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.op .mt 0 .mb 0 .RR L!----!----!----!----!----!----!----!----!----!----!----------R ######### #### #### #### #### #### #### tm #### #### ### #### #### ### #### #### ### ########### ####### #### ### #### ### #### ### #### ### CK A Program To Report On Your Income And Expenses CK Program and Manual Copyright 1985, 1987 by David M. Alexander NO WARRANTY THERE ARE NO WARRANTIES OF ANY KIND ON CK, INCLUDING, BUT NOT LIMITED TO NO WARRANTY OF FITNESS AND NO WARRANTY OF MERCHANTABILITY. WHEN YOU USE CK, YOU USE IT AT YOUR OWN RISK. IF ANYTHING GOES WRONG, YOUR NUMBERS DON'T COME OUT RIGHT OR WHATEVER, IT IS YOUR RISK NOT MINE. IF YOU DON'T AGREE TO TAKE THIS RISK AND RELIEVE ME OF ANY LIABILITY, THEN DON'T USE CK. No one has ever told me that CK did anything "bad" or gave the wrong numbers, but I don't want there to be a first time at my expense. -- David M. Alexander print by telling your word processor to print the file CK.DOC or by typing A>COPY CK.DOC LPT1: [return] CK is a Trade Mark of David M. Alexander MS DOS is a Trade Mark of Microsoft, Inc. This manual is copyrighted by David M. Alexander 1985, 1987, 1988 All of the programs beginning with the letters CK and referred to in this manual are copyrighted by David M. Alexander 1983. No part of this manual or these programs may be copied without the written permission of David M. Alexander. CK tm owned and written by David M. Alexander 2600 El Camino Real #506 Palo Alto, CA 94306 415-857-9233 NO WARRANTY -- There is no warranty of merchantibilty, fit- ness or any other warranty with this program. By using the programs, user assumes all risks of use. In short, if your numbers come out wrong, only you and not Alexander are at risk. Registration Fee: $25.00 i TABLE OF CONTENTS --- PAGE NUMBERS SECTION I -- BASIC INFORMATION * * * * * 1 - 6 (A) Overview Of The Program; (1 - 2) (B) Hardware Requirements; (3) (C) Why I Wrote This Program; (4 - 6) SECTION II -- GETTING READY TO RUN CK * * 7 - 16 (A) General Rules; ( 7 - 10) (B) Copying The Programs Onto Your Disks; (11 - 14) (C) All About The Main Menu; (15 - 16) ---- Shareware CK.DOC ends here --- SECTION III -- RUNNING CK THE 1ST TIME * 17 - 28 (A) Setting Up Your Income & Expense Codes; (17 - 19) Sample Set Up Session; (20 - 24) (B) Listing Your Checking Accounts; (25) Sample Listing Session; (26 - 28) SECTION IV -- EVERYDAY USE OF CK * * * * 29 - 81 (A) Entering Your Check Stubs & Deposits; (29 - 45) Printed Audit Trail --------------- 29 Which Account To Use -------------- 29 Biggest & Smallest Check Numbers -- 30 Add Data To New Or Old Report? ---- 30 Name Of File To Hold Data --------- 30 Beginning & Ending Dates ---------- 31 Erasing An Entry ------------------ 38 Data Entry Summary ---------------- 38 Reconciling With Bank Statement --- 38-45 Sample Entry Session; (46 - 52) ii TABLE OF CONTENTS (B) Looking At Entries & Correcting Typos; (53) Sample Correcting Session; (54 - 58) (C) Creating Your Reports; (59 - 64) & Printing Checks Sample Report Creation Session; (65 - 68) (D) Year To Date Report Of Income & Expenses; (69 - 71) Sample Year To Date Session; (72 - 75) (E) How To Print Your Reports; (76 - 78) (F) Adding Several Files Together; (79) Sample Adding Session; (80 - 81) SECTION V -- PROGRAM DETAILS * * * * * * 82 - 89 (A) How CK Works; (82 - 85) (B) How To Break The Program; (86 - 89) iii READ THIS FIRST Before you do anything else, PRINT this manual. Next, before you do anything else, READ the manual. To use the program you: first, have to set up your income categories; second, you have to set up your checking account list; third, you have to enter income and expense data; fourth, you have to create your reports and fifth you have to print your reports. Codes for deposits always end in a slash, e.g. fees/ or salary/ or int/ for fee, salary or interest deposits. Codes for debits never end in a slash. Thus, RENT may be the code for rent you pay and RENT/ can be the code for rent you receive. The best way to print your reports is by telling your word processor to print the CK report disk file. Another way to print your reports is to type A>copy 1-87.cat LPT1 to print the file 1-87.cat. If you have a hard disk, put the CK programs in their own subdirectory and run the program from the hard disk. When entering data, if you are asked for a check number for an entry for which you have no real check number, e.g. a bank charge, bank interest, deposits (if your deposit slips are not numbered) just make up a number---9000, 9001, whatever. !! IMPORTANT !! If you don't already have one, you MUST create a file called CONFIG.SYS on your boot disk. Here's how: C:\> COPY CON: CONFIG.SYS FILES=20 BUFFERS=20 ^Z [CONTROL Z THEN RETURN] one file(s) copied C:\> Now, REBOOT (press Control And ALT and DEL keys all at once) your system so that DOS can read the CONFIG.SYS file. If your screen cannot be read, you may be using a Leading Edge with a monochrome screen or you may have a monochrome screen attached to a color monitor. Go to the section of the manual dealing with color setup and set the colors to Bright White (15) on Black (0). iv WHAT'S NEW This "DOC" file accompanies CK version 3.12 and later. Beginning with Ver. 3.12 CK now supports income and expense codes of from one to seven characters long instead of the fixed code of three characters as in previous versions. Thus, while in ver. 3.11 the code for telephone bills would be TEL, it now can be PHONE. Also, you can now use four digit chart of accounts numbers, for example 8350 for office supplies. If you did this, $50 for office supplies could be entered as 50;8350 or 50 OFFICE. DON'T begin a number code with a letter! AB271 is a BAD code. Beginning with Version 3.11, you can browse through your checks and make changes in the check entry module. To do so, instead of entering check information, you type LOOK to "look" at a previous check. After typing "look" you can give any check number in your file. When that check appears on screen, you can press "space bar" to see and change the next check or "P" to see and change the previous check. You can continue to press space and P to browse through the entire file. Press return and you will return to exactly where you were when you typed LOOK. Beginning with Ver. 3.12, the reconciliation module has been greatly improved. In prior versions, once you inticated that a particular check had or had not appeared on this bank statement, you could not easily go back to it and change your answer or modify the check. To do so you had to go the the Reconciliation Menu and either start the reconciliation again or press M to modify the check amount. In this version, you can press the space bar to go forward through your file of checks or "P" to go to the previous entry. Thus, you can back up, modify the amount of the check, and then go forward with the reconciliation. You can, if you wish, keep pressing P and go all the way back to the beginning of the reconciliation. As you back up, the running balance will be modified so that at the beginning, it will show the starting and ending balances as indicated on your bank statement. Starting with Version 3.13 I am including a sample income and expense code file called SAMPLE. If you want, you can press C on the main menu then D on the Checking Accounts menu to Display the Sample Checking Accounts. Next you can press E on the Main Menu and D on the Expense Code Menu to display the income and expense file named SAMPLE. You can modify and use this file if you like. If you want to rename it, be sure that you rename every file on the disk with the word SAMPLE as part of the file name. áááá v Beginning with Ver. 3.14, CK will display your income and expense codes while you enter your check and deposit data. Now, if you have a code PHONE for telephone expenses and if you type: 45 phne, that is you make a typo, CK will notice the typo, will tell you that it did not find your code 'PHNE', and then it will print a list of your income and expense codes starting with the first code beginning with the letter "P". You can press return to cycle screen by screen through all of your codes or you can press escape (esc on most keyboards) to return to data entry. If you enter a code 20 YYY and you have no codes beginning with the letter "Y", CK will display your codes from the beginning. To display these codes in alphabetical order, CK reads your .ABV file, that is EXP.ABV or CKLIST.ABV, whatever name you chose for your income and expense codes with the extension .ABV. If you have erased this file, CK will read your .CDE file to find your codes but they will not be in alphabetical order. If your list of codes which appear in the input module when you enter an unknown code are not in alphabetical order, then you need to cause CK to create a new .ABV file. In a moment I will explain how you do that. If you created your income and expense codes with