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ST-BUDGET v1.2 Budget Tracking System User's Guide Copyright (c) SoftTalk Computing Inc. 1991-1992 P.O.Box 68028 Calgary, AB. Canada T3G 3N8 Phone: (403) 241-1519 ST-BUDGET v1.2 Budget Tracking System TABLE OF CONTENTS INTRODUCTION 1.1 Key features 1.2 Registration 1.3 License 1.4 Limited Warranty 1.5 Site Licenses and quantity purchases 1.6 Technical Support 1.7 System Requirements 1.8 Installation 1.9 Getting Started OPERATIONS 2.0 General 2.1 Main Menu 2.2 Tables 2.2.1 Accounts 2.2.2 Periods 2.2.3 Budget Year 2.3 Entities 2.3.1 Entity Budget 2.3.1.1 Entering Budget 2.3.1.2 Entering Actual 2.3.1.3 Viewing Budgeted Account 2.3.2 Online Budget Summary 2.3.2.1 Monthly Budget vs Actual 2.3.2.2 Quarterly Budget vs Actual 2.3.2.3 Yearly Budget vs Actual 2.4 Reports 2.4.1 Daily Transactions Report 2.4.2 Monthly Budget vs Actual Report 2.4.3 Quarterly Budget vs Actual Report 2.4.4 Yearly Budget vs Actual Report 2.5 Utilities 2.5.1 Initialize DataBase 2.5.2 Rebuild Index Files 2.5.3 Backup DataBase Files 2.5.4 Restore DataBase Files INTRODUCTION 1.1 KEY FEATURES ST-BUDGET v1.2 - A user-friendly Budgeting and Tracking system which is designed for CORPORATE, EDUCATION INSTITUTE, SMALL BUSINESS and PROFESSIONAL use. Key features include User-Defined Entities (i.e. Department, Project, Cost Centre), Multi-level Accounts, Numerous Budgeting Methods, Tracking Actuals, On-line budget summaries, Numerous Reports, Maintain Database Tables, Utility to export budget data to Spreadsheet (wk1). 1.2 REGISTRATION The registration fee for a single copy of ST-BUDGET v1.2 is US$89.00 (or Cdn$99.00 GST included) plus $10.00 for Shipping/Handling. Payment of this fee entitles you to: - A disk with the latest version of ST-BUDGET. - One copy of printed and spiral-bound ST-BUDGET manual. - A free utility program that allows you to export budget data to spreadsheet (wk1). - A fully functional trial version of our other product ST-EIS Executive Information System which allows you to consolidate multi-level budget entities. - 90 days free technical support via electronic mail or telephone. Please send check or money order to: SoftTalk Computing Inc. P.O.Box 68028 Calgary, AB. Canada T3G 3N8 Phone: (403) 241-1519 1.3 LICENSE ST-BUDGET is copyrighted by SoftTalk Computing Inc. All rights are reserved. This version is NOT public domain or free software, it is being distributed as SHAREWARE. That means, you can try it before you buy it. If you are using this software, you must register your copy. DISTRIBUTION of the REGISTERED version of the program is in violation of license agreements and copyright law. 1.4 LIMITED WARRANTY The software and accompanying written materials (including instructions for use) are provided "AS IS" without warranty of any kind. Further, SoftTalk Computing does not warrant, guarantee or make any representations regarding the use, or the results of use, of the software or written materials in terms of correctness, accuracy, reliability, currentness or otherwise. The entire risk as to the results and performance of the software is assumed by you. If the software or written materials are defective you, and not SoftTalk Computing Inc. or its dealers, distributors, agents or employees, assume the entire cost of all necessary servicing, repair, or correction. Neither SoftTalk computing Inc. nor any direct, indirect, consequential or incidental damages (including damages for loss of business profits, business interruption, loss of business information, and the like) arising out of the use or inability to use such product even if SoftTalk Computing Inc. has been advised of the possibility of such damages. 1.5 SITE LICENSES AND QUANTITY PURCHASES We offer quantity discounts as well as site licensing. Site licensing agreements allow duplication and distribution of a specified number of multiple copies within the licensed institution. Site license fees are based upon the number of users of ST-BUDGET. Please call or write for more information. 1.6 TECHNICAL SUPPORT Technical support for ST-BUDGET is available to registered users. You can contact SoftTalk Computing Inc. for support by mail or telephone. SoftTalk Computing Inc. P.O.Box 68028 Calgary, AB. Canada T3G 3N8 Phone: (403) 241-1519 Monday - Friday 8:00 am - 6:00 pm 1.7 SYSTEM REQUIREMENTS ST-BUDGET is designed to run on a PC, AT or 386 computers. Minimum requirements are: - 640K of RAM memory. - DOS 3.1 or later. - One hard disk with a minimum of 1 MB free disk space. - An 80-column Monochrome or color monitor. - An 132-column printer. 1.8 INSTALLATION To install the ST-BUDGET system, insert the program disk in drive A. At the C prompt, type : A:INSTALL A: C: and follow the instructions provided by the installation program. 1.9 GETTING STARTED Change to the directory where you installed the ST-BUDGET system. Type Budget and press Enter key to start up the system. OPERATIONS 2.0 GENERAL SAMPLE DATA - The ST-BUDGET system comes with a set of sample data so that you can immediately try it out without setting up anything. Once you familiar the system, you can intialize a new empty set of data files using the "Initialize Database" option on the Utilities menu item, and then enter your own set of budget data. USER INTERFACES - The ST-BUDGET system uses many user-friendly interfaces such as menu bar, pull-down menu, help screen, browse screen to make it very easy to understand and operate. We will discuss these features briefly. MENU BAR - The menu bar displays all the menu items. To select a menu item, simply move the cursor to that item and press the ENTER key to execute. ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓┌───────────────────────────────────────────────────────────────┐▓▓ ▓│ Tables Entities Reports Utilities Quit │▓▓ ▓└───────────────────────────────────────────────────────────────┘▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ PULL-DOWN MENU - It provides a list of options. To select an option, move the cursor to the row that contains the option and press the ENTER key to excute. ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓┌──────────────────────────────────────────────────────────────┐ ▓▓ ▓│ Tables Entities Reports Utilities Quit │ ▓▓ ▓└─┬───────────────┬────────────────────────────────────────────┘ ▓▓ ▓▓▓│Accounts │ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓│Periods │ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓│Budget Years │ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓└───────────────┘ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ HELP SCREEN - The fastest way to get help is to use the HELP (F1 key) command. When you issue this command, a pop-up help screen will appear. The information displayed will relate to your current option. ┌─────────────────────────────────────────────────────────────────────────┐ │ Tables Entities Reports Utilities Quit │ └─────────────────────────────────────────────────────────────────────────┘ ▓▓┌───────────────┐▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓│Accounts │▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓│En╔═[ Help ]═══════════════════════════════════════════════════════╗▓▓▓▓ ▓▓│Pe║ ║▓▓▓▓ ▓▓└──║ Accounts ║▓▓▓▓ ▓▓▓▓▓║ ║▓▓▓▓ ▓▓▓▓▓║This option allows to maintain the accounts table. ║▓▓▓▓ ▓▓▓▓▓║ ║▓▓▓▓ ▓▓▓▓▓║ ║▓▓▓▓ ▓▓▓▓▓║ ║▓▓▓▓ ▓▓▓▓▓║ ║▓▓▓▓ ▓▓▓▓▓║ ║▓▓▓▓ ▓▓▓▓▓╚════════════════════════════════════════════════════════════════╝▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ COMMON HOTKEYS - The ST-BUDGET system use the following common hotkeys throughout the entire system: F1-Help Display help screen F3-Add Add record F4-Delete Delete Record F5-Toggle To get a full view of single record edit screen. F9-Print Print a hard copy of listing F10-Process Process the selected function Esc-Exit Exit screen or system BROWSING MULTIPLE RECORDS SCREEN - The Browse screen allows you to view multiple records. The left top conner displays the title, the right top conner displays the status of the record counter. You can use the following cursor key to nevigate the browse screen: Down Arrow Move cursor to next row or next field Up Arrow Move cursor to previous row or field PgUp Move cursor to previous set of rows PgDn Move cursor to next set of rows Right Arrow Move cursor to next field Tab Move cursor to next field ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓ ╒═ [ Account ] ═════════════════════[ 3 of 13 ]══╕ ▓▓▓ ▓▓▓ │Account Description Type│ ▓▓▓ ▓▓▓ │═══════════════╤═══════════════════════════╤═════│ ▓▓▓ ▓▓▓ │401 │ Revenue - Tuition Fee │ R │ ▓▓▓ ▓▓▓ │501 │ Salary │ E │ ▓▓▓ ▓▓▓ │502 │ Office Supplies │ E │ ▓▓▓ ▓▓▓ │503 │ Telephone │ E │ ▓▓▓ ▓▓▓ ╘═══════════════╧═══════════════════════════╧═════╛ ▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ 2.1 MAIN MENU ─────────────────────────────────────────────────────────────────────── Type BUDGET at the DOS prompt to display the ST-BUDGET main menu. It consists of the following menu items: TABLES - this menu item provides options to maintain the required tables (i.e. Accounts, Periods ) for budgeting. ENTITIES - this option allows you to create entity records. Then create entity accounts, enter budget and actual data. REPORTS - this menu item provides options to generate daily, monthly, quarterly and yearly reports. UTILITIES - this menu item provides options to intialize database, rebuild indexes, backup and restore database files. QUIT - Exit this screen. ┌─────────────────────────────────────────────────────────────────────────┐ │ Tables Entities Reports Utilities Quit │ └─────────────────────────────────────────────────────────────────────────┘ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓╔══════════════════════════════════════════════════════╗▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓║ ║▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓║ ST-BUDGET ║▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓║ ║▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓║ Budget Tracking System ║▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓║ Version 1.2 ║▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓║ ║▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓║ ║▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓║ Copyright (c) SoftTalk Computing Inc. 1991-1992 ║▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓║ P.O.Box 68028 ║▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓║ Calgary, AB. Canada T3G 3N8 ║▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓║ Phone: (403) 241-1519 ║▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓║ ║▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓╚══════════════════════════════════════════════════════╝▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓Press F1 key for help menu, Enter key to execute, Esc key to exit▓▓▓▓▓ SELECTING OPTION - Move the cursor to the required menu item and press the Enter key to execute. 2.2 Tables ──────────────────────────────────────────────────────────────────── The following screen will be displayed when the Tables option is selected from the Menu. It provides the following options: ACCOUNTS - this option allows you to browse and edit the ACCOUNTS table. PERIODS - this option allows you to browse and edit the PERIODS table. BUDGET YEAR - this option allows you to change the default budget year. ┌─────────────────────────────────────────────────────────────────────────┐ │ Tables Entities Reports Utilities Quit │ └─────────────────────────────────────────────────────────────────────────┘ ▓▓┌───────────────┐▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓│Accounts │▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓│Periods │▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓│Budget Year │▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓│ │════════════════════════════════════════════════╗▓▓▓▓▓▓ ▓▓│ │ ║▓▓▓▓▓▓ ▓▓└───────────────┘ ST-BUDGET ║▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓║ ║▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓║ Budget Tracking System ║▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓║ Version 1.2 ║▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓║ ║▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓║ ║▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓║ Copyright (c) SoftTalk Computing Inc. 1991 ║▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓║ P.O.Box 68028 ║▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓║ Calgary, AB. Canada T3G 3N8 ║▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓║ Phone: (403) 241-1519 ║▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓║ ║▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓╚══════════════════════════════════════════════════════╝▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ F1-help, Enter-Execute, Esc-Exit SELECTING OPTION - Select the required option from the pull-down menu and press the Enter key to execute. 2.2.1 Accounts ───────────────────────────────────────────────────────────────────── The following screen will be displayed when the Account option is selected from the TABLE menu. It allows you to browse or edit multi-level accounts. Account - The unique account code, up to 14 characters. Description - The description of the account, up to 25 characters. Type - The account type ( R=Revenue, E=Expense, T=Total ). F1-Help Enter-Edit F2-Next Level F3-Add F4-Delete F9-Print Esc-Exit ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓╒═ [ Account ] ═════════════════════[ 1 of 1 ]══╕▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓│Account Description Type│▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓│═╒═ [ Net Income ] ══════════════════[ 2 of 2 ]══╕▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓│1│Account Description Type│▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓│ │═╒═ [ Expenses ] ════════════════════[ 1 of 4 ]══╕▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓│ │4│Account Description Type│▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓│ │5│═══════════════╤═══════════════════════════╤═════│▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓│ │ │501 │ Salary │ E │▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓│ │ │502 │ Office Supplies │ E │▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓│ │ │503 │ Telephone │ E │▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓│ │ │504 │ Insurance │ E │▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓╘═│ │ │ │ │▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓│ │ │ │ │▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓╘═│ │ │ │▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓│ │ │ │▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓╘═══════════════╧═══════════════════════════╧═════╛▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ADDING ACCOUNT RECORD - Move the cursor to the row where you want to add the record and press the F3 key. The system will insert a blank row below the selected row and position the cursor to the ACCOUNT field. Enter the ACCOUNT code and press the ENTER key. If the ACCOUNT code is valid, the system will add the new record into the ACCOUNT table, and allows you to enter the remaining fields. EDITING ACCOUNT RECORD - Move the cursor to the field where you wish to make changes and press the Enter key. The system will position the cursor to the first character of the field and allow you to edit the field. Type in the changes and press the ENTER key. The system will update the field in the ACCOUNT table and position the cursor key to next field. DELETING ACCOUNT RECORD - Move the cursor to the row that contains the account record and press the F4 key. The system will remove that account record from the table and shift up all the following accounts. NEXT ACCOUNT LEVEL - Move the cursor to the account you wish to select and press F2 key. PRINT - Press F9 key to print a hard copy of Account Listing CHART OF ACCOUNTS ================= ACCOUNT DESCRIPTION TYPE LEVEL PARENT ------------------------------------------------------------------- 1 Net Income T 1 4 Revenues R 2 1 401 Tuition Fee R 3 4 402 Lab Fee R 3 4 403 Book Fee R 3 4 5 Expenses E 2 1 501 Salary E 3 5 5011 Salary - Full-Time E 4 501 5012 Salary - Wages E 4 501 502 Office Supplies E 4 5 503 Telephone E 4 5 504 Insurance E 4 5 2.2.2 Periods ──────────────────────────────────────────────────────────────────── The following screen will be displayed when the Periods option is selected from the TABLES menu. It allows you to browse or edit the following period record data: Year - The budget year, to identify the budgeting cycle. Period 1-12 - The start-date (mm/dd/yy) of the period. Period 13 - The end-date (mm/dd/yy) of the budgeting cycle. F1-Help Enter-Edit F3-Add