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BF
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BF089.ZIP
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MINILEDG.ZIP
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MINI.HLP
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1989-01-06
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31KB
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392 lines
*****************************************************************************
* 0 (Store Existing Entries) R (Remove Tagged Items) P (Print check) *
* X (Abandon Any Changes) T (Tag Single Item) *
* I (Insert an Empty Line) U (Unmark Single Item) *
* * (Delete a Line) MR (Mark Remainder as Returned) *
* C (Copy another file) TR (Tag Remainder for Removal) *
* L (Copy a line) UR (Unmark Remainder) *
* M (Mark Single Item) SC (Turn scroll on and off) *
*****************************************************************************
* YOU ARE LIMITED TO SIX TRANSACTION TYPES: *
* *
* P - For Payment D - For Deposit X For Cash Out *
* C - For Credit V - For Void Y For Cash In *
* (X and Y do not affect present balance) *
* *
*****************************************************************************
* Valid dates can be entered in any of the following ways: *
* 01/01/84, 1/1/84, or 010184 -- To change only the day, type *
* the NEW DAY followed by <RETURN>, <TAB>, or <ARROW KEY>. *
* *
* Dates in this form, 00-00-00, are marked as returned by the bank. *
* Dates in this form, 00/00/00, are not marked. *
* *
*****************************************************************************
* Pressing <TAB> will copy the check number from the line above. *
* *
* SPECIAL FUNCTIONS *
* 1 - If the transaction type = P or V, pressing <RETURN> will result *
* in a new check number 1 greater than the last one used. *
* 2 - If the transaction type = D, pressing <RETURN> results in DEPOS *
* 3 - If the transaction type = C, pressing <RETURN> results in CREDIT *
*****************************************************************************
* Pressing <TAB> will copy the entry from above. *
* You have 20 spaces for your payee or description. If that's *
* not enough, you can continue on the next line if amount is 0 *
* *
* SPECIAL FUNCTIONS *
* If the transaction type = D, pressing <RETURN> results in 'Deposit' *
* If the transaction type = V, pressing <RETURN> gives 'Void Check' *
*****************************************************************************
* *
* Amounts must be in the range of .01 to 999,999.99 *
* Negative amounts are not allowed. *
* *
* If you want to extend your payee or description beyond one line, *
* press <RETURN> in amount column instead of entering a number. *
* *
*****************************************************************************
* VALID ENTRIES ON THE LINE NUMBER ARE: *
* 1 - Another Line Number 4 - X (Abandons New Entries) *
* 2 - <TAB>, <RETURN>, or <ARROW KEY> 5 - I (Inserts an Empty Line) *
* 3 - 0 (Stores Existing Entries) 6 - * (Deletes a Line) *
* *
* ? / or a Line Number error gets this message. *
* *
*****************************************************************************
* Sub-Codes can be either NUMBERS or LETTERS and allow you to get a finer *
* breakdown of your expense or income categories. *
* *
* A sub-code of NE is a special case for NON-EXPENSE items such as car *
* payments made on a car which will be depreciated by your accountant. *
* An NE sub-code will also work for income you want handled specially. *
* *
*****************************************************************************
* Main-Codes can be either NUMBERS or LETTERS. We recommend that you *
* arrange them with your income and expense codes grouped separately and *
* that they not be intermingled. *
* *
* For easiest organization, first put in your descriptions, sort them *
* alphabetically, then go back and assign code numbers. When you are *
* finished, sort your codes numerically. (Some printouts require it.) *
*****************************************************************************
* You have 35 spaces for your description. In general we recommend an *
* arrangement of this type: *
* 00-1000 INCOME OTHER *
* 01-1000 INCOME FROM APARTMENT RENTAL Then all entries would be *
* 02-1000 INCOME FROM INTEREST (SAVINGS) assigned to sub-codes, not *
* 03-1000 INCOME FROM STOCKS to the main code. *
* *
*****************************************************************************
* To get help for a specific menu item enter the item number plus / or ? *
* For example: *
* For help about menu item #1 enter 1/ or 1? *
* For help about menu item #4 enter 4/ or 4? *
* *
* Except on the main menu if a menu does not include an item you want to *
* choose, press <RETURN>. You will be taken back to a previous menu. *
*****************************************************************************
* ENTER EXPENSES AND INCOME *
* This is the choice which allows you to enter new data or correct old *
* entries in your monthly files. (Such as JAN, FEB, or MAR) *
