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INSTALLING FAMILY TREE JOURNAL BACKUP The first order of business before you use this (or any program) is to create a backup copy of the disk(s). (If you are using a floppy disk system insert your MS-DOS system disk in drive A.) Use the normal procedure to bring your com- puter up to the prompt. If you have 2 floppy disks type: DISKCOPY A: B: <ENTER> If you have 1 floppy disk type: DISKCOPY A: A: <ENTER> The DISKCOPY program will instruct you to insert the source (original FAMILY TREE JOURNAL ) disk and the destination (blank) disk into the appropriate disk drive. It is a good idea to put a write protect tab on the original but not on the copies since the program will write data files to them. If you have the second (optional) UTILITIES disk, make a backup of that disk also. Put the original disks in a safe place and use the backups as working disks for all operations from now on. If you have a hard drive, you should copy the disk(s) to a sub- directory. The sub-directory may be any name you like, there are no 'canned' directory names in the program. If you have a system with two 360K floppy drives (and no hard drive), you should use drive A for the FAMILY TREE JOURNAL disk and drive B to store your data files. NOTE Even if you use a separate drive for your data, the program must be able to write to both disks so don't put write protect tabs on either one. Also, the data disks must be formatted using the MS-DOS FORMAT command before they may be used. It is possible to run FAMILY TREE JOURNAL from only one 360K floppy drive, but the amount of data that you will be able to enter will be very limited. I do not recommend that you try to run this program on a single 360K floppy drive system. UPDATING FROM AN EARLIER VERSION The data files from earlier versions of FAMILY TREE and FAMILY TREE JOURNAL are fully compatible with this, and future versions of the program. This means that you do not have to perform any conversion on previously entered data in order to use it on FAMILY TREE JOURNAL. OTHER INSTALLATION CONSIDERATIONS During execution, the program may have more than 8 files open simultaneously. This is the normal maximum for MS-DOS. If you are running FAMILY TREE JOURNAL and some other function in the system also has files open, you may experience some problems. I mention this early because it produces some of the most mys- tifying bugs that have been reported to me. This can occur if you have a utility in your AUTOEXEC.BAT file that stays resident when you boot your system such as one of the "menu" or "window" programs. CONFIG.SYS will allow you to increase the default. Increasing the number of files that may be opened is a rela- tively harmless operation that does not degrade the operation of your computer at all (and in this instance, actually will im- prove it!) The only price you pay for this change is a few extra bytes of memory that are used by the system. I recommend that you make FILES=20 (or more). See your MS-DOS manual for infor- mation on CONFIG.SYS. (You must restart your system after making any changes to CONFIG.SYS before they will work.) PRINTER REQUIREMENTS FAMILY TREE JOURNAL will work with any printer that can be used by your computer. You may have to experiment a little in order to align the paper properly. Different printers treat <CARRIAGE-RETURN> and <LINE-FEED> characters differently. You may have to change the option switches on your printer to make the lines properly spaced. The program assumes that you are using 8 1/2" X 11" paper and that your printer will print 66 lines of up to 80 characters per line. This is the standard for most printers. If your paper is aligned correctly, there will be equal margins on both the left and right side of each sheet and the page number should be centered near the bottom. The program will allow you to select the type of printer you will be using to further enhance your printouts. This page layout allows you to punch the paper and use binders to form a book. Most copy machines will also accept this size paper to allow you to make copies for your relatives. I would like to have provided a way to print charts that would extend more generations but the size of the paper was the limiting factor. Each generation of ancestors doubles the number of names needed and each generation of descendants produces an arbitrary number of people. I found that 4 generations of ancestors would fit on one page without too much crowding and used 4 generations of descendants just to make things symmetrical. NOTE Many printers now available are equipped with a variety of fonts. You must use a "nonproportional" or "mono-spaced" font, otherwise, your printouts will be skewed. This is especially apparent when you print the charts and time-line. PROGRAM OVERVIEW GENERAL Before you begin, here is a brief synopsis of the information that you will need. In order to build genealogical charts, the minimum information required for each family member is the individual's name and the name of their parents. For each person, you should also try to find the names of spouses, dates of birth, death and marriage, and the places where these events occurred. You must enter this information separately for each individual. All other relationships between them is unimportant. You will not find entries for children or brothers and sisters. The program will determine those relationships. FAMILY TREE JOURNAL consists of several programs that allow you to input, edit, change, and print information. Since these functions are quite complex, and