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Bookkeeping Made Painless
Version 1.9.2
A Complete
Single Entry Bookkeeping System
Copyright 1990, 1991
by
Emerald Coast Software
2707 East 6th place
Panama City, Fl. 32401
Phone (904) 785-8946
* * * * *
"Let your Bookke be your bookkeeper"
* * * * *
Bookkeeping Made Painless is a complete, very user friendly, full
featured, fully functional, professional quality, easy to use,
bookkeeping system which uses the Internal Revenue Service approved
single entry method of recording all expense and receipt transactions
for any business or profession.
Bookkeeping Made Painless is an essential program for any small or
medium sized company that dread the task of entering, or has to hire
someone to enter, their expenses and receipts into a complicated to
use double entry bookkeeping system ( that they really don't need
anyway ).
Bookkeeping Made Painless is especially useful, at a reasonable
price, for any person that itemizes their deductions for IRS and
State income taxes.
12/30/90 Corrected bug that would not allow you to save your expense
if you added an account name and also if you had added a name
that was not on your list of frequent creditors, would not
ask if you wished to save the name to your list.
------------------------------------------------------------------
This is not a bug.
Note: If you enter an account number that is not on your list of
accounts and when asked if you wish to save it to your list,
you answer no - the expense WILL NOT be saved to disk.
The reason for not saving to disk is that when your expenses
are calculated, there will be no account number to assign to
the expense and therefore the expense will not be counted.
Each expense MUST be assigned to an account number and name!
------------------------------------------------------------------
12/30/90 Removed the sample 'BOOKKE.CFG' configuration file from the
compressed 'BOOKKE13.EXE' archive. This was done so you would
be forced to enter a 'data drive' for YOUR computer configuration.
Placed the sample expense & receipts files in "SAMPLE.EXE" which
is a compressed self-desolving archive.
Compiled with Turbo Pascal version 6.0 which resulted in much
tighter code and a smaller program size on disk.
01/01/91 When "starting a new account year" you are given a choice of
keeping your "List of Accounts", "List of Customers" and
"List of Creditors" or starting a new list. You will probably
wish to keep your existing lists but now you have a choice.
Changed the way the index files (IDX) are used which results
in much faster checking and calculations. The size of the index
file on disk is now one-half the size of previous index files.
more information
----------------
1.
Records of expenses and receipts may be entered in any order as long
as records for each month is in cornological order - that is - May
must follow April, July must follow June, etc.
You cannot enter records for June and then enter records for May, etc.!
Example:
You may enter a record for June 21, 1991 , a record for June 3,1991,
a record for June 25, 1991, then a record for June 1, 1991, etc.
This is acceptable.
You MAY NOT enter a record for June 21, 1991, a record for
June 3, 1991, a record for JULY 8, 1991, then a record for
June 25, 1991, etc. ( Note: JULY is out of order ).
This is NOT ACCEPTABLE!
2. * *
Before attempting to add expenses and receipts you MUST have the
data (.DAT) files existing. You may either create them from the
Setup Menu or use the sample data files.
Either way, they must exist PRIOR TO ADDING EXPENSES, etc.
* *
3.
Added error routines to detect incorrect dates entered in the
expenses and receipts dates fields.
4. Added record number to the on screen listing of receipt details
to aid in editing a record if necessary. (Thanks to Henry Baker
for the info).
01/02/91
1.
Added the ability to look at the account numbers and creditors at
any time ( without changing your selection ) while you are in the
expense entry screen. ( Thanks Henry Baker ).
You must now have your cursor on the "Enter creditor name" screen
row in order to change that selection. If your cursor is any other
place on the screen, your selection will not be changed.
You must now have your cursor on the "Enter account number" screen
row in order to change that selection. If your cursor is any other
place on the screen, your selection will not be changed.
When you press F1 or F2 to look at the creditors or account numbers
you may now highlight the blank space and press <Esc> or <enter>
without having your previous selection change even if you are in
the "Enter creditor name" or 'Enter account number" position.
Note: If you create a new "ACCOUNTS.DAT" or "CREDITOR.DAT" file, you
will need to enter a blank line as the first entry in your
files for the above to work correctly.
2.