* *
* From this choice you can also mark checks and deposits which have *
* been cleared by your bank. Once that is done you can reconcile with *
* your bank statement. (Main menu item #6) *
*****************************************************************************
* CREATE, CHANGE, OR SORT A PAYCODE FILE *
* *
* From this choice you can create a new 'CHART OF ACCOUNTS', *
* change an existing one, or sort your codes into either alphabetical or *
* numerical order. *
* You can also get a printout of your codes from this choice. *
* *
*****************************************************************************
* WORK WITH YOUR VENDOR LIST *
* The vendor list includes the names, addresses and pre-defined entries *
* for people or companies to whom you write lots of checks. *
* *
* Choosing this item from the menu will take you to another menu from *
* which you can do several things, such as print envelopes, change *
* vendor information, etc. *
*****************************************************************************
* CREATE AND PRINT NEW SORTED OUTPUT REPORT *
* *
* This choice will allow you to create a sorted output report in which *
* similarly coded items will be sorted together and totalled. *
* For example, your rent entries from each month would be sorted together, *
* your car expenses from each month would be sorted together etc. *
* *
*****************************************************************************
* CHANGE OR REORGANIZE YOUR MONTHLY FILE INDEX *
* *
* This choice will allow you delete or rename a monthly file. You can *
* also rearrange your index of monthly files so their names are shown in *
* a different order. For example, you might want to move OCT, NOV, & DEC *
* above JAN because your fiscal year starts in October. *
* *
*****************************************************************************
* GO TO THE SETUP MENU *
* *
* This is the setup part of the program. From here you can re-define your *
* computer or printer, or change your storage drive. For example, if you *
* add a hard disk to your system you will probably want to move the *
* program files on to your hard disk and change your storage drive to A: *
* *
*****************************************************************************
* RECONCILE WITH YOUR BANK STATEMENT *
* *
* Once you have marked your returned items from the bank, this choice will *
* give you a printout of all your uncleared items and show you what the *
* ending balance in your checking account should be. *
* To mark your returned items, choose #1 from the main menu. *
* *
*****************************************************************************
* SEARCH & REPLACE *
* *
* This choice allows you to find entries, either codes or descriptions, *
* and replace them with new codes or descriptions. *
* *
* *
* *
*****************************************************************************
* PRINT MONTHLY FILES WITH CUMULATIVE TOTALS *
* *
* This printout looks much like a checkbook register with a cumulative *
* total running down the right side. *
* *
* On this printout you can select or exclude specified codes or *
* payee/descriptions. *
*****************************************************************************
* PRINT MONTHLY FILES WITH CHECK TOTALS *
* *
* This printout looks much like printout No. 1 except that the totals on *
* the right side are totals for each check, rather than a running total. *
* *
* On this printout YOU CANNOT SELECT or EXCLUDE specified codes or *
* payee/descriptions. *
*****************************************************************************
* PRINT A SUMMARY OF SOME MONTHS *
* *
* This printout shows you an amount for each of your 'Chart-of-Account' *
* codes. You can define which months will be included. *
* *
* On this printout you can select or exclude specified codes or *
* payee/descriptions. *
*****************************************************************************
* PRINT YEARLY SUMMARY *
* This printout shows you the amount for each of your 'Chart-of-Account' *
* codes for each month. The program will ask you if you want a wide or a *
* narrow printout. For 80-column printers choose the narrow. *
* *
* You can select or exclude specified codes or descriptions. *
* *
*****************************************************************************
* PRINT PAYMENT CODES *
* *
* This printout shows you your 'Chart-of-Account' codes with no amounts. *
* *
* You can get this same printout from #2 on the main menu, but from *
* here you can print into a disk file if you want to get at your printout *
* with a word processing program. *
*****************************************************************************
* PRINT AN OLD SORTED OUTPUT REPORT *
* *
* A new paycode report is created by choosing #6 on this menu. From #7 *
* on the printout menu you can reactivate an old report. This saves you *
* from having to go through the sort routine which is included in the *
* creation process. *
* *
