          for that new catalog.  How to set up a catalog format is
          discussed next.

          The names of the existing catalogs will be displayed on the
          screen you are now looking at.  Highlight a catalog name and push
          ENTER.  You are now ready to start entering information or to
          modify this format to meet your needs.





          ______________________ORGANIZE YOUR COLLECTION - QUICK START - 17


          Modifying A Catalog Format

          To modify a catalog format push ALT-U to display the Utilities
          menu.  Move the scroll bar to the "Set Up New Cat. Format" option
          and push ENTER.  This will display a screen similar to the one
          shown in figure eight.  This set-up screen replicates the way the
          information entry area looks on the main screen.  There are four
          things you can set on this screen:

          1. The line title.

          2. Toggle lines on and off (abbreviated as LINE TGL).

          3. Select the lines to be indexed (alphabetized).

          4. Select the lines to be totaled.

          Please note that once you have saved one or more entries in a
          catalog you can no longer toggle lines on or off in that catalog.
          You can change the titles, indexing and totalling settings at any
          time.  Unless you set the software to use a new catalog name, the
          F2 prompt for "LINE TGLE" will never appear - because there are
          two entries in the catalog we have been using for the examples.
          (NOTE: these entries can be erased or the entire catalog deleted
          from your disk.  This functions are discussed in the reference
          section).  For now you may want to use a new catalog name
          (selecting a new catalog name is described on the previous page).

          On the Catalog Format Set UP screen the F2 key is used to select
          what you wish to set/modify.  When working with a new catalog, in
          which no entries have been saved, the brackets next to the F2
          prompt at the bottom of the screen will contain the word TITLES.
          This means you can type new titles or modify existing titles.


          Setting Line Titles

          As this software is designed for a specific type of collection,
          five lines are preset for cataloging basic information about your
          collection.  These are highlighted in green on the set up screen
          and may not be changed.

          A scroll bar can be moved up and down through the list of line
          titles, using the cursor keys.  Place the scroll bar on the line
          you wish to change and type the new title.  Then push ENTER will
          move the scroll bar down to the next line.  If you wish to have a
          blank title, push the space bar and then push ENTER.  Line titles
          may be up to 14 characters long and can contain letters, numbers,





          ______________________ORGANIZE YOUR COLLECTION - QUICK START - 18


          spaces and any other keyboard characters.  You do not have to put
          a title on every line and you can skip lines.

          The next step is to select which lines you want to use.  Push F2
          once and the phrase "LINE TGL" will appear in the brackets next
          to the F2 prompt.  Position the scroll bar on the line you want
          to turn on or off and push ENTER.  A highlight bar showing the
          length of the line will appear and a number specifying the length
          will be displayed.  For information about the line lengths and
          intended purpose of the default settings of the line titles see
          appendix B.

          If a title is entered for a line that is turned off, that line
          will not appear on the main screen.  On the other hand a line
          does not need to have a title in order appear on the main screen
          and be available in the catalog.  You can include lines that have
          no titles as a part of a format.  The factor that determines
          whether or not a line and its associated title is displayed as a
          part of a format is whether that line is turned on or off.

          Notice at the bottom of the screen that there is a bar containing
          the abbreviation "EST".  The number in this bar provides an
          estimate of the number of entries you'll be able to store in a
          megabyte of space.  As you the number of lines to be included,
          and add or take away lines to be indexed, this number will
          change.


          Selecting Lines To Index

          Once you have set which lines are to be on or off push F2 again.
          You'll now be able to select the lines you want to have indexed.
          An index for a computer is the same thing as it is for a book.
          If you need to quickly find something in a book, you look in the
          index.  It's the same for a computer.  An index is an
          alphabetical listing that allows the computer to find something
          quickly.

          To select a line to be indexed put the scroll bar on that line
          and push ENTER.  Please remember that this will only work if the
          word "INDEXING" appears in the brackets next to the F2 prompt.
          When you push ENTER to select a line to be indexed a starburst
          symbol will appear next to that line.  This symbol indicates that
          the line will be indexed.  On the main screen the starburst
          symbol indicates the lines which are indexed and thus can be
          listed alphabetically.

          Getting Total Values

          Push F2 one more time and the word in the brackets will change to
          "VALUE".  You can now select lines you want to have totaled at





          ______________________ORGANIZE YOUR COLLECTION - QUICK START - 19


          the end of a report.  Select the lines to be totaled in the same
          way you selected lines to be indexed.  In this case three
          horizontal bars will appear to the right of the line to indicate
          that any values entered on the line will be totaled.  This
          capability is used, for example, to get the total value of all
          items listed for insurance purposes.

          Push F2 again to return to the TITLE setting.

          Once you have set-up the format to be as you need it, push F5 to
          save it.  You will be returned to the main screen.

          This completes the quick start section.  In this section I have
          provided the basic information needed to use the software.  There
          is a lot more you can do with this software and the details are
          provided in the next section of this manual.






          ________________ORGANIZE YOUR COLLECTION - REFERENCE SECTION - 20







          SECTION FOUR - REFERENCE SECTION

          This section of the manual provides detailed descriptions of each
          function on the drop-down menus.  We'll start with the Make
          entries menu and work from left to right through the menus and
          cover each item on each menu.  But first let's go over the
          information and options presented on the main screen.


          THE MAIN SCREEN

          Most of the time you'll be using functions that are accessed from
          the main screen.  This screen includes a listing of menus across
          the top of the screen.  The top line also includes the current
          entry number in the upper right corner of the screen.  When
          typing a new entry the number displayed in the upper right is the
          entry number that will be assigned to the new entry.  When
          editing or displaying the results of a search, the number
          displayed is the entry number associated with the information
          currently on the screen.

          Some people have tried using the entry number as a catalog
          number.  I understand we all have different requirements and need
          to use the software in different ways, but I do not recommend
          using the entry number as a catalog number.  My reason is that
          the entry number associated with a specific item can change if
          you delete an item from your database.  The entry number is only
          intended to help you see how many total items you have in the
          database and to help you navigate around in your database.

          The second space from the top of the screen includes a horizontal
          double line.  This is a status line.  The current database
          filename in use will be displayed in the middle of this line.
          The function currently being used (i.e. make entries, editing,
          searching, etc.) is identified on the right side of this line.
          The left side of this line also includes status information.  For
          example, if you push the INS key to put the software into the
          character insert mode, the letters "INS" will be displayed at the
          left edge of this line.  As long as INS is shown there, the
          software is in the character insert mode.

          The space at the bottom of the screen also contains a horizontal
          double line.  This bottom line is a prompt/status line.  At some
          times F-Key functions that are not included on the drop-down
          menus are used.  These are used only for specific functions and a
          prompt will appear on the bottom line describing each function.





          ________________ORGANIZE YOUR COLLECTION - REFERENCE SECTION - 21


          The bottom line also displays status, such as telling you when a
          search is complete.


          Clearing The Screen

          There is one key that is very handy, the F7 key.  Pushing F7 will
          clear the screen of all catalog information and return you to the
          Main Screen.  If you are in the search or edit mode, and want to
          go to the make entries mode, push F7.  If you need to erase a
          screen full of information, push F7.


          Typing Information

          Whether you are making a new entry or entering search criteria
          typing information on the main screen is done in the same way.
          The cursor can be moved around using the up/down and right/left
          cursor keys.  When using the up/down cursor keys the cursor will
          move directly up and down - it will not return to the beginning
          of a line when moved to a new line.  You can move the cursor to a
          new line and return it to the beginning of that line by pushing
          the ENTER key.  Each time you push the ENTER key the cursor will
          move down by one line.  When the cursor is on the bottom line,
          pushing ENTER will move it to the top line.

          To quickly move the cursor to the right you can use the TAB key.
          Each time the TAB key is pushed the cursor will move five spaces
          to the right.

          Whenever the cursor reaches the beginning or end of a line your
          computer will beep to indicate it can go no further.

          You can type information at any time.  The character you type
          will be placed at the cursor location and the cursor will move
          one space to the right.  The software will accept accented
          characters, characters used in some European languages as well as
          all English language characters.  It will not accept most
          graphics characters.


          Insert & Delete

          If you need to insert characters, place the cursor at the point
          where the characters are to be inserted.  Push the INS key.  The
          letters INS will appear on the upper left of the screen (second
          line).  You can now type the characters or words you want to
          insert.  As you type, any information to the right of the cursor





          ________________ORGANIZE YOUR COLLECTION - REFERENCE SECTION - 22


          will move to the right.  If the existing information reaches the
          right edge of the line, it will disappear and be lost - one
          character will disappear for each character you insert.

          To get out of the insert mode either push the INS key or push
          ENTER.

          Characters can be deleted by pushing the DEL key.  When the DEL
          key is pushed the character at the cursor location will be erased
          and everything to the right of the cursor will move left by one
          space.


          Memos

          Each entry may also include a memo.  To display the memo screen
          push the PgDn key.  A word processor-like memo screen with 20
          lines will appear.  You can type any information you want on the
          memo screen.  However, information typed on the memo screen can
          not be included in searches nor is it included on the printed
          reports.  This screen is just for keeping notes and miscellaneous
          information.

          When using the memo screen all normal word processing features
          will work.  The INS and DEL keys work as they do in a word
          processor.  The memo screen also includes word wrapping
          eliminating the need to push the ENTER key at the end of each
          line.

          When you have finished typing the memo push ESC to return to the
          main screen.  The memo you just typed will permanently be
          attached to the entry you are making or editing.


          General Guidelines

          When making entries be consistent.  Anytime you use an
          abbreviation be sure it is typed the same way every time.  Be
          consistent in how you capitalize words.  For example, don't
          capitalize all of the words on a line one time and then use upper
          and lower case on that same line with a later entry.  If you use
          commas to separate items in a list, always use commas to separate
          items in a list.

          When entering numbers first determine what the largest number
          will be and then always use the same number of digits to the left
          of the decimal point for all numbers.  For example, if you expect
          to have numbers as high as 10000 then number one should be
          entered as 00001.  This is necessary if you want the computer to
          be able to sort numbers into correct numerical order.  You can





          ________________ORGANIZE YOUR COLLECTION - REFERENCE SECTION - 23


          include decimals (eg. 001.52), but you do not need to include
          ".00" if there is nothing to the right of the decimal point.


          THE MENUS

          this software provides drop-down menus.  All of the capabilities
          of the software are accessed through these menus or directly
          using F-keys.  The names of the menus are listed across the top
          of the screen as shown in figure nine.

          The name of each menu contains one capitalized word.  To select a
          menu hold down the ALT key and press the capitalized letter in
          the menu's name.  For example, to select the Make entries menu
          push the ALT key and the letter M.

          Once one of the menus is displayed (dropped down) you can move
          from one menu to the next using the left/right cursor keys.

          When a menu is displayed the top selection on the menu will be
          highlighted by a scroll bar.  The scroll bar can be moved up and
          down through the menu selections using the up/down cursor keys.
          To select an item on a menu first highlight it with the scroll
          bar and then push the ENTER key.


          Make entries Menu - Save <F5>

          The "Save" function is used after you have typed a new entry.
          Once you have typed all the information you want to enter select
          the "Save" option to save it in your database.  You can also push
          F5 to directly save the entry without going through the menus.


          Make entries Menu - Copy Any Previous

          The "Copy Any Previous" function allows you to copy any previous
          entry you've made.  When you select this option you will be
          prompted for an entry number to copy (see figure 10).  This
          prompt will also display a default entry number.  In figure 10
          the default setting is 2.  To copy the default entry number just
          push ENTER.  Otherwise you can type in any other entry number you
          wish to copy.

          The default entry number will be set to the last entry that was
          copied.  This way you can repeatedly copy a previous entry by
          just pushing the ENTER key at this point.





          ________________ORGANIZE YOUR COLLECTION - REFERENCE SECTION - 24


          Make entries Menu - Copy Last <F3>

          The "Copy Last" feature allows you to quickly copy the last entry
          you made.  This copy method does not prompt for an entry number
          to copy and thus is faster than the "Copy Any Previous" feature.
          The quickest way to copy the previous entry is to push F3.

          The "Copy Last" feature is used when you have a series
          of similar entries to type.  You can type the first one, push F5
          to save it, then push F3 to repeat the information you just
          entered.  You then only need to change a few lines or characters
          and save the modified entry as a new entry.


          Copy A Single Line

          You can also copy individual lines from the previous entry.  To
          copy a single line put the cursor on the line you wish to fill
          with information copied from the same line in the previous entry.
          Then hold down the ALT key and push F3.

          For example, if you are entering information about a series of
          books all written by the same author, you would start by entering
          the information about the first book in the series.  Then push F5
          to save that entry.  When you are ready to enter the author's
          name for the second book put the cursor on the AUTHOR line, hold
          down the ALT key and push F3.  This will copy the author's name
          from the previous entry.

          Make entries Menu - Erase Screen <F7>

          The "Erase Screen" feature is used to completely clear all of the
          information from all lines.  Selecting this option from the menu,
          or pushing F7, will immediately clear all of the lines.

          If you need to clear just one line or part of one line you can
          use the macro feature discussed later in this section.


          Make entries - Make Entries

          The "Make Entries" selection provides a way for you to leave any
          of the other functions and go to the basic make new entries
          screen.  For example, if you are in the search mode and would
          like to make a new entry, select this option on the Make entries
          menu.