Added the ability to escape from the expense entry screen without
your entry automatically being save to disk. You will now be asked
to confirm saving or not saving. If you answer N or n then your
record WILL NOT be saved to disk.
3.
Added the display of your current data directory path, as listed
in the BOOKKE.CFG file, on the main menu screen. This way you are
always aware of where your data is stored.
You may have multiple data files stored in different sub-directories
and for different applications if you wish. Of course, these files
WILL NOT be added together when doing computations. They will be
computed separately.
NOTE: You MUST have a BOOKKE.CFG file IN THE DIRECTORY FROM WHICH
YOU ARE OPERATING and Bookke.Exe MUST be included in a "Path"
statement in your autoexec.bat file in the root directory.
4.
Added the ability to look at the customers at any time ( without
changing your selection ) while you are in the receipt entry screen.
Note: If you create a new "CUSTOMER.DAT" file, you will need to enter
a blank line as the first entry in your files for the above to work
correctly. You need to sort your "CUSTOMER.DAT" file after each
session of new entries.
01/03/91
1.
In listing or printing expenses or receipts, added the default starting
date of 01/01/YY and the default ending date of today's date. If these
dates are satisfactory, just press <F10> and the results will be listed
on screen or printed on the printer ( printer must be ready ).
2.
Added the ability to escape from the "Enter frequent customer",
"creditor" and "account number" without automatically saving the
entry to disk. You are now asked to confirm save or not save.
Added the ability to look at your existing list of accounts,
customers and creditors without updating your screen.
Note: After pressing <F1>, <F2> or <F3> and popping up your lists of
creditors, account numbers or customers, you may use the Page Up,
Page Down, Home, End or Arrow keys to look at or highlight your
selection.
You may also use the FIRST LETTER of an Account name, Creditor
name or Customer name to quickly locate your desired selection.
3.
Added the capability of selecting a single Customer/Client and
listing on screen or to the printer a detailed listing of all
receipts for that Customer/Client. Identify your best customer.
01/04/91
1.
Minor bug fix - When you were editing an expense or receipt record
and asked for a record number greater than the number of records in
the file, you would get a disk read error ( because it was attempting
to read past the end of the file ) and bomb out. You will now be
returned to the Maintenance Menu.
2.
Added the feature that lets you show on screen all payments made to
a selected creditor for any time period during the account year.
See where your money went.
01/05/90
1.
Fixed a bug that would not delete the dollar amount if you were
editing a file. It would instead add ( or subtract ) from the
gross totals the amount corrected but it would also keep the
previous amount.
2.
Many enhancements added. Made some purely cosmetic changes.
I will attempt to include in version 1.6 of Bookkeeping Made
Painless a better set of docs although I think that anyone
could probably run this without any documentation at all.
I tried to make it as user friendly as possible but, you still
have to press the right keys.
01/10/91 Version 1.6
Things are moving so fast and I'm adding so many enhancements
that I haven't had time to revise the documentation to reflect
the changes. Most of the features need no description. Look
at the selections on the menus and follow on screen directions
and I don't think you can go wrong.
I wanted to get Bookkeeping Made Painless to you so that you
would be able to start your new year out right and not have to
go through the pain again of the paperwork or double entry type
systems.
The following are a few of the enhancements in version 1.6.
Added the ability to create a data directory from inside "BOOKKE"
if it does not exist ( you have a choice to create the directory
or not create it.
Changed the date validation routine in enter expenses, enter
receipts, edit expense and edit receipts so it would check for
a valid date before asking if you wished to save the record.
Changed the procedure to check if the program is registered so
it would not indicate that you were not registered upon entering
your registration and validation code for the first time.
Made some minor cosmetic changes.
Added the ability to delete an expense record.
Added the ability to delete a receipts record.
Added the ability to sort the expense disk file and the receipts
disk file.
You may enter your records, edit your records or delete a record,
then sort the file and records will automatically be placed in
chronological order based on the earliest date of the records
in the sorted file. ( In other words, just put them in order ).
Your registration number is now placed on the Main Menu Screen.
Added numerous error trapping routines.
-------------------------------------------------------------------
Some of the enhancements to be made on future versions are:
Change to a 3 digit account code. You will be able to use your
existing files. I will furnish a conversion routine to
convert your existing 2 digit code to 3 digit.