because I wanted to create a program that would work with minimum size systems, the main program is split into several smaller programs that are executed from a file called FTREE.COM. This method of operation produces some delays between functions while the programs are swapped into memory from the disk. For those users who will be using 360K floppy disks, some of the functions must be selected from the UTILITIES disk. You will be prompted to insert the UTILITIES disk when you select the these functions. DATA FILES Six data files are generated by FAMILY TREE JOURNAL for each different family name that you specify. <FILE>.DAT Setup information <FILE>.NAM Name list <FILE>.GEN Genealogical information <FILE>.BIO Biographies <FILE>.REF References <FILE>.ADR Address book Many of the functions create temporary files to do such things as sorting and editing. These files will have various names with the extension .TMP. Most of the time, these files will be removed after the function completes its task, but they may remain if the program terminates abnormally. All of the temporary files are written to the program disk even if you are using a separate data disk. This means that you need quite a bit of free space on the program disk. As a rule of thumb, the free space should equal about 5 times the size of <FILE>.NAM. EDITING DATA FILES Since most customers have a favorite editor or word processor that they feel comfortable with, it is important that you should not have to be forced to use anything different when using FAMILY TREE JOURNAL. All of the files generated by FAMILY TREE JOURNAL are ASCII. This means that they may be edited using al- most any editor or word processor. The main requirement for editing FAMILY TREE JOURNAL files is that you must be able to read and save the files in ASCII format. The documentation for your editor should explain how to use ASCII format. Some word processors may refer to ASCII by other terms such as "non- document" mode. The file "INTRO.DAT" is a simple ASCII file that is printed at the beginning of your book. You may edit this one as you would any other file. You may add as many lines as you like. The pro- gram will split the file into more than one page if necessary so don't worry about page length. There are additional files that will be printed at the beginning of each section of the book ("INTRO1.DAT, INTRO2.DAT" and "INTRO3.DAT"). These files may be also edited in the same manner to customize your book. You will probably prefer to use your own word processor to edit biographies. The program contains utilities to import and export ASCII files to and from FAMILY TREE JOURNAL biographies. If you center or justify text using the special word processor commands for these operations, it may or may not be able to retain the centering or justification when the file is saved in ASCII. Special fonts, underlining, bold print and italics probably won't work. You will have to experiment a little to see how your program deals with these things. DATA INPUT GENERAL FAMILY TREE JOURNAL is designed to allow you to compile infor- mation about your family. I tried to design the program to make it as easy as possible for us humans to enter information and let your computer do the tedious work of organizing and sorting your data. There are two types of displays that appear in the program, "menus" and "screens". Menus allow you to select an operation by typing a number or letter. They will appear on your screen with a single prompt near the bottom for your selection. Screens usually have multiple prompts that require you to answer several questions. At the bottom of screens you will see the question "Is the Information correct?". (Some screens have only one or two prompts and will not display this question.) Your cursor will begin in the first prompt on the screen if it is blank or the last one if it is not. You always exit from a menu by typing Q for Quit. You may exit from screens in several ways. If you answer Y to the last question, you will move to the next screen or begin the operation. If you answer N, the cursor will move to the first prompt on the same screen and allow you to change the screen. An <ESC> character typed anywhere on the screen will exit the screen, usually back to the menu. (In some cases, you will be asked if you want to save the information that you had changed.) On screens that only ask for a name and number, leaving the name blank will also return you to the menu. Certain keys on different keyboards are designated differently, depending on the manufacturer. Throughout this manual you will see <ENTER>. This refers to the key marked ENTER, RETURN or sometimes indicated with a picture of a bent arrow. Other keys are indicated using the same format such as <ESC>, <HOME>, etc. The designation <ARROW> refers to any of the four keys marked with pictures of arrows, grouped together and located on the right side of your keyboard. The <BACKSPACE> key is also some- times designated with a left arrow but is usually located on the main part of the keyboard. These designations mean that you are to hit the appropriate key (rather than type the word). Entering information for FAMILY TREE JOURNAL is quite easy. Here are some of the things you'll need to know before you start. All prompts are followed by a highlighted area with the cursor in the first position. This area depicts the maximum field size expected for the information. The field may optionally display default data. If the default is your desired response, then you can simply type an <ENTER> without over-typing the