          ________________ORGANIZE YOUR COLLECTION - REFERENCE SECTION - 25


          THE EDIT MENU

          The edit function provides a way for you to display any entry on
          the screen and browse backward and forward through your database.
          Once an entry is displayed on the screen it can be modified or
          deleted.


          Edit Menu - Select Number

          The "Select Number" option is how you tell the software which
          entry number you want displayed on the screen.  You may enter any
          valid entry number.

          Once an entry is displayed on the screen you may make changes
          using the same methods used to originally type the entry.  The
          TAB, INS and DEL keys all will work as they do in word processing
          software.  Once you've made changes push F5 to save the changes.



          Edit Menu - Page Backward <F1>

          When the "Page Backward" function is selected the software will
          display the entry that comes directly before the entry that is
          currently displayed.  You can also press F1, without using the
          drop-down menu, to move backward by one entry.


          Edit Menu - Page Forward <F2>

          The "Page Forward" function displays the next entry in sequence.
          You can also press F2 to see the next entry without using the
          drop-down menus.

          The "Page Backward" and "Page Forward" functions provide an easy
          way for you to browse through all of your entries.  Computers are
          nice, they can quickly search for and find any entry you need.
          However, sometimes it's nice to just look through your database
          (catalog) to see what's there.  You may discover items you forgot
          you had.  The Page Forward/Backward features give you a way to do
          some browsing.


          Edit Menu - Delete Entry <F4>

          If you need to eliminate an item from your database use the
          "Select Number" option to enter the entry number to be deleted.





          ________________ORGANIZE YOUR COLLECTION - REFERENCE SECTION - 26


          Once it is displayed on the screen push ALT-E and select the
          "Delete Entry" option.

          When an item is deleted it is not permanently removed from your
          database.  The deleted entry will no longer be included in
          searches, but you can display it using the edit feature.  All of
          the information still exists and can be brought back.

          With computers mistake sometimes seem to be very easy to make.  A
          common mistake is to start deleting something and just as the
          final key is pushed to make the deletion final you realize that
          you did not want to delete this item.  However, the thought comes
          just a half a second too late.  If this should happen with this
          software you can recover the deleted entry.

          You might want to delete an entry if it is an item you've sold,
          but you still want to maintain a record of having once owned this
          item.  You might also delete lost items that you intend to
          replace.  When you get a replacement you can recover the deleted
          entry without having to retype it.  If you are maintaining a
          mailing list you may wish to delete names that you need to
          temporarily remove from your mailing list.  For example. you may
          want to delete someone who has changed jobs, but who you may want
          back on your mailing list in the future.

          When a deleted entry is displayed on the screen the words
          "Deleted Entry" will be displayed on the second line from the top
          of the screen.


          Edit Menu - Undelete Entry

          Deleted entries can be returned to the database by first
          displaying the entry on the screen and then selecting the
          "Undelete Entry" option on the Edit Menu.


          Edit Menu - Remove Memo

          Whenever you go to the memo screen (by pushing PgDn) a memo will
          be attached to the current entry.  Even if nothing is typed in
          the memo, there will still be a memo attached to the current
          entry.  That memo can be removed by going to the Edit Menu and
          selecting the Remove Memo option.  If the current entry has a
          memo attached to it, that memo will be removed.


          Edit Menu - Save Changes <F5>

          The final selection on the Edit menu will save any changes you've
          made to an entry.  You may make changes to an entry anytime it is





          ________________ORGANIZE YOUR COLLECTION - REFERENCE SECTION - 27


          displayed on the screen.  First type the changes then select
          "Save Changes" on the Edit menu.  You can also push F5 without
          using the drop-down menus.



          THE SEARCH MENU

          Figure 11 shows the Search menu.  This menu is used to start all
          of the listings and searches.  The top box on the Search menu
          includes the two types of listings available.  The second box
          down includes all of the searches.  The third box includes
          controls for searches.

          Whenever a search has displayed an entry on the screen you may
          make changes and resave the modified entry.  Just type the
          changes and push F5 to save them.

          During a search or listing you can look at each entry on the
          screen and browse forward and backward using the F1 and F2 keys.
          Pushing F2 will display the next matching entry.  Pushing F1
          moves you backward to look at the previous match.

          NOTE: for information on how to print a report go to the Reports
          Menu section of this chapter.  The software is normally set to
          display the results of listings and searches on the screen.  By
          changing the "Send To" option on the Reports Menu you can send
          your report to your printer or a disk file.


          Search Menu - List Entries

          The "List Entries" feature allows you to list entries in the
          order they were typed into your database.  When you select "List
          Entries" on the Search menu you will be prompted for the entry
          number you want to start the listing with.  Then you will be
          prompted for the last entry number to be included in the listing.
          The software will then list all of the entries between, and
          including, the entry numbers you specify.

          One of the key uses for this feature is for proof reading.  Some
          people find it easier to proof read a printed copy of their
          entries instead of reviewing them on the screen.  After you've
          typed a series of new entries use this feature to print a listing
          of just the new entries.  You can then look over the listing to
          find typos and errors.  Be sure to use a report format that
          prints all of the information you've entered.






          ________________ORGANIZE YOUR COLLECTION - REFERENCE SECTION - 28



          Search Menu - List Alphabetically

          You can list the information on any of the lines in alphabetical
          order by selecting this option.  However, the line must first be
          indexed.  Lines that are indexed are marked by a starburst
          symbol.  (Indexing is discussed in the Utility menu section).

          To get an alphabetical listing first put the cursor on the line
          to be listed alphabetically.  Then push ALT-S to display the
          Search menu.  Move the scroll bar to the "List Alphabetically"
          option and push ENTER.  The entries will be listed in
          alphabetical order based on the line on which the cursor is
          located.


          Search Menu - Sequential Search

          There are two basic types of searches in this software -
          sequential searches and alphabetical searches.  A sequential
          search looks at each entry, one at a time in "sequence",
          examining each to see if it contains a match for the search
          criteria.  This type of search has the advantage of being able to
          find matches even if the matching information is not the first
          thing on the line.

          For example, if you use a sequential search to look for the word
          RED the following will be found as matches:

          RED ROSES FOR A BLUE LADY

          LITTLE RED WAGON

          SLEEPY AND TIRED

          Notice that the search criteria, RED, is capitalized and all of
          the matches are capitalized.  Searches will only find EXACT
          matches.  If the letter, word or phrase you are searching for is
          capitalized, the search criteria must be capitalized.  If you
          search for RED, you will not find "Red Roses" because the
          capitalization does not match.  There is a way to find matches
          when the capitalization does not match and it will be discussed
          as a part of the "Case" option on the Search menu.

          With sequential searches you can search for any part of the
          information entered on a line.  Notice in the above example that
          searching for "RED" found matches at the beginning, middle and
          end of the line.  This is particularly useful if you can only
          remember a part of what you want to find.  It's also useful for
          keyword searches where several keywords are listed on a line.
          For example, if you cataloged a photograph of a beach with the





          ________________ORGANIZE YOUR COLLECTION - REFERENCE SECTION - 29


          following keywords: BEACH, SUNSET, SAILBOATS & SEA GULLS and used
          a sequential search to search for "SUNSET" this photograph would
          be identified as matching the search criteria.


          Cross References

          Any of the information you've entered can be cross referenced
          with any or everything else.  All you need to do is enter the
          information you want to find on the appropriate lines and the
          software will automatically take care of the cross referencing
          during the search.  Let's assume you've got a mailing list and
          want to send a newsletter to everyone with the last name of SMITH
          who lives in California.  Start by entering "SMITH" on the Last
          Name line and " CA " on the City/State line.  Then start a
          sequential search.  All of the Smiths living in California will
          be listed.

          I included a space before and after the abbreviation for
          California on purpose.  If you search for "CA" the search will
          not only find the abbreviation CA, it will also find every city
          with CA in its name.  Putting a space before and after "CA"
          limits the search to just the abbreviation for California because
          the abbreviation for the name of a state will always have a space
          before and after it.


          Search Menu - Alphabetical Search <F6>

          To use the alphabetical searches you must be using the indexing.
          A line must be indexed, and must have a starburst next to it in
          order to be used as the basis of an alphabetical search.

          Alphabetical searches provide several advantages.  First, they
          are very fast.  While sequential searches may take several
          minutes, if you have a large database, alphabetical searches can
          find matches almost immediately.  The indexing quickly determines
          whether there is a match and where the match is located.  Second,
          alphabetical searches list matches in alphabetical order.  The
          disadvantage of alphabetical searches is that they will only find
          exact matches.  For example, an alphabetical search can not find
          matching words or phrases if they are within a line.  The match
          must be exact starting at the beginning, left edge of the line.

          For example, using an alphabetical search to find the word "RED"
          would find RED ROSES FOR A BLUE LADY but it will not find LITTLE
          RED WAGON.





          ________________ORGANIZE YOUR COLLECTION - REFERENCE SECTION - 30


          There are several ways to conduct an alphabetical search.  The
          first is a straight alphabetical search.  Enter the information
          you want to find on one of the lines marked by a sunburst, leave
          the cursor on that line, push ALT-S to drop-down the Search menu,
          highlight "Alphabetical Search" and push ENTER.  You can also
          start an alphabetical search without going through the menus by
          pushing F6.

          Alphabetical searches can include cross reference information.
          Fill in the information you want to find on the appropriate
          lines, put the cursor on the line you wish alphabetized, and push
          F6 to start the search.

          NOTE: When starting an alphabetical search the cursor must be on
          a line that has been indexed.  The alphabetical searches use the
          location of the cursor to determine the primary search criteria.
          If the cursor is not on a line that has been indexed, you will
          get a "Can't find required index" error message.

          The alphabetical searches can also be used to get partial
          alphabetical listings.  For example, if you want an alphabetical
          listing of everything that starts with the letter "A", put an "A"
          on the line to be listed (that line must be indexed) and start
          the alphabetical search.

          Alphabetical searches will first find all exact matches based on
          the indexes.  When no other matches can be found in the indexes a
          message will appear at the bottom of the screen that says:

          NO MATCHES FOUND.  ESC to end, F1 for new entry or ENTER to
          continue search.

          If you wish to end the search push the ESC key.  If the search
          did not find any matches you can push F1.  This will bring you to
          the Make Entries screen and the information you entered as the
          search criteria will be pre-entered in the appropriate fields.
          If the software has found a match pushing F1 will put the
          information from that matching entry on the Make Entries screen.

          If you did not find what you were looking for using the
          alphabetical search you may wish to try a sequential search.
          Push the ENTER key at this point and the software will
          automatically go into a sequential search.

          What do you do if you are typing entries and want to be sure you
          are not duplicating entries already in your database.  Type part
          of the entry, such as the last name on a mailing list, and push
          F6 to perform an alphabetical search.  If the name is found push
          ESC.  If the name is not found push F1 and them complete the
          entry.






          ________________ORGANIZE YOUR COLLECTION - REFERENCE SECTION - 31


          Search Menu - Find Deleted

          Once an entry has been deleted using the editor it will no longer
          show up during searches.  You need to use the editor to display
          it and then undelete it.  However, if you don't remember its
          entry number, you can't use the editor to display it.  The "Find
          Deleted" search provides another way to locate deleted entries.
          Select "Find Deleted" on the Search Menu and the software will
          automatically list all entries that have been deleted.

          Whenever a deleted entry is on the screen it may be undeleted by
          pushing ALT-E for the Edit Menu and then selecting "Undelete
          Entry".  If you are searching for deleted entries the software
          will remain in the search mode and pushing F2 will find the next
          deleted entry.


          Search Menu - Global Search

          The term "Global Search" means that the software will search
          everything for a match to the specified search criteria.  In all
          of the other searches the search criteria must be on the same
          line as the information you want to find.  If you are searching
          for a specific last name, the name you want to find must be
          entered on the LAST NAME line.

          With a Global Search you can find a word or phrase regardless of
          the line it is located on.  To start a Global Search select
          "Global Search" from the Search Menu.  A window will open in the
          middle of the screen (see fig. 12) and you will be prompted to
          enter the word or phrase you want to find.  Type the search
          criteria and push the ENTER key.  A sequential search will be
          conducted based on the search criteria you entered.  Remember a
          Global Search will find the specified search criteria wherever it
          is located.  There may be times when an entry is displayed as
          matching the search criteria and it may not be obvious why it
          matches.  However, the match may be taking place in the middle of
          a line or even in the middle of a word.


          Search Menu - Set Starting Point

          This option is used to start an alphabetical listing at any point
          in the alphabet.  For example, let's assume you were printing an
          alphabetical list of everything in your database and the printer
          ran out of paper in the middle of the M's.  After putting more
          paper in your printer you can start a second listing that picks
          up where the first ended.





          ________________ORGANIZE YOUR COLLECTION - REFERENCE SECTION - 32


          To set a starting point first position the cursor on the line you
          wish to list alphabetically.  Then push ALT-S and select the "Set
          Starting Point" option on the Search Menu.  You will be prompted
          to enter a letter or word to be used as the starting point.  You
          can also enter a phrase.  If you were printing a copy of your
          mailing list alphabetically by last name and the last name listed
          was MORRIS, then enter "MORRIS" as the starting point.  When you
          push ENTER you'll be returned to the Search Menu.  Highlight the
          "List Alphabetically" option and the listing will start with
          MORRIS.