F4-Delete Esc-Exit ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓╒═ [ Periods ] ════════════════════════════════[ 1 of 3 ]══╕▓▓ ▓▓│Year Period 1 Period 2 Period 3 Period 4 Period 5 │▓▓ ▓▓│═════╤══════════╤══════════╤══════════╤══════════╤══════════│▓▓ ▓▓│1989 │ 01/01/89 │ 02/01/89 │ 03/01/89 │ 04/01/89 │ 05/01/89 │▓▓ ▓▓│1990 │ 01/01/90 │ 02/01/90 │ 03/01/90 │ 04/01/90 │ 05/01/90 │▓▓ ▓▓│1991 │ 01/01/91 │ 02/01/91 │ 03/01/91 │ 04/01/91 │ 05/01/91 │▓▓ ▓▓│ │ │ │ │ │ │▓▓ ▓▓│ │ │ │ │ │ │▓▓ ▓▓│ │ │ │ │ │ │▓▓ ▓▓│ │ │ │ │ │ │▓▓ ▓▓│ │ │ │ │ │ │▓▓ ▓▓│ │ │ │ │ │ │▓▓ ▓▓╘═════╧══════════╧══════════╧══════════╧══════════╧══════════╛▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ST-BUDGET supports the fiscal year periods. That means you can start your budgeting cycle at any time of the year. ADDING PERIOD RECORD - Move the cursor to the row where you want to add the record and press the F3 key. The system will insert a blank row below the selected row and position the cursor to the year field. Enter the year code and press the ENTER key. If the year code is valid, the system will add the new record into the period table, assign the default start-date to each period, then position the cursor to next field for data entry. EDITING PERIOD RECORD - Move the cursor to the field where you wish to make changes and press the INSERT key. The system will position the cursor to the first character of the field and allow you to enter the changes. Edit the field and press the ENTER key. The system will update the changes into period table, and the position the cursor to next field. DELETING PERIOD RECORD - Move the cursor to the row that contains the period record and press the F4 key. The system will remove that period record from the period table, shift up the following records. 2.2.3 Budget Year ─────────────────────────────────────────────────────────────────────── The following screen will be displayed when the Budget Year option is selected from the TABLE menu. It allows you to change the default budget year. Budget year - The current budget year. F1-Help F2-Pick List F10-Process Esc-Exit ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓┌─[ Budget Year ]────────────────────────────────────────────┐▓▓▓▓▓▓▓▓ ▓▓▓│ │▓▓▓▓▓▓▓▓ ▓▓▓│ │▓▓▓▓▓▓▓▓ ▓▓▓│ Current Budget Year: 1991 │▓▓▓▓▓▓▓▓ ▓▓▓│ │▓▓▓▓▓▓▓▓ ▓▓▓│ │▓▓▓▓▓▓▓▓ ▓▓▓│ │▓▓▓▓▓▓▓▓ ▓▓▓│ │▓▓▓▓▓▓▓▓ ▓▓▓└────────────────────────────────────────────────────────────┘▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ CHANGE BUDGET YEAR - Press the F2 key to list all valid budget year. Select the one you required and press the ENTER key. Press the F10 key to execute. 2.3 Entities ─────────────────────────────────────────────────────────────────── The following screen will be displayed when the Entities option is selected. It allows you to create entity records. The entity record consists of the following data elements: ID - The unique entity id, up to 14 characters. Name - The description of the entity, up to 25 characters. <Enter>Edit F3-Add F4-Delete F6-Budget F9-Summary ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓╒═ [ Entities ] ════════════════════════════[ 1 of 3 ]══╕▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓│ID NAME │▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓│═══════════════╤═════════════════════════════════════════│▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓│101 │ Computer Science Department │▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓│201 │ Engineering Department │▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓│301 │ Business Department │▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓│ │ │▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓│ │ │▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓╘═══════════════╧═════════════════════════════════════════╛▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ F1-Help <Esc>Exit ADDING ENTITY RECORD - move the cursor to the row where you want to add the record and press the F3 key. The system will insert a blank row below the selected row and position the cursor to the ID field. Enter the ID code and press the ENTER key. If the ID code is valid, the system will add the new record into the entity table, and position the cursor to next field for data entry. EDITING ENTITY RECORD - move the cursor to the field where you wish to make changes and press the Enter key. The system will position the cursor to the first character of the field and allow you to enter the changes. Edit the field and press the ENTER key. The system will update the field in entity table, and position the cursor to next field. DELETING ENTITY RECORD - move the cursor to the row that contains the entity record and press the F4 key. The system will remove that entity record from the entity table, shift up all the following records. 2.3.1 Entity Budget ─────────────────────────────────────────────────────────────────── Press F6 key on the Entity screen to display the following screen. This screen allows you to create entity accounts, and then enter budget and actual data. The upper block of the screen displays the entity's yearly budget summary. The lower block of the screen displays the entity's accounts, associated with yearly budget, yearly actual. F3-Add F4-Delete F5-Toggle F7-Enter Budget F8-Enter Actual ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓┌───────────────────[ Entity: 101 Computer Science Department ]─────┐▓▓▓▓ ▓▓│ Year 1992: Budget Actual Variance │▓▓▓▓ ▓▓│ Total Revenues: 144,000 27,750 116,250 │▓▓▓▓ ▓▓│ Total Expenses: 51,600 11,490 40,110 │▓▓▓▓ ▓▓│ Net Income: 92,400 16,260 76,140 │▓▓▓▓ ▓▓└───────────────────────────────────────────────────────────────────┘▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓╒═ [ Budget vs Actual ]══════════════════════════════════[ 1 of 8 ]═╕▓▓ ▓▓│ Account Budget Actual │▓▓ ▓▓│ Account Description Ty YR YR │▓▓ ▓▓│═══════════╤════════════════════════╤════╤═════════════╤═════════════│▓▓ ▓▓│ 401 │ Tuition Fee │ R │ 120,000 │ 27,750 │▓▓ ▓▓│ 402 │ Lab Fee │ R │ 12,000 │ 0 │▓▓ ▓▓│ 403 │ Book Fee │ R │ 12,000 │ 0 │▓▓ ▓▓│ 5011 │ Salary - Full Time │ E │ 36,000 │ 9,000 │▓▓ ▓▓│ 5012 │ Salary - Wages │ E │ 12,000 │ 1,850 │▓▓ ▓▓│ 502 │ Office Supplies │ E │ 1,200 │ 290 │▓▓ ▓▓│ 503 │ Telephone │ E │ 1,200 │ 250 │▓▓ ▓▓│ 504 │ Insurance │ E │ 1,200 │ 100 │▓▓ ▓▓╘═══════════╧════════════════════════╧════╧═════════════╧═════════════╛▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ F1-Help <Alt-K>Copy Budget <Esc>Exit ADDING SELECTED ENTITY ACCOUNTS - press F3 key and select the "Add Selected Accounts" option to display the following screen. Select account and press Enter key to set SELECT flag to "Y". Press F10 key to process update. <Enter>Toggle F10-Process Update <Esc>Exit ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓╒═ [ Account ] ══════════════════════════════════════════════════╕▓▓▓▓ ▓▓▓▓▓│Account Description Type Select │▓▓▓▓ ▓▓▓▓▓│══════════╤═══════════════════════════╤══════╤══════════════════│▓▓▓▓ ▓▓▓▓▓│401 │ Tuition Fee │ R │ N │▓▓▓▓ ▓▓▓▓▓│402 │ Lab Fee │ R │ N │▓▓▓▓ ▓▓▓▓▓│403 │ Book Fee │ R │ N │▓▓▓▓ ▓▓▓▓▓│5011 │ Salary - Full Time │ E │ N │▓▓▓▓ ▓▓▓▓▓│5012 │ Salary - Wages │ E │ N │▓▓▓▓ ▓▓▓▓▓│502 │ Office Supplies │ E │ N │▓▓▓▓ ▓▓▓▓▓│503 │ Telephone │ E │ N │▓▓▓▓ ▓▓▓▓▓│504 │ Insurance │ E │ N │▓▓▓▓ ▓▓▓▓▓╘══════════╧═══════════════════════════╧══════╧══════════════════╛▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ADDING ALL ACCOUNTS - Press F3 key and select the "Add all accounts" option. The system will ask you to confirm. Press the Ok button to process. ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓ ┌───────────────────────────────────────────┐ ▓▓▓ ▓▓ │ │ ▓▓▓ ▓▓ │ Are you sure you want add all accounts │ ▓▓▓ ▓▓ │ to entity ? │ ▓▓▓ ▓▓ │ │ ▓▓▓ ▓▓ │ Yes No │ ▓▓▓ ▓▓ └───────────────────────────────────────────┘ ▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ COPYING BUDGET DATA - Press Alt-K to pop up the following screen. Enter the budget year, entity and type and then press the Enter key to process. ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓┌──────────────────────────────────────────┐▓▓▓ ▓▓│ │▓▓▓ ▓▓│ Budget Year : 1992 │▓▓▓ ▓▓│ Entity : │▓▓▓ ▓▓│ Type (Actual/Budget) : B │▓▓▓ ▓▓│ │▓▓▓ ▓▓└──────────────────────────────────────────┘▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ DELETING ENTITY ACCOUNTS - move the cursor to the entity account that you want to delete. Press the F4 key to remove the record from the system. 