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GENERAL
Troop 828 is organized under and will conform to the policies and procedures
established by the Boy Scouts of America in their various publications.
This guide has been assembled to provide additional guidance to the troop
committee and scoutmaster in the operations of Troop 828. Some of the
provisions included in this guide has been extracted from the Bay Lakes Council
Bay Lakes News newspaper and other provisions have been established by the
Troop 828 committee. As policies and programs are developed, changes, additions
and modifications will be made to this guide. Changes to this guide will be
approved by a majority of the committee present and the change dated.
This guide contains policies and procedures current as of the date indicated
below and have been approved by the troop committee.
Ken Plummer
Committee Chairman
Ron Even
Committee Member
Dick Jump
Committee Member
Date: October 10,
1991
Distribution: Each member of the troop committee, scoutmaster, assistant
scoutmasters and parents of scouts shall have copies of this document. It
shall be made available to other interested parties upon request.
TABLE OF CONTENTS
Section Page No.
I. Organization
Charter Organization I - 1
Troop Committee I - 1
Troop I - 4
II. Membership/Relationships
Troop Roster II - 1
Recharter II - 1
Newsletter II - 1
Publicity II - 2
Service to the Community II - 2
Pack/Webelos Coordination II - 3
Uniforming II - 3
Troop Neckerchief II - 4
Troop T-shirts II - 4
III. Finance/Records
Troop Year III - 1
Tax Exempt Number III - 1
Insurance III - 1
Fund Raisers III - 1
Dues III - 2
Scoutmaster's Petty Cash III - 2
Fees for Outings/Activities III - 2
Summer Camp Fees III - 4
Financial Records III - 4
Audits III - 5
Troop History III - 5
Troop Records III - 5
IV. Outdoor/Activities
Outdoor Program IV - 1
Camping IV - 1
Summer Camp IV - 1
Troop/District/Council Events IV - 1
Parent Participation IV - 2
Transportation IV - 2
Outings/Activities Arrangements IV - 3
Parent Consent IV - 3
High Adventure IV - 3
Order of the Arrow IV - 5
Troop Equipment and Maintenance IV - 5
i
V. Advancement
Advancement V - 1
Advancement through First Class V - 1
Advancement from First Class to Eagle V - 1
Summer Camp Advancement V - 2
Merit Badges V - 2
Merit Badges Counselors V - 3
Star and Life Service Projects V - 3
Eagle Service Project V - 3
Scoutmaster Conference V - 4
Board of Review V - 5
Advancement Reporting and Recording V - 6
Purchase of Advancement Materials V - 6
Advancement Recognition V - 7
Courts of Honor V - 7
VI. Safety
Preface VI - 1
Adult Leadership Requirements VI - 2
Aquatics Safety VI - 2
Safe Swim Defense VI - 2
Classification of swimming ability VI - 3
Safety Afloat VI - 4
Water Clarity VI - 6
Swimming and Diving VI - 6
SCUBA VI - 6
Camping VI - 7
Drugs & Alcohol VI - 7
Emergency Prepardness VI - 8
First Aid VI - 8
Cardiopulmanary Resuscutation VI - 8
Fuels and Fire Prevention VI - 9
Guns & Firearms VI - 10
Hazardous Sports and Activities VI - 11
Unauthorized and Restricted Activites VI - 12
Inspections VI - 13
Medical Information VI - 13
Immunizations VI - 14
Transportation VI - 15
Tour Permits VI - 16
VII. Appendices
Committee Meeting Agenda
Troop Meeting Plan
Example - Troop Roster
Example - Advancement Publicity Notice
Example - Webelos Parent Letter.
Insurance Coverage for Volunteers - Bay Lakes News
Tour Permits - Bay Lakes News
Parent Consent
Outing Financial Report
Example - Troop Equipment List
Summer Camp - Individual Advancement Plan
VIII. References
ii
SECTION I
ORGANIZATION
CHARTER ORGANIZATION (Sponsor)
1. The charter organization for Troop 828 is the Howards Grove Lions Club.
2. The responsibilities of the charter organization are contained in the
"Troop Committee Guidebook"
TROOP COMMITTEE
1. Functions:
The elected boy leaders, formed as the Patrol Leaders' Council (PLC),
working under the guidance of the scoutmaster, are responsible for the
troop program. This includes planning and carrying out troop meetings,
outdoor programs, and other activities.
Supporting the scoutmaster with assistance needed for the successful
accomplishment of the troop program is one of the chief responsibilities
of the committee. The other is administration.
2. Responsibilities:
The troop committee shall have the duties and responsibilities as estab-
lished in the "Troop Committee Guidebook", and summarized below:
Select a scoutmaster and assistants and help them get trained.
Provide an adequate meeting place.
Advise scoutmaster on policies relating to the Boy Scout program,
chartered organization, and troop committee.
Carry out the policies and regulations of the Boy Scouts of America.
Encourage leaders in carrying out the program.
Be responsible for finances, adequate funds, and disbursements in
line with the approved budget plan.