          This feature is very useful in producing reports for your
          insurance agent.  For example, for each item in a home inventory
          you should enter a value.  If you index the value line you can
          then set a starting value, such as $500, and list every item that
          has a value greater than the minimum value you set.


          Search Menu - Case [ Sensitive ]

          When I discussed sequential searches I said that they will only
          find exact matches.  The capitalization of the search criteria
          and the information you are searching for must match.  For
          example, searching for "Red Roses" will not find "RED ROSES" as a
          match.  The "Case" option on the Search Menu allows you to find
          matches in which the capitalization does not exactly match.

          This option is a toggle.  When the word "Sensitive" is in the
          brackets sequential searches will be case sensitive.  This means
          the capitalization of the search criteria and the information you
          are looking for must match.  Highlight the "Case" prompt and push
          ENTER to toggle it to "Insensitive".  When set to insensitive
          sequential searches will not be case sensitive.  This means you
          can search for "Red Roses" and "RED ROSES" will be found as a
          match.  Set this way sequential searches will also find "red
          roses" and "Red roses" as matches.


          Search Menu - Save Changes <F5>

          Anytime information is displayed on the screen you may make
          changes.  If you conduct a search and find a matching entry you
          can modify that entry.  After you have typed the changes you want
          to make push ALT-S and then select "Save Changes" to save the
          modifications.  You can also push F5 without using the drop-down
          menus.






          ________________ORGANIZE YOUR COLLECTION - REFERENCE SECTION - 33


          Search Menu - Search Again <F2>

          If you are displaying the results of a search on the monitor, the
          software will display matching entries one at a time.  To find
          and display the next matching entry select the "Search Again"
          option on the Search Menu.  Please note that when the Search Menu
          drops down the "List Entries" option will be highlighted.  You
          can move the scroll bar directly to the "Search Again" option by
          pushing the up () cursor key.  You can also push F2 without
          going through the Search Menu.


          Screen Print Feature

          Anytime an entry is displayed on the screen as a result of a
          search (or when it is called up using the editor) a copy of the
          entry can be printed by holding down the CTRL key and pushing P.
          The entry will be printed using the current report format.  If a
          report format has not been set-up, then nothing will print.


          Finding The Total Value Of Your Collection

          You can quickly get a total value for your collection by holding
          down the CTRL key and pushing ENTER.  The software will search
          your entire catalog and provide a total value, based on the
          line(s) you have set to be totalled.  The amount of time this
          takes will depend on the number of entries.  If you need to
          interrupt the totaling process, push ESC.


          THE UTILITIES MENU

          The Utilities Menu provides a variety of functions for copying
          entries, indexing and setting up your databases.  Press ALT-U to
          drop-down the Utilities Menu.  The Utilities Menu is shown in
          figure 13.


          Utilities - Copy Entries

          The "Copy Entries" feature is used to copy the entries in one
          file to a new file.  This feature allows you to copy your
          database to a new file that uses a different format.  You'll be
          able to rearrange the information sending it to different lines
          in the new file, if you wish.






          ________________ORGANIZE YOUR COLLECTION - REFERENCE SECTION - 34


          One circumstance in which you would use this feature would be if
          you should find that a database format you've designed is not
          adequate for what you need to do.  Since you can not modify an
          existing format you will need to set-up a new file with a format
          that is suitable.  You would then use the "Copy Entries" feature
          to copy your existing entries from the old filename to the new
          filename and format.

          To use the "Copy Entries" feature use the scroll bar to highlight
          "Copy Entries" on the Utilities Menu and push the ENTER key.
          This will bring up a series of screens that let you select the
          file to copy from, the file to copy to and what information will
          be stored on which line in the new file.

          Figure 14 shows the screen used to select the file you wish to
          copy from.  The box in the middle of the screen shows the names
          of the database files in the current directory.  Use the cursor
          keys to highlight the filename you wish to copy and then push
          ENTER.

          If you want to copy a file that is in a different directory push
          the ESC key and enter the drive and path that designate where the
          file is located.  When entering the drive and path you must use
          standard DOS notation.  The drive letter must be followed by a
          colon and each directory or subdirectory name proceeded by a
          backslash.  If the drive and path you enter does not contain a
          data file, an error message will appear in the box.  If data
          files do exist they will be listed in the box and you can then
          highlight the one you wish to copy and select it by pushing
          ENTER.

          NOTE: If you do not keep your programs in separate directories
          the listing of file-names in the box may contain the names of
          data files used by other programs.  Normally you should keep all
          files used by the this software in the same directory.  That
          helps keep your hard disk organized and makes it easier for you
          to identify what files go with which program when you are when
          you're cleaning up and organizing your hard disk.

          To exit at this point you need to push the ESC key twice.  First
          push the ESC key to get the prompt asking for a new drive and
          path.  Then press the ESC key again.

          Once you have selected a file to copy from a second, but similar
          screen will appear.  (Note, the copy from screen has a red
          "shadow" under the box while the copy to screen has a black
          "shadow").  The name of the file you are copying from will be
          shown at the top of the screen.  Select the file you wish to copy
          to by highlighting it and pushing the ENTER key.






          ________________ORGANIZE YOUR COLLECTION - REFERENCE SECTION - 35


          If you want to create a new file to copy to then push the ESC
          key.  You will be prompted to enter a new drive, path and
          filename.  When entering a new filename do not enter a filename
          extension.  You must enter a valid drive letter and directory
          path.  The software will not create a new directory if the path
          you've entered is not correct.  If you use a new filename the
          software will automatically create a file with a format that
          matches that of the file you are copying from.

          The next screen, shown in figure 15, allows you to select which
          information is copied to which field.  First let's go over the
          information provided on this screen.

          At the top left of the screen the drive, path and filename you
          are copying from will be shown.  The same information for the
          file you are copying to will be shown on the top right side of
          the screen.

          The format of the file you are copying from will be listed on the
          left side of the screen.  Each line is identified by a letter and
          the title of each line is shown.  The line titles of the file you
          are copying to are shown on the right side of the screen.  A set
          of dashed lines in the center of the screen are provided only to
          help you see how the two formats line-up.

          At the bottom of the screen the total number of entries currently
          in each file is shown.  When the copy process is started the data
          from the database shown on the left will be ** added to ** the
          data in the database file on the right.

          You can start copying entries from the file shown on the left to
          the one shown on the right by pushing F6.  However, there is more
          information shown on this screen.

          Figure 15 shows a situation in which we want to change how
          information in a catalog is arranged.  The format on the right
          puts the CATALOG NUMBER at the top of the format and adds a new
          line for a CONDITION.  In addition, the ORIG. VALUE line is not
          included in the new format.

          When the screen shown in figure 15 first appears it will be set
          to copy the information from each line on the left to the line
          directly opposite on the right.  If there is no line on the
          right, the space on the right will be highlighted and a left
          pointing arrow head will be displayed.  For example, in figure 15
          the format is set so the DESCRIPTION line will be copied to the a
          line that is shut off.  This means that this information will not
          be copied.





          ________________ORGANIZE YOUR COLLECTION - REFERENCE SECTION - 36


          A scroll bar is provided to move through the line descriptions on
          the left side of the screen.  This scroll bar is used to re-
          position lines until they are set in the proper order for copying
          information to the new filename.  For example, the DESCRIPTION
          line on the left is currently set to be copied to the CATALOG
          NUMBER line on the right.  To change this use the scroll bar to
          highlight the location you wish to move another line to and then
          push the letter associated with the line you wish to move.  The
          two lines will be swapped.  Let's look at an example.

          Looking at the left side of the screen.  In this case we want to
          move the CATALOG NUMBER line to the spot where the DESCRIPTION
          line currently is located.  To do this use the scroll bar to
          highlight "DESCRIPTION" and push the letter "G" (the letter that
          indicates where "CATALOG NUMBER" is located).  The result is
          shown in figure 16.

               Shareware users note: this is difficult to describe without
               the illustrations.  To see how this works try highlighting
               various line lines and push the letters associated with
               other lines.  You'll see how the lines are moved around.
               You can leave this screen without making any changes by
               pushing the ESC key.

               If you move a line so that its contents will be copied to a
               shorter line, that shorter line will be highlighted in red
               to indicate that some of the information on the original
               line may be cut off because it will not all fit on the
               shorter line.

          You should now see a screen that looks like the one shown in
          figure 18.  All of the lines have been positioned to be copied to
          the correct locations.  We can now push F6 to start the copy
          process.

          If there are any entries in the file shown on the right side of
          the screen, the new entries copied from the file on the left will
          be added to those already in the file on the right.

          You can exit from the copy process by pushing the ESC key.


          Utility Menu - Import dBase File

          You can import the information contained in any dBase III file.
          To do this select the "Import dBase File" option on the Utilities
          Menu.  You will then go through a series of screens that are
          exactly like those in the "Copy Entries" feature.  (Please read
          the previous section which discusses the "Copy Entries" feature).






          ________________ORGANIZE YOUR COLLECTION - REFERENCE SECTION - 37


          The first screen that appears is used to select the dBase file
          you wish to copy from.  Any dBase III files in the current
          directory will be listed in a box in the middle of the screen.
          If the file you want to copy from is on another drive or in
          another directory, push the ESC key and enter the drive and path
          you want to use.  If there are dBase III files on the specified
          drive and path they will be listed in the box and you can select
          the one you want.

          Next the list of existing catalog files will be displayed.  You
          can copy the dBase file to an existing catalog or create a new
          catalog.  To create a new catalog push the ESC key and enter the
          drive, path and catalog name.  If you enter a new catalog name
          the software will automatically create a format that matches that
          of the dBase file you are copying from.

          Next you will see a screen that allows you to set which
          information gets copied to which line (figure 19).  This is the
          same screen as described in the section on Copy Entries and it
          works in exactly the same way.


          Utilities Menu - Reindex

          First, what is an index and why does this software need to use
          indexes?

          A computer based index is just like an index in a book.  When you
          need to find something in a book you look in the index.  The
          index lists information alphabetically and allows you to quickly
          find what you need.  A computer index works in the same way.  It
          is an alphabetical listing that allows the computer to quickly
          find the information you are searching for.

          Just as with a book a computer has two ways to find information.
          If you are looking for specific information in a book you can
          start reading the book at page one and read until you find what
          you want.  As you can imagine this could take a lot of time,
          especially if the information you are looking for is at the end
          of the book.  Your other option is to look in the index and then
          go directly to the page that has the information you want.  This
          is exactly what a computer does.  A sequential search is similar
          to starting at the front of a book and reading every page until
          the required information is found.  To find information quickly
          the alphabetical search uses an index to look up the required
          information and then go directly to the entry that has that
          information.






          ________________ORGANIZE YOUR COLLECTION - REFERENCE SECTION - 38


          Indexes are also required to list information in alphabetical
          order.  The software uses the indexes, which are in alphabetical
          order, to generate alphabetical listings.

          The lines to be indexed are selected when the format is set up.
          I'll discuss that in the section on "Set Up New Format".  The
          software will normally keep all indexes up to date - adding new
          entries as you type them.  However, there may be some
          circumstances in which you need to rebuild your indexes.  If the
          software does not properly detect an index that should be there,
          an error message (figure 20) will appear.  This message will tell
          you that the indexes need rebuilding.

          You can add additional lines to be indexed at any time.  For
          example, you may originally start a mailing list in which only
          the ZIP CODE is indexed.  If you later decide to index by last
          name, you would use the "ReIndex" feature to put the existing
          entries into this new index.

          Indexes are in separate files that maintain a fragile
          relationship among many separate words and phrases.  If the files
          on your disk become fragmented or cross linked the indexes can be
          damaged.  Although indexes do not effect your catalog files, if
          when you conduct a search the results of the search do not seem
          to make sense, then try making new indexes by using the "ReIndex"
          feature.

          The "ReIndex" feature is completely automatic.  To reindex just
          use the scroll bar to highlight "ReIndex" on the Utilities Menu
          and then push ENTER.


          Utilities Menu - Sort [ Off ]

          This software has the capability to do multiple level sorting.
          Sorting means to put entries into alphabetical order.  The
          alphabetization provided by the indexing puts entries in
          alphabetical/numerical order one line at a time.  Sorting can
          include up to 10 lines in determining alphabetical order.  For
          example, you could produce a listing in numerical order by ZIP
          CODE and for each zip code have people listed alphabetically by
          their last name.  This would be a two level sort.

          If your catalog has not been sorted the word "OFF" will be in the
          brackets after the word SORT.  If it is in a sorted condition,
          the word "ON" will be in the brackets.  Now let's see how to
          sort.

          Start by selecting the "Sort" option on the Utilities Menu.  The
          Sort Menu, shown in figure 21, will appear.  The line titles used






          ________________ORGANIZE YOUR COLLECTION - REFERENCE SECTION - 39


          by the current database will be listed along the left side of the
          screen.  There will be a series of F-key prompts along the bottom
          of the screen.

          To set the order in which you want the database to be sorted push
          the letter associated with the line to be sorted.  Do this in the
          order you wish the lines to be sorted.  For example, if you want
          a mailing list sorted into zip code order and then for each zip
          code you want it to be in order by last name, you would first
          select the zip code line.  In figure 21 the zip code line is line
          "G".  Push the letter G to select the zip code line.

          Next select the last name line by pushing the letter A.  As you
          push each letter a diagram will appear that shows the sorted
          order of the lines you have selected (figure 22).  Once the order
          displayed matches what you want push F6 to start the sorting.
          From this point on the software will take care of everything
          automatically.