default. If you want to enter other data, just type it in. The first character will erase the default to show you that you have begun to change the data. If you make a typing mistake, use the <BACKSPACE> key (not the <LEFT-ARROW> ) to make the correction. It will cause the previous character to disappear until it hits the left side of the field at which time the default data, if any, will reappear and a bell will sound. A bell will also sig- nal the right margin if you attempt to exceed the field size by typing too many characters. A default entry may be erased by typing a <SPACE> in the first character position followed by an <ENTER>. Generally, you may use the <ARROW>'s to move from entry to entry. The <HOME> and <END> keys will move the cursor to the first and last entry on a page. The <PAGE-UP> and <PAGE-DOWN> keys will cause a new page to be displayed. The <ESC> key will return you to the previous menu. All lines are terminated with an <ENTER>. The exceptions to the above actions occur in the edit mode which is only used when you are editing biographies and references and vary slightly from the normal mode. Since text editing involves less restricted fields of information, the actions of the <ARROW>, <HOME> and <END> keys work a little differently to better serve the editing function. You will notice also that typing normal characters while in the edit mode will not cause the default information to disappear, but will only change the character at the position of the cursor. Names, dates and places are critical when compiling genealogical information. Because computers require more stringent rules than people when interpreting information, I had to apply some restrictions to the way some of the data must be entered. I did, however, try to make the rules conform more to normal human usage and force the computer to read our language rather than the other way around. NAMES - You should try to include full middle names and titles such as Jr., II, 3rd, etc. Married women should be listed using their maiden names. If you do not know their maiden name, enclose their married name in parenthesis i.e. Mary (Smith). Any other names that you are unsure of, such as nicknames, stage or professional names, that are not the names that appear on birth, death, etc. certificates, should also be enclosed in parenthesis. The parenthesis will flag the name as incorrect for the audit feature of the program. You should enter names in their natural order, that is: first name-middle name-last name. If a surname has more than one word, the name may not be sorted as you would expect when it appears in the book. As an example, the name "Wernher von Braun" would appear in the sorted lists as "Braun, Wernher von". Titles (Jr., II, 3rd, etc.,) should be preceded by a comma and a space, i.e. "John Smith, Jr." This will appear as "Smith, John, Jr." when sorted by the program. (If you don't include the comma, the name would appear as "Jr., John Smith"). (Only one title per name please - John Smith, Jr., M.D. won't work, and I doubt that his degrees would appear on his birth certificate anyway!) Names are limited to a total of 30 characters. This should be enough for most names. If anyone has a longer name, you should use abbreviations where possible, (Wm. instead of William for example) and enter the full name as a note in their references. If you type a number in the NAME prompt (instead of a name), the name that is assigned to the number will appear in the blank. This can be helpful when you are entering the information for someone who has a large number of children. Instead of retyping the father's and mother's name, just enter the number instead. This can help to prevent spelling errors and also makes data entry easier especially for long names. A quick name search may be made by typing a question mark <?> as the FIRST character in any name prompt followed by a name or partial name. Either upper or lower case letters may be used for the name, they will match either way. The first name that matches the name or partial name that you entered will appear in the prompt. If there is no match, the prompt will turn blank. PLACES - Try to list the city or county where birth, death, and/or marriage occurred or the name of the church, hospital etc. Many records are kept in these places that could provide additional information. Except for the size of the field, there are no other restrictions on places. DATES - Dates should be as complete as possible. If you only know the approximate date, use the abbreviation 'c.' for circa, followed by the year i.e. c. 1850. You may also use the ab- breviations ABT, BEF and AFT for ABouT, BEFore and AFTer if you wish. Dates may be entered in any of the following ways: mm-dd-yyyy dd/mm/yyyy (If non-USA format in setup) yyyy c. yyyy ABT yyyy AFT yyyy BEF yyyy dd MMM yyyy MMM dd yyyy where 'mm' is the month number (1-12), MMM is the first three characters of the name of the month (JAN-DEC), 'dd' is the day number (1-31) and 'yyyy' is the full year number (note: don't assume 19--). The month and day may be one or two digits. The '-' and '/' in the example may be any single character except a digit. If you know only part of the date, you should put a '?' in the missing field, i.e. 5/?