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1991-03-13
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"PCMENU - Version 1.15"
PHONE CADDY
Copyright 1985,86,87,88,89,90,91
ALL RIGHTS RESERVED
Registration fee: $15.00
AUTHOR: Micro Data Assist
2701-C, West 15th, #149
Plano, Texas 75075
(214) 736-3668
SYSTEM REQUIREMENTS: IBM PC (or compatable)
MS-DOS 2.0 (or greater)
512 K free memory
Monochrome (or color) monitor
Hard disk (or 2 floppy disks)
Printer (any dot matrix)
PCMENU: Phone Caddy is one of the easiest to use mail list managements
systems available. In addition to the being able to maintain your name
and address files and print labels (any size) other features are
provided that make it a valuable tool for your office. These features
are:
1) Ability to code your address records for selective listings.
2) Ability to identify address record as being a business, or an
individual.
3) For business accounts you can identify the name of the person
to contact, for individuals you can setup the salutation for
letters.
4) Search by ID., last name, or first name, using only the first
few letters of the name.
5) Print any size of one up label (can also be used for
addressing continuous envelope forms), print any number of
return address labels.
6) Print either of two sizes of ROLODEX cards, print new cards
only for address records that have been updated from a given
date.
7) Print addresses on standard office envelopes - just insert an
envelope into your printer, press a key, address is printed
and envelope is ejected making printer ready for next
envelope.
8) Print selective listings of addresses (or only names).
9) Build extract files (two formats available) for word
processing interfacing.
10) Setup your printer for compressed / normal print size, and
eight / six line per inch vertical form control.
This system is so simple to use that you will be entering names and
addresses within a minute of setting up the system (setup itself will
only take a couple of minutes).
FEATURES: Menu driven.
-------- Mono or color.
ESC - To terminate any action or menu
F1 help on all input fields.
F2 for name search while in maintenance
Self installing.
Can be personalized.
Only one of a growing family of products
LIST OF FILES: PCMENU.EXE Phone Caddy program.
-------------- README.1ST Instructions on installation.
PCMENU.DOC Documentation on how to use.
INSTALLATION:
-------------
Follow the instructions outlined in the 'README.1ST' file.
SYSTEM INITIALIZATION:
-----------------------
Make the directory that you loaded 'PCMENU.EXE' program module in your
current directory.
Enter: PCMENU <return>
The first time that you load 'PCMENU.EXE' you are provided the
opertunity to identify the disk drive your data files will reside on
and to personalize you system. You do this by entering your
name/business name into the field for screen/report header (the system
will center it for you). Next you will be asked to enter the codes
necessary to control your printer for both compressed/normal print and
6 or 8 vertical lines forms control. You will need to look up these
codes in your printer user manual. These codes are entered, in
decimal value, one character at a time with each code group terminated
with a blank entry. For most printers the following codes will work:
Compress/normal print codes:
----------------------------
Compress print: 15 <return>
<return>
Normal print..: 18 <return>
<return>
Eight/six line vertical print codes:
------------------------------------
8 lines per in: 27 <return>
48 <return>
<return>
6 lines per in: 27 <return>
50 <return>
<return>
If you do not want to setup these codes at this time just press
<return> for each request. These codes can be setup later by use of
the 'UTILITIES' sub function within 'PCMENU'.
Upon completion of your system initialization a '*.MEM' file is
created that contains your personalization and also signifies that
your system has been initialized. You are now ready to use your
system.
SYSTEM NORMAL USE:
------------------
Make the directory that you loaded 'PCMENU.EXE' program module in your
current directory.
Enter: PCMENU <return>
Select from the menu the function you wish to perform.
MAINTENANCE:
------------
This set of functions allow you to search for specific address records
by ID., first or last name, and to perform the maintenance functions
of add new, change, and delete.