Obtain, maintain, and care properly for troop equipment.
Provide adequate camping and outdoor program (minimum 10 days
and nights per year).
See that adult leadership is assigned in case the scoutmaster is
absent or is unable to serve.
Operate troop to ensure permanency.
As a minimum the committee chairman and each subcommittee chairman shall
be registered with the Boy Scouts of America as leaders.
I - 1
3. Organization:
The troop committee shall consist of parents or other adults interested in
Scouting. Parents should be representative of boys in all age groups
within the troop to provide continuity of the committee as members
depart.
A goal would be to recruit at least two new members at the beginning of
the year from the parents of new scouts joining the troop that year.
The troop committee shall be organized as follows:
A chairman whose general responsibilities are:
Maintain contact with committee members.
Call additional meetings as necessary.
Chair monthly committee meetings.
And the following subcommittees with each subcommittee having the
following responsibilities. Each subcommittee is encouraged to have
additional members to assist in the performance of the assigned
responsibilities.
Membership/Relationships (secretary)
Publicity/Newsletter
Committee meeting minutes/notices
Pack/Webelos coordination
Service to community
Finance/Records (treasurer)
Fund raisers
Financial records
Audit team
Budget plan
Outdoor/Activities
Transportation
Equipment procurement/maintenance
Outings arrangements
Camping
Advancement
Monitor individual Scout advancement
Board of review
Merit badge counselors
Courts of Honor
Advancement materials
Troop library
I - 2
Chartered Organization Representative
Is a member of the chartered organization.
Serves as liaison between the troop and the chartered organization.
Scoutmaster
The scoutmaster is not a formal member of the committee and has no
vote, but assists the chairman in planning the agenda and
attends committee meetings to keep the committee informed of
the activities and programs of the troop.
The scoutmaster presents the plans and needs of the troop to the
committee for approval and assistance.
The Scoutmaster shall be registered and shall complete leadership
training.
Assistant Scoutmaster
Any number of assistant scoutmasters can be a part of the troop.
Assistant scoutmasters shall meet the requirements of the Boy Scouts
of America and shall be registered.
Assistant scoutmasters shall be encouraged to complete leadership
training.
Assistant scoutmasters shall be trained to take over as scoutmaster
if required.
4. Meetings:
The committee shall hold 12 meetings each year, once each month. Day,
time and location shall be established by the committee.
The meetings are open and attendance is encouraged by all parents and
other interested adults.
A schedule of meetings and their locations shall be provided to all
parents of scouts.
5. Conduct of Meetings:
Meetings will be conducted in accordance with the "Troop Committee Guide-
book", and follow the Committee Meeting Agenda included in the Appendix.
Minutes will be recorded by the Membership/Relationships subcommittee
chairman or representative and published for each committee member.
6. Committee Decisions
A vote shall be taken on all matters that require committee approval.
Approval shall be by the majority present.
Eligible voters shall be registered committee members.
Decisions establishing or affecting policy or procedures for the troop
shall be identified and noted in the meeting minutes to be added to or
changed in this guide.
I - 3
TROOP
1. Troop Organization:
The current scouting program which became effective in January 1989
established a breakdown of the troop into three groups of scouts and is
further described in "The Scoutmaster Handbook".
New scouts
Experienced scouts
Older scouts
This structure is intended to provide programs for different levels of
skills and experience of the boys within the troop. The new program
guidelines don't clearly establish when a boy moves from the Experienced
Scout to Older Scout group.
Therefore the following guidelines are established by the troop committee
to better define the three groups and their program development:
New Scouts:
Scouts from when they join the troop until they have achieved the First
Class rank.
The goal for this group is to learn the basic skills of scouting. It is
anticipated they will have learned these skills when they have reached the
First Class rank.
Experienced Scouts:
Scouts who have achieved the rank of First Class but have less than three
years in the troop by the month of September. Achievement of rank
beyond First Class does not void the three year requirement.
Scouts in this group may attend high adventure activities of the venture
crew if they are 13 years old by the first of January of the year of the
high adventure activity. (This age requirement is set by the Boy Scouts
of America for high adventure activities.)
The goal for this group is to improve and expand on the skills learned to
achieve First Class and to continue advancing by earning merit badges.
The patrol leaders will be elected and assistant senior patrol leader
selected from this group. The senior patrol leader may be elected from
this group if he meets the requirements for senior patrol leader and has
successfully completed the Junior Leader Training (JLT) course presented
by the Bay Lakes Council.
This group should be able to assist in training the new scouts.
I - 4
Older Scouts (Venture or Varsity):
Scouts who have more than three years in the troop by September each
year and have achieved the rank of First Class.
The goal for this group is to challenge the scout to new activities and to
use the skills they have developed over the first three years while cont-
inuing to work on merit badges towards Eagle.
This group will also be asked to assist in training the new and the exper-
ienced scouts and planning and running troop activities.
The senior patrol leader may be elected and the junior assistant scout-
masters will be selected from this group.