/1887. Dates must be in one of these formats in order to calculate life-spans correctly. USING A SEPARATE DATA DISK If you have a system that only has two floppy drives (and no hard drive), you should use the A drive for the program disks and the B drive for your data files. Here is an example of the way to use the B drive for a group of data files with the name SMITH. With your FAMILY TREE JOURNAL disk in the A drive, type: A:<ENTER> to make sure that your home directory is in the A drive for these operations. Insert a blank, formatted floppy disk in the B drive. If you have already entered data using SMITH as your file name, copy your old data files from the A drive to the formatted disk in the B drive using the command: COPY A:SMITH.* B:<ENTER> You may then delete the files SMITH.* from the A drive using the command: ERASE SMITH.*<ENTER> CAUTION: Make sure that the files have been correctly copied to the B drive before you delete the files on the A drive! The B drive now contains your data files. STARTING FAMILY TREE JOURNAL If you are using floppies, insert the FAMILY TREE JOURNAL disk into drive A and type A:<ENTER>. If you are using a hard disk, change your working directory to the one containing the FAMILY TREE JOURNAL program. Start the FAMILY TREE JOURNAL program by typing: FTREE<ENTER> The first time you start FAMILY TREE JOURNAL (and as long as your file name is set to SAMPLE ) you will be asked if you want to print instructions. After answering the question (and possibly printed instructions), a setup screen will appear. The first time you use the program, you should leave the default information as it is. You can always come back and change it later. In the setup screen you are asked for a file name to use for your data files. I recommend that you use a family surname such as "SMITH" or "JONES" but you may use any valid file name in- cluding a drive specification and full path name. This will allow you to use another disk or sub-directory for your data files if you like. Again, in this example we will use the name SMITH. If you are using a separate data disk in the B drive, enter: B:SMITH in the prompt for the file name. If you are using a hard disk, type: SMITH in the prompt. This name will be used as the base name for the data files. (The program supplies the extensions so type the name without any '.'). If you find that your data files have grown too large, you may use another file name for a different branch of your family. There is no limit, other than disk space, to the number of family branches that may be entered. This name will replace <FILE> in the references throughout this manual. Included on the FAMILY TREE JOURNAL disk is a set of files called "SAMPLE". This is the initial default name that will ap- pear in the prompt. I suggest you use SAMPLE for practice before entering your own data. (If your name happens to be Sample, you will have to erase these files before you get down to serious business!) The next prompt on the setup menu allows you to specify the format that you prefer for entering dates. The default is month-day-year. If you enter N to the prompt, the program will properly sort dates entered in the day-month-year format. Only dates that you enter using a number for the month are effected by this flag. Dates such as 6 FEB 1845 or FEB 6 1845 will both work regardless of the USA flag setting. Some computers are equipped with a monochrome monitor but have a color controller card. This may cause the display to be dif- ficult to read. This option allows you to force the program into monochrome mode which should eliminate the problem. Printing is normally routed to your printer through the first parallel port on your computer. This port is designated LPT1 or PRN. You may want to direct the printouts to some other port or to a file. You can change the destination to any of the following: AUX The serial port SCREEN Your monitor screen LPT2 or LPT3 One of the other printer ports FILE_NAME Any file name All subsequent printouts will then be directed to the destina- tion that you specify. NOTE: If you specify a file name, you should be aware that the file will be reopened each time that you start a new print operation and the previous information that may have been in that file will be lost! Before you begin printing, you must specify the type of printer that you are using. (Your printer must be able to print both upper and lower case and recognize form feeds to be used with Family Tree Journal. Most modern printers will qualify.) There are three basic type of printers that Family Tree Journal supports: Type 0 - "No frills" - this type will work on almost any printer. It does not use any special graphics nor does it print bold face, underlined characters or italics. Type 1 - Epson compatible - This type will work with most dot- matrix printers that have the IBM extended graphic characters. Type 2 - HP-PCL compatible - This type will work with most laser or ink-jet printers that are designed for IBM's and compatibles. (Apple LaserWriters were not designed to be IBM compatible so you will have to use type 0 for LaserWriters and use Courier mode - not PostScript). Two additional types are available that may be necessary for some situations: Type 3 - Epson compatible without IBM graphics - This type may be necessary if you have a printer that uses the Epson escape sequences for bold, italics and underline but does not contain the IBM graphic character set. These printers were intended to be used with Apples, Commodores, Radio Shack Color Computers, etc. but are sometimes equipped on IBM's. Type 4 - This type may be selected if you have a laser printer with fonts that are not equipped with the PC-8 typeface. but does recognize the HP-PCL escape sequences for bold, etc. Before you select this type, carefully check your printer's documenta- tion to see if there may be some way to select the PC-8 typeface and use type 