*****************************************************************************
* PRINT A PROFIT AND LOSS STATEMENT *
* *
* For this report amounts coded to income codes are totalled, and amounts *
* coded to expense codes are totalled. Then expenses are subtracted from *
* income, giving a net figure. You can choose the months you want *
* included in your profit and loss statement. Percentages are included. *
* *
*****************************************************************************
* CREATE A NEW PAYCODE FILE *
* *
* This choice allows you to create a completely new 'chart-of-accounts'. *
* All existing codes will be destroyed. If you want to use any of the *
* existing codes, choose #2 from this menu. *
* *
* *
*****************************************************************************
* CHANGE AN EXISTING ONE *
* This choice preserves any existing codes you might have and allows you *
* to make changes. We strongly recommend that you arrange your codes so *
* that your expense codes and your income codes are grouped separately, *
* not intermingled. Also try to group your codes in groups that you will *
* want to see together. Some of the printouts allow you to select or *
* exclude groups of codes, but you can't include scattered single codes. *
*****************************************************************************
* PRINT A PAYCODE FILE *
* *
* Once your codes have been sorted into the order you want them, you will *
* probably want a printout. From here you can print either on screen or *
* on paper. If you want to print into a file, so you can put your *
* chart-of-accounts into a letter for example, you will have to do that *
* from the printout menu. *
*****************************************************************************
* A REPORT WITHOUT TOTALS LINES *
* *
* A report with no totals lines will have a running or cumulative total *
* running down the right side. *
* *
* If you originally create your detailed paycode file without totals *
* lines, the entries will be sorted in check number order. *
*****************************************************************************
* A REPORT WITH TOTALS FOR MAIN CODES *
* *
* A report with totals for main codes will separate groups of main *
* codes with a total line showing the total for that main code. *
* *
* If your original paycode report had no totals, creating a new report *
* using the same sorted file will not make much sense. *
*****************************************************************************
* A REPORT WITH TOTALS FOR SUB-CODES *
* *
* A report with totals for sub codes will separate groups of sub codes *
* with a total line showing the total for that sub code. *
* *
* If your original paycode report had no totals, creating a new report *
* using the same sorted file will not make much sense. *
*****************************************************************************
* PRINT YOUR REPORT *
* *
* Once the totals lines have been put in your sorted file, this selection *
* allows you to print it out. *
* *
* You will be able to print on the screen or on the printer. You can't *
* print into a disk file because that's where the file already is. *
*****************************************************************************
* DELETE A MONTHLY FILE *
* *
* This selection allows you to delete your monthly files one-at-a-time. *
* You will be asked to verify that you really do want to delete the file *
* you have indicated, but BE CAREFUL! Once a file is deleted, it is gone! *
* *
* *
*****************************************************************************
* RENAME A MONTHLY FILE *
* *
* This selection allows you to rename a monthly file if you find that you *
* have named it wrong, or want to change its name for any reason. This *
* procedure is quite safe and there is not much you can do wrong. You *
* will not be allowed to rename a file to a name which already exists. *
* Illegal file names will be automatically corrected. *
*****************************************************************************
* REORGANIZE YOUR MONTHLY FILE INDEX *
* *
* Sometimes you will find that you wish the names on your monthly file *
* index were in a different order. This selection will allow you to *
* change the order of the names. Just follow the directions on the *
* screen. *
* *
*****************************************************************************
* ADD TO OR RECONSTRUCT YOUR FILE INDEX *
* Beginning with version 2.0 of the program you can keep more than one *
* account and/or more than one year on a storage disk. This feature lets *
* you move monthly files from another disk and then add their names to the *
* index. *
* Also, if you inadvertantly destroy your monthly file index this *
* selection will allow you to reconstruct it. *
*****************************************************************************
* SETUP THE PROGRAM FOR YOUR COMPUTER *
* You will be shown a list of terminals or computers from which to choose. *
* If your computer or terminal is not on the list, but is like one which *