          Once the sorting is complete you can get a printed copy of your
          mailing list, in the correct sorted order, by doing an
          alphabetical listing based on the zip code.

          NOTE:  You can include any line you wish in doing a sort.
          However, to produce an alphabetical listing the line used as the
          basis of that listing must be indexed and must be marked by a
          "starburst" symbol.  For example, to list a mailing list in order
          by zip code and for each zip code have each entry listed
          alphabetically by last name, the ZIP CODE line must have a
          starburst symbol.  The LAST NAME line does not need to have a
          starburst symbol unless you wish to get an alphabetical listing
          solely by last name.

          Getting back to setting up the sorted order of the lines, if you
          start selecting lines to sort and want to make a change, push F3.
          The F3 key will clear any sorted order that exists and clear the
          diagram from the screen.

          The F8 key is used to clear a sort.  What does this mean?
          Sorting rearranges the entries so they are in the specified
          sorted order.  Once sorted, for example, a sequential search will
          look through a mailing list based on the sorted order instead of
          the order the entries where originally typed.  The "F8 - Clear
          Sort" function instantly returns your database to its original
          unsorted order.  The indexes will still be in the sorted order,
          but sequential searches will no longer follow the sorted order.
          If you also wish to return the indexes to an unsorted condition
          all you need to do is ReIndex.





          ________________ORGANIZE YOUR COLLECTION - REFERENCE SECTION - 40


          Indexes use space on your disk.  The more entries you have the
          more space an index will use.  If you have an index you no longer
          need you can delete that index by pushing F9.  You will be
          prompted to enter the letter that is next to the line for which
          you want to erase the index.  If you do not want to erase a index
          at this point, push ESC.  Otherwise push the appropriate letter.

          The circumstances in which you might want to erase an index would
          be if you find you had originally set up a line to be indexed,
          but you are not using that index.  You would first use the "Set
          Up New Format" feature to turn off that index, then go to the
          Sort screen to erase the index that was just turned off.


          Utility Menu - Reserve Space

          Next on the Utility Menu is the "Reserve Space" feature.  This
          feature will set aside space on a hard disk for future entries.
          When the "Reserve Space" option is selected a window will open,
          display the number of entries currently in your catalog and
          prompt you for the amount of space you want to reserve.  Estimate
          the total number of entries you expect to have and enter a number
          that will reserve enough space to hold them.

          Reserving space does not set a limit on the number of entries you
          can have.  For example, if you reserve space for 100 entries, you
          can still make as many entries as you wish.  The software will
          fill the 100 reserved spaces and then continue on without any
          problems.  Also, you do not need to reserve space in order to use
          this software.

          The purpose of reserving space is two-fold.  First, if you expect
          to have a lot of entries in your catalog, and you are using other
          software on the same disk, the reserve space feature is used to
          set aside disk space for use by this software.  This will insure
          that the disk space you want to use for your catalog is not used
          up by files created by your other software.

          The reserve space feature is also used to help prevent the this
          software data file from becoming fragmented.  Fragmented files
          are a normal result of using a computer.  When a computer stores
          information on a disk it puts it into the next available sector
          on the disk.  The next available sector may not be physically
          located anywhere near the previous sectors the computer was
          using.  As you add to a data file it tends to be broken into
          small pieces that are scattered in various sectors all over the
          disk.

          The problem with fragmented files is that they slow down your
          computer because it takes more time for the heads in your disk





          ________________ORGANIZE YOUR COLLECTION - REFERENCE SECTION - 41


          drive to move from piece to piece of a file that is scattered all
          over a disk.  With serious file fragmentation the computer can
          actually lose track of pieces of a file or start to get cross
          linked files.  As a result the computer can become "confused" and
          lock-up, you might start getting strange results for searches or
          be unable to access some entries.  (I've had this happen with
          WordPerfect and Lotus 123 files).

          Reserving space helps prevent your this software files from
          getting fragmented.  If you start with a disk that has just been
          de-fragmented and reserve enough space to accommodate the
          anticipated number of entries, the data file that is created will
          stay together in one piece regardless of any other activity that
          affects the disk.  Notice that I said you should start with a
          disk that was just de-fragmented.  How do you de-fragment a disk?
          You will need a utility that has been designed to do that.  Take
          a look in Appendix B for a further discussion of fragmented files
          and descriptions of several utilities I recommend.


          Utilities Menu - Eliminate Deleted

          When an entry is deleted (using the Edit function) it is not
          erased.  It still exists.  What the software does is mark the
          entry as being deleted so it will not show up during searches or
          listings.  If you want to permanently remove an entry from your
          data files you need to use the "Eliminate Deleted" feature.

          When you select the "Eliminate Deleted" feature on the Utilities
          menu the software will go through your entire database and
          permanently remove all deleted entries.  The disk space used by
          the deleted entries will be recovered and made available for new
          entries.  This process is automatic and there is nothing you need
          to do.

          Once started you can not interrupt this process.  If it should be
          interrupted your database might be left with an entry duplicated
          (entered twice).  There is no risk of losing data however, so if
          this process is interrupted by a power failure for example, all
          of your entries will still be there.

          Eliminating deleted entries will change the entry numbers for
          many of the entries in your database.  You should reindex after
          using this feature.

          If you want to eliminate deleted entries without having the entry
          numbers change you can use the editor to individually type a new
          entry that replaces the old, deleted entry.





          ________________ORGANIZE YOUR COLLECTION - REFERENCE SECTION - 42



          Utilities Menu - Set Up New Format

          This feature is used to both set up new catalog formats and to
          modify an existing format.  The "Set Up New Format" feature is
          also used to select lines to be indexed and totaled.

          Push ALT-U to drop-down the Utility menu and use the scroll bar
          to highlight the "Set Up New Format" option.  Then push ENTER to
          select it.  Figure 23 shows the set up screen as it appears for a
          file that has not been set up previously.  If you are modifying
          an existing format that format would be displayed on this screen.

          Let's start by looking at the F-key prompts at the bottom of the
          screen.

          At the lower left of the screen is a prompt that says, "F2 - [
          TITLES ]".  This prompt indicates the current mode the software
          is set for.  There are four possible modes.  These are:

          TITLES - allows you to enter or change line titles.

          LINE TGL - used to toggle lines on or off.

          INDEXING - this mode used to mark the lines that are to be
          indexed.  You may index up to 11 lines, however we suggest that
          no more than five or six lines be indexed.  Keep in mind that
          indexes use disk space and the more lines you index, the more
          space each entry will use on the disk.

          VALUE - used to mark the lines you want to have totalled.  For
          example, if you are using a line to keep track of the value of
          items, you can mark that line so all the values are totalled.
          Each time you conduct a search or listing the total value of all
          items listed will be displayed (or printed on the report).


          Setting Line Titles

          To start setting up a new format set the F2 toggle to TITLES.
          There is a scroll bar that can be moved up and down along the
          left side of the screen.  For a new format the default titles
          will be displayed.  Please note that you can change 16 of the 21
          line titles.  The five line titles highlighted in green may not
          be changed.

          Move the scroll bar to a line you want to use and type the title
          for that line.  You may enter up to 14 characters including
          letters, numbers, spaces and punctuation.  If you make a mistake
          in typing a title, just highlight it with the scroll bar again
          and type the corrected title.





          ________________ORGANIZE YOUR COLLECTION - REFERENCE SECTION - 43


          Titles do not have to be on consecutive lines.  You can skip
          lines in order to create groups of lines.  You can also have
          untitled lines.  The LINE TGL determines whether that line will
          be a part of your catalog format.  If you set a line to be on,
          that line will be part of the format regardless of whether it has
          a title.


          Line TGL

          Once you have put a title on each line you intend to use push F2
          to switch to the LINE TGL (Line Toggle) mode.  The software will
          now allow you to set which lines you want to include in your
          format.  If you are starting a new format, the default setting
          will be to have all lines on.  To turn a line off move the
          highlight bar to that line and push ENTER.  Pushing ENTER again
          will turn that line back on again.

          Go through all of the lines using the scroll bar to highlight
          each line title and push ENTER to either turn the line on or off,
          depending on whether you want to use that line.  When you turn a
          line on the software will display a bar that graphically shows
          the length of the line.  The number of characters in each line
          will be shown in a highlighted section at the left side of each
          line (figure 23).

          NOTE: Line lengths can not be turned on or off once an entry has
          been saved in a catalog.  You can change the titles, indexing and
          totalling at any time.  If you need to change your format, to add
          or delete a line, after saving entries in a catalog, do the
          following.  1) Set up a new catalog format, using a different
          catalog name, that has the line set the way you need them.  2)
          Then use the copy feature to copy your entries from the old
          format to the new format.


          Setting Lines To Be Indexed

          Push F2 again to switch to the Indexing mode.  To mark a line to
          be indexed move the scroll bar to that line and push the ENTER
          key.  A "starburst" symbol will appear next to that line to
          indicate it will be indexed.  To remove a line from being indexed
          move the scroll bar to that line and push the ENTER key.  The
          "starburst" symbol will disappear.

          You may index as many lines as you wish, however I recommend you
          only index important lines.  Each index uses additional space on





          ________________ORGANIZE YOUR COLLECTION - REFERENCE SECTION - 44


          your disk.  If you create a lot of indexes that you don't use,
          then you've wasted a lot of disk space.

          Totalling Values

          Once you've selected all of the lines to be indexed push F2 again
          to put the software into the Value mode.  You can now move the
          scroll bar to any line and push the ENTER key to mark it as a
          line to be totaled.  This will result in numerical values that
          are on the marked line being totaled during searches and
          listings.  When entering information the value must be the only
          information on the line.  If letters are included on the line
          being totaled they may cause the total to be incorrect.

          When you push F2 again the software will return to the Titles
          mode.  You can then modify any of the titles or use the F2 toggle
          to change the mode and modify anything you've set up on this
          screen.  When everything is set as you want it push F5 to save
          the format.  This will return you to the Main Screen.

          You can modify a format anytime before you save the first entry.
          Just select the "Set Up New Format" option on the Utilities menu
          and make any required modifications.  Once the first entry has
          been saved you only can change the line titles and the lines
          marked to be indexed or totaled.  You can not change the line
          lengths.

          Take a look at figure 24.  At the bottom of the screen is a
          status line that says "EST:   5,025 ENTRIES/MB".  This is telling
          you that based on the current format you can store approximately
          5,025 entries per megabyte of space.  As you change the lengths
          of lines and the number of lines indexed this number will change.
          It can be used to give you a good idea of the amount of space
          your format uses.


          Copying A Catalog Format

          If you are creating a new catalog format that is similar to that
          of an existing catalog, you may find it easier to start by
          copying that existing format.  To copy an existing catalog format
          start at the Main Screen and set the software so it is using the
          catalog name you want to copy.  The catalog name you want to copy
          should be displayed in the center of the second line down from
          the top of the screen.

          Next select the Set Up Catalog Format option on the Utilities
          Menu.  With the format set up screen displayed push F3 and then
          enter the name you want to use for the new format.  The set up
          screen will change to the new name while retaining the old
          format.  You may now modify the format or push F5 to save it.





          ________________ORGANIZE YOUR COLLECTION - REFERENCE SECTION - 45


          Database Design

          Before we go on to the next item on the Utilities menu I'd like
          to talk a little bit about database design.  When designing a
          database format there is the temptation use the longest lines
          available.  However, this can waste a lot of disk space.  In many
          cases you can select a line that has a shorter length and will
          handle 98% of everything you'll need to enter.  Getting that last
          2% is what will use a lot of disk space.  Consider using
          abbreviations to shorten information that exceeds the length of a
          line.

          Another suggestion is that you should always include a line for
          miscellaneous information.  Unless you're copying information
          from an established file (such as a card catalog or existing
          list) it is difficult to predict everything you might want to
          enter in the future.  Having a miscellaneous line, even using one
          of the short lines, gives you the flexibility of having space to
          enter information you did not anticipate.


          Utilities Menu - Set Up Macro

          A macro is a way to enter complete lines of information with just
          a single ALT key combination.  Using a macro ALT-key combination
          you can enter any pre-set information at the cursor location.
          First lets look at how to set up the information in the macros.
          Select the "Set Up Macro" option on the Utilities Menu.  This
          will display a window in the middle of the screen as shown in
          figure 25.

          You can have up to 30 macros.  The ALT-key combination that
          activates each macro is shown along the left side of the window.
          To set up a macro just type the information you want to be able
          to automatically enter in your database next to one the ALT-key
          designations.  After typing each macro line push ENTER.  When you
          are done entering macros push the ESC key.

          Macros can be changed at any time by returning to the screen
          shown in figure 25 and making whatever changes you need.  When
          you're done push the ESC key to return to the Main Screen.

          I recommend leaving one of the macro lines blank, possibly the
          ALT-B line.  This gives you a way to erase (blank) a line or part
          of a line when entering or editing an entry.  For example, if you
          leave ALT-B blank you can place the cursor on the NAME line in a
          mailing list, push ALT-B and that line will be blanked.  You





          ________________ORGANIZE YOUR COLLECTION - REFERENCE SECTION - 46


          could also blank part of a line by putting the cursor anywhere on
          the line and pushing ALT-B.  Everything from the cursor and to
          the right of the cursor will be erased.