2. Troop Leadership Positions:
Troop elections will be held in September and March each year. Elections
may be held at other times when approved by the PLC.
The youth members of the troop will elect the Senior Patrol Leader and
members of each Patrol will elect their Patrol Leader. The Senior Patrol
Leader will select his Assistant Senior Patrol Leader and each Patrol
Leader will select his Assistant Patrol Leader. Other leadership
positions shall be recommended by the Senior Patrol Leader and appointed
by the PLC with the concurrence of the scoutmaster.
When the entire troop attends an activity or outing together the Senior
Patrol Leader and the Assistant Senior Patrol Leader will take part in
activities with the Older Scouts. When the Older Scouts and the rest of
the troop conduct separate outings or activities, the Senior Patrol Leader
will attend with the Older Scouts, and the Assistant Senior Patrol Leader
will attend with the Experienced and New Scout patrols, undertake the
duties and responsibilities of the senior patrol leader, and take part in
the activities with one of the patrols.
The following guidelines are established to ensure that scouts elected to
leadership positions in the troop have the experience, maturity, and know-
ledge to lead. All scouts meeting the following guidelines are eligible
to be elected or re-elected.
General requirements to be met for all leadership positions:
Be making an effort to advance in rank.
Display leadership potential.
Attend a minimum of 80% of the troop's activities.
Show scouting spirit.
The scoutmaster shall determine whether a scout meets the above
requirements.
I - 5
Junior Assistant Scoutmaster:
16 years old (required by Boy Scout policy).
Star in rank.
Have held a troop leadership position.
Minimum of 2 years in the troop.
Senior Patrol Leader:
13 years old but not older than 16 years old.
First Class in rank.
Have held a troop leadership position.
Minimum of 2 years in troop.
Assistant Senior Patrol Leader:
13 years old.
First Class in rank.
Have held a troop leadership position.
Minimum 2 years in troop.
Selected by senior patrol leader.
Patrol Leader:
12 years old.
Second Class in rank.
Minimum 1 year in troop.
Assistant Patrol Leader:
12 years old.
Second Class in rank.
Minimum 1 years in troop.
Selected by patrol leader.
3. Troop Program Planning:
The troop that succeeds plans exactly where it is going and how it's going
to get there.
The planning process should follow the procedures established in Chapter
7 of the "Scoutmaster Handbook".
Annual (Long-Term) Plan
Not later than August each year the Patrol Leaders' Council (PLC)
will meet to plan the main emphasis and features for each month's
troop meetings, outdoor events, and district and council activities
for the coming year.
This plan shall be presented to the Troop Committee by the Senior
Patrol Leader for approval and planning support.
I - 6
Monthly PLC Meeting
Each month the PLC will meet to plan in detail the program for the
coming month.
The Patrol Leaders' Council may make variations from the plan for
special activities if approved by the scoutmaster.
4. Troop Meeting Plan:
The troop meetings will follow the agenda as provided in the "Troop
Meeting Plan" included in the Appendix and as described in "The
Scoutmaster Handbook".
I - 7
SECTION II
MEMBERSHIPS/RELATIONSHIPS
TROOP ROSTER
1. A roster of all scouts and adult leaders shall be maintained of the troop.
2. The roster shall contain as a minimum the following information:
Scout/Adult's name and telephone number.
Leadership position in the troop.
Patrol/Crew assignment.
3. The roster shall be kept current and provided to each scout and each
parent or adult associated with the troop.
4. An example roster is included in the Appendix.
RECHARTER
1. Recharter of the troop has to be completed by the end of February each
year.
2. Each adult leader and scout shall pay their own registration fees.
3. Recharter will be accomplished in accordance with the requirements estab-
lished by the Council and District.
NEWSLETTER
1. A monthly troop newsletter can be an invaluable asset to the troop's lead-
ership. Many parents will attend only parents' nights and Courts of Honor
and thus will be only casually involved with troop activities. A
newsletter will help keep them informed and interested. In addition, a
newsletter provides a handy reference on future troop events for forgetful
scouts and parents.
2. It is a lot easier getting parents to help if the parents are aware of the
troop's plans.
Each subcommittee chairman should prepare information about their
subcommittee for inclusion in the newsletter.
3. Schedule:
The newsletter shall be published every two months during the
school year. The first issue should be scheduled for late August,
followed by October, December, February and April.
II - 1
4. Distribution:
The newsletter shall be provided to each family or individual
registered in the troop, to the families of the second year Webelos
scouts and cubmasters of the Cub Scout Packs in Howards Grove.
The newsletter shall be mailed to the scout's home, rather than
handed out to the scouts to take home. Boys have a tendency to
forget to give it to their parents or lose it.
Cost of mailing shall be included in the annual budget.
PUBLICITY
1. Troop activities and individual accomplishments need to be publicized as
much as possible. Informing the residents of Howards Grove will
strengthen our troop by gaining additional support and increased
membership.