2.3.1.1 Entering Budget ──────────────────────────────────────────────────────────────────── Press the F7 key on the Budget screen to display the following screen. This screen allows you to distribute amounts into periods. You can select different method to distribute budgets. The upper block of the screen displays the budget year, entity name and account name. The lower block of the screen displays the previous year and current year's budgets and actuals. Period - The budgeting period. Actual Y1 - The last two year's actual amount. Actual Y2 - The last year's actual amount. Budget Y2 - The current year's budget amount. Budget Y3 - The next year's budget F1-Help F2-Distribution Methods F10-Process Update Esc-Exit ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓ Budget Year: 1991 ▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓ Entity : 991 Information Systems ▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓ Account : 5001 Salary ▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓╒═[ Distribute ]═════════════════════════════════════════[ 1 of 12 ]═╕▓▓ ▓▓│Period Actual 1989 Actual 1990 Budget 1990 Budget 1991 │▓▓ ▓▓│═══════╤═══════════════╤═══════════════╤═══════════════╤═════════════│▓▓ ▓▓│01 │ 0.00 │ 0.00 │ 0.00 │ 3000.00 │▓▓ ▓▓│02 │ 0.00 │ 0.00 │ 0.00 │ 3000.00 │▓▓ ▓▓│03 │ 0.00 │ 0.00 │ 0.00 │ 3000.00 │▓▓ ▓▓│04 │ 0.00 │ 0.00 │ 0.00 │ 3000.00 │▓▓ ▓▓│05 │ 0.00 │ 0.00 │ 0.00 │ 3000.00 │▓▓ ▓▓│06 │ 0.00 │ 0.00 │ 0.00 │ 3000.00 │▓▓ ▓▓│07 │ 0.00 │ 0.00 │ 0.00 │ 3000.00 │▓▓ ▓▓│08 │ 0.00 │ 0.00 │ 0.00 │ 3000.00 │▓▓ ▓▓│09 │ 0.00 │ 0.00 │ 0.00 │ 3000.00 │▓▓ ▓▓│10 │ 0.00 │ 0.00 │ 0.00 │ 3000.00 │▓▓ ▓▓│11 │ 0.00 │ 0.00 │ 0.00 │ 3000.00 │▓▓ ▓▓│12 │ 0.00 │ 0.00 │ 0.00 │ 3000.00 │▓▓ ▓▓│═══════╧═══════════════╧═══════════════╧═══════════════╧═════════════│▓▓ ▓▓│Total= 0.00 0.00 0.00 36000.00 │▓▓ ▓▓╘═════════════════════════════════════════════════════════════════════╛▓▓ EDITING BUDGET DATA - move the cursor to the field where you want to edit, type in the amount and press the Enter key. Distribution Methods ──────────────────────────────────────────────────────────────────── Press the F2 key on the Budget screen to display the following options. Position the cursor on the method that you wish to select and press the Enter key. F1-Help F2-Distribution Methods F10-Process Update Esc-Exit ▓▓▓▓▓▓▓▓▓▓▓┌─────────────────────────┐▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓│ Constant │▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓│ % Growth │▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓│ Increment │▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓│ Copying │▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓└─────────────────────────┘▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ EDIT WITH THE CONSTANT OPTION - This method allows you enter a constant value and the system will then assign that constant value to each of the 12 periods. ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓┌───────────────────┐▓ ▓│Period 91 Budget│▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓│ 01 1,000 │▓ ▓┌─[ Constant ]───────────┐▓ ▓│ 02 1,000 │▓ ▓│ │▓ Result ▓│ 03 1,000 │▓ ▓│ Constant: 1000.00 ├▓──────────────> ▓│ 04 1,000 │▓ ▓│ │▓ ▓│ 05 1,000 │▓ ▓└────────────────────────┘▓ ▓│ 06 1,000 │▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓│ 07 1,000 │▓ ▓│ 08 1,000 │▓ ▓│ 09 1,000 │▓ ▓│ 10 1,000 │▓ ▓│ 11 1,000 │▓ ▓│ 12 1,000 │▓ ▓└───────────────────┘▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ EDIT WITH THE % GROWTH OPTION - This method calculates the percentage of growth of each period. You will be required to enter the base value and the percentage. ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓┌────────────────────────┐▓ ▓│ Period Budget │▓ ▓├────────────────────────┤▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓│ 01 1,000 │▓ ▓┌─[ % Growth ]───────────┐▓ ▓│ 02 1,000+100=1,100 │▓ ▓│ │▓ ▓│ 03 1,100+100=1,200 │▓ ▓│ Base Value: 1000 │▓ Result ▓│ 04 1,200+100=1,300 │▓ ▓│ │▓──────────>▓│ 05 1,300+100=1,400 │▓ ▓│ Percentage: 10 % │▓ ▓│ 06 1,400+100=1,500 │▓ ▓│ │▓ ▓│ 07 1,500+100=1,600 │▓ ▓└────────────────────────┘▓ ▓│ 08 1,600+100=1,700 │▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓│ 09 1,700+100=1,800 │▓ ▓│ 10 1,800+100=1,900 │▓ ▓│ 11 1,900+100=2,000 │▓ ▓│ 12 2,000+100=2,100 │▓ ▓└────────────────────────┘▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ EDIT WITH THE INCREMENT OPTION - This method calculates the increment value of each period. You will be required to enter the base value and the increment. ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓┌────────────────────────┐▓ ▓│Period Budget │▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓├────────────────────────│▓ ▓┌─[ Increment ]────────────┐▓▓ ▓│ 01 1,000 │▓ ▓│ │▓▓ ▓│ 02 1,000+100=1,100 │▓ ▓│ Base value: 1000.00 │▓▓ ▓│ 03 1,100+100=1,200 │▓ ▓│ │▓▓Result ▓│ 04 1,200+100=1,300 │▓ ▓│ Increment: 100.00 │▓▓────────> ▓│ 05 1,300+100=1,400 │▓ ▓│ │▓▓ ▓│ 06 1,400+100=1,500 │▓ ▓│ │▓▓ ▓│ 07 1,500+100=1,600 │▓ ▓└──────────────────────────┴▓▓ ▓│ 08 1,600+100=1,700 │▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓│ 09 1,700+100=1,800 │▓ ▓│ 10 1,800+100=1,900 │▓ ▓│ 11 1,900+100=2,000 │▓ ▓│ 12 2,000+100=2,100 │▓ ▓└────────────────────────┘▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ COPY FROM PREVIOUS YEAR OPTION - To copy a budget from a previous year, you will require the previous year (ie: 1989 ), and the system will then copy the period's budget from that year. ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓┌─────────────────────┐▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓│ 89 Budget 91 Budget│▓ ▓┌─[ Copying ]──────────────┐▓▓ ▓│ 1,000 1,000 │▓ ▓│ │▓▓ ▓│ 1,500 1,500 │▓ ▓│ Previous Year: 1989 │▓▓ Result ▓│ 2,000 2,000 │▓ ▓│ │▓▓──────────> ▓│ 2,000 2,000 │▓ ▓│ │▓▓ ▓│ 3,000 3,000 │▓ ▓└──────────────────────────┘▓▓ ▓│ 3,000 3,000 │▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓│ 3,000 3,000 │▓ ▓│ 4,000 4,000 │▓ ▓│ 4,000 4,000 │▓ ▓│ 4,000 4,000 │▓ ▓│ 4,000 4,000 │▓ ▓│ 5,000 5,000 │▓ ▓└─────────────────────┘▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ 2.3.1.2 Entering Actual ─────────────────────────────────────────────────────────────────── Press the F8 key on the Budget screen to display the following screen. This screen allows you to browse and edit the daily transactions data. The upper block of the screen displays budget year, entity and entity account. The lower block of the screen lists the entity-account's transaction records. Each record consists of the following data elements: Date - The date of the transaction. Description - The description of the transaction item. Actual - The actual amount of the transaction. Commitment - The commitment of the transaction. Ref - The reference of the transaction. F1-Help <Enter>Edit F3-Add F4-Delete F5-Toggle Esc-Exit ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓ Budget Year: 1992 ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓ Entity: 101 Computer Science Department ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓ Account: 5011 Salary - Full Time ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓╒═[ Daily Actual ]═════════════════════════════════════[ 1 of 2 ]══╕▓▓▓ ▓▓│Date DESCRIPTION Actual │▓▓▓ ▓▓│═════════╤══════════════════════════════════════╤═══════════════════│▓▓▓ ▓▓│01/01/92 │ Salary for Full-Time Instructors │ 3000.00 │▓▓▓ ▓▓│02/01/92 │ Salary for Full-Time Instructors │ 3000.00 │▓▓▓ ▓▓│ │ │ │▓▓▓ ▓▓│ │ │ │▓▓▓ ▓▓│ │ │ │▓▓▓ ▓▓│ │ │ │▓▓▓ ▓▓│ │ │ │▓▓▓ ▓▓│ │ │ │▓▓▓ ▓▓│ │ │ │▓▓▓ ▓▓│ │ │ │▓▓▓ ▓▓╘═════════╧══════════════════════════════════════╧═══════════════════╛▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ADDING TRANSACTION RECORD - move the cursor to the row where you wish to add the record and press the F3 key. The system will insert a blank row below the selected row and position the cursor to the date field. Enter the date and press the ENTER key. If the date is valid, then the new transaction record will be added into the transaction table. DELETING TRANSACTION RECORD - move the cursor to the record that you wish to delete and press the F4 key to remove the record from the system. EDITING TRANSACTION RECORD - move the cursor to the field where you wish to edit and press the Enter key to invoke to