2 instead. The results will be much better! One additional comment, if your printer has several fonts, select one that is non-proportional. Proportional fonts will produce skewed charts. Some printers treat the ends of lines differently. The program will change the way it terminates each line based on how you answer the next question. There are also option switches in some printers that will change the way they are handled. You may have to experiment a little if you get double-spaced printouts. In addition to the normal genealogical information for each individual, you may want to keep some miscellaneous information about each one. Five optional fields are available for this purpose. The first three headings will default to CAUSE OF DEATH, OCCUPATION, and CHURCH AFFILIATION. Two others are available for anything you may like to record. You may prefer to use some other statistics about your family. You may add or change any of the five headings to whatever you prefer. Several suggestions that I have received are CEMETERY or PLACE OF BURIAL, TELEPHONE NUMBER, POLITICAL PARTY, etc. You may also use this to enter such things as physical descriptions (color of hair, eyes, etc.), schooling or educational background, hobbies, etc. I even had a suggestion that FAMILY TREE JOURNAL could be used to document the pedigree for animals. I'm not sure that all the information would be appropriate for this application (information about marriages might seem a lit- tle odd) but, you could use these miscellaneous fields to record the registration paper numbers, desirable traits etc. for show animals or to assist in farm animal breeding. After answering the setup questions, the main menu will be displayed. MAIN MENU SELECTIONS The main menu serves as a "home base" from which you may select any of the functions available in FAMILY TREE JOURNAL. Some of the selections on the main menu will prompt you for additional information and then begin the selected task, other selections will display an additional menu from which you may select a specific operation, which may, in turn, request additional information. In most cases, you can change your mind and cancel the operation by typing an <ESC> and return to the previous menu. The <ESC> key works fairly intelligently so that it will not cause any mutilation of your data files. If you use it to stop printing, the printing will normally stop after completing the current page, so you will not always get an immediate response. You must use a Q to quit from any menu (the <ESC> key will not exit from the menus). The Main Menu contains 6 selections. They are: 1 NAME LIST UTILITIES 2 ENTER OR CHANGE GENEALOGICAL DATA 3 EDIT BIOGRAPHIES AND REFERENCES 4 PRINT UTILITIES 5 ADDRESS BOOK 6 MISCELLANEOUS UTILITIES NAME LIST UTILITIES The first selection on the main menu is the Name List Utilities. This selection will display a menu that allows you to select some functions that allow you to make changes to the name list. Name List Utility Selection 1 will allow you to change or even completely remove a name from the name list. A name may be added by leaving the NUMBER field blank and removed by leaving the NAME field blank. Name List Utility Selection 2 will read the <FILE>.GEN and copy the complete dates of birth to the <FILE>.NAM dates. If any discrepancies are found, you will be prompted for the correct date of birth for that person. If you have updated from an ear- lier version of FAMILY TREE JOURNAL, you should run this selec- tion once on each of your earlier data files to bring them up to date. Name List Utility Selections 3, 4, and 5 will sort your name list by surname, date of birth or reference number. The order that your names appear in the name list will determine the order that the names will be printed in the first section of your book. Name List Utility Selection 6 will list the names on your screen in the order in which they appear in the name list. Name List Utility Selection 7 will prompt you for two name spellings that you have used for one person. The program will then locate all references that you have made to the person using the incorrect spelling and re-reference the name correctly. It will then remove the incorrect name and number from the data files. Name List Utility selections 8 and 9 provide some automatic utilities for flagging family subgroups in your name list. These subgroups allow a great deal of flexibility in the way other functions within the program handle the members of your family in various operations. Selection 8 will prompt you for a subgroup flag. If you leave the prompt blank, all flags will be removed. Selection 9 displays a screen to flag only the ancestors, descendants, or both of any person. All of that person's ances- tors and/or descendants will be flagged with the character that you choose. You may reuse the same flag for more than one person. ENTER OR CHANGE GENEALOGICAL DATA You will normally enter data using selection 2 on the menu. This selection first prompts you for a name. The name you enter will be followed by a prompt for a number. A default number may ap- pear in the number field. If no number appears it means that this is the first time you have referenced this name or you have spelled it wrong. Do not enter a number if the field is blank. In most cases the number that appears in the blank will be cor- rect and you will not change it. The only exception is when two or more people have the same name. In this case, you may change the number if the default is not correct for the particular individual. If you are entering data for the first