a version of CK 3.11 or older, the display generated by a "not found" code will not look quite right. This is because the .ABV file was generated when CK used three character billing codes. Starting with version 3.12 CK allowed codes of one to seven characters which caused the .ABV file generated with version 3.12 and later to be spaced a bit differently. Again, to solve this, you need to cause CK to generate a new .ABV file. Here is how you do that: Press "E" on the main menu to display your Expense codes. When that module comes up on screen, press "D" to display your codes. Enter your expense code name, EXP or whatever. Your codes will appear on screen. Now, press "C" to change a code. Enter a number between 1 and 70, it is not important which one. "1" is fine. Press Return. Next, press "Q" to quit the module. CK will automatically create a new .ABV file. From now on your codes will appear alphabetically on the screen if you enter an unknown code in the enter checking account data module. Beginning with Ver. 3.17 I have added several features/changes. In the Enter Data Module (D on the Main Menu) I have simplified the mechanism to change an entry. Previously, if at the Name? line, the user would type /1 to go back to the first field, the check number. Now the user does not need to type a slash. You need only type 1 followed by a return and you will be given the chance to change the check number. If you type LOOK in the Data Entry module to look at a previous entry, you can additionally change the account number as well as all the other attributes. áááá vi The reconsile module now works a little differently. If you have broken a check or a deposit into several entries, for example 1500.1, 1500.2 and 1500.3 for three entries on deposit slip 1500, the reconsile module now adds all three up auto- matically, displays the total, and gives you the opportunity to individually review each of the three entries for accuracy. All of the menus have been modified for greater clarity. The menus listed in the body of the manual may no longer match the screen displays. For example, "X" is only used now to exit to DOS. Everywhere else, "Q" is used to Quit a portion of a module. Thus, you Q to Quit the reconsile menu and only X to Exit directly to DOS. Starting with Version 3.13 I am including a sample income and expense code file called SAMPLE. If you want, you can press C on the main menu then D on the Checking Accounts menu to Display the Sample Checking Accounts. Next you can press E on the Main Menu and D on the Expense Code Menu to display the income and expense file named SAMPLE. You can modify and use this file if you like. If you want to rename it, be sure that you rename every file on the disk with the word SAMPLE as part of the file name. LISTING OF SELECTED ERROR MESSAGES Error #7: Out of Memory. Your file was too big to fit into the memory in your machine. This should not happen but if it does, remove some memory resident programs and/or add more memory to your computer. Error #9: This may occur if a record in your CK data file has been "trashed" by your system. If strange garbage values get entered into one of the fields in the trashed record they can be out of range of what the program expects to see and thus may generate this error. If this happens go to your backup copy of your .CKD data file. Error #14: This is similar to Error #7 above. Error #24: Device Time-out. Your computer has tried to send data to a printer port and not received an acknowledgement within the specified time. Try setting the DOS MODE command to ignore time-out errors. ( Example C:\DOS> MODE LPT1:132,,P ). Error #25 or #27: Device Fault. This usually means that your printer ran out of paper or out of ribbon or was turned off. Essentially, it means that the printer told the computer that it could not continue to function. Error #57: Device I/O error. Again, a hardware problem has occurred usually in connection with communication with either a disk drive or a printer. áááá vii Error #61: Disk full. Delete some files to make more room on the disk. Error #63: This error occurs when some of your data in a disk file has been trashed by your machine. The program expects to find a particular value in a file and the value is instead a zero because the record was damaged. This zero is unacceptable to the program and it generates a "bad record number" error. Use the back-up copy of your file. Error #67: Too many files open. Again, this will occur if you do not create a CONFIG.SYS file in the root directory which file contains FILES=20 and BUFFERS=20. Error #68: Hardware is unavailable. E.G., you tried to write to a printer on LPT2 and you don't have an LPT2. Error #71: Disk drive not ready. The drive door is open or there is no disk in the drive Error #72: Disk error. Something is wrong with the disk. It may have bad sectors or not be formatted or the like. CREATING A SUBDIRECTORY ON YOUR HARD DISK RUNNING CK A>C: [return] C>cd \ [return] C>prompt $p$g [return] C:\>md ck [return] C:\>cd ck [return] C:\CK>copy a:*.