edit mode. Edit the field and press Enter key again to return to the display mode. PRINT TRANSACTION REPORT - Press F9 key to print a hard copy of daily transactions report. DATE: 02/01/92 Daily Transactions Report Page: 1 Date Account Transaction Actual Commitment Ref. __________________________________________________________________________ Entity: 101 Computer Science Department 01/01/92 5011 Salary of Full-Time Instructors 3,000.00 0 101 02/01/92 5011 Salary of Full-Time Instructors 3,000.00 0 102 SINGLE DAILY TRANSACTION RECORD SCREEN - Press F5 key to display the single record screen. It allows you to add, change, delete the daily transaction record. F1-Help F3-Add F4-Delete F5-Toggle Esc-Exit ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓ Budget Year:1992 ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓ Entity: 101 Computer Science Department ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓ Account: 401 Tuition Fee ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓┌─ [ Daily Actuals ] ──────────────────────────────────[ 1 of 3 ]─┐▓▓▓ ▓▓│ │▓▓▓ ▓▓│ Date: 01/01/92 │▓▓▓ ▓▓│ Description: Tuition Fee (JAN) │▓▓▓ ▓▓│ Amount: 10000.00 │▓▓▓ ▓▓│ Commitment: 0.00 │▓▓▓ ▓▓│ Ref. No: │▓▓▓ ▓▓│ │▓▓▓ ▓▓└───────────────────────────────────────────────────────────────────┘▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ TAB-Next Field PgUp-Prev Record PgDn-Next Record Hotkey Functions: F1-Help - Display Help screen F3-Add - Add new daily transaction record F4-Delete - Delete selected daily transaction record F5-Toggle - Switch back to browse screen Esc-Exit - Exit this screen 2.3.1.3 VIEWING BUDGETED ACCOUNT ─────────────────────────────────────────────────────────────────────── Press F5 key on the Budget screen to display the following screen. It allows you to view the following columns: Budget MON - Monthly Budget Budget YTD - Year-to-Date Budget Actual MON - Monthly Actual Actual YTD - Year-to-Date Actual Variance MON - Monthly Budget - Monthly Actual Variance YTD - YTD Budget - YTD Actual Revised Projection - YTD actual + Remaining Budget F1-Help Esc-Exit ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓ Budget Year: 1992 ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓ Name: 101 Computer Science Department ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓ Account: 401 Tuition Fee ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓╒═[ YTD Summary ]══════════════════════════════════════════════════════╕▓▓ ▓│ Budget Budget Actual Actual Variance │▓▓ ▓│Per Month YTD Month YTD Month │▓▓ ▓│════╤═════════════╤════════════╤════════════╤════════════╤════════════│▓▓ ▓│01 │ 10,000 │ 10,000 │ 10,000 │ 10,000 │ 0 │▓▓ ▓│02 │ 10,000 │ 20,000 │ 10,000 │ 20,000 │ 0 │▓▓ ▓│03 │ 10,000 │ 30,000 │ 10,000 │ 30,000 │ 0 │▓▓ ▓│04 │ 10,000 │ 40,000 │ 0 │ 30,000 │ 10,000 │▓▓ ▓│05 │ 10,000 │ 50,000 │ 0 │ 30,000 │ 10,000 │▓▓ ▓│06 │ 10,000 │ 60,000 │ 0 │ 30,000 │ 10,000 │▓▓ ▓│07 │ 10,000 │ 70,000 │ 0 │ 30,000 │ 10,000 │▓▓ ▓│08 │ 10,000 │ 80,000 │ 0 │ 30,000 │ 10,000 │▓▓ ▓│09 │ 10,000 │ 90,000 │ 0 │ 30,000 │ 10,000 │▓▓ ▓│10 │ 10,000 │ 100,000 │ 0 │ 30,000 │ 10,000 │▓▓ ▓│11 │ 10,000 │ 110,000 │ 0 │ 30,000 │ 10,000 │▓▓ ▓│12 │ 10,000 │ 120,000 │ 0 │ 30,000 │ 10,000 │▓▓ ▓╘════╧═════════════╧════════════╧════════════╧════════════╧════════════╛▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ 2.3.2 ONLINE BUDGET SUMMARY ──────────────────────────────────────────────────────────────────────── Press F9 key on the Entity Budget Screen to display the following summary options: MONTHLY BUDGET VS ACTUAL - this option lists the budget, actual, variance, revised projection of each month. QUARTERLY BUDGET VS ACTUAL - this option lists the budget, actual, variance, revised projection of each quarter. YEARLY BUDGET VS ACTUAL - this option lists the yearly total of budget, actual and variance. <Enter>Edit F3-Add F4-Delete F6-Budget F9-Summary ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓╒═ [ Entities ] ════════════════════════════[ 1 of 3 ]══╕▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓│ID NAME │▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓│═══════════════╤═════════════════════════════════════════│▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓│101 │ Computer Science Department │▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓│201 │ Engineering Department │▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓│301 │ Business Department │▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓│ │ │▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓│ │ ╔════════════════════════════════════════════╗▓▓▓▓▓▓▓▓▓ ▓▓╘═══════════════╧═║Monthly Budget vs Actual ║▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓║Quarterly vs Actual Budget ║▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓║Year╔════════════════════════════════════════════╗▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓╚════║ ║▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓║Entity : 101 ║▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓║ ( Enter 'A' for Overall Summary) ║▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓║ ║▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓╚════════════════════════════════════════════╝▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ VIEWING SUMMARY - Select one of the summary option and press the Enter key. Then enter the entity id ( A for overall summary) and press the Enter key to process. 2.3.2.1 SUMMARY - Monthly Budget vs Actual ──────────────────────────────────────────────────────────────────────── Select "Monthly Budget vs Actual" option on the BUDGET screen to display the following screen. It allows you to view the following data of each period. Budget MON - Monthly Budget Budget YTD - Year-to-Date Budget Actual MON - Monthly Actual Actual YTD - Year-to-Date Actual Variance MON - Monthly Budget - Monthly Actual Variance YTD - YTD Budget - YTD Actual Revised Projection - YTD actual + Remaining Budget F1-Help F5-Toggle F9-Print <Esc>Exit ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓╒═ [ 101 Computer Science Department ] ═══════════[ row 1 of 12 ]═══╕▓▓ ▓▓│ Budget │▓▓ ▓▓│Account Description Type Mon(01) │▓▓ ▓▓│═══════════════╤═════════════════════════╤══════╤════════════════════│▓▓ ▓▓│1 │ Net Income │ T │ 7,700 │▓▓ ▓▓│4 │ Revenues │ R │ 12,000 │▓▓ ▓▓│401 │ Tuition Fee │ R │ 10,000 │▓▓ ▓▓│402 │ Lab Fee │ R │ 1,000 │▓▓ ▓▓│403 │ Book Fee │ R │ 1,000 │▓▓ ▓▓│5 │ Expenses │ E │ 4,300 │▓▓ ▓▓│501 │ Salary │ E │ 4,000 │▓▓ ▓▓│5011 │ Salary - Full Time │ E │ 3,000 │▓▓ ▓▓│5012 │ Salary - Wages │ E │ 1,000 │▓▓ ▓▓│502 │ Office Supplies │ E │ 100 │▓▓ ▓▓│503 │ Telephone │ E │ 100 │▓▓ ▓▓╘═══════════════╧═════════════════════════╧══════╧[ Col 2 of 91 ]═══╛▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ PRINTING MONTHLY BUDGET REPORT - Press F9 from the Monthly Budget Summary screen to display the following parameter screen. Enter the parameters and press Enter key to execute. ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓ ┌─ [ Monthly Budget vs Summary Report ] ───────┐▓▓ ▓▓ │ │▓▓ ▓▓ │ Start-Period : 01 │▓▓ ▓▓ │ End-Period : 12 │▓▓ ▓▓ │ │▓▓ ▓▓ └──────────────────────────────────────────────┘▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ Monthly Budget vs Actual Report 1992 Budget Budget Actual Actual Var Var Revised Period Description MON YTD MON YTD MON YTD Projection _______________________________________________________________________________ Entity : 01 Computer Science Period : 01 1 Net Income 7,700 7,100 5,270 5,270 2,430 2,430 89,980 4 Revenue 12,000 12,000 9,000 9,000 3,000 3,000 141,000 401 Tuition Fee 10,000 10,000 9,000 9,000 1,000 1,000 119,000 402 Lab Fee 1,000 1,000 0 0 1,000 1,000 11,000 403 Book Fee 1,000 1,000 0 0 1,000 1,000 11,000 5 Expenses 4,300 4,300 3,730 3,730 570 570 51,030 501 Salary 4,000 4,000 3,500 3,500 500 500 47,500 5011 Salary - Full Time 3,000 3,000 3,000 3,000 0 0 36,000 5012 Salary - Wages 1,000 1,000 500 500 500 500 11,500 502 Office Supplies 100 100 80 80 20 20 1,180 503 Telephone 100 100 50 50 50 50 1,150 504 Insurance 100 100 100 100 0 0 1,200 VIEWING BUDGETED ACCOUNT - Press F5 key to on the Monthly Budget Summary to display the following screen. It allows you to view the following columns for the budgetd account. Budget MON - Monthly Budget Budget YTD - Year-to-Date Budget Actual MON - Monthly Actual Actual YTD - Year-to-Date