2. Written articles shall be submitted to:
Sheboygan Press Plymouth Review
632 Center Avenue 113 East Mill Street
Sheboygan, WI 53081 Plymouth, WI 53073
The Sheboygan Press limits information published. They will usually only
publish advancement and Eagle Scout information.
The Plymouth Review will publish just about anything including pictures.
An example of an advancement report is included in the Appendix.
3. Members of the troop committee should encourage local organizations to
include presentations by members of the troop or committee at their meet-
ings. Most organizations are looking for good program ideas.
SERVICE TO THE COMMUNITY
1. Adopt-a-Highway:
The troop in conjunction with the Howards Grove Lions Club have
undertaken the responsibility for cleaning a two mile portion of Highway
42 South and Highway 32 West of Howards Grove under the State of
Wisconsin Adopt-a-Highway program.
This subcommittee is responsible for coordinating this program with the
Lions Club representative.
2. Lions Club:
The troop's sponsor conducts service/money raising projects during the
year. The troop will support and assist in these projects as long as the
projects don't interfere with the program of the troop.
The committee, with input from the PLC, will decide which activities the
troop will support.
II - 2
3. Other Service Projects:
Requests from organizations asking for troop support shall be reviewed
and approved by the troop committee for each request.
Services the troop has performed in the past consist of:
Maintenance assistance at the Senior Citizens Center.
Kids games for the Village Picnic.
Boy Scouts of America "Scouting for Food" Good Turn.
Corporate picnic assistance.
PACK/WEBELOS COORDINATION
1. The best source for new scouts in the troop is from the Cub Scout packs
in Howards Grove.
2. This subcommittee is responsible for maintaining a good relationship with
the packs and the Webelos Dens by arranging for members of the troop to
take part or assist in Webelos Den and Pack activities and to invite the
second year Webelos scouts to appropriate troop activities.
3. These activities shall be coordinated with the scoutmaster.
UNIFORMING
1. Scouting is a uniformed program. Each scout is required to have as a
minimum the following uniform items:
Tan scout shirt with appropriate insignia and patches.
Red troop T-shirt.
Troop neckerchief with slide.
2. Uniform and insignia shall be in accordance with the "Insignia Guide".
3. Each scout is required to wear his uniform to any scheduled or planned
scouting activity or outing in accordance with the following:
Tan shirt and scarf to all troop meetings, Courts of Honor, and
other approved activities as designated by the scoutmaster.
Red T-shirt to all other activities.
4. The scoutmaster and assistant scoutmasters are encouraged to wear the
uniform as described above including trousers or shorts and scout belt.
II - 3
TROOP NECKERCHIEF
1. Each Webelos when joining the troop during the Pathways Ceremony will
be presented a troop neckerchief.
Scouts not joining through Pathways will receive the neckerchief when
they attend their first troop meeting but only when their dues have been
paid.
2. The neckerchief will be paid for by the troop. If the scout loses the
neckerchief he is required to pay for the next one at the catalog price.
TROOP T-SHIRTS
1. The troop has designed a special red T-shirt for use in scouting functions
where it is inappropriate to wear the formal scout shirt.
2. Each scout is required to purchase a T-shirt.
The T-shirts are available at a cost of $5.50 each unless the
reorder price increases.
3. The T-shirts are purchased from:
LR Trophy and Sportswear
987 Fond du Lac Avenue
Kewaskum, WI. 53040
Telephone: (414) 626-8094
The stencil is on file for reorder. Orders are accepted by telephone.
II - 4
SECTION III
FINANCE/RECORDS
TROOP YEAR
1. The year for Troop 828 is from June 1 through May 31.
2. All records will be closed out on May 31st.
TAX EXEMPT NUMBER
1. The troop has a current tax exempt number from the State of Wisconsin.
This number should be used for purchases requiring the payment of sales
tax.
2. The number is available from the treasurer.
INSURANCE
1. Accident insurance is available for illness or injury to scouts and adults
during scheduled and approved troop activities.
Insurance is available through Alexander and Alexander from Mutual of
Omaha and shall be paid for the troop.
Claims and questions shall be submitted to the treasurer.
2. Insurance is also provided to volunteers by the Bay Lakes Council. See
Appendix for Bay Lakes News discussion on coverage.
FUND RAISERS
1. This subcommittee is responsible for recommending and conducting fund
raisers.
2. One fund raiser a year will be held.
This will be the Boy Scouts of America sponsored "Trail's End" popcorn
promotion.
The fund raiser will be conducted in accordance with the provisions of the
Bay Lakes Council.
3. Distribution of Earnings:
Half of the earnings credited to the troop by the council from each
scout's sales will be credited to the scout for payment of the next year's
summer camp fees and retained in the troop accounts.
If the scout does not attend summer camp or "drops out" of the troop this
credit will revert to the troop.
III - 1
"Early Bird" registration fees will not be taken from this credit. In the
past we have had scouts that were not sure if they were going to camp
use the credit for "Early Bird" payment and later decide not to attend
camp. This money was lost to the troop when no one else was available to
use the payment.