* [return] [copies all ck files on ck prog disk] C:\CK>ck [return] [runs the ck program] Disk Drive To Store Your CK Files? C [return] viii .RR L--!----!----!----!----!----!----!----!----!----!-------------R SECTION 1 WHAT'S IT ALL ABOUT? (A) OVERVIEW OF THE PROGRAM WHAT CK tm DOES Ck keeps track of all of the money that you receive and all of the money that you spend. You tell CK the money you spent and received, the category of expense, the date you spent it, who you paid it to, the check number, if you want, a narrative description of what it was for and a cross reference group, like "tax deductable". CK will prepare a report telling you (1) how much you spent on each item in your list of expenses and how much you received in every category of income. (2) how much you paid any person during any given month or quarter or year. (3) how much you spent and received on any given date; (4) what your balance was on every day during the period; (5) how much you spent all year on everything and how much you received all year from everyone. (6) how much you spent for any group of expenses like tax deductable automobile or all tax deductable expenses. CK prepares written reports arranging your income and expenses by check number date payee name amount category of income and expense cross reference group year to date summary stacked bar chart of income and expenses 1 Sec. 1 A Overview -- What CK Does CK can print checks directly on the printer. Each report can keep track of up to nine different checking accounts. Each report subtotals all the the checks and deposits in each category. If you want, you can add your monthly checks and deposits together into one big quarterly or annual file and can sort that file by payee name, expense category, amount, check number, cross reference or date, thus producing a complete, detailed breakdown of each check and each deposit for the entire year. CK labels each report entry to show which checking account, (e.g. General, Trust, Personal, etc) each check was written on. CK will prepare a "bar" chart of your income and expenses with dollars along the vertical axis and categories along the horizontal axis. These charts can be manipulated to produce an annual chart with dollars along the vertical axis and months along the horizontal axis. Each check takes up 53 bytes and each narrative descrip- tion takes up 64 bytes. 2 Sec. 1 A Overview -- What CK Does (B) HARDWARE REQUIREMENTS MS-DOS Operating System and two disk drives. 256 K RAM If all of the CK programs are saved on one disk, they take up about 276,000 bytes of disk storage. Because of the room taken up by the CK.DOC file, you may need to delete CK.DOC from your working disk in order to run the program from a floppy disk. Most of the modules are .TBC, Turbo Basic Chain modules and are called by typing CK which loads the CK.EXE file. CK consists of 16 separate programs called from the Main Menu. 3 Sec. 1 B Overview -- Hardware Required SPECIAL REQUESTáá Please, PLEASE, learn how to use your computer. I get calls from people who don't know how to copy files; who don't know what a subdirectory is, leasewise how to use one; who fill up their disks and then wonder why the program won't work when the disk is full; who don't know the difference between DOS, CK and WordPerfect; essentially, who don't know the first thing about how to use their computer except how to turn on the power. And they think that they have a right to expect to be able to use the machine with that level of knowledge!!! They do not. You do not. Your computer is not a toaster. It takes training to understand it. If you are going to use your computer for business it is your obligation, your duty, to learn how to use it. If you call me with a problem which turns out to be that you don't understand how to copy a file or how what the difference is between the root directory and the CK