Actual Variance MON - Monthly Budget - Monthly Actual Variance YTD - YTD Budget - YTD Actual Revised Projection - YTD actual + Remaining Budget F1-Help Esc-Exit ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓ Budget Year: 1992 ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓ Name: 101 Computer Science Department ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓ Account: 5 Expenses ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓╒═[ YTD Summary ]══════════════════════════════════════════════════════╕▓▓ ▓│ Budget Budget Actual Actual Variance │▓▓ ▓│Per Month YTD Month YTD Month │▓▓ ▓│════╤═════════╤═════════════╤═════════════╤═════════════╤═════════════│▓▓ ▓│01 │ 4,300 │ 4,300 │ 3,730 │ 3,730 │ 570 │▓▓ ▓│02 │ 4,300 │ 8,600 │ 4,020 │ 7,750 │ 280 │▓▓ ▓│03 │ 4,300 │ 12,900 │ 3,740 │ 11,490 │ 560 │▓▓ ▓│04 │ 4,300 │ 17,200 │ 0 │ 11,490 │ 4,300 │▓▓ ▓│05 │ 4,300 │ 21,500 │ 0 │ 11,490 │ 4,300 │▓▓ ▓│06 │ 4,300 │ 25,800 │ 0 │ 11,490 │ 4,300 │▓▓ ▓│07 │ 4,300 │ 30,100 │ 0 │ 11,490 │ 4,300 │▓▓ ▓│08 │ 4,300 │ 34,400 │ 0 │ 11,490 │ 4,300 │▓▓ ▓│09 │ 4,300 │ 38,700 │ 0 │ 11,490 │ 4,300 │▓▓ ▓│10 │ 4,300 │ 43,000 │ 0 │ 11,490 │ 4,300 │▓▓ ▓│11 │ 4,300 │ 47,300 │ 0 │ 11,490 │ 4,300 │▓▓ ▓│12 │ 4,300 │ 51,600 │ 0 │ 11,490 │ 4,300 │▓▓ ▓╘════╧═════════╧═════════════╧═════════════╧═════════════╧═════════════╛▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ 2.3.2.2 SUMMARY - Quarterly Budget vs Actual ───────────────────────────────────────────────────────────────────── Select the "Quarterly Budget vs Actual" option to display the following screen. It allows you to view the following data of each quarter. Budget QTR - Quarterly Budget Budget YTD - Year-to-Date Budget of that Quarter Actual QTR - Quarterly Actual Actual YTD - Year-to-Date Actual of that Quarter Variance QTR - Budget QTR - Actual QTR Variance YTD - Budget YTD - Actual YTD Revised Projection - YTD Actual + Remaining QTR Budget F1-Help F5-Toggle F9-Print <Esc>Exit ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓╒═ [ 101 Computer Science Department ] ═══════════[ row 1 of 12 ]═══╕▓▓▓ ▓▓│ Budget │▓▓▓ ▓▓│Account Description Type Qtr(01) │▓▓▓ ▓▓│═══════════════╤═════════════════════════╤══════╤════════════════════│▓▓▓ ▓▓│1 │ Net Income │ T │ 23,100 │▓▓▓ ▓▓│4 │ Revenues │ R │ 36,000 │▓▓▓ ▓▓│401 │ Tuition Fee │ R │ 30,000 │▓▓▓ ▓▓│402 │ Lab Fee │ R │ 3,000 │▓▓▓ ▓▓│403 │ Book Fee │ R │ 3,000 │▓▓▓ ▓▓│5 │ Expenses │ E │ 12,900 │▓▓▓ ▓▓│501 │ Salary │ E │ 12,000 │▓▓▓ ▓▓│5011 │ Salary - Full Time │ E │ 9,000 │▓▓▓ ▓▓│5012 │ Salary - Wages │ E │ 3,000 │▓▓▓ ▓▓│502 │ Office Supplies │ E │ 300 │▓▓▓ ▓▓│503 │ Telephone │ E │ 300 │▓▓▓ ▓▓╘═══════════════╧═════════════════════════╧══════╧[ col 2 of 34 ]═══╛▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ PRINTING QUARTERLY BUDGET VS ACTUAL REPORT - Press F9 key on the Quarterly Budget vs Actual screen to display the following parameter screen, enter the parameters and press Enter key to execute. ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓┌─[Quarterly Budget vs Actaul Report ]───┐▓▓ ▓▓│ │▓▓ ▓▓│ Start-Quarter: 1 │▓▓ ▓▓│ End-Quarter: 4 │▓▓ ▓▓│ │▓▓ ▓▓└────────────────────────────────────────┘▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ REPORT SAMPLE: Quarter Budget vs Actual Report 1992 Budget Budget Actual Actual Var Var Revised Quarter Description QTR YTD QTR YTD QTR YTD Projection _______________________________________________________________________________ Entity : 01 Computer Science Quarter: 01 1 Net Income 23,100 23,100 16,260 16,260 6,840 6,840 85,560 4 Revenue 36,000 36,000 27,750 27,750 8,250 8,250 135,750 401 Tuition Fee 30,000 30,000 27,750 27,750 2,250 2,250 117,750 402 Lab Fee 3,000 3,000 0 0 3,000 3,000 9,000 403 Book Fee 3,000 3,000 0 0 3,000 3,000 9,000 5 Expenses 12,900 12,900 11,490 11,490 1,410 1,410 50,190 501 Salary 12,000 12,000 10,850 10,850 1,150 1,150 48,850 5011 Salary - Full Time 9,000 9,000 9,000 9,000 0 0 36,000 5012 Salary - Wages 3,000 3,000 1,850 1,850 0 0 10,850 502 Office Supplies 300 300 290 290 10 10 1,190 503 Telephone 300 300 250 250 50 50 1,150 504 Insurance 300 300 100 100 200 200 1,000 VIEWING QUARTERLY BUDGETED ACCOUNT - Press F5 key on the Quarterly Budget vs Actual screen to display the following screen. It allows you to view the following columns: Budget QTR - Quarterly Budget Budget YTD - Year-to-Date Budget of that Quarter Actual QTR - Quarterly Actual Actual YTD - Year-to-Date Actual of that Quarter Variance QTR - Budget QTR - Actual QTR Variance YTD - Budget YTD - Actual YTD Revised Projection - YTD Actual + Remaining QTR Budget F1-Help Esc-Exit ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓ Budget Year: 1992 ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓ Name: 101 Computer Science Department ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓ Account: 5 Expenses ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓╒═[ QTR Account Budget Summary ]═══════════════════════════════════════╕▓▓ ▓│ Budget Budget Actual Actual Variance │▓▓ ▓│Qtr QTR YTD QTR YTD QTR │▓▓ ▓│════╤══════════╤════════════╤═════════════╤═════════════╤═════════════│▓▓ ▓│01 │ 12,900 │ 12,900 │ 11,490 │ 11,490 │ 1,410 │▓▓ ▓│02 │ 12,900 │ 25,800 │ 0 │ 11,490 │ 12,900 │▓▓ ▓│03 │ 12,900 │ 38,700 │ 0 │ 11,490 │ 12,900 │▓▓ ▓│04 │ 12,900 │ 51,600 │ 0 │ 11,490 │ 12,900 │▓▓ ▓╘════╧══════════╧════════════╧═════════════╧═════════════╧═════════════╛▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ 2.3.2.3 SUMMARY - Yearly Budget vs Actual ───────────────────────────────────────────────────────────────────── Select the "Yearly Budget vs Actual" option from the Budget screen to display the following screen. It allows you to view the yearly total budget, actual and variance. Budget (YR) - The yearly budget Actual (YR) - The yearly actual Variance - Yearly budget - yearly Actual F1-Help F9-Print <Esc>Exit ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓╒═ [ 101 Computer Science Department ] ══════════[ row 1 of 12 ]═══╕▓▓▓ ▓▓│ Budget │▓▓▓ ▓▓│Account Description Type YR │▓▓▓ ▓▓│═══════════════╤════════════════════════╤══════╤════════════════════│▓▓▓ ▓▓│1 │ Net Income │ T │ 92,400 │▓▓▓ ▓▓│4 │ Revenues │ R │ 144,000 │▓▓▓ ▓▓│401 │ Tuition Fee │ R │ 120,000 │▓▓▓ ▓▓│402 │ Lab Fee │ R │ 12,000 │▓▓▓ ▓▓│403 │ Book Fee │ R │ 12,000 │▓▓▓ ▓▓│5 │ Expenses │ E │ 51,600 │▓▓▓ ▓▓│501 │ Salary │ E │ 48,000 │▓▓▓ ▓▓│5011 │ Salary - Full Time │ E │ 36,000 │▓▓▓ ▓▓│5012 │ Salary - Wages │ E │ 12,000 │▓▓▓ ▓▓│502 │ Office Supplies │ E │ 1,200 │▓▓▓ ▓▓│503 │ Telephone │ E │ 1,200 │▓▓▓ ▓▓╘═══════════════╧════════════════════════╧══════╧[ col 2 of 34 ]═══╛▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ PRINT - Press F9 to print a hard copy of budget vs actual report. DATE: 02/01/92 Yearly Budget Report Page: 1 1992 Account Description Budget Actual Variance -------------------------------------------------------------------- Entity: 01 Computer Science Department 1 Net Income 92,400 16,260 76,140 4 Revenues 144,000 27,750 116,250 401 Tuition Fee 120,000 0 92,250 402 Lab Fee 12,000 0 12,000 403 Book Fee 12,000 0 12,000 5 Expenses 51,600 11,490 40,100 501 Salary 48,000 10,850 37,150 5011 Salary - Full Time 36,000 9,000 27,000 5012 Salary - Wages 12,000 1,850 10,150 502 Office Supplies 1,200 290 910 503 Telephone 1,200 250 950 504 Insurance 1,200 100 1,100 2.4 REPORTS ─────────────────────────────────────────────────────────────────── Select Reports option from the Menu screen to display the following screen. It allows you to select one of the following report options: 1. Daily Transactions Report 2. Monthly Budget Report 3. Quarterly budget Report 4. Yearly budget report ┌─────────────────────────────────────────────────────────────────────────┐ │ Tables Entities Reports Utilities Quit │ └─────────────────────────────────────────────────────────────────────────┘ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓┌────────────────────────┐▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓│Daily Transactions │▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓│Monthly Budget Report │▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓│Quarterly Budget Report │▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓╔═══════════════════════│Yearly Budget Report │═════╗▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓║ │ │ ║▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓║ ST-└────────────────────────┘ ║▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓║ ║▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓║ Budgeting and Actual Tracking System ║▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓║ Version 1.0 ║▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓║ ║▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓║ ║▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓║ Copyright (c) SoftTalk Computing Inc. 1991 ║▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓║ P.O.Box 68028 ║▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓║ Calgary, AB. Canada T3G 3N8 ║▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓║ Phone: (403) 241-1519 ║▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓║ ║▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓╚══════════════════════════════════════════════════════╝▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ SELECT OPTION - Move the cursor the required report option and press the Enter key to execute the option. 