The remainder of the amount earned is to be used for purchases of
equipment and other operational expenditures as approved by the
committee.
DUES
1. Annual dues for each scout are $10.00. Dues are to be paid at the time of
recharter (registration) of the troop.
2. Dues are intended to pay for normal operations of the troop such as
advancement and merit badge patches, merit badge pamphlets, and program
literature.
SCOUTMASTER'S PETTY CASH
1. The scoutmaster will be provided a petty cash fund of $25.00. This is to
be used for the purchase of incidentals necessary for the operation of the
troop such as paper, pencils, game and training materials, etc. This fund
will not be used to purchase equipment, advancement insignia nor outing
supplies.
2. The scoutmaster shall retain receipts of all expenditures. When the petty
cash fund has been used, the scoutmaster may request the fund be
replenished upon the submission of the receipts to the treasurer.
FEES FOR OUTINGS/ACTIVITIES
1. Outing Registration Fees:
Each scout and adult shall pay registration fees to the treasurer or the
scoutmaster within the time frame required for submittal to the sponsoring
organization.
The treasurer shall make payment to the appropriate organization.
2. Food and Expendables:
The budget for food and expendables is determined by the number of
persons attending the outing.
Amount to be charged for food and expendables shall be set by the
committee.
Current food and expendable fee is $5.00. The committee will
approve fees greater than this.
III - 2
3. Mileage Expense:
Each scout and adult shall pay a fee of $3.00 for activities beyond 25
miles of Howards Grove; the remainder of the mileage expense will be paid
by the troop from the treasury.
4. Mileage Reimbursement:
Outings or activities within 25 miles of Howards Grove: No reimbursement
will be paid.
Outings or activities greater than 25 miles of Howards Grove: Mileage
will be reimbursed for the miles driven, including the first 25 miles
times the current price per gallon of regular no lead gasoline based on
the following miles per gallon rate:
20 mpg for each vehicle carrying passengers only.
15 mpg for vehicle pulling troop trailer.
This anticipates that the driver on distances over 25 miles will be
staying with the troop during the outing or activity.
Individuals not selected as authorized drivers may drive but will not be
reimbursed mileage.
5. Collection:
The money for food and expendables and the mileage fixed amount shall be
collected by the scoutmaster before the activity.
The mileage fixed amount shall be turned in to the treasurer, the food and
expendables amount used to purchase food and expendables for the
activity.
Each scout or adult attending the outing is required to pay.
No food or expendable money will be refunded to a scout after Wednesday
of the week of the outing if he is unable to attend. It is anticipated
that by this time the troop will have purchased the outing food and
expendable supplies. The mileage fee is refundable.
6. Report:
After the outing the scoutmaster will complete the "Outing Financial
Report" included in the Appendix. This report will show the number of
persons attending, amount collected, amount paid out verified with
receipts, perishable food purchased after the outing, and the balance. The
report will be turned in to the treasurer before or at the next commit-
tee meeting with excess cash if any.
The treasurer shall reimburse each driver.
The scoutmaster shall provide a verbal report to the committee at the next
committee meeting.
III - 3
SUMMER CAMP FEES
1. Fees for summer camp are set by the Bay Lakes Council.
2. The balance of fees for scouts who have earned credit from the troop fund
raiser shall be paid to the Troop Treasurer. The treasurer will pay the
total amount to the Council. The Council will not accept a partial
payment from the scout.
3. Full fees may be turned in directly to the Council at the District Service
Center.
4. A fee paid less than 14 days before start of summer camp shall be paid
directly to the Council office. The treasurer will not receive the
payment at this late date. If the scout has earned a credit from the
troop fund raiser a check for the amount of the credit shall be requested
from the treasurer and turned in with the payment.
5. Each scout shall pay the $3.00 mileage fee for camp locations greater than
20 miles from Howards Grove. The authorized drivers to summer camp shall
receive mileage reimbursement in accordance with this Section.
6. Adult Leadership:
Each scout attending summer camp is credited for 1/7 payment of an adult
food cost. Therefore for each 7 scouts attending camp one adult's food
costs are paid.
The scoutmaster and assistant scoutmasters attending summer camp shall
have food costs paid by the scout credit or by the troop. Additional
adults beyond the 1 to 8 ratio shall be responsible for paying their own
food cost.
FINANCIAL RECORDS
1. The troop will maintain a checking and savings account in the State Bank
of Howards Grove.
The treasurer and one other committee member will be authorized to access
the accounts. The committee member will be designated by the committee.
2. An account for purchase of advancement supplies and publications will be
maintained at the Sheboygan Scout Service Center.
The purchase of items from this account shall be limited to the
scoutmaster and advancement subcommittee chairman. Receipts for each
transaction shall be turned in to the treasurer.
The treasure shall be notified when the account runs low or out of money
so the account can be replenished.
3. The treasurer will report the status of each account at each committee
meeting.