subdirectory, you will get no sympathy from me. It is your JOB to know these things. So, bite the bullet and buy a book; buy a VCR Tape; go to a class; hire a kid from the computer store to train you, but learn the basics of DOS!!! 4 PAGES 5 & 6 INTENTIONALLY BLANK 6 Sec. 2 A Getting Started -- General Rules SECTION 2 GETTING STARTED (A) BASIC ASSUMPTIONS MADE IN THIS MANUAL GENERAL RULES FOR USING YOUR COMPUTER WITH THIS PROGRAM It is probably a good idea to make clear some basic assumptions about how your computer works. I will put all of them here so that I don't have to repeat them in each chapter and so you don't have to re-read them in each chapter. First: CK doesn't care if you type in UPPER CASE or lower case. Except for the "Special Description" lines, CK automati- cally translates lower case entries to upper case. Therefore, all your file names, your disk drive designations, Y's and N's for YES and NO, category codes, payee names, everything except special descriptions, are always converted to upper case. If it is easier for you to type everything in lower case, please feel free to do so. Second: Throughout the manual I will tell you to press certain keys and I will give examples of things to type. I will give you these instructions by printing that letter within quotes. For example, if I want you to press a "P" I will say Press "P". Don't type the quotes, just the P. Third: The control key is usually at the lower left of the keyboard and is often labeled "CTRL". The control key is similar to a "shift" key. If you press a key on a typewriter, it will print a lower case letter. If you hold the shift key down and at the same time press a key, it will type an upper case letter. The control key works the same way. If you hold it down and at the same time press another key, the keyboard will send a special code to the computer. If I want you to hold down the control key and at the same time press a P, I will say: Type a control "P". MS-DOS uses certain conventions with control keys. The backspace on most machines is a control H. This moves the cursor back one space and erases as it backspaces. If you are typing an entry and you make a mistake, press the backspace or a control H and it will move the cursor backwards and erase things 7 Sec. 2 A Getting Started -- General Rules as it moves. If you are in the middle of a program and you want to get back to the operating system right away, you can type Control- ALT-Delete or a Control-Break BUT this is NOT a good idea. You could lose data. Only do this in an emergency!! The better practice is to press the menu entry that allows you to exit the program, usually X at the menu. To get to the menu, answer questions with a return. Each return usually "returns" you to the previous question. If you don't have a word processing program and you want to print your reports, you can copy the file to your printer. For example, C:\CK>COPY 1-87.CAT LPT1: will cause the file 1-87.cat to be printer on your printer. MS-DOS has something called a "Type" command. If you enter A>Type FILENAME, then everything in the file called FILENAME will appear on your screen. If you have also pressed a control P, it will also be printed on your printer as it appears on your screen. If your file called FILENAME is on the B drive, then you will have to say: Type B:FILENAME. Fourth: To be "in DOS" means that the operating system is ready to take your commands. You know it is ready because you will see the letter of the drive your computer is using and a pointy bracket called a "prompt" on the screen. If you see: A> or B> or C> or the like, then your operating system is ready for you to give it a program name, like CK [Return] or a Type command or whatever. If you have a hard disk, use the PROMPT command to be able to see what subdirectory you are in. For example: C>PROMPT $P$G [return] C\> If you have a hard disk, create a subdirectory called CK and put all your check files into it. At the C:\> type: C:\>MD CK [return] C:\>CD \CK C:\CK> C:\CK>copy a:*.