2.4.1 Daily Transactions Report ─────────────────────────────────────────────────────────────────── Select option 1 from the Reports option to display the following screen. You will require to enter the following parameters before processing report : Budget Year - The budget year (i.e. 1992) showing on the report Entity - A 14 character code to specify the entity showing on the report. Enter ALL for all entities. Start-Date - The start-date (mm/dd/yy) of the transactions showing on the report End-Date - The end-date (mm/dd/yy) of the transaction showing on the report F1-Help F10-Process Esc-Exit ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓┌─ [ Daily Transactions Report ]─────────────────────────────────┐▓▓▓ ▓▓▓▓▓│ │▓▓▓ ▓▓▓▓▓│ │▓▓▓ ▓▓▓▓▓│ Budget Year : 1992 │▓▓▓ ▓▓▓▓▓│ Entity : ALL │▓▓▓ ▓▓▓▓▓│Start Date (mm/dd/yy) : 07/20/91 │▓▓▓ ▓▓▓▓▓│ End Date (mm/dd/yy) : 07/20/91 │▓▓▓ ▓▓▓▓▓│ │▓▓▓ ▓▓▓▓▓│ │▓▓▓ ▓▓▓▓▓└────────────────────────────────────────────────────────────────┘▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ RUNNING REPORT - Edit the parameter data if necessary and press the F10 key to execute. DATE: 02/01/92 Daily Transactions Report Page: 1 Date Account Transaction Actual Commitment Ref. __________________________________________________________________________ Entity: 101 Computer Science Department 01/01/92 401 Revenue - Tuition Fee 5,000.00 0 101 01/01/92 503 Telephone 50.00 0 102 01/01/92 502 Office Supplies 50.00 0 103 01/01/92 5011 Salary - Full Time 3,000.00 0 104 2.4.2 Monthly Budget Report ──────────────────────────────────────────────────────────────────── Select option 2 from the Reports option to display the following screen. You will require to enter the following parameters before processing report: Budget Year - The budget year (i.e. 1992) showing on the report. Entity - A 14 character code to specify the entity showing on the report. Enter ALL for all entities. Start-Period - A 2 digit code to specify the start-period (range from 1 to 12) showing on the report. End-Period - A 2 digit code to specify the end-period (range from 1 to 12) showing on the report. F1-Help F10-Process Esc-Exit ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓┌─ [ Monthly Budget Report ]───────────────────────────┐▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓│ │▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓│ PARAMETERS │▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓│ │▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓│ Budget Year: 1991 │▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓│ Entity: ALL │▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓│Start Period: 1 │▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓│ End Period: 12 │▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓└──────────────────────────────────────────────────────┘▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ RUNNING REPORT - Edit the parameter data and then press the F10 key to execute. Monthly Budget vs Actual Report Page: 1 1992 Budget Budget Actual Actual Var Var Revised Period Description MON YTD MON YTD MON YTD Proj. ______________________________________________________________________________ Entity : 01 Computer Science Period : 01 1 Net Income 7,700 7,100 5,270 5,270 2,430 2,430 89,980 4 Revenue 12,000 12,000 9,000 9,000 3,000 3,000 141,000 401 Tuition Fee 10,000 10,000 9,000 9,000 1,000 1,000 119,000 402 Lab Fee 1,000 1,000 0 0 1,000 1,000 11,000 403 Book Fee 1,000 1,000 0 0 1,000 1,000 11,000 5 Expenses 4,300 4,300 3,730 3,730 570 570 51,030 501 Salary 4,000 4,000 3,500 3,500 500 500 47,500 5011 Salary - Full Time 3,000 3,000 3,000 3,000 0 0 36,000 5012 Salary - Wages 1,000 1,000 500 500 500 500 11,500 502 Office Supplies 100 100 80 80 20 20 1,180 503 Telephone 100 100 50 50 50 50 1,150 504 Insurance 100 100 100 100 0 0 1,200 2.4.3 Quarterly Budget Report ──────────────────────────────────────────────────────────────────── Select option 3 from the Reports option to display the following screen. You will require to enter the following parameters before processing report: Budget Year - The budget year (i.e. 1992) showing on the report. Entity - A 14 character code to specify the entity showing on the report. Enter ALL for all entities. Start-Quarter - A 1 digit code (range from 1 to 4) to specify the start-quarter showing on the report. End-Quarter - A 1 digit code (range from 1 to 4) to specify the end-quater showing on the report. F1-Help F10-Process Esc-Exit ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓┌─ [ Quarterly Budget Report ]─────────────────────────┐▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓│ │▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓│ PARAMETERS │▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓│ │▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓│ Budget Year: 1991 │▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓│ Entity: ALL │▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓│Start Period: 1 │▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓│ End Period: 12 │▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓└──────────────────────────────────────────────────────┘▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ RUNNING REPORT - Enter the parameters and then press the F10 key to execute. Quarter Budget vs Actual Report Page: 1 1992 Budget Budget Actual Actual Var Var Revised Quarter Description QTR YTD QTR YTD QTR YTD Proj. ______________________________________________________________________________ Entity : 01 Computer Science Quarter: 01 1 Net Income 23,100 23,100 16,260 16,260 6,840 6,840 85,560 4 Revenue 36,000 36,000 27,750 27,750 8,250 8,250 135,750 401 Tuition Fee 30,000 30,000 27,750 27,750 2,250 2,250 117,750 402 Lab Fee 3,000 3,000 0 0 3,000 3,000 9,000 403 Book Fee 3,000 3,000 0 0 3,000 3,000 9,000 5 Expenses 12,900 12,900 11,490 11,490 1,410 1,410 50,190 501 Salary 12,000 12,000 10,850 10,850 1,150 1,150 48,850 5011 Salary - Full Time 9,000 9,000 9,000 9,000 0 0 36,000 5012 Salary - Wages 3,000 3,000 1,850 1,850 0 0 10,850 502 Office Supplies 300 300 290 290 10 10 1,190 503 Telephone 300 300 250 250 50 50 1,150 504 Insurance 300 300 100 100 200 200 1,000 2.4.4 Yearly Budget Report ─────────────────────────────────────────────────────────────────── Select option 4 from the Reports option to display the following screen. You will require to enter the following parameters before processing report: Budget Year - The budget year (i.e. 1992 ) showing on the report. Entity - A 14 character code to specify the entity showing on the report. Enter ALL for all entities. F1-Help F10-Process Esc-Exit ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓┌─ [ Yearly Budget Report]─────────────────────────────┐▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓│ │▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓│ PARAMETERS │▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓│ │▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓│ Budget Year: 1991 │▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓│ Entity: ALL │▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓│ │▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓└──────────────────────────────────────────────────────┘▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ RUNNING REPORT - Enter the parameters if necessary and then press the F10 key to execute. DATE: 02/01/92 