time for an individual that has the same name as someone that you have entered previously, make the number blank and a new number will be assigned and this person will be added to the name list. If you don't know the correct information, leave the entry blank. While you are entering data for an individual you may call up a screen that will allow you to quickly enter the source of your information into the references for that person by typing <F1> from any prompt. EDIT BIOGRAPHIES AND REFERENCES You will be asked for a name and number. Any previously entered information will be displayed on the screen with the first line highlighted. Some of the keys will function differently in the editor. Anything you type will replace the existing characters on the line. You may move the cursor with the <LEFT-ARROW> and <RIGHT- ARROW> keys to any place on the line without disturbing anything. The <UP-ARROW> and <DOWN-ARROW> keys will scroll the highlighted line up and down. The <DELETE> key will erase the ENTIRE highlighted line and the <INSERT> key will insert a blank line above the current line. The <HOME> and <END> keys move the cursor to the beginning and end of the current line. The <PAGE- UP> and <PAGE-DOWN> keys will display the previous or next page of text, except that you will not be able to go forward past any large area of blank lines (usually the end of text). The <ESC> key will exit the edit mode. You may type the <ESC> from any place on the screen. If you have made any changes, you will be asked if you want to save the information. If you answer N, none of the changes will be saved. After you have edited the biography, the procedure will be repeated for the references for the same person. NOTE: You may prefer to use your own editor or word processor to edit this information. FAMILY TREE JOURNAL was not intended to be a word processor so this selection only provides minimal flexibility in editing. The only real advantage to using this selection is that it can (theoretically) handle files as large as 1000 Megabytes! Most word processors would choke on a file that big! PRINT UTILITIES These selections print the indicated information on your printer. Selection 1 - PRINT A BOOK. This is the one you have been waiting for! Just enter selection 1, answer a couple of ques- tions and stand back! A screen will appear that will allow you to select the informa- tion that will be printed. The default is a complete book with all of the information that you have entered. You may produce an abbreviated version by entering a subgroup flag or changing the default Y 's in the selection screen to N 's. The Trees and Data charts of those people that have been flagged as a subgroup will be the only people included in the first section. This feature only restricts the first section to members of the subgroup. Children, spouses and parents of anyone not included in the subgroup will still show up on the ap- propriate charts. You may also print the books using both sides of the paper. A prompt will appear if your output destination is to go to the printer. If you answer "Y" to the prompt, the book will be first written to disk. This will require a great deal of disk space, so I would not recommend trying two sided printing using a floppy disk system. After the complete book has been written to disk, the printer will print the odd numbered pages. When the odd numbered pages have completed, you must reverse the paper in your printer to print the even numbered pages. Selection 2 - PRINT BOOKLETS. A "booklet" is a book that is dedicated to the information for only one person. It will print only one tree and data section but will expand to include the biographies and appendix data for all the names included in the chart printed in the first section. The next 5 selections allow you to print some data in the same format that it is printed in the FAMILY TREE JOURNAL books and booklets. Selection 8 prints data forms that may be used for research. You will be asked for a name and number. A form containing the in- formation for that person will be printed. If you leave the name blank, you may print blank forms. Selection 9 will print a chart of all of the descendants of any individual. The numbers assigned on the chart will help to identify the relationships between the adjacent generations and may be easily transposed to other "recognized" genealogical numbering systems (such as Henry, Register, etc.). Selection 10 will print a chart of ancestors using the Ahnentafel numbering system. This system is based on a formula that has been used by genealogists for many years. The father of any person on the chart has a number that is twice the number of his child and the mother's number is twice the child's number plus 1. Using this system, a chart showing many generations may be printed. ADDRESS BOOK This selection provides a menu with selections that allow you to keep a record of names, addresses and phone numbers of family members. You may print address labels and address books to as- sist in corresponding with your relatives. The names on your labels may be different than the names used in your name list to make the labels less formal. A new file with the extension ".ADR" is used to save this information. This group of selections is handy for generating mailing lists and labels for planning family reunions and sending books and booklets to your relatives for their feedback. MISCELLANEOUS UTILITIES This selection provides a group of utilities that allow you to reorganize your data files, search for information, and also includes some other