* [return] NOTE: if you will run CK from a floppy disk, copy the program disk to another floppy, and DELETE CK.DOC from the working copy. This is necessary to make room on the working disk. 8 Sec. 2 A Getting Started -- General Rules Fifth: Every place in the program where you have to answer a question and your answer will always be the same number of characters, e.g. one character like a Y or an N those are entered by just typing them. You don't have to press Return. As soon as the proper number of characters has been typed the program will proceed automatically. Sometimes, the number of characters you will type cannot be known in advance by the program. For example, if you are asked for a file name, that name could be anywhere from one to eight characters long. In that case, you will have to type your answer and then press Return to let the program know that you have completed your entry and that it can now proceed. Sixth: Filenames: CK allows you to pick your own file names for your data files. It is usually helpful to pick a name that describes your data. If you have a file of checks for the month of April 1987, then a good file name would be 4-87 or APRIL87. If these checks are only for your trust account then a good name would be TR4-87. The file name CANNOT be more than eight characters long (ABCDEFGH) and it CANNOT have a decimal point in it. For example ABC.DEF is not a legal file name in CK. You can't do this because CK automatically puts the extension .CKD after the name of every file of checks. Your file names CANNOT have slashes or backslashes in them because DOS uses these characters. If you include a slash in your file name, DOS you will gen- erate an error. Also, Your file name CANNOT have SPACES in it! Seventh: CK sees all money spent, that is all checks, as positive numbers and all money received, that is all deposits, as negative numbers. If you ever see a negative number as a check amount, that means that CK is treating that entry as a deposit. Codes for Deposits ALWAYS end in a slash, e.g., SL/ for salary received. Eighth: A few paragraphs ago I used the word "extension" in connection with a file name. An "extension" is the three characters following the decimal point on a file name. For example the .DOC of WILL.DOC is an "extension" of the file WILL. Last: If you want to sort a file but can't remember your file name. You type in a garbage name in response to the file name question and CK displays your list of files. If the file you want is not on the list, Press RETURN. When in doubt, press return. In most of the modules, a return to a question will "return" you to the previous question or to a menu which will allow you to leave the module. 9 Sec. 2 A Getting Started -- General Rules So, even though the question may not tell you that pressing a return will return you to the previous question or to a menu, it usually will. When in doubt, press RETURN. I know, now the standard key for this function is the escape, but it wasn't always that way. So, here I use return instead of escape to help you "back out" of a program. 10 Sec. 2 A Getting Started -- General Rules (B) TURNING ON YOUR MACHINE AND COPYING THE CK PROGRAMS For Floppy Disk Computers: (Hard Disk people skip this part) Take a blank disk from your box of disks and "format" it with the DOS FORMAT command. This means you must run the "format" program which came with DOS like this: A>FORMAT B: [return] DON'T leave out the B: to format the disk on drive B or you may end up formatting your DOS disk on drive A. Format two disks. When done, copy the DOS file, COMMAND.COM onto each of these disks. Now, put the CK disk into the A: drive and type A>COPY A:*.* B:[return] with one of the formatted blank disks in B. Now, A>del B:CK.DOC [return]. This will give you room on your working disk for CK to run. The second disk you just formatted will be will be your data disk to hold your data files. Most floppy users will put the data disk into drive B. Label the program disk(s) as "CK PROGRAM DISK --DRIVE A" and in our example, the data disk as "CK DATA DISK--DRIVE B". Note: your program disk does not have to go into drive A. You can put your programs on any disk. Also, your data disk does not have to go in drive B. You can choose any drive as your data disk drive. For Hard Disk Computers If you have a hard disk, make a CK subdirectory, go to it, and type C:\CK>COPY A:*.