          Utility Menu - Set Security Code

          This software provides a three level security system.

          Level 1 - provides access only to people who know the three digit
          access code.

          Level 2 - provides full access to anyone who knows the correct
          security code and read-only access to everyone else.  With read-
          only access you can look up and read any of the entries, but you
          can not modify entries.  With read-only access some selections on
          the drop-down menus, that would have allowed changes to be made,
          no longer appear on the menu.  Figure 26 shows what the edit menu
          looks like when the software is set for read-only access.

          Level 2 security might be used in a library where only the
          librarian has access to change entries while patrons of the
          library have read-only access for looking up books and magazines.

          Level 3 - allows full access to anyone.

          To set a security code select the "Set Security Code" option on
          the Utilities menu.  You will then be prompted to enter a three
          digit security code.  If you enter a number between 001 and 250
          the software will run at level one security.  You will need to
          enter the correct security code number before getting access to
          the software.

          Entering a number from 251 to 500 provides level 2 security.  If
          you enter the correct code you have full access.  Entering any
          other number provides read-only access.

          Setting the security code to any number greater than 500 allows
          full, level 3, access to anyone.

          If you've set a security code that is 500 or lower, when the
          software first boots a screen with just a plus (+) symbol will
          appear.  The cursor will be next to the plus symbol.  Type your
          security code at this point and push ENTER.

          The security code is stored in the HOMECRAF.SET file.  If this
          file should be erased, you will not be able to use the software.
          You will need to either replace the HOMECRAF.SET file using a
          backup copy or from your original disk, or use the RESET.EXE
          utility.






          ________________ORGANIZE YOUR COLLECTION - REFERENCE SECTION - 47


          Another problem you might run into is forgetting your security
          code.  Should this happen you can still get into the software
          once you have the registered version.  On the registered disk
          you'll get from us we have provided a file called RESET.EXE.
          This utility serves as a "skeleton" key that will reset the
          security code to allow full access.  To use RESET copy it to the
          same disk and directory that has the this software program.  Run
          RESET and the security code will automatically be reset.  This
          utility also resets all of the other settings to their defaults.
          Thus the software will be returned to monochrome operation and
          the default filename of CATALOG.

          If you are using the security feature be sure to put any disks
          containing RESET.EXE away in a safe place.

          The RESET.EXE utility is not provided on the shareware disk in
          order to prevent people whom you do not want to have access to
          your files from getting a copy of the RESET.EXE file.  So please
          be careful if you are using the security feature in the shareware
          version of this software.


          Utilities Menu - Set Screen Colors

          this software will initially start running in the black & white
          mode.  To switch it to color select "Set Screen Colors" on the
          Utilities menu.  Five possible color settings will be displayed.
          Push a number, from 0 to 4, that indicates the color combination
          you want to use.  (Generally #1 provides the best setting).

          You can go directly to the color selection screen by holding down
          the CTRL key and pushing the letter "A".


          Utilities Menu - Delete File

          If you are no longer using a file, it can be deleted using the
          "Delete File" option on the Utilities menu.  Select "Delete File"
          and a listing of filenames will be displayed.  Use the scroll bar
          to highlight the file you want to delete and push ENTER.  If
          there are entries in the file the software will tell you how many
          entries it has (see figure 27) and ask you to confirm that this
          is the correct file to delete.






          ________________ORGANIZE YOUR COLLECTION - REFERENCE SECTION - 48


          Utilities Menu - Select Filename

          The last selection on the Utilities menu allows you to select a
          filename or create a new catalog file.  You can have as many
          catalog files as you wish, limited only by the limitations of the
          version of DOS you are using.  When deciding on names for your
          catalogs you can not use numbers as a part of the catalog name.
          Numbers are used to identify the index files.  Using a number in
          a catalog name might cause some confusion in the index files.
          Also, catalog names can not be longer than eight characters.

          Although you can create as many catalogs as you wish I recommend
          using as few as possible.  Using multiple catalogs can become
          very confusing.  In many cases you can enter all of your
          information in one catalog and let the software sort it out.
          This makes it a lot easier to find specific entries because you
          do not first have to figure out which file it is in.  For
          example, for some people it may make sense to have separate
          personal and business catalogs.  But, if your business serves
          several different industries do not make a separate catalogs for
          each industry.  Use one catalog and include a line that allows
          that list to be sorted by industry.

          To change catalog names select "Select Catalog Name" on the
          Utilities menu.  The existing catalogs will be shown in a box in
          the center of the screen.  You can use the cursor keys to
          highlight a catalog or push ESC to enter a new catalog name.  To
          use an existing catalog use the scroll bar to highlight it and
          then push ENTER.



          THE REPORT MENU

          The Report Menu allows you to select where a report will be sent
          (the printer, a disk file, the monitor, etc.).  This menu is also
          used to design reports, set the report lengths and enter some of
          the final report design options.

          The Report Menu is shown in figure 28.


          Report Menu - Report Types (Send To option)

          There are seven types of reports available.  These are:

          MONITOR: Displays the results of a search or listing one entry at
          a time on the monitor.  The complete entry is displayed on the
          screen.






          ________________ORGANIZE YOUR COLLECTION - REFERENCE SECTION - 49


          PRINTER - Continuous Paper: The results of a search or listing
          will be sent to your printer.  This type of report is designed
          for printers with continuous feed paper such as dot matrix and
          laser printers.

          To send a report to the printer you first need to have designed a
          report format (which I'll discuss in a moment).  The software
          comes with a standard format that will print everything in each
          entry.  You can design your own report formats to look any way
          you want.

          PRINTER - Single Sheet Feed: This is the same type of report as
          the "PRINTER-Continuous Paper" report except that it is designed
          for printers that only handle one sheet of paper at a time.  A
          daisy wheel printer would be an example of this type of printer.

          ASCII (document) File: You can save the results of a search or
          listing in a file on your disk.  It will be stored as an ASCII
          text file which means it can be imported into any word processor.
          This allows you to include, for example, wanted lists in letters
          you send to other collectors.

          dBase File: Selecting this option will save the results of a
          search or listing in a dBase III file.  This file can be used by
          any software that can read dBase III files.

          QUICK VIEW: This option puts the first 100 matches that result
          from a search or listing into a list that appears on the screen.
          You can then move a scroll bar through the list and pick
          individual entries to display.  (Note: this feature requires the
          additional video memory that is normally only available with
          color monitors).

          The Quick View listing will only show information that is
          included in the first three lines.  Based on this information you
          can then pick entries to look at in more detail.

          When the Quick View list is on the screen use the up/down cursor
          keys to move the scroll bar up and down.  The PgDn and PgUp keys
          change the display by a complete page.  The Home and End keys
          will take you directly to the beginning or end of the list.

          To get more detail on any entry use the scroll bar to highlight
          that entry and then push the ENTER key.  You can return to the
          Quick View screen by pushing F2.

          With the Quick View screen displayed pushing the ESC key will
          exit from the Quick View function.





          ________________ORGANIZE YOUR COLLECTION - REFERENCE SECTION - 50


          LABELS: The labels settings produces the same type of report as
          the "PRINTER-Continuous" report except that line feeds are not
          included.  This setting should be used anytime you are printing
          continuous feed labels.


          Selecting Where You Want To Send Your Report (Send To)

          To select a report type use the scroll bar to highlight the "Send
          To" option on the Report Menu and push ENTER.  This will open a
          window in the middle of the screen (see figure 29).  All of the
          report types will be listed and there will be an "X" in the box
          next to Monitor.  This indicates that the results of a search or
          listing will be displayed on the monitor.  Push the TAB key to
          change the setting.  Each time you press the TAB key the "X" will
          move to the next box changing and changing the setting.  Press
          TAB until the software is set for the type of report you want to
          use and then press the ENTER key.


          Report Menu - Page Length

          The "Page Length" option allows you to set the number of lines
          that can be printed on a sheet of paper by your printer.  For
          example, most dot matrix printers will print 66 lines per 11 inch
          page while laser printers print 60 lines per page.  When you
          select this option a window will appear in the middle of the
          screen.  The current page length will be displayed.  You can then
          enter a new page length, which can be up to 999 lines.


          Report Menu - Dashed Line

          If you wish, you can have the software print a dashed line
          between each entry that is listed on a report.  In some cases
          this helps to separate entries making them easier to read.  The
          dashed line will also contain the entry number providing a means
          of determining which entry numbers are being printed.

          The "Dashed Line" selection on the Reports menu is a toggle.
          Highlighting the "Dashed Line" option and pushing ENTER will
          change the setting between on and off.  The setting will be
          stored on the disk.  Once set it will not change until you
          use this toggle again.


          Report Menu - Column Headings

          You can have column headings printed at the top of the page.  The
          line titles you've set-up will be used as the column headings.






          ________________ORGANIZE YOUR COLLECTION - REFERENCE SECTION - 51


          With the "Column Headings" option toggled "On" they will be
          printed using the same format as you've set up for the printed
          report.

          This option is a toggle.  When you highlight the "Column
          Headings" menu selection and push ENTER the setting will be
          toggled between on and off.

          A typical use for column headings is with single line reports.
          You can set up a report format that prints all of the information
          on a single line (up to 250 characters wide - set your printer to
          use condensed print to get more characters per line).  What
          you'll get using this type of format are columns of information
          with an identifying title at the top of each column.


          Report Menu - Set Up Report Format

          This software allows you to design your reports to look any way
          you want them to.  You can include just the lines of information
          you want and design reports that print small labels or full sized
          reports.  The "Set Up Report Format" option on the Reports menu
          brings up the screen used to design a report format.  You may
          design and use as many different report formats as you wish,
          giving each format its own name.

          Figure 30 shows the screen used for designing a report. This is
          what the screen looks like before starting to design a report.
          Let's start by looking at the F-key prompts at the bottom of the
          screen.

          The first F-key prompt you'll need to use is "F6 - RPRT LENGTH"
          The F6 key is used to set the length of the report.  Please note
          this is different from the page length that is set on the Report
          menu.  The report length is the number of lines used to print the
          information about one entry.  A report can have from one line up
          to 21 lines.

          There are two bars that graphically show the report length.  The
          top bar contains the screen title and cursor position indicator.
          The lower bar is a solid line.

          Push F6 and a blank space will appear in the brackets next to the
          RPRT LENGTH prompt.  Enter the number of lines you want to use to
          print each entry.  The lower bar will then drop down to show the
          size of the report.  Figure 30 shows the lower bar set for the
          minimum report length, one line.  Entering 21 as a length will






          ________________ORGANIZE YOUR COLLECTION - REFERENCE SECTION - 52


          place the lower bar at the bottom of the screen.  We'll look at
          an example of a report set for six lines (figure 31).

          The F2 key is used to select the line you want to put on the
          report.  Each time you push F2 the line name in the brackets will
          change.  In addition to the title of the line the length of the
          line is also shown.  In figure 30 it is set for the LAST NAME
          line which is 15 characters long.

          The F3 key is used to place a line on the report.  Use the cursor
          keys to move the cursor to the location where you wish to place a
          line.  Notice that a counter in the upper right corner gives the
          row and column where the cursor is located.  When you push the F3
          key the line shown in the brackets next to the F2 prompt will be
          placed on the report at the cursor location.

          If you try to place a line in a location that would result in two
          lines overlapping, your computer will beep and the placement of
          the line will not be accepted.

          You can relocate a line you've already placed by pushing the F2
          key until the name of the line you want to replace is in the
          brackets next to the F2 prompt, positioning the cursor at the new
          location and then pushing F3.

          The screen can only show reports that are 80 characters wide,
          however you can set up and print reports that are up to 250
          characters wide.  As you place lines at locations that go beyond
          the 80 character width of your screen the display will scroll to
          the left in 40 character increments.  You can move the cursor
          forty characters to the left or right by holding down the CTRL
          key and pushing the left or right cursor keys.  (Watch the column
          numbers in the upper right corner).

          Figure 31 shows what the screen looks like after five lines have
          be placed.  The asterisks after each line name show the amount of
          space the line will use when printed.

          To make things fit better you can shorten the length of the lines
          to be printed.  For example, if you only wanted to include the
          first 15 characters of the company name push F2 until the COMPANY
          line title is shown in the brackets.  Then push F4.  The F4 key
          is used to change the length of any line.  When you push F4 the
          line length
          number within the F2 brackets will be replaced by a blank space.
          You can then enter a new line length.

          If you place a line on the report and then decide that you don't
          want to include it in the report, use the F2 key to put the line
          name in the brackets.  Then push F9.  The F9 key is used to
          delete a line from the report.





          ________________ORGANIZE YOUR COLLECTION - REFERENCE SECTION - 53


          Once you have a report designed the way you want it to be push F5
          to save it.  You can save as many different report formats as
          you'd like, giving a different format name to each.  The F7 key
          allows you to select the format name of an existing report or
          assign a name to a new report format.  For example, in figure 33
          I have changed the format name to bring up the STANDARD report
          format for a mailing list.  (This format is supplied with the
          software).

          To return to the Main Screen push F10 (or the ESC key).


          Report Menu - Report Format

          You can also change report names using the "Report Format" option
          on the Report menu.  The current setting for the report format
          will be shown in brackets next to this menu item.  When you
          select this option a box will appear that shows all of the format
          names currently used.  You can select one by highlighting it with
          the scroll bar and pushing ENTER.  You may also push the ESC key
          to enter a new format name.

          Please note that if you have the software set to use a format
          name for which no format has been defined, your printed reports
          will be blank.


          Printing A Report

          Here are the steps you would follow to print a report:

          1) Design and save the report format you want to use.  This needs
          to be done only one time.  Once a report format has been saved it
          is available whenever you needed it.

          2a) If you are searching for something, enter the search criteria
          on the appropriate line(s).

          2b) If you wish to list your catalog in alphabetical order, move
          the cursor to the line you wish the alphabetical order to be
          based on.  This line must be marked with a starburst symbol.

          3) Push ALT-R for the Report Menu.  The highlight bar will be on
          the "Send To" option.  Push ENTER.  A window displaying report
          options will open in the middle of the screen.  Most people will
          want to use the CONTINUOUS PAPER setting, so push ENTER once to
          move the "X" to that setting.  If you want to pause after each
          page is printed, put the "X" next to SINGLE SHT. FEED.





          ________________ORGANIZE YOUR COLLECTION - REFERENCE SECTION - 54


          4) Push ESC to close the window and return to the Report Menu.

          5) Check the Dashed Line, Column Headings and Lock Top Line
          settings to be sure they are set the way you want them to be.

          6) Push the left cursor key until the Search Menu is displayed.
          Highlight the search option you want to use and push ENTER.  A
          prompt will now appear, at the bottom of the screen, asking for a
          title for this report.  You can enter anything you like as a
          title as long as the number of characters in the title does not
          exceed 80 characters or the width of your report format,
          whichever is greater.  If you push ENTER at this point, without
          entering a title, the software will put a default title on your
          report.  If you do not want any title at all, push the space bar
          and then push ENTER.

          Your report will now start printing.

          I have taken you through printing a report in a step-by-step
          detailed manner.  Once you have become familiar with using this
          software you can skip some of these steps and use the short cut
          keys.  For example, if you've already printed one report you can
          print a second simply by entering your search criteria and
          pushing F6 (or F8).


          EXIT MENU

          You can drop-down the eXit menu by either pushing ALT-X or by
          pushing the ESC key.

          The eXit menu provides three options.  The first is "Exit
          Program" and selecting this returns you to the DOS prompt (or a
          DOS shell program, if you are using one).  You should always exit
          from this software before turning off your computer.  Turning off
          your computer while any program is still running can result in
          the partial loss of data should that data still be in your
          computer's internal buffers.


          Backing Up Your Catalog

          Entering the information about your collection takes a lot of
          time and it's not something most people want to do twice.  That's
          why maintaining current backup copies of all your catalog files
          is very important.  The second selection on the Exit Menu
          provides a limited, but effective way to backup your catalog
          files.

          Please note, this utility is not intended to be a complete hard
          disk backup system.  I strongly recommend that you purchase





          ________________ORGANIZE YOUR COLLECTION - REFERENCE SECTION - 55


          software such as PC Tools, Fastback, or any of the many other
          backup utilities available.  We are only including this utility
          because a large number of users create catalogs having several
          thousand entries and then lose them when their computers
          encounter a hard disk problem.  This utility is only intended to
          provide something you can use while your catalog is small and
          until you can purchase a normal backup utility program.

          The backup utility will backup the current catalog in use.  The
          name of this catalog is displayed as a part of the Main Screen in
          the middle of the status line (second line down from the top).
          Each catalog must be backed up separately.

          To use the backup utility select "Backup" on the Exit Menu.  Read
          the first screen that appears and then push ENTER.  When the next
          screen appears you can push "E" to exit, "B" to start a backup,
          or "R" to recover backup copies from a floppy disk.  On the next
          screen push the letter that identifies the disk drive containing
          the backup floppy disk.

          You should start your backup using a blank formatted disk and use
          a separate disk for each catalog.  I suggest keeping a set of
          three backup disks for each catalog.  Rotate through this set
          always using the oldest one for the current backup.  That way, if
          your current backup should turn out to be a backup copy of files
          that have already been damaged (it happens a lot), you can go
          back to an older copy and still recover most of your catalog.
          Note: you do not need to erase or reformat backup floppies before
          using them a second, third, forth, etc. time for the same
          catalog.  If the backup floppy is always used for the same
          catalog, the backup process will erase the previous backup copy.
          You only need to start with a blank floppy the first time that
          disk is used.

          You can recover a backup copy by following essentially the same
          sequence of steps.  Just push "R" for recover instead of "B" for
          backup on the appropriate screen.

          NOTE: When files are being recovered the utility will not allow a
          file with an older date to overwrite a more recent file.  If you
          have lost a catalog and in looking for it have created another
          catalog using the same name, the more recent catalog will have to
          be erased before the backup utility will copy the old files to
          your disk.  There is a selection of the Utilities Menu that is
          used to delete catalogs.

          The backup utility uses an archiving utility called LHA.  This
          utility was written by Yoshi and is copyrighted 1991 by Yoshi.





          ________________ORGANIZE YOUR COLLECTION - REFERENCE SECTION - 56


          The documentation for this utility is included on the disk in a
          text file called LHA.DOC.

          The final option on the Exit Menu is "Shell To DOS."  The "Shell
          To DOS" option gets you to the DOS prompt without exiting the
          program.  this software remains in your computer's memory and you
          can return to where you left off by typing the word EXIT at the
          DOS prompt.

          You might use the "Shell To DOS" option, for example, to use the
          DOS directory (DIR) command to check for files on your disk or to
          format a floppy disk.


          HELP MENU

          this software includes a series of help screens that have key
          information about the main functions.  Push ALT-H to drop-down
          the Help Menu.  Then use the scroll bar to select the topic you
          want information on.


          RETURN

          The final selection only appears at the top of the screen when a
          drop-down menu is displayed.  The Return selection removes the
          drop-down menus from the screen and returns you to the Main
          Screen.  You can also return to the Main Screen by pushing the
          ESC key.






          ____________________________________ORGANIZE YOUR COLLECTION - 57



          ORGANIZE YOUR ART COLLECTION

          ORGANIZE YOUR ART COLLECTION is designed for use by people who
          collect all forms of art either for personal enjoyment or
          investment purposes.  It is ideal for maintaining an easy-to-
          update insurance record.  You can also set up a catalog of items
          you want to acquire and list those you are willing to sell.

          The user definable capabilities of Organize Your Art Collection
          allow you to catalog nearly any type of art, including:
          sculpture, paintings, prints, ceramics, weavings, etc.

          The filename to use this catalog is: ART.  You can set up
          additional catalogs using different filenames.

          The following are description of what each line was designed to
          catalog.  You are not limited to this information.  You can enter
          anything on any line and the software will be able to conduct
          correct searches and sorts.  Keep in mind that you can change the
          title of any of these lines.  The numbers in parenthesis show the
          length of the line (field).

          Catalog Number (16) - This can be a number you've made up an
          assigned to this piece or a number assigned by another source.
          Catalog numbers can contain any combination of letters and
          numbers and may be used to provide information about the work
          such as its physical location, the media, year created, etc.

          Title/Name (40) - The title or name of this piece.

          Artist Name (30) - The name of the artist.

          Type (30) - This line is used to identify the type of work this
          is (eg. painting, sculpture, etc.)

          Media (15) - Identifies the media used to create this work (eg.
          ceramic, bronze, watercolor, wood block, pen and ink, etc.

          Description (3 lines 0f 64 characters each) -  Use these lines to
          enter a description.  Please note that each line is searched
          independently.  Information entered on the second description
          line will not be found if a search is based on the first
          description line.  The global search, however, can be used to
          find matching information without regard to the line it is
          located on.






          ____________________________________ORGANIZE YOUR COLLECTION - 58


          Condition (30) - Describe the condition.  Be consistent in the
          terms you use to describe condition.

          Current Value (10) - What is the current replacement value (if
          this item can be replaced)?  For unique pieces enter the value of
          the insurance coverage or the resale value.  Resale values should
          be based on an appraisal (or other documented authoritative
          source) if you are using this to establish the value for
          insurance purposes.

          Approximate Age (15) - Enter the year or era this piece was
          created.

          Country (20) - What is the country of origin for this piece?

          Original/Reproduction (15) - Identify whether this piece is an
          original or a reproduction.  For prints this line can be used to
          record the print number and the total number of prints (eg.
          100/1500).

          Edition Number (15) - Enter the edition number.

          Framed (Y/N) (2) - Put a Y here if this piece is framed.  If not,
          leave blank or put an N on this line.

          Size (40) - Enter the dimensions.

          Current Location (60) - Identify where this piece is located or
          stored.

          Purchased From (50) - The name of the dealer or person you
          purchased this work from.

          Address (50) - The address of the above dealer or person.

          Date Acquired (14) - The date this work was purchased.

          Original Cost (10) - Enter the amount you paid for this piece.






          ____________________________________ORGANIZE YOUR COLLECTION - 59






                    This page is intentional left blank.






          ____________________________________ORGANIZE YOUR COLLECTION - 60






                    Appendix A - Other Software Published By HomeCraft

                    Appendix B - Solving Problems

                    Appendix C - Filenames used by this software

                    Appendix D - Using DOS

                    Appendix E - Site license







          _________________________ORGANIZE YOUR COLLECTION APPENDIX A - 61



          APPENDIX A - OTHER SOFTWARE

          HomeCraft publishes a complete series of programs for cataloging
          various types of collections.  Each program has been designed
          based on HomeCraft's extensive experience publishing specialized
          database software.  They make setting up a catalog for a specific
          type of inventory or collection easy - leaving you to just select
          what you want to do and fill in the blanks.

          HomeCraft's experience with cataloging collections helps you get
          started quickly.  Our extensive experience and large base of
          users means that more experience and feedback has gone into the
          design of each program than any one individual could provide.  We
          listen to our users and change our software to accommodate your
          suggestions.  This can be very valuable to you because other
          users may have thought of ways to set up their catalogs that may
          not immediately be apparent to you.

          We currently offer software to catalog the following types of
          collections:


          Professional Series: (to be released during May 1992)

          Mailing List Manager
          Home/Office Inventory - now available!
          For Photographers (catalog slides, prints and
              negatives) - now available!
          Professional Book Minder (books, periodicals
              and papers) - now available!
          Client Contact List
          Parts List (Bill of Material)
          Project (tickler) File
          Employee Records System
          Supplier/Vendor Contacts
          Regulatory Database


          Collectors Series - All of the following are now available:

          Organize Your Record/CD/Tapes (pop, country and rock)
          Organize Your Classical Music
          Organize Your Record/CD/Tapes (jazz version)
          Organize Your Books and Magazines
          Organize Your Film & Video Tapes (TV shows, movies and family
                 videos)





          _________________________ORGANIZE YOUR COLLECTION APPENDIX A - 62


          Organize Your Sports Cards (baseball, football, hockey cards,
                  car racing, etc.)
          Organize Your Gun Collection
          Organize Your Coin Collection
          Organize Your Stamp Collection
          Organize Your Home (Home Inventory)
          Organize Your Comic Book Collection
          Organize Your Art Collection
          Organize Your Antique Documents
          Organize Your Memorabilia Collection


          Coming soon!

          Organize Model Railroads
          Organize Your Fabrics & Patterns
          Organize Your Business Card Collection

          plus more on the way!

          If you are a registered user of any HomeCraft program you may
          purchase any or all of the above programs for $25.00 each.
          Please add $4.00 for shipping and handling to your order ($8.00
          for air mail shipment outside North America).  They are available
          directly from: H.C.P. Services, Inc., P.O. Box 974, Tualatin, OR
          97062.  Please be sure to specify the disk size you need (3-1/2"
          or 5-1/4") and don't forget to include your name and address.  We
          accept VISA and Master Card.



          Pre-entered Data

          We are working on establishing databases of pre-entered data for
          various types of collections.  We currently offer over 1.5
          megabytes of pre-entered baseball cards for use with this
          software.  We are now working on building pre-entered databases
          for stamp, coin, movie and CD (music) collections.


          Baseball Cards

          If you'd like to avoid a lot of typing you may purchase a disk
          containing a catalog of Topps cards for the years 1978 through
          1990 and the years 1955 through 1961.  These files provide over
          1.5 megabytes of data.  The cost is $25.00.  However, these files
          are provided free if you register the ORGANIZE YOUR SPORTS CARDS
          software before 12/31/92.





          _________________________ORGANIZE YOUR COLLECTION APPENDIX A - 63


          We are working to add other years.  Please feel free to contact
          us for more information concerning additional years and card
          manufacturers.  In some cases you may find a flyer, describing
          the current status of new data files, included with this manual.









          _________________________ORGANIZE YOUR COLLECTION APPENDIX B - 64







          APPENDIX B - PROBLEM SOLVING

          This section describes some of the errors and problems other
          users have encountered and recommends solutions.  In most cases
          the software will detect problems, diagnose them and put a
          message on the screen.


          Permission Denied - this is a DOS error message.  It means that
          you are using a disk that is write protected.  Remove the write
          protection and the problem will be solved.  This problem might
          also be caused by a directory that is full.  You can have a full
          directory even if there is space available on your disk.
          Depending on the version of DOS you have there is a limit on the
          number of files you can have in a directory.  In most cases this
          limit is 128 files.  If you try to create more than 128 files you
          may get the "Permission Denied" error message.


          Unable To Change The Length Of A Line - If you want to change the
          length of a line in your catalog format, but the prompt for the
          line lengths does not appear on the Catalog Format Set Up screen,
          then the software is telling you that at least one entry has
          already been saved.  Once an entry has been saved the length of
          the lines can not be changed.

          this software uses what is called a fixed length random access
          data file.  This allows entries to be found very quickly, but it
          means that if you change the lengths of any of the lines the
          software will no longer be able to read the data file.  Thus, the
          software will not allow you to change the length of a line after
          an entry has been saved.

          If you need to change your catalog format after saving an entry
          you can do this by creating a new catalog format with the line
          lengths you want.  Then use the copy feature to copy the entries
          from your old format to the new format.  Once all of the entries
          have been copied (use the editor to see that they are correctly
          copied) the old catalog can be deleted.  There is a Utility Menu
          option that is used to delete catalogs.






          _________________________ORGANIZE YOUR COLLECTION APPENDIX B - 65


          The Software Won't Start - if when you type OYC the software does
          not start there are several possibilities:

          1. If you get a message that says "Bad Command or Filename" then
          your computer can not find the OYC.EXE file.  Be sure you are in
          the directory that contains the OYC.EXE file.  To do this type
          DIR *.EXE and check to see that OYC.EXE is listed in the
          directory.  If it is not listed you most likely will need to use
          the DOS CD command to change to the correct directory.

          2. If nothing happens or your computer locks up when you type
          OYC, you may have fragmented or cross linked files.  Please see
          the section which discusses fragmented files.


          All Data Files Have Disappeared - I've had many people call me
          with this problem.  Yesterday they were typing entry 4000 and
          today the software says they are on entry #1.  What happened?
          Usually the cause of this problem is that the database filename
          has been changed.  All 4000 entries still exist, they are just
          stored using a different filename than the current filename.  In
          many cases the two filenames may be very similar such as PHOTO
          and PHOTOS.  Its easy to get them mixed up, so be sure you are
          using the right filename.


          The Software Can't Find A Database Filename You Know Exists - in
          addition to the filename you can also set a PATH.  This allows
          you to store data in other directories.  If you are looking for a
          database file that is stored in a different directory, you will
          need to specify the PATH to that directory as a part of the
          filename.

          I generally recommend you keep all of your database files in the
          same directory as the OYC.EXE file.  This makes it easier to keep
          track of what these files are used for and which program they go
          with.


          Fragmented Files - there is no error message that will tell you
          that your computer has fragmented files.  Fragmented files are a
          normal result of using a computer.  When a computer stores
          information on a disk it puts it into the next available sector
          on the disk.  The next available sector may not be physically
          located anywhere near the previous sectors the computer was
          using.  As you add to a data file it tends to be broken into
          small pieces that are scattered in various sectors all over the
          disk.






          The problem with fragmented files is that they slow down your
          computer because it takes more time for the heads in your disk





          _________________________ORGANIZE YOUR COLLECTION APPENDIX B - 66


          drive to move from piece to piece of a file that is scattered all
          over a disk.  With serious file fragmentation the computer can
          actually lose track of pieces of a file or start to get cross
          linked files.  As a result the computer can become "confused" and
          lock-up, you might start getting strange results for searches or
          be unable to access some entries.

          If your computer was working fine yesterday and today seems to be
          giving you strange results and problems, the cause may be the
          result of fragmented files.  I've seen all kinds of problems the
          range from software locking up to files becoming inaccessible.
          To solve and prevent this problem you'll need utility software
          such as PC Tools or the Norton Utilities.  Both of these programs
          provide file de-fragmentation.

          You should defragment your hard disk on a regular basis.  I've
          found my computer can get fragmented files after just one day of
          use (one day of use for me is probably a lot for someone else).
          In most cases you should perform preventive maintenance by
          defragmenting your hard disk after every 50 to 100 hours of use.


          An Asterisks Appears When The Software Is Started - If when you
          boot this software you get a blank screen with just an asterisks,
          then the security feature is activated.  If you are unable to get
          past that screen, then you will need to use the RESET.EXE utility
          to regain access to this software.  RESET.EXE is provided on the
          original this software disk.  Because it serves as a generic key
          that will "open" the software, the install procedure leaves it on
          the original disk where other people can not use it.

          To use RESET.EXE you can copy it to the directory containing the
          this software (if you are not concerned about security).  It may
          also be run from the original floppy disk.  If you run it from a
          floppy disk, first set your computer so that the directory
          containing this software is the current directory on your hard
          drive.  Get the DOS prompt for the disk drive where RESET.EXE is
          located.  Type RESET.  The utility will ask you to push the
          letter that identifies your hard disk.  The utility will then
          reset the security function.

          NOTE: For more information on using DOS, see appendix E.






          _________________________ORGANIZE YOUR COLLECTION APPENDIX C - 67







          APPENDIX C - FILE NAMES

          This software uses file naming standards such that each catalog
          will have a set of files with the same basic filename and various
          filename extensions.  A filename extension is the three letter
          "code" the follows the eight (or fewer) letter filename.  For
          example, in OYC.EXE the filename extension is EXE.  This
          indicates this is an executable program file that the software
          can run.

          See appendix E for more information on filename extensions.

          When you first receive your this software disk the main program
          files are stored in a compressed format in an archive file called
          ORGANIZE.LZH.  The files which are archived in ORGANIZE.LZH are:

          OYC.EXE - the main program file.

          HOMECRAF.SET - contains the basic configuration settings such as
          the current database filename, the security code and the display
          color setting.

          BRUN30.EXE - a support file required for the software to run.

          HOMECRAF.HLP - contains help information and error messages used
          by the software.

          CONVERT.EXE - a utility that converts data from versions of
          HomeCraft's collector's software released prior to version 5.

          MAIL*.* - there are set of files containing MAIL in their
          filenames.  These are the sample mailing list manager files.

          When used in a filename an asterisk is a wildcard.  Thus MAIL*.*
          identifies are filenames that start with "MAIL" and which can
          have any filename extension.  This would include MAIL.DAT,
          MAIL.SET and MAILXX01.NDX.

          The files in ORGANIZE.LZH are all that are required to use the
          software.  If you want to use the software without using the
          installation utility, all you need to do is de-archive these
          files and copy them to where-ever you want to use this software.






          _________________________ORGANIZE YOUR COLLECTION APPENDIX C - 68


          The LHA.EXE utility is used to de-archive files.  To de-archive
          the files type:

          LHA E ORGANIZE

          The letter "E" tells LHA to extract the files from the ORGANIZE
          file.  You will need to have copied both LHA.EXE and ORGANIZE.LZH
          to a disk with at least 300K of space available (after copying
          these two files to it).

          Other files that you'll find on the disk include:

          RESET.EXE - resets the HOMECRAF.SET file to its default settings.
          This ius a utility used to open the software should you be using
          the security codes and you've forgotten your code.

          INSTALL.EXE - the utility for installing this software.

          CONFIG.OYC - a generic configuration file.  This file is provided
          for computers on which there is no CONFIG.SYS file.  This file
          will need to be renamed as CONFIG.SYS before it can be used.

          LHA.EXE, LHA.DOC and LHA.HLP - these three files make up the
          compression utility used by the catalog backup feature.  LHA.DOC
          contains the documentation for using LHA.EXE.  This utility may
          be used to compress and archive any files.  It is not limited to
          the files used by this software.

          Any other files on the disk are files created by this software or
          format files.  These files will all use the filename you select
          and add a filename extension that indicates the file's function.
          For example, if the filename is CATALOG the following files will
          be used (or created if they do not already exist).

          CATALOG.DAT - contains the information you've typed in your
          catalog.  The DAT files are all ASCII files.  This means that in
          an emergency you could read a this software DAT file using word
          processing software.

          CATALOG.SET - contains the settings associated with the specific
          file.  These settings include the identification of the lines to
          be indexed or totaled.  This file should always stay on the same
          disk and in the same directory as the DAT file.

          CATALOG.MCR - contains the information for any macros that have
          been set up.






          _________________________ORGANIZE YOUR COLLECTION APPENDIX C - 69


          CATALOG.FMT - any filename ending with "FMT" contains the
          specifications for a printed report format.

          CATALOG.DBF - the letters "DBF" are used by dBase to indicate a
          dBase data file.  Files with a "DBF" filename extension will be
          created if you export a file to a file in dBase format.  If you
          want to import a dBase file, that file must have a filename
          extension of DBF.

          CATALOG.MEM - the letters MEM indicate that this is the file
          containing the memos attached to entries in the data file of the
          same name.  If this file is erased the software will try to
          automatically recover it.  If you want to erase the memos, please
          use the Remove Memo option on the Reports Menu.  Using the Remove
          Memo feature will not erase the MEM file.  If you want to erase
          the MEM file, first Remove all of the memos then use the DOS DEL
          command to erase the file.






          _________________________ORGANIZE YOUR COLLECTION APPENDIX D - 70







          APPENDIX D - USING DOS

          It is becoming more and more common to find either Windows 3.0 or
          a DOS shell installed on a computer in the factory.  This means
          that most people do not see a DOS prompt (which looks something
          like C:\>) when they turn on their computers.  Is it important to
          know how to work at the DOS prompt?  Well, the problem is that
          the DOS prompt provides the only common language for owners of
          different IBM compatible computers.  Each DOS shell and Windows
          3.0 use different terminology and methods for accomplishing
          things.  The only way we can communicate with each other is to
          talk about how things are done at the DOS prompt.

          Working at the DOS prompt is not difficult.  Once you learn a
          little bit most people find it to be easier and quicker to work
          at the DOS prompt than to work through a DOS shell or menu
          program.  However, it is not necessary that you learn how to work
          at the DOS prompt.  You can use this software and most other
          application programs without ever seeing the DOS prompt.


          The DOS Prompt

          The DOS prompt is sometimes also called the command line.  It is
          where you type the DOS commands used to have your computer
          perform numerous utility functions.  The DOS prompt can contain a
          variety of characters.  In general it consists of a letter that
          designates the current disk drive.  For a hard disk this is
          usually the letter "C".  Drive letter designations are usually
          followed by a colon, so that C: represents the "C" drive.  In
          many cases the DOS prompt will also identify the current
          directory.  So before we go any further, let's talk about
          directories.


          Directories

          Directories are usually described as being like a tree.  That's
          how the ROOT directory got its name.  Like the roots of a tree,
          it is where all of the rest of the directories are based.
          However, I like to think of directories as if they were rooms in
          an office building.






          ________________________ORGANIZE YOUR COLLECTION APPENDIX D - 71


          When you enter an office building you usually enter through the
          lobby.  In order to get to any of the offices in the building you
          need to go through the lobby.  It's the same for the root
          directory, which is like the lobby of any office building.  To
          get to any of the other directories on a disk you need to go
          through the root directory.

          Once inside the building you would go to the reception area for
          the suite of offices used by the company you want to visit.  This
          reception area is like a directory on your disk.  If the company
          is a small one, there may be no additional offices and all of the
          work takes place in the "reception" area.  Bigger companies will
          have a suite of offices, just like bigger programs will have sub-
          directories branching off from the directory.

          Thus, if you need to pick up a file in your friend Bob's office,
          you would go through the lobby, through Bob's company's reception
          area, and into Bob's office where you would find the file.  The
          directories on your hard disk work the same way.  If you are
          looking for a file you start at the root directory, which is
          indicated by a backslash (\).  You would then go to the
          "RECEPTION" directory, which has "Bob's Office" as a subdirectory
          in which you would find the file you are looking for.  This is
          called following a PATH to the file.

          The description of the PATH in a computer is written in a
          "shorthand notation" that uses backslashes to separate each
          directory on the path.  The path I have been describing would
          look like:

          \RECEPTION\OFFICE\FILENAME
          |    |      |      |
          |    |      |      |- the file you are looking for
          |    |      |- the subdirectory
          |    |- the directory
          |- the root directory

          The first backslash on the left always indicates the root (lobby)
          directory.  Then we go through RECEPTION and OFFICE to reach the
          file we want.  The word "RECEPTION" is not misspelled in the path
          description.  Directory names can only be a maximum of eight
          characters long.  That's why it was necessary to drop one of the
          characters in "RECEPTION."

          Why all this discussion about paths and directories and
          subdirectories?  Because many times the DOS prompt includes a
          description of the path to the current directory.  That way you






          _________________________ORGANIZE YOUR COLLECTION APPENDIX D - 72


          can always tell where you are on the disk.  For example, the DOS
          prompt could look like:

          C:\RECEPTON\OFFICE>

          If you wanted to run a program that was in the OFFICE
          subdirectory of the RECEPTON directory and you DOS prompt looked
          like C:\>, then you know you are in the root directory and can
          not run that program.  You first need to change to the directory
          (or subdirectory) containing the program you want to run.  You do
          that by typing CD followed by the name of the directory and
          subdirectories you want to go to.  CD stands for Change
          Directory.  To go to the OFFICE subdirectory you would type:

          CD \RECEPTON\OFFICE


          Typing Commands

          Anytime you want your computer do something, such as run a
          program, you would type the appropriate command at the DOS prompt
          and push ENTER.  When you type a command you are generally typing
          the program's filename.  So before we go any further let's talk a
          little bit about filenames.