III - 4
AUDITS
1. Each year, during the month of January or February an audit of the
finance records shall be made by an individual or individuals appointed by
the committee. This audit has a two fold purpose; one to protect the
financial interests of the troop and, two, to protect the treasurer from
potential accusations of wrong doing.
2. A report shall be prepared showing the results of the audit and
recommending changes or modifications that should be made to the
accounting system. The report shall be presented to the committee at the
next scheduled meeting following the audit.
3. This report shall be retained in the troop records.
TROOP HISTORY
1. This subcommittee shall work with the troop historian to maintain
historical records of the troop activities.
2. Troop 828 was chartered in
TROOP RECORDS
1. The "Troop/Team Record Book", will be maintained by the scoutmaster.
This book is set up to maintain attendance and advancement records for
one year. At the end of each troop year the book will be placed in troop
records storage and a new record started.
III - 5
SECTION IV
OUTDOOR/ACTIVITIES
OUTDOOR PROGRAM
Outdoor program is the name of our game. Without it the game doesn't work.
Scouting without outing is in the same league as swimming without water - and
boys catch on fast.
Scouting is effective whenever we take advantage of this truth: The place where
Scouting works best is also the place that the boys want most. The Outdoors.
CAMPING
1. Financial provisions for outings and activities will be in accordance with
Section III, Finance/Records.
2. The menu will be planned by each patrol and the budgeted cost shall
comply with the amount established in Section III, Finance/Records.
Scouts shall not bring food of their own to a campout.
3. During overnight outings the scouts shall be in their tents or bunks bet-
ween 9:30 pm and 10:30 pm. The scouts are permitted to talk quietly to
their tent partner but not between tents nor are they to get out of their
tents once settled in.
Note: This policy was established by the troop committee in 1986 after the
scouts had been allowed to stay up as late as they wished and the
next morning were unable to complete the program activities planned
for the day because of their lack of sleep.
SUMMER CAMP
1. The troop will attend a Boy Scouts of America sponsored or run summer
camp each year.
2. Advancement during camp shall be in accordance with Section V,
Advancement.
3. Payment of camp fees shall be in accordance with Section III,
Finance/Records.
4. The troop will comply with the requirements of the Council and Camp for
registration and preparation.
TROOP/DISTRICT/COUNCIL EVENTS
1. The Patrol Leader's Council will select which Council or District events
the troop will attend each year.
2. It is encouraged that the troop participate in District/Council events.
IV - 1
PARENT PARTICIPATION
1. Although the troop wants to encourage parent participation, the goal of
the scouting program is to teach the scout leadership and outdoor
proficiency, the attendance at outings by too many parents or adults could
inhibit this learning experience.
2. Upon completion, approval and publication of the annual Troop Program
each August parents will be asked to indicate their first and second
choice of the outings and activities they would be interested in attending
or assisting. The scoutmaster and outdoor subcommittee chairman will
prepare, publish, and receive a parent questionnaire, and develop and
publish the assignments for the year.
3. The "Scoutmaster Handbook" recommends that 1 adult attend outings and
activities for each 8 scouts in attendance but there shall be not less
than 2 adults.
4. Activity drivers will be first selected from this list.
5. Parents attending outings will be required to participate and to assist
the troop during the outing at the direction of the scoutmaster.
6. Summer Camp:
A minimum of two adults will attend summer camp with the troop.
Additional adults may attend but it is recommended that adults be limited
to a ratio of 1 adult for each 8 scouts.
TRANSPORTATION
1. This subcommittee is responsible for arranging transportation to and from
outings, summer camp and activities planned by the troop's PLC.
This subcommittee will coordinate with the scoutmaster to determine the
number of vehicles necessary to transport the troop to the outing or
activity.
This subcommittee will contact parents to request assistance in driving
and will establish the authorized drivers list.
2. Mileage Reimbursement:
Reimbursement for mileage for authorized drivers shall be determined in
accordance with Section III, Finance/Records.
IV - 2
OUTINGS AND ACTIVITIES ARRANGEMENTS
1. Tour Permits:
This subcommittee is responsible for preparation of tour permits in a
timely manner.
Tour permits are required by the Boy Scouts of America any time the troop
leaves Howards Grove except for summer camp and district/council events.
There are two types of tour permits, Local and National. These forms are
available from the Scout Service Center.
Verify with the Scout Service Center that the form used is the current
edition of the form; otherwise it may be rejected and a new form required
to be submitted.
Refer to the Appendix for a Bay Lakes News article discussing tour
permits.
2. Reservations:
This subcommittee is responsible for making reservations for use of camp-
sites and attendance at District or Council events or activities.
The outdoor subcommittee chairman shall coordinate with the scoutmaster
for preparation and submittal of the reservation request.
PARENT CONSENT
1. Written permission from the parent/guardian of each scout shall be
obtained before a scout may attend an outing or activity. This is to
obtain a release for the leaders and to provide for emergency medical
treatment should the parent/guardian not be available.
2. The only exception to this would be if the parent/guardian of the scout is
attending the outing or activity with the scout.