miscellaneous functions that may be useful. Miscellaneous selection 1 allows you to combine the information for two branches of your family into one group of files. The reference numbers of the people will be changed so that there will be no duplication of numbers in the resulting set of destination files. The source files will be unchanged. The newly created file will become the default. Miscellaneous selection 2 will create a new group of files for any branch of the family that you have previously flagged. The resulting files will include all of the information for the names that you have flagged including the names of spouses that may not be flagged. Miscellaneous selection 3 allow you to search for information. You may enter any string of characters. They will be displayed in upper case but will match either case. Selection 4 prompts you for two individuals and displays their relationship to each other. Selections 5 and 6 provide a way to pass information between FAMILY TREE JOURNAL and some other genealogy systems. A standard for GEnealogical Data COMmunication information interchange has been established called GEDCOM. GEDCOM files may be created by FAMILY TREE JOURNAL and exported to other programs that support the standard, and FAMILY TREE JOURNAL will import information from GEDCOM files that have been created by other programs. Selection 7 will convert all of the dates in your data files to either MMM dd yyyy or dd MMM yyyy format. Only complete dates will be changed. Dates such as c. 1870 will remain the same. Selection 8 allows you to convert names in your data files to one of several formats. There may be some problems if you ex- change data files with someone who has used a different format for entering names. Some people prefer to use all upper case names, some enter only surnames in upper case, while others prefer to enter the names as they are normally written with mixed upper and lower case. I have added a function that will convert all of the names in your name list to any of these formats. When converting to mixed and upper case surnames, the program will capitalize the first letter of each word in the name. You may find a couple of problems in the conversion process. Some names (McAdams) normally are written with more than one upper case letter. These names will only have the first letter capitalized (Mcadams). Conversely, some surnames contain two words (von Braun) with the first word normally written in lower case. These names will have both names capitalized (Von Braun). All titles (except Jr., Sr. and numbers) will be con- verted to upper case to allow things such as Roman numerals to look right (III instead of Iii). A fourth option, to convert only certain surnames to upper case, is useful to highlight principle family lines in your printouts. You may convert more than one surname to upper case. Selections 9 and 10 allow you to import and export ASCII biographies. This will let you to edit biographies using your favorite editor or word processor and import the files directly into <FILE>.BIO without having to worry about the FAMILY TREE JOURNAL formatting requirements while you are editing the files. The only thing to remember is to save the file in ASCII format out of your word processor. Selection 11 was provided to import the data from another shareware program called "Family Tree, Etc." from Pine Cone Software. This popular program is not affiliated in any way with my program but, at present, does not support GEDCOM so I provided this utility to allow you to directly import the data files if you wanted. NOTE - Some earlier versions of Family Tree, Etc. will not work properly with this feature. If you get garbage when importing the data, you must first convert the FT-ETC data files to the newer format using a later version of FT-ETC. (A workable ver- sion of FT-ETC is available on many BBS's including mine, if you need a copy.) GETTING THE MOST OUT OF FAMILY TREE JOURNAL The first thing that you will discover is that one half of your relatives will not care to be bothered with information about the other half. We are all children of two parents, so we ac- tually have two different families. As an example, let's say that you would like to give a copy of your book to an aunt on your mother's side of your family. Your aunt probably doesn't know (or care) about any of your father's ancestors. She is really only interested in those relatives that she considers part of her family. The subgroup flags provide a way to produce a book that will be limited to only those members of your family that would be appropriate for your aunt. To create a book limited to members of your aunt's family, go to the name list utility menu and use selection 8 to clear all the flags that may have been previously set. After you have cleared the flags, use selection 9 and enter your aunt's name (or number) in the name prompt and flag all of her ancestors and descendants with any flag character. If you look at the name list (with selection 6), you will see that the flag character appears next to the names of all of your aunt's direct relatives. Repeat the flagging operation using her earliest ancestors. This will flag all of the descendants of those ear- lier ancestors and create a subgroup of family members that are all related to your aunt. You can also flag any other in- dividuals that you think may be of interest to your aunt but not directly related to her using selection 1. After setting all of the flags, you can print an abbreviated book for her by entering the flag character that you used in the subgroup prompt in the book menu. If your aunt happens to have a computer, you can use miscel- laneous utilities selection 2 to create a set of files for her that only includes those flagged names and give her a copy of FAMILY TREE JOURNAL to use to expand on your information. In some cases, the subgroup flags may still produce a book that is too large. If you are planning to send books to several relatives for their feedback, you may find that time, paper, and postage will limit the amount of information that you will be able to produce for each one. Print utility selection 2 is designed with these limits in mind. Using this selection you may produce a booklet that contains all the information for any single person that you select. In most cases, these personalized booklets will be the most effective way to generate responses from your relatives during your research. If you would like to insert photographs or other documents into your biographies, a special sequence of characters entered into the text will produce an outlined box in the printout with an optional title centered below the box. Here are some examples: [5.25x7] text... [5] text... [0] text... The first example will produce a 5 1/4" by 7" box, the second will produce a 5" square box and the third example will output an essentially blank page (except for the person's name at the top and the page number at the bottom). The program will deter- mine if there is enough room on the current page to print the box or eject the page and start on the next page. The box will not be split across two pages. In each example, whatever text is entered after the "]" will appear centered under the box or, in the case of the blank page, centered near the bottom of the page. The "[" must be the first character on a line and the box cannot be bigger than about 6" by 8". You may create bold, underline or italics in your biographies or references. The ^ (tilde) character is used by FAMILY TREE JOURNAL to specify that the following characters will be printed using one of the special typefaces: ^B Starts bold print ^b Stops bold print ^I Starts italic print ^i Stops italic print ^U Starts underlining ^u Stops underlining The special type will include all text that falls between the start sequence and the stop sequence, including spaces. Underlining can be a problem if it occurs across more than one line because your printer will underline the indenting spaces that occur at the beginning of each line. I have a BBS system that will allow customers with modems, to get the latest version of FAMILY TREE JOURNAL (and other genealogical software) and upload and download genealogical data and related information. If you have a modem, you may dial 614- 868-9039 to download the latest version of FAMILY TREE JOURNAL or leave me a message. Bulletins with fixes to common problems are also available on this board. Running RBBS - 8N1 - 300, 1200 or 2400 baud (24 hours a day). I hope you enjoy using FAMILY TREE JOURNAL. If you would like to offer comments or suggestions about the program write to me. Rick Cherry Cherry Tree Software Post Office Box 964 Reynoldsburg, Ohio 43068-0964 I tried to make the program bulletproof and allow for graceful recovery of most errors. But...... If you encounter something that causes the program to get hung up or go crazy, <CTRL-BREAK> or <ESC> should get you back to normal. Verify that your data files are intact and not corrupted then try the same thing again. If the problem seems to be in the program, write to me, include the disk if possible and describe the situation (not my ancestry!) and I'll attempt to fix things up for you. SHAREWARE The concept of shareware parallels the nature of genealogy and, I feel, is an appropriate method of distribution for FAMILY TREE JOURNAL. For those of you not familiar with shareware, here is how it works: You are allowed to use FAMILY TREE JOURNAL and encouraged to make copies of the program and distribute those copies to anyone (as long as you don't modify the program or remove the copyright notice). You may distribute these copies in any manner you wish either directly or electronically. If you distribute FAMILY TREE JOURNAL to relatives, I suggest that you also include a subgroup of your data files appropriate for that person. If you have received a copy and, after using the program, you feel that it is worthwhile, you are requested to send a registration fee of $35 to Cherry Tree Software. In return, you will receive a copy of the latest version of FAMILY TREE JOURNAL (with enhancements), full access to the bulletin board, a complete instruction manual on disk, and you will be notified of periodic updates to the program. To order your registered copy of FAMILY TREE JOURNAL, please send a check or money order for $35 to the above address. You may also include a copy of the disk with any data files that you have created. These files will be added to the FAMILY TREE JOURNAL Bulletin Board and made accessible to all registered customers. This program is produced by a member of the Association of Shareware Professionals (ASP). ASP wants to make sure that the shareware principle works for you. If you are unable to resolve a shareware-related problem with an ASP member by contacting the member directly, ASP may be able to help. The ASP Ombudsman can help you resolve a dispute or problem with an ASP member, but does not provide technical support for member's products. Please write to the ASP Ombudsman at Post Office Box 5786, Bellevue, Washington, 98006 or send a Compuserve message via easyplex to ASP Ombudsman 70007,3536.