* is, choose the one most like yours, and then make individual changes. *
* (See Manual) *
* If there are none even close to yours, you will have to choose one of *
* the unselected items and put in some values. (See Manual for details) *
*****************************************************************************
* SETUP THE PROGRAM FOR YOUR PRINTER *
* *
* You will be shown a list of printers from which to choose. If your *
* printer is not on the list, but is like one which is, choose the one *
* most like yours and then make individual changes. (See Manual) *
* If there are none even close to yours, you will have to choose one of *
* the unselected items and put in some values. (See Manual for details) *
*****************************************************************************
* DESIGNATE THE STORAGE DRIVE *
* The storage drive is where your monthly files, your paycodes, and any *
* output files you create will be stored. In general we recommend that you *
* designate one drive for your program, and a different drive for your *
* storage. However, if you have the disk capacity, you can put both the *
* program and the storage on the same drive. THE DRIVE YOU CHOOSE MUST *
* HAVE A DISK IN IT. Otherwise the program will most likely hang up. *
*****************************************************************************
* CREATE A NEW FILE *
* *
* This selection allows you to create a new monthly file. You will be *
* asked for the name of the file you want to create which must begin with *
* the first three letters of a month. You will also be asked for a *
* beginning balance which can typed in from the keyboard or taken from *
* the ending balance of an existing file. *
*****************************************************************************
* EDIT AN EXISTING FILE *
* *
* This selection allows you to add to, delete from, or change entries in *
* an existing monthly file. If you want to mark items as having been *
* cleared and returned by your bank, you should make this selection. *
* If you want to change only the beginning balance of an existing file, *
* you should make this selection. *
*****************************************************************************
* SELECT/EXCLUDE FEATURE *
* If you are selecting or excluding CODES, you can select or exclude a *
* single code or a block of codes. For example, 00-0100 or 00-0100 - *
* 00-0500. *
* *
* If you are selecting or excluding a PAYEE/DESCRIPTION you can select or *
* exclude only one. For example, BOB'S QUICK SERVICE. *
*****************************************************************************
* MAIN CODE/SUB-CODE SELECTION *
* Let's say you have codes set up like this: *
* 00-0500 COMPANY CAR EXPENSE *
* 01-0500 CAR #1 If you choose to have only main codes in *
* 02-0500 CAR #2 your printout, all expenses allocated to *
* both CAR #1 and CAR #2 will be included under 00-0500. If you choose to *
* include sub-codes you will get separate totals for each car. *
*****************************************************************************
* REBALANCE A GROUP OF MONTHLY FILES *
* Let's say you wrote a check in January for $54.00 but entered it into *
* the program as $45.00. Three months later the check clears and you *
* have a $9.00 mistake. You fix JAN but your FEB and MAR beginning *
* balances are still wrong. In this example you would choose months 1-3 *
* to be included in your rebalancing. You chose #1 (JAN) as your starting *
* month because JAN is now the first month with correct balances. *
*****************************************************************************
* WE ARE READY TO DO A QUICK DISPLAY OF: *
* (1) All the existing entries (if you chose Q) or *
* (2) All the entries matching the SUB and MAIN code of the line *
* your cursor was on (if you chose Q+) *
* *
* During the display, any key will start and stop the printout. *
* Pressing <ESC> will take you back to where you were. *
*****************************************************************************
* SET UP AND TEST A CHECK FORMAT *
* *
* This entry will allow you to tailor the program to match your *
* checks. This means you can buy your checks from practically any *
* supplier of computer checks rather than having to buy them from *
* a particular vendor. *
* *
*****************************************************************************
* WRITE SOME CHECKS *
* *
* This is the part of the program which allows you to print checks *
* which have been put into the program. You will be able to print *
* them one-at-a-time or in batches. *
* *
* *
*****************************************************************************
* A REPORT WITH TOTALS FOR CHECK PREFIXES *
* *
* For this report the program checks the left two characters of your check *
* number and compares them to the left two of the one above. If different *
* the program puts in a total line showing the total for that prefix. *
* This, in effect, creates a new sub-code for further breaking down your *
* data. *