* [RETURN] [That's all!] In our example, we have the program disk in A and the data disk in B. To begin Type A>CK [Return]. CK will begin with the Main Menu. It will immediately 13 Sec. 2 B - Getting Started -- Copying The Program notice that it cannot find a file containing the letter of the drive which will hold your data disk. It will immediately load the program called "CKEXSET" and will ask you for the drive where you want to put your data disk. You may pick any letter from A to L. In our example, we would answer B for floppy disk computers or C for hard disk computers. WARNING: Always keep a backup of your data disk. Disks do have a habit of dying. If yours gets its directory damaged it may not be salvageable. Every two or three months, it would be a good idea to copy your data disk onto your backup disk. You will now be returned to a menu which will allow you to set up your income and expense categories. Press "S" to set up your income and expense code name. Next, you set up your list of Checking Accounts (C on the Main Menu). Next, you enter your income and expense data. Last, sort your entries and prepare your reports. ABOUT COLOR I gave a bit of thought to the question of color. Most users have monochrome screens, though in a couple of years this will change. Most of the color users are satisfied with white letters on a dark blue screen. I could write a color installation program and then put code into each module to read the set up file and set the chosen color. BUT, this would add another program, another disk file, more user confusion and more code. I have, however, made it possible for you to change the colors which CK uses. The default colors are white letters (the foreground color) on a blue background. These colors can be changed by placing the numbers your alternate colors in the DISKDRVE file. Let me explain: Turbo Basic gives each color a number according to the list below: 0=Black; 1=Blue; 2=Green; 3=Cyan; 4=Red; 5=Magenta 6=Brown; 7=White; 8=Gray; 9=Light Blue; 10=Light Green 11=Light Cyan; 12=Light Red; 13=Light Magenta 14=Yellow 15=Bright White; 14 Thus, Bright white letters on a blue background (the default) would be 15 (bright white), 1 (blue); Blue letters on a white background would be 1 (blue 15 (bright white); Red letters on a green background would be 4 (red), 2 (green). You can add two lines of color numbers to your diskdrve file to tell CK that you want it to use the specified colors instead of white letters on a blue background. For example, if you wanted White letters on a Black background, your DISKDRVE file would look like this: C [DATA DRIVE NAME, DRIVE C] 15 [THE NUMBER FOR THE COLOR WHITE] 0 [THE NUMBER FOR THE COLOR BLACK] Don't type in the information in the brackets. That is just to explain the data to you. Here is how you could create a diskdrve version to put green letters on a gray background: C:\CK>COPY CON: DISKDRVE [RETURN] C [RETURN] 15 [RETURN] 0 [RETURN] ^Z [CONTROL Z THEN RETURN] 1 file(s) copied C:\CK>TYPE DISKDRVE [RETURN] C 15 0 C:\CK> Again, don't type in the words in the brackets. They are just to explain things to you. That is, you don't type the word "return"; you press the return key. The control Z means that you hold down the control key and press a Z at the same time. If you are happy with white on blue, YOU DON'T HAVE TO DO ANYTHING AT ALL TO DISKDRVE. JUST LEAVE IT ALONE AND YOU WILL GET WHITE ON BLUE. 14A Sec. 2 B - Getting Started -- Copying The Program (C) THE MAIN MENU EXPLAINED The Main Menu looks like this: Copyright David M. Alexander, 1984, 1987 For This Program And For ALL Programs Called From This Program Revision No. 3.17 April 7, 1988 **** MAIN MENU **** D DATA Entry From Your Check Stubs, L LOOK At A File Of Checks S SORT Your Checks & Create Reports Y YEAR TO DATE Reports R REPORT Information/Help P PRINT Checks On The Printer E EXPENSE Category Set up/Display C CHECKING Accts Set up/Display A ADD Several FILES Together X EXIT To The Operating System When you want to enter your checks and deposits into the program, you press D. CK will call up the CKINPUT module and ask for your check and income information. When you want to review the checks you have entered or correct typo's or add or delete checks, press L. CK will call up CKLOOK which will let you review any file you like. When you want to prepare reports, you will sort your checks by name, number, amount, etc. Press S. CK will call up CKSORT which will allow you to chose your report format. When you want to create a year to date report of your income and expenses, press Y. CK will display the Year To Date menu and give you the opportunity to erase the old year to date report or to create a new one or to add new files to the old year to date report. When you are unsure how to print a hardcopy of your re- ports, press R. CK will tell you how to print your reports. P will let you print your checks on the printer. When you want to set up or change or look at your cate- 15 Sec. 2 C Getting Started -- The Main Menu gories of income and expenses, press E. CK will call up CKEXSET which will allow you to do these things. When you want to set up or change the list of your various checking accounts, press C. This will call up the program CKACCTS. You will be able to chose up to 9 different accounts and will be able to sort each account separately. When you want to add several files together press A. CK will call up CKADD which will allow you to add several indi- vidual files into one big file, e.g. add three months of checks together to have one file for the whole quarter. When you want to return to the operating system, press X which will call up the A> and put you back into DOS. WHEN YOU FIRST START THE PROGRAM, you will be automatically taken to CKEXSET to set up your expense categories. After returning to the Main Menu, press C to set up your list of checking accounts. Only after you have done this will you press D to enter any data. Only after you have entered your data, will you press S to sort your checks and create your reports. You will be wise to create your reports to disk files and print the files on your printer through your word processor or through the DOS PRINT command or COPY filename LPT1: If you don't have a word processor, get one! Textra from Ann Arbor Software in Ann Arbor, Michigan is only $20!! PC-Write is available from shareware for about $10. PFS First Choice or PFS Professional Write, Webster's New World Writer and Micro Pro Extra Easy are all very good for $100 or so from discount software outlets. Get a Word Processor and use it to review your files of CK reports and to print your CK reports. 16 NOTES TO SHAREWARE USERS CK QUICK USE OUTLINE The short course in using CK is as follows: 1) copy the disks as outlined above; 2) put the input disk in the A drive or, if you are using a hard disk, go to your hard disk; 3) type A>CK [return] or C:\CK>CK [return] 4) You will be asked what drive you want to use as your data drive. If you are using floppies, say B . If you are using a hard disk, answer with your hard disk drive letter, usually C. 5) press S to Set up your income and expense categories. OR press D and then give the name: SAMPLE 6) when asked, respond with the name of a file to hold your income and expense categories of up to seven (NOT eight) characters --- use your initials or just call it EXP for expenses. 7) enter your income and expense codes in answer to the prompts on screen; 8) when done, return to the main menu; 9) Press C on the main menu, then when the next menu appears, press S to Set up your list of checking accounts. You can have up to 9, e.g. general account, trust account, Bank Of America account, Visa Card, American Express, S & L account, etc. OR press D, and SAMPLE list will appear. 10) Go to the main menu and press D to enter your Data (that's your checks and deposits). When done go back to the Main Menu. 11) Type S on the main menu to go to the sort menu. Select the type of report you want to create and press the menu entry for that kind of report. When the report is completed, print it: a) through your word processer, OR 18 b) A>type B:FILENAME.XXX ^P [return] FILENAME is the name you chose for your file and XXX is the extension for the particular report you created, OR c) A>COPY B:FILENAME.XXX LPT1 [return] [For example: OCT88.CAT] The above Table of Contents gives you an outline of what is in the full CK manual. Users who register with me will get a disk containing the full manual plus notification of updates and some help if you call with a question. To register, send me your name and address and $25. If you use CK, I ask you to send me the $25 as part recompense for the many hundreds of hours I have invested in the program. Commercial users, corporations, are also asked to pay the $25 if they use the program. If you haven't registered the program, don't call with questions. If you have registered and you call and I can't take your call, I will return your call collect. David M. Alexander 2600 El Camino Real #506 Palo Alto, CA 94306 415-857-9233 If you like CK, you should consider trying MR. BILL tm, a program I wrote to keep time and prepare full bills/invoices including ageing, chronological reports, management reports, variable billing rates and all the good stuff I needed for a full billing program for my law practice. MR. BILL is also available from the distributor who sent you CK. Take care, David M. Alexander 19