Possibly add a DOS shell.
Add the ability to delete an expense or receipt record. You may
delete a record now by editing the desired record and blank
out all fields and save it back to disk. When you print or
list all records, it will show up on your screen or paper.
I will furnish a conversion in later version to delete this
record entirely so it will not show up at all.
* * * *
And here it is!
NOTE: Version 1.6 - If you have deleted some records as above,
edit those records, and in place of entering a name in the
name field, enter "DELETED RECORD" ( without the "" marks)
(USE UPPERCASE LETTERS !!!!), sort the disk file which you
have edited and your records that you wanted to delete will
be gone. They will not show up on the screen or printer after
you have run the sort.
* * * *
Add the ability to enter your assets, etc. so that you will be
able to see at a moment's notice, your net worth.
-------------------------------------------------------------------
The version with these enhancements will be authorized for use by
Registered Customers with out additional charge so don't delay your
registration. Start using Bookkeeping Made Painless and start saving
yourself some time and effort.
If I may qoute Henry Baker of Ft Myers, Florida...
"Ed,
Version 1.4 of Bookke is simply excellent: lean, mean, fast and
beautifully functional. It should be all the system any small or
medium sized business would ever need. It's so user-friendly that one
should be able to hire virtually any dummy off the street and turn
them into a bookkeeper in 30 minutes."
Note: Version 1.5 is better yet. Ed.
Version 1.6 is still better. Ed. 01/10/91
---------------------------------------------------------------------
01/11/91 Version 1.7
Placed error trapping routine in the expense entry area to catch an error
that happened if you pressed the <F2> key before any account numbers had
been defined.
Corrected the inputting of account numbers, frequent customers and frequent
clients/creditors from the setup menu so you do not have to enter the info
more than once. ( You still must enter it twice from the expense entry
screen ).
01/12/91
Changed the format of total dollars printed on screen and printer so that
commas are now used to delimit hundreds, thousands and millions.
Corrected a "creepy crawler" in the print receipts summary to printer that
did not correctly indicated the grand totals. It forgot to add December.
Corrected another "slimy critter" that would cause the program to bomb if
you printed the receipts summary to the printer twice in a row before
performing another function.
When editing an expense record, the date would default to "today's date"
instead of reflecting the correct expense date. ( Thanks Tom Poturica )
01/13/91
Changed the date validation routine to allow a backward date of down to
1989 so you can check out Bookkeeping Made Painless with a past years'
expenses and receipts if you wish.
Corrected a "flush keyboard buffer" routine that resulted in the Account
Numbers file being overwritten ( even when asked ) when starting a new
account year.
01/14/91
Made some correction, updates and additions to docs.
01/15/91
Changed the sort routine for account numbers, customers & creditor/client
files. It is now approximately 20 times faster than previous sort. The
sort commands remain the same.
01/16/91
Fixed a small bug that put trash on the screen instead of the account number
if you went directly to listing expenses on screen by account number.
Added the ability to search for a record by your check number then review
and/or edit the record.
Added the ability to search for a record by your invoice number then review
and/or edit the record.
Added the ability to search for a record by their check number then review
and/or edit the record.
01/17/91
Changed "Maintenance Menu" to "Edit/Delete Menu" - the above search and
edit enhancements are located in this menu.
Created "Sort Menu" - the sorting of all records/files have been moved
from the "Maintenance Menu" and will be here.
01/21/91 Version 1.8
Added a feature that allows your configuration information to be
saved in your main file "BOOKKE.EXE".
If you have an existing "BOOKKE.CFG" file, you should delete
it from your directory. You will no longer have need for a
"BOOKKE.CFG" file.
In order to change the data drive, company address, etc. you will,
however, have to be in the same directory as "BOOKKE.EXE".
If you follow the information provided below, you may run Bookkeeping
Made Painless from any directory or subdirectory in your system.
Make a BATCH file in the root directory ( or a directory in your "path"
as listed in your "autoexec.bat" file ) called BOOKKE.BAT as follows:
DO NOT enter the quotation marks ( " ).
