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- AVANTI LIVERY LINES, INC.
- 219 First Ave.N #200
- Seattle, WA 98105
- (206) 658-0000 1-800-324-1021
- R
-
- July 8, 1993
-
- Marcia Winslow
- Special Events Coordinator
- KLEIN FASHIONS
- 300 Stone Avenue Way
- Seattle, WA 98067
-
- Re: Proposal for transportation for August 2-4 Buyer's Seminar
-
- Dear Ms. Winslow:
-
- Thank you for working with us to define the transportation needs
- of your Buyer's Seminar. The transportation proposal you
- requested is enclosed.
-
- In a project involving so many people there will be last-minite
- changes, so we want to increase your flexibility. Therefore, you
- many cancel limosines at no charge on two hours notice; we will
- not require the 24 hours mentioned in your letter of July 10.
- Similarly, buses may be cancelled without charge on three days
- notice, not ten days.
-
- We will of course follow your wishes regarding pickup at SEATAC,
- but we feel it is our responsibility to KLEIN FASHIONS to advise
- you against the idea of assigning one limousine to pick up two or
- three people arriving within 10-15 minutes of each other. Our
- twenty years of experience tell us this looks good on paper, but
- won't work. Why not?
-
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- *Planes arrive early and late. There is no way to know
- sufficiently in advance which buyers will actually
- arrive within 10-15 minutes of each other.
-
- *Arrival time refers to touchdown on the runway. The
- plane taxis to a jetway (if one is available),
- passengers deplane, and baggage is unloaded and sent to
- a luggage carousel (if available). This process can
- take from ten minutes to one hour. Passengers who
- arrive within one minute of each other frequently end
- up ready to leave the airport 45 minutes apart.
-
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- KLEIN FASHIONS' purpose in picking up the buyers by limousine is
- to create a favorable initial impression. We want to help you do
- this, but having a buyer wait an extra half hour for someone
- else's luggage will work against our efforts. Of course, where
- passengers are coming in on the same flight, we should pick them
- up as a group.
-
- Sending limousines to meet each incoming flight will eliminate
- the need for most coordinators beyond the first, complimentary,
- one. Drivers will meet buyers at the gate, conduct them to the
- luggage area, help them with their luggage, and escort them into
- their limousines. By eliminating the need for most coordinators,
- providing the buyers the greatest comfort and convenience will
- 2
- also produce savings for you.
-
- None of the above points applies to taking buyers from the hotel
- to the airport on August 4 or thereafter. When departure times
- are close, please group buyers to maximize your savings by using
- as few limos as possible.
-
- Please call me or Lucia Sabatini if you have questions about any
- point in our proposal.
-
- Our whole team at Avanti Livery Lines in looking forward to
- helping you and KLEIN FASHIONS make the Buyer's Seminar a great
- success.
-
- Sincerely yours,
-
-
-
- Nicholas Avanti
- President
-
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- PROPOSAL
- TO MEET THE TRANSPORTATION NEEDS
- OF THE KLEIN BUYER'S SEMINAR
- AUGUST 2-4, SEATTLE
- R
-
- Submitted to: Marcia Winslow, Special Events Coordinator
-
- Submitted by: Avanti Livery Lines, Inc. (Lucia Sabatini, Manager)
-
- Date submitted: July 16, 1991
-
-
- Overall purpose
-
- To create a favorable impression among KLEIN FASHIONS' guests by meeting
- their transportation needs with comfort, convenience, courtesy, and luxury,
- from the moment they arrive at the airport, until the moment they leave for
- home.
-
-
-
- Schedule of services
-
- August 2, 1991
- We will pick up the buyers on their arrival at SEATAC in stretch limousines
- or luxury sedans. (We will create a pickup schedule based on the flight
- arrival information you have already provided and changes, additions, and
- deletions you will provide.) A driver or coordinator will meet buyers at
- the gate, escort them to baggage claim, assist them with their luggage, and
- escort them to their limousine. The driver will then take the buyers to the
- Westin Hotel.
-
- About 5 p.m. (exact time to be specified by KLEINS FASHIONS): We will
- provide deluxe buses (seating up to 49 people) to transport approximately
- 170 guests from the hotel to Ray's Boathouse Restaurant, in Ballard. The
- buses will park and await the end of the evening's program, about 9:00 p.m.
- The buses will then transport your guests back to their hotel. A
- coordinator will assist your guests in boarding the buses at the hotel and
- will dispatch the buses to Ray's. He will perform the same function at the
- 3
- restaurant for the return trip.
-
- August 3, 1991
- About 6:00 p.m. (exact time to be specified by KLEIN FASHIONS): We will
- provide deluxe buses to pick up approximately 175 guests at the Westin
- Hotel and transport them to the Seattle Center. The buses will park at the
- designated parking area and wait until about 10:00 p.m., when the guests
- will be transported back to their hotel. A coordinator will assist your
- guests in boarding the buses at the hotel and will dispatch the buses to
- the Seattle Center. He will perform the same functions at the Center for
- the return trip.
-
- August 4, 1991
- For guests staying later than August 4, we will provide the same service
- described under August 4. KLEINS FASHIONS will provide a schedule of
- departure times for each day.
-
-
- August 5 through August 9
- We will pick up the buyers and transport them to SEATAC in stretch
- limousines or luxury sedans. KLEINS FASHIONS will provide a schedule of
- departure times before August 4.
-
-
-
- Personnel
-
- Each coordinator and each limousine or luxury sedan driver will wear a
- black or dark-blue suit, white shirt, black tie, and black shoes.
-
- Each driver is an experienced, licensed chauffeur.
-
-
- Vehicles
-
- Stretch limousines are 1990 or 1991 Cadillacs or Lincolns. Each has a bar,
- a cellular telephone, air-conditioning, and luxurious appointments.
-
- Luxury sedans are 1990 or 1991 Cadillac Fleetwoods or Lincoln Town Cars.
- Each is air-conditioned, luxuriously appointed, and equipped with a
- cellular telephone.
-
-
- Avanti Livery Lines, Inc.
-
- Thank you for the opportunity to submit this proposal. We have served KLEIN
- FASHIONS for years, so you are familiar with our high-quality, cost-
- effective, reliable service. We value our association with you, and we are
- confident that we can help make your Buyer's Seminar a success.
-
-