3. The "Parent Consent" form contained in the Appendix shall be used for
this purpose.
HIGH ADVENTURE
1. It is the goal of this troop to conduct a High Adventure outing every two
years.
These could be trips to the BWCA, Philmont Scout Camp, or other type of
activity to advance and challenge the scouting knowledge and experience
of the older scout.
IV - 3
2. Qualifications:
Each scout taking part in a High adventure outing shall meet the following
requirements:
* Achieve First Class Scout rank.
* Have completed the First Aid merit badge.
* Be 13 years old by January 1 of the year the activity will take
place.
* Attend at least 75% of the scheduled outings or activities of the
troop during the year preceding the outing. Year is defined as
from September of the calendar year before the trip until the date
of the trip.
* Be active in the leadership of the troop.
* Be approved by the Scoutmaster and outing leader.
3. Leadership:
A minimum of two adults shall accompany the high adventure group during
the outing.
If possible these adults should have some experience in the type of outing
planned.
4. Cost:
Payment for the high adventure outing will be paid by the scouts or their
families unless the group decides to conduct fund raisers to pay the
costs.
Since the outing does not include all the boys in the troop, troop funds
will not be used to support the cost of the outing.
An estimated budget shall be prepared by the tour leader and presented
to the committee for approval during planning of the trip.
Fees shall be collected by the group leader and expenses for the trip
shall be paid from these fees by the leader.
5. Equipment:
Troop equipment will be used only for approved troop activities, and other
scouting activities such as Order of the Arrow functions, patrol campouts,
leader training, etc. The equipment will not be available for loan to
anyone outside the troop, troop families, or troop leaders for personal
non-scout related purposes. The equipment may be loaned to the Cub Scout
Webelos dens in support of their required camping activites on a case by
case basis upon request to and approval of the troop committee.
6. Report of Outing:
A written report shall be made to the committee of the events and
successes or failures of the outing and lessons learned for planning of
the next similar high adventure outing.
The report shall include an itemization of all expenses, with receipts
and income received.
IV - 4
ORDER OF THE ARROW
1. The Order of the Arrow (OA) is a national brotherhood of Scout honor
campers originated to strengthen troops and encourage outdoor
experiences. It is based on brotherhood and cheerful service to
fellowmen.
Troop members are nominated and elected to membership by fellow Scouts
in their own troops. They must meet election qualifications that are
established by the Order of the Arrow.
2. Elections are held once each year, usually in April, under the direction
of the Council's OA lodge.
Nomination and election procedures are provided by the lodge.
Eligible adults may be elected by the troop committee but only if scouts
are elected.
Upon election the scouts and adults will not be informed of their
election. Parents of elected scouts will be notified of their election so
they may attend the OA ceremony during summer camp.
Elected scouts and adults will be "tapped out" during ceremonies at
summer camp.
3. The election and "tap out" does not make those elected a member of the
Order of the Arrow.
Individuals become members of the OA upon successful completion of the
Ordeal of the Order conducted during the fall or spring OA conference.
Scouts and adults successfully completing the Ordeal should be encouraged
to complete the Brotherhood membership.
TROOP EQUIPMENT AND MAINTENANCE
1. The troop committee is responsible for the purchase and maintenance of an
adequate quantity and quality of equipment to meet the needs of the
troop's outdoor program.
2. Acquisition:
Funding for the purchase and maintenance of equipment should be planned
and included in the troop budget.
The equipment is acquired through donations, purchase or construction by
members of the troop.
Purchases of equipment shall only be made with the approval of the troop
committee.
Expendable supplies such as rope, twine, first aid supplies, LP gas, etc.
may be purchased by the Outdoor Subcommittee against the troop budget
with out approval of the committee. Receipts shall be turned into the
treasurer for reimbursement.
IV - 5
3. Inventory:
A list of all equipment owned by the troop shall be maintained by this
subcommittee. This list shall indicate the quantity of items, cost when
purchased and date purchased. See Appendix for current Troop Equipment
List.
4. Maintenance:
The Troop Quartermaster with a representative of each patrol should
inventory and clean equipment after each outing. Shortages or items
needing maintenance should be reported by the scoutmaster to the Outdoor
Subcommittee.
Members of this subcommittee working with the Troop Quartermaster shall
inventory all equipment annually. This should be accomplished during the
early winter months so maintenance or replacement can be taken care of
before the spring and summer camping programs begin.
Identification of equipment needing repair or replacement should be
brought to the committee's attention.
5. Troop Trailer
The troop owns an enclosed trailer for the storage and transportation of
troop equipment. The trailer was purchased from donations made by area
businesses.
Insurance:
Insurance will be provided by the troop on the contents of the trailer for
damage due to theft, etc.
Insurance for damages to the trailer and its' contents incurred during
transportation to and from activities while being towed are to be provided
by the owner of the towing vehicle.
Towing:
The trailer shall only be towed by a vehicle with a 2 in. ball on a hitch
adequate to carry a 3000 lb load, and fitted with a light connector to
match that of the trailer.