Type from dos prompt > "EDLIN BOOKKE.BAT" and press <enter>.
Type the letter "I" and press <enter>.
Type in the following:
"CD C:\BOOKKE" and press <enter>.
"BOOKKE" and press <enter>.
"CD\" and press <enter>.
Now, press the <Ctrl> and <Break> keys at the same time.
Type the letter "E" and press <enter>.
Meaning:
The first line means - CHANGE DIRECTORY (CD) automatically to the
DRIVE (C:\) and Directory (BOOKKE) in which you have the main file
"BOOKKE.EXE".
The second line is the name of the main file "BOOKKE.EXE" of
Bookkeeping Made Painless.
The third line will return you to the main root directory when you
exit Bookkeeping Made Painless.
By using the above Batch file, you will not have to worry about
being in a certain directory if you change your data drive, etc.
You will automatically be changed to the correct directory when
you start BOOKKE.
You must have a "PATH" statement in your "AUTOEXEC.BAT" file in
your root directory.
Example: "PATH C:\" or "PATH C:\BOOKKE" or "PATH C:\;C:\BOOKKE\"
"PATH C:\" - The directory where "BOOKKE.BAT" is located.
"PATH C:\BOOKKE" - " " " " " "
"PATH C:\;C:\BOOKKE" - " " " " " "
Bookkeeping Made Painless may now be run from any directory or
subdirectory in your system by typing BOOKKE and pressing <enter>.
You should go directly from the Main Menu to the Setup Menu and
press "B" to enter your company information, data directory, etc..
01/23/91
Added a DOS Shell - with 640 RAM you will have approximately 180kb
of memory in which you may run an external program and when finished,
type "EXIT" and press <enter> to return to Bookkeeping Made Painless.
03/01/91 Version 1.9
Changed the Edit/Delete Menu name to Edit/Delete/Backup Menu
Added the ability to back up the data files from within the program
if you are using two drives.
If you are using one drive, you will still have to use the nornal DOS
procedures to make backup copies.
Made some changes to the way you are asked for comfirmation about
saving your information. Less "hand movement" is now required.
Added a calendar procedure that you can access from the main menu.
05/15/91 Version 1.9
Changed the format of the zip code to accomodate the format of all
zip codes up to 10 characters. This is especially for our Canadian
friends. The USA 5 or 9 digit format is still ok.
06/15/91
Corrected a minor bug in the expense and receipt entry procedure
that would not allow you to enter more than 11 entries in expenses
and 6 entries in receipts before you were returned to the Main Menu.
All of your entries were saved and no data was lost. Just a little
inconvinence of having to return back to the entry screen.
Added an "Overview.TXT" file to the archive.
06/21/91
Updated some of the support files, including this one.
Added a "Users.TXT" file which lists some of the comments of a few
of our users.
06/25/91
Added the ability to define the start of YOUR financial year.
Previous versions defaulted to January 1 of the present year but
could be changed to other dates. Your data files will not be
affected by this added feature.
Your screen and print-outs will list records starting with your
financial year.
Any screen or print out which shows totals for months will still
list January first and December last regardless of your financial
year start. All data will still be correct.
06/26/91
Added a note to the documentation ( page 24 ) to set your printer
to 12 characters per inch for all printing operations.
06/27/91
Changed the procedure for backing up the data files to be a faster
and more reliable backup with the option of making a second backup.
06/29/91
Changed state abbreviation to three characters. Some like to use a
3 character abbreviation and some ( like our friends in Australia )
must use three characters.
*** REGISTRATION ***
You may try Bookkeeping Made Painless at no cost, but if you like it
and decide to continue using it beyond a reasonable time, then you
must license it at a cost of $17 per computer.
Registration will bring you your registration number and code that when
entered into the software will remove all notices of "Un-licensed".
If you are in a hurry and have mailed your registration fee, you may
call me on the telephone and if I have received your registration fee,
I will give you your registration number and code.
Registration will also bring you unlimited telephone support for a
period of up to one (1) year from date of registration.
Payment must be by check or money order on a US bank.
Register by sending $17 per computer to:
Edward E. Nolin
Emerald Coast Software
2707 East 6th Place
Panama City, Florida 32401
Phone (904) 785-8946