'F2' Search routine: when you requestthis function you will be
requested to enter that portion of the ID., or name, you wish to find
a match on. If you wish to start at the top of the file just press
<return>, otherwise enter the ID number, or only as many characters of
the name as you wish to search with. The system will then locate
those names that match (or follow) the search key.
a) If you wish the system to assign your id numbers just press the
<return> key for ID number. If you enter an ID number you do not
have to enter the leading zeros.
b) You must identify the address record as being either a (B)usiness
or for an (I)ndividual. Individuals will have their last name
isolated for sequencing by last name, businesses do not. If you wish
to terminate an add new request just press <return> for this field.
c) The code field is optional and is provided so that you can group
your addresses for special selection.
d) The 'PREFIX' field is for titles such as 'Mr., Mrs, The, etc' that
are needed for the name line of the address and do not affect
sequencing.
e) The name field should be filled just as you wish the name to be
printed. The only exception to this is for names having 'Jr., Sr.,
etc' appended to the end of the name. DO NOT SEPERATE THESE SUFIX'S
FROM THE LAST NAME WITH A SPACE, USE A ',', OTHERWISE THEY WILL BE IN
LAST NAME SEQUENCE BY 'Jr., etc'. (Example: John Adams,Jr.)
f) All other fields are optional.
LABELS:
-------
With this function you can address almost any size one-up label. You
can select addresses by various sequences and ranges, or you can
manually setup a label to be printed n number of times. (If you wish
to address envelopes using the continuous form envelopes use this
function.) Remember that all measurements for label size and address
positioning are affected by the compress/normal and 6/8 lines per inch
print control features.
ROLODEX CARDS:
--------------
With this function you can create rolodex cards from your address
file. You have the same sequence and seletion capabilities as with
label with the added feature of selection by last maintenance date.
With this last feature you can easily maintain your card files.
ENVELOPES:
----------
With this function you can print addresses directly on your standard
office envelopes. (If you are using the continuous form envelopes use
the label print routine.) Just identify the sequence and selection
range you wish to print envelopes for and start loading envelopes into
your printer - one at a time. The system will pause for each envelope
to allow you to set it up in your printer and after printing will
eject it so that you can load the next envelope. (Remember that your
compress/normal and 6/8 line per inch printer control codes affect all
positioning of your address on the envelopes.)
WORD PROCESSING INTERFACE:
--------------------------
With this function you can extract address information to be passed to
your word processor. You have the same sequence and selection
capabilities as for labels. All information selected will be in the
sequence shown on the screen. You have two formats to select in:
a) dBASE comma delimited, and
b) one field per line
These two selection output formats are acceptable to most word
processing programs.
ADDRESS LISTINGS:
-----------------
With this function you can create listings of addresses in various
formats. You have the save sequence and selection capabilities as for
labels.
UTILITIES:
----------
With set of functions you can rebuild your data file indexes, modify
your personalization, and change your printer format control codes.
FULL SCREEN NAVIGATION KEYS:
---------------------------
KEY PURPOSE
------------------------------------------------------------------------------
Leftarow, Character left. Does not move cursor to previous GET.
Ctrl-S
Rightarrow, Character right. At end of GET, cursor moves to next
Ctrl-D GET.
Ctrl-Leftarrow, Word left.
Ctrl-A
Ctrl-Rightarrow, Word right.
Ctrl-F
Uparrow, Previous GET.
Ctrl-E
Dnarrow, Next GET.
Ctrl-X,
Return,
Ctrl-M
Home Beginning of GET.
End Last character of GET.
Ctrl-Home Beginning of first GET.
Ctrl-End Beginning of last GET.
FULL SCREEN EDITING KEYS:
-------------------------
KEY PURPOSE
------------------------------------------------------------------------------
Del, Delete character at cursor position.
Ctrl-G
Backspace, Destructive backspace.
Ctrl-H
Ctrl-T Delete word right.
Ctrl-Y Delete from cursor position to end of GET.
Ctrl-U Restore current GET to original value.
FULL SCREEN ESCAPE KEYS:
------------------------
KEY PURPOSE
------------------------------------------------------------------------------
Ctrl-W, Terminate READ saving current GET.
Ctrl-C,
PgUp,
PgDn
Return, Terminate READ from last GET.
Ctrl-M
Esc Terminate READ without saving current GET.
FULL SCREEN MODE KEYS:
----------------------
KEY PURPOSE
------------------------------------------------------------------------------
Ins, Toggle insert mode.
Ctrl-V