Yearly Budget Report Page: 1 1992 Account Description Budget Actual Variance -------------------------------------------------------------------- Entity: 01 Computer Science Department 1 Net Income 92,400 16,260 76,140 4 Revenues 144,000 27,750 116,250 401 Tuition Fee 120,000 0 92,250 402 Lab Fee 12,000 0 12,000 403 Book Fee 12,000 0 12,000 5 Expenses 51,600 11,490 40,100 501 Salary 48,000 10,850 37,150 5011 Salary - Full Time 36,000 9,000 27,000 5012 Salary - Wages 12,000 1,850 10,150 502 Office Supplies 1,200 290 910 503 Telephone 1,200 250 950 504 Insurance 1,200 100 1,100 2.5 UTILITIES MENU ───────────────────────────────────────────────────────────────────────── The following screen will be displayed when the Utilities option is selected from the Menu. It allows you to select one of the following options to execute: INITIALIZE DATABASE - this option allows you to re-initialize all data files. All existing records in the database will be purged. REBUILD INDEXES - this option allows you to re-build the indexes of all existing data files. BACKUP DATABASE FILES - this option allows you to save all existing data files into backup diskettes. RESTORE DATABASE FILES - this option allows you to restore all data files from backup diskettes. ┌─────────────────────────────────────────────────────────────────────────┐ │ Tables Entities Reports Utilities Quit │ └─────────────────────────────────────────────────────────────────────────┘ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓┌──────────────────────┐▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓│Initialize Database │▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓│Rebuild Indexes │▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓│Back Up Database Files│▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓╔════════════════════════════════│Restore Database Files│▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓║ └──────────────────────┘▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓║ ST-BUDGET ║▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓║ ║▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓║ Budget Tracking System ║▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓║ Version 1.2 ║▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓║ ║▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓║ ║▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓║ Copyright (c) SoftTalk Computing Inc. 1991-1992 ║▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓║ P.O.Box 68028 ║▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓║ Calgary, AB. Canada T3G 3N8 ║▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓║ Phone: (403) 241-1519 ║▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓║ ║▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓╚══════════════════════════════════════════════════════╝▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓Press F1 key for help menu, Enter key to execute, Esc key to exit▓▓▓▓▓ SELECT OPTION - Move the cursor to the required option and press the Enter key to execute. 2.5.1 Initialize DataBase ──────────────────────────────────────────────────────────────────────── The following screen will be displayed when the Initialize DataBase option is selected from the Utilities menu item. It allows you to initialize all data files so that you can start the system with a new database. Be sure you backup all files before you run this process. ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓┌─ [ Initialize Database ]─────────────────────────────┐▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓│ │▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓│ │▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓│ Enter Serial Number : │▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓│ │▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓│ │▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓│ │▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓│ │▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓│ │▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓└──────────────────────────────────────────────────────┘▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ RUN OPTION - Enter the Serial Number and press Enter key ( Demo version does not require serial number). 2.5.2 Rebuild Index Files ──────────────────────────────────────────────────────────────────── Select the "Rebuild Indexes" option from the Utilities menu to pop up the following screen. It allows you rebuild all the index files. ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓┌───────────────────────────────────────┐▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓│ │▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓│ Are you sure you want to re-build all │▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓│ index files ? │▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓│ │▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓│ │▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓│ │▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓│ │▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓│ Yes No │▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓│ │▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓└───────────────────────────────────────┘▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ REBUILDING INDEX FILES - Press the "Yes" button if you wish to rebuild all the index files. Otherwise, press "No" button to exit. 2.5.3 Backup DataBase Files ───────────────────────────────────────────────────────────────────── Select the "Backup Database Files" option from the Utilities menu to pop up the following screen. It allows you to save a backup copy of the current database tables into other area. ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓┌───────────────────────────────────────┐▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓│ │▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓│ Insert Backup Diskette in drive A: │▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓│ │▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓│ │▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓│ │▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓│ │▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓│ │▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓│ Yes No │▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓│ │▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓└───────────────────────────────────────┘▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ PROCESSING BACKUP - Press the "Yes" button if you wish to process backup. Otherwise, press the "No" button to exit this screen. 2.5.4 Restore DataBase Files ──────────────────────────────────────────────────────────────────── Select the "Restore Database Files" option from the Utilities menu to pop up the following screen. It allows you to restore the Database tables from the backup copy. ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓┌───────────────────────────────────────┐▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓│ │▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓│ Insert Backup Diskette in drive A: │▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓│ │▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓│ │▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓│ │▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓│ │▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓│ │▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓│ Yes No │▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓│ │▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓└───────────────────────────────────────┘▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ ▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓▓ PROCESSING RESTORE - Press the "Yes" button if you wish to restore the database tables. Otherwise, press "No" button to exit this screen. Appendix A. Programs and data files DOCUMENTS: manual.doc - User's Guide order.doc - Order form readme.doc - Introduction PROGRAM: budget.exe - System Program DATA FILES: system.dbf - System Table color.dbf - Color Configuration Table help.dbf - Help Table account.dbf - Account Table org_unit.dbf - Entity Table period.dbf - Period Table bdg.dbf,dbt - Budget Table bdg_tran.dbf,dbt - Transaction Table Method.dbf - Distribution methods Table.