          Getting To The DOS Prompt

          The first step is to get the DOS prompt on your screen.  That way
          you see listings of the filenames on your disk and find out what
          you have on your disk.  If your computer does not display the DOS
          prompt when you first turn it on, it is most likely running a DOS
          shell or Windows 3.0.  You will need to read your manuals to find
          out how to exit the shell and get to the DOS prompt.  In some
          cases you can just push the ESC key or the F10 key.  In other
          cases an ALT key combination, such as ALT-F9 is required.  With
          other shells there is a drop down "FILES" menu that has an exit
          option.  They are all different, so I'll have to let you find out
          how to get to the DOS prompt on your own.


          Filenames

          Filenames have two parts.  The filename itself and the filename
          extension.  I'll explain what this means by using an example.
          Filenames can be shown in many ways.  Here are some examples:






          _________________________ORGANIZE YOUR COLLECTION APPENDIX D - 73



               PROGRAM.EXE
               PROGRAM EXE
               PROGRAM   EXE

          If the above examples "PROGRAM" is the filename and "EXE" is the
          filename extension.  The filename can be up to eight characters
          long and may include letters and numbers.  Filenames may not
          include spaces.  The filename extension can be up to three
          characters and is usually used to indicated they type of file.
          Some common filename extensions and their definitions are:

               EXE - executable file.  These are program files that
                    can be run.

               COM - Command file.  This is essentially the same type
                    of file as an EXE file.

               BAT - Batch file.  A text file that contains a series
                    of instructions to be executed by the computer.  You
                    can see the contents of a batch file by entering
                    TYPE FILENAME.BAT at the DOS prompt.  The "TYPE"
                    command will list the contents of a text file on the
                    screen and a batch file is nothing more than a text
          file
                    containing a series of DOS commands.

          The above three types of files are the only ones that will run.
          You can type the filename of any file that has an EXE, COM or BAT
          filename extension and that file will generally run a program.
          If you type the filename of any of the following types of files,
          nothing will happen.

               DAT - data file.  The information in your catalog will be
                    stored in a data file.

               NDX - index file.

               TXT - Text file.  Text files contain written information
               stored in ASCII format.  ASCII is a standard code that
               all computers use.  Thus in ASCII the letter "A" is
          stored in the same way on all computers.  You can see       the
          contents of a TXT file by entering TYPE           FILENAME.TXT at
          the DOS prompt.






          _________________________ORGANIZE YOUR COLLECTION APPENDIX D - 74


               DOC - Document file.  This may or may not be a text file.
                    Document files contain written information just
                    like a text file.  But, in addition, they may also
                    contain formatting codes and other  non-text
          information.

                    Depending on the type of software used to create the
                    document file, letters of the alphabet may be stored
                    using a code system that can only be read by a limited
                    number of programs.  In many cases though, document
                    files and text files are the same.

               SYS - System file.  These are files used by your computer
                     system to perform specialized functions.


          Using The DIR Command

          You can see a listing of the files in the current directory by
          typing DIR at the DOS prompt and pushing ENTER.  If there are
          more than about 20 files the list will scroll off the top of the
          screen.  To get the directory listing to pause when the screen is
          full type DIR /P and push ENTER.

          The DIR command is called a DOS internal command.  You will not
          find a file called DIR on your disk.  DOS has a number of
          commands that are built into it and are always in the computer's
          memory.  You can use these commands anytime you are at the DOS
          prompt.  It does not matter which drive is the current drive or
          what directory you are in.

          If you want to narrow down the listing produced by entering DIR
          so you can more easily spot the file you are looking for, you can
          enter parameters after the DIR command.  For example, you can
          list just the files with EXE as a filename extension by typing:

               DIR *.EXE

          The asterisk is used as a wildcard.  The above example tells the
          DIR command to list all filenames that have a filename extension
          of EXE.  You could list just the files that start with the letter
          "G" by typing:

               DIR G*.*






          _________________________ORGANIZE YOUR COLLECTION APPENDIX D - 75


          Copying Files

          One of the most useful DOS commands is the COPY command.  The
          COPY command is used to copy a file from one location to another.
          You can copy a file from one disk drive to a different disk
          drive.  Or you can copy a file from one directory to another
          directory.  The basic syntax of the COPY command is:

               COPY   source filename   destination filename

          If they are not in the current directory or on the current drive
          the source and destination filenames must contain the PATH
          description that identifies where the file is located.  Let's
          assume your computer is set for the directory containing your
          this software files and that the original this software disk is
          in the "A" floppy disk drive.  To copy the two files containing
          the default format for cataloging books to your hard disk you
          would type:

               C:\ORGANIZE>COPY  A:BOOKS.DAT

               C:\ORGANIZE>COPY  A:BOOKS.SET

          Since the DOS prompt contains "ORGANIZE" we know we are in the
          ORGANIZE directory and thus a destination directory does not need
          to be specified.  If we wanted to copy the BOOKS.DAT file from
          the "C" drive to a disk in the "A" drive we would type:

               C:\ORGANIZE>COPY  BOOKS.DAT  A:

          This specifies that BOOKS.DAT is to be copied from the current
          directory on the "C" drive to the current directory on the "A"
          drive.  We could also copy both of the BOOKS files with one
          command by using a wildcard:

               C:\ORGANIZE>COPY  BOOKS.*  A:

          I hope this brief introduction to DOS has been some help.  For
          more information on using DOS I suggest picking up a copy of a
          beginning level book about DOS.  One that I can recommend is
          Simply DOS by Kris Jamsa published by Osborne/McGraw-Hill.






          ____________________ORGANIZE YOUR COLLECTION - SITE LICENSES - 76





          APPENDIX E - SITE LICENSES

          HCP Services, Inc.
          HomeCraft Software
          Site License Agreement

          If you intend to use this software on more than one computer a
          site license is required.  A site license allows internal use and
          copying of the software for as many sites/computers as contracted
          for.  An unlimited site license allows unlimited copying of the
          software for internal use only.  This is copyrighted software and
          any distribution or reselling of the software to third parties is
          not allowed.

          HCP Services, Inc. grants ____________________________ a site
          license for the use of the following software program(s):


          This is a perpetual license for the use of the software within
          your company or organization, and is not transferable.  This site
          license allows internal use and copying of the software for use
          by/on ______ users/computers.

          HCP Services will provide technical support for one year of the
          date of this agreement to one person, designated as the key
          contact within your company or organization.

          HCP Services, Inc. warrants that it is the sole owner of the
          software and has full power and authority to grant the site
          license without the consent of any other party.

          HCP SERVICES INC. DISCLAIMS ALL WARRANTIES RELATING TO THIS
          SOFTWARE, WHETHER EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED
          TO ANY IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A
          PARTICULAR PURPOSE, AND ALL SUCH WARRANTIES ARE EXPRESSLY AND
          SPECIFICALLY DISCLAIMED.  NEITHER HCP SERVICES, INC. NOR ANYONE
          ELSE WHO HAS BEEN INVOLVED IN THE CREATION, PRODUCTION, OR
          DELIVERY OF THIS SOFTWARE SHALL BE LIABLE FOR ANY DIRECT,
          INDIRECT, CONSEQUENTIAL, OR INCIDENTAL DAMAGES ARISING OUT OF THE
          USE OR INABILITY TO USE SUCH SOFTWARE EVEN IF HCP SERVICES, INC.
          HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES OR CLAIMS.
          IN NO EVENT SHALL HCP SERVICES, INC.'s LIABILITY FOR ANY DAMAGES
          EVER EXCEED THE PRICE PAID FOR THE LICENSE TO USE THE SOFTWARE,
          REGARDLESS OF THE FORM OF CLAIM.  THE PERSON USING THE SOFTWARE
          BEARS ALL RISK AS TO THE QUALITY AND PERFORMANCE OF THE SOFTWARE.





          ____________________ORGANIZE YOUR COLLECTION - SITE LICENSES - 77


          This agreement shall be governed by the laws of the State of
          Oregon and shall inure to the benefit of HCP Services, Inc. and
          any successors, administrators, heirs and assigns.  Any action or
          proceeding brought by either party against the other arising out
          of or related to this agreement shall be brought only in a STATE
          or FEDERAL COURT of competent jurisdiction located in Multnomah
          County, Oregon.  The parties hereby consent to in personam
          jurisdiction of said courts.

          Company:

          Address:

          City:                  State/Prov:          Zip:

          Country:                         Phone:



          Authorized Signature         Print or Type Name          Title


          Date

                                       Steven C. Hudgik      President HCP
          Services, Inc.
          Authorized Signature







          ____________________ORGANIZE YOUR COLLECTION - SITE LICENSES - 78

          HCP Services, Inc.
          HomeCraft Software
          P.O. Box 974
          Tualatin,  OR  97062
          U.S.A.
          [phone]


          Site License Price List

          The following include one diskette and one copy of the
          documentation.  These may be copied for the number of machines
          contracted for.  (Prices are based on one registered copy already
          have been purchased).

            2 to 5 computers at $25@: # of computers: ____ X $25 = _____


            6 to 10 computers at $20@: # of computers: ____ X $20 = _____


           11 to 20 computers at $16@: # of computers: ____ X $16 = _____


           21 to 50 computers at $12@: # of computers: ____ X $12 = _____


           51 or more computers $975 one time fee:                  ______


           Additional manuals are available for $15 each:           ______

                                                  Subtotal >>>>>>   ______

                              Add $4.00 for S&H,  Shipping >>>>>>   ______
               ($5.00 for Canada or $8.00 outside No. America)

                                                  TOTAL ORDER >>>   ______



          Diskette format (choose one)  [] 3-1/2"   [] 5-1/4"


          Terms: ALL LICENSES ARE PREPAID ONLY.  Master card, VISA,
                 checks or money orders drawn in U.S. dollars drawn
                 on a U.S. bank are accepted.  Corporate purchase
                 orders (Net 30 days) accepted.  Please make
                 checks and money orders payable to HomeCraft.






          I N D E X

          ASCII file, 15
          Alphabetical searches, 14, 28, 29
          Asterisks, 66
          Backing up, 5, 54
          Browsing, 13, 25
          CONFIG.SYS file, 8
          Catalogs, Changing Names, 16
          Catalogs, Setting Name, 16
          Catalog format, Copying,44
          Catalog Format, Indexing, 18
          Catalog Format, Line TGL, 43
          Catalog Format, Line Titles, 17, 42
          Catalog Format, Modifying, 17
          Catalog Format, Setting Up, 17
          Catalog Format, Totals, 18
          Catalog line lenghts, changing, 64
          Clearing the screen, 21
          Column headings, 50
          Continuous Paper, 15
          Copy previous entry, 23
          Copy last entry, 24
          Copy a single line, 24
          Copy entries, 33
          Cross referencing, 29
          DOS prompt, 70
          DOS, using, 70
          Dashed line, 50
          Data files, existing, 2
          Database, definition, 2
          dBase file, importing, 36
          Delete key, 21
          Deleted entries, finding, 31
          Deleted entries, eliminate, 41
          Directory, definition, 3
          Directories, 70
          Editing Entries, 12
          Edit menu, 25
          Edit menu, select number, 25
          Edit menu, page backward, 25
          Edit menu, page forward, 25
          Edit menu, undelete entry, 26
          Edit menu, remove memo, 26
          Edit menu, save changes, 26
          Entry number, 20
          Erase screen, 24
          Exit menu, 54
          F1 key, 25
          F2 Key, 25, 33
          F3 key, 24
          F6 key, 29
          F7 key, 24
          Filenames, 67, 72





          Find deleted entries, 31
          Floppy disk, definition, 2
          Fragmented files, 40, 54
          Global search, 31
          Hard disk, definition, 2
          INSTALL.EXE, 6
          Indexing, 18, 43
          Insert key, 21
          Installation, 6
          Installation, floppy disk,7
          Installation, hard disk, 6
          LHA.EXE, 55
          Line Titles, 17
          Line TGL, 43
          List entries, 27
          Macros, 45
          Main Screen, 10, 20
          Make new entries, saving, 23
          mb, definition, 3
          Memos, 22
          Memo, removing (erasing), 26
          Menus, Using the, 10
          New Entries, Making, 11
          New Entries, Saving, 12
          New catalog format, set up, 42
          OYC.EXE, 9
          Other software, 61
          Page backward, 25
          Page forward, 25
          Page length, 50
          Permission denied error, 64
          PgDn key, 22
          Printed Reports, 15
          Quick View, 15
          RESET.EXE, 65
          Reindex, 37
          Report menu, 48
          Report menu, send to, 48
          Report menu, dashed line, 50
          Report menu, column headings, 50
          Report menu, page length, 50
          Report menu, set up format, 51
          Report format, set up, 51
          Reports, printing, 53
          Reserve space, 40
          Saving entries, 23
          Screen print feature, 33
          Screen colors, 47
          Searching, 13
          Search menu, 27
          Search menu, list entries, 27
          Search menu, alphabetically, 28
          Search menu, sequential, 28
          Search menu, global search, 31





          Search menu, set starting point, 31
          Search menu, case setting, 32
          Search menu, save changes, 32
          Search again, 33
          Security code, 46
          Sequential Searches, 14, 28
          Site licenses, 76
          Sorting, 38
          System requirements, 4
          Technical support, 4
          Total Values, 18, 33
          Undelete entry, 26
          Using this manual, 3
          Utilities, 16
          Utilities menu, 33
          Utility menu, copy feature, 33
          Utilities menu, reindex, 37
          Utilities menu, sort, 38
          Utilities menu, reserve space, 40