Due to the dimensions of the trailer the lights shall always be connected
and operating properly when the trailer is being towed.
IV - 6
SECTION V
ADVANCEMENT
ADVANCEMENT
There are many definitions of advancement, but the Scouting definition might
well
be, simply, "the art of meeting a challenge." For that is exactly what the Boy
Scout advancement program asks boys to do. It invites them to master a
challenging series of skills that prepare them to enjoy the outdoor action
Scouting promises.
As they master these skills they move up through six Boy Scouting ranks, each
more demanding than the last, and each qualifying them for more exciting outdoor
adventure - and more fun.
There are four steps of advancement:
The Boy Scout Learns.
The Boy Scout is Tested.
The Boy Scout is Reviewed.
The Boy Scout is Recognized.
Details for advancement are contained in the "Advancement Guidelines".
ADVANCEMENT THROUGH FIRST CLASS
1. From the time the scout enters the troop through the advancement to First
Class the scout is learning basic scouting skills to enable him to camp,
hike, swim, cook, tie knots, administer first aid, and perform other tasks
in the outdoors and to work as a member of a team.
2. The goal of the Scouting program is for the scout to achieve the rank of
First Class within his first year in the troop.
ADVANCEMENT FROM FIRST CLASS TO EAGLE
1. From the achievement of First Class through Eagle the scout will be
demonstrating leadership, performing service projects, earning merit
badges and using the skills learned while achieving the rank of First
Class.
2. Upon completion of all the requirements for Star and Life the scout will
be eligible for Eagle. Guidelines for completion of the Eagle Application
are contained in the Appendix.
V - 1
SUMMER CAMP ADVANCEMENT
1. Each scout should be encouraged to complete advancement requirements
during summer camp.
2. It is the goal of this troop for:
Each new scout to complete one merit badge and the advancement
requirements for tenderfoot and second class that can be completed
outside of the troop activities.
Each experienced or older scout complete a minimum of 3 merit
badges.
3. At least 4 weeks before summer camp each scout shall complete an
"Individual Advancement Plan" form included in the Appendix to commit to
completing merit badges they wish to work on during camp.
4. This information will be consolidated and forwarded to the camp for
advance registration for those merit badges.
MERIT BADGES
1. The goal of the merit badge program is to expand a scout's areas of
interest and to encourage the scout to meet and work with adults in a
chosen subject.
2. Merit badges are earned by a scout working with a registered merit badge
counselor. The scout is required to contact the counselor to arrange for
times and places to meet with the counselor.
The scout will obtain an Application for Merit Badge (BSA form No. 4124)
from the scoutmaster or troop advancement chairman. This is a three part
form. This form indicates to the counselor that the scout is eligible and
has been approved by the troop to work on the merit badge.
When the scout completes the work on the merit badge the counselor will
sign the form and present the scout with two of the three parts; the
counselor will retain the "Counselor copy." The scout will turn the other
two parts signed by the counselor into the scoutmaster.
A merit badge certified as completed by a counselor cannot be denied the
scout by the scoutmaster, assistant scoutmasters, or any member of the
committee.
3. The completed merit badge will be recorded in the "Troop/Team Record
Book", the date the badge is recorded will be entered on the card, one
copy will be retained in the troop records, and the other copy returned
to the scout with the completed Merit Badge card and merit badge.
4. Merit badges for which partial completions were given during summer camp
must be completed with a registered merit badge counselor for the same
merit badge. There is no time limit to complete partials.
V - 2
MERIT BADGE COUNSELORS
1. Each merit badge counselor must be registered; fees are not required.
Counselors shall register using the Adult Registration Application, (BSA
form No. 28-501), and complete the Merit Badge Counselor Information sheet
and submit both to the district advancement committee for review and
approval. The district advancement committee maintains a list of all
registered merit badge counselors within the district.
2. Each counselor can be responsible for no more than six merit badges and
can be counselor for no more than three merit badges for any one scout,
except for waterfront badges earned at summer camp.
3. Scoutmasters or assistant scoutmasters cannot be merit badge counselors
for scouts in their own troop, although they may serve as counselors for
other troops.
STAR AND LIFE SERVICE PROJECTS
1. Each scout is required to provide a minimum of 6 hours of service to
others while a First Class or Star to advance to the next rank.
2. This may be done as an individual project or as a member of a patrol or
troop project. Assisting on an Eagle service project may be accepted.
3. The project must be approved by the scoutmaster before the project is
started.
4. If not performed with other members of the troop or as a troop activity,
the project shall be documented by a letter from a representative of the
organization or community for which the service was performed.
EAGLE SCOUT SERVICE PROJECT
1. While a Life Scout, a boy must plan, develop, and give leadership to
others in a service project to any religious institution, school, or
community.
2. Project Selection:
The project must demonstrate leadership. Routine labor, a job or service
normally rendered should not be considered. The project may not be per-
formed for the Council or other BSA activity, or a business, or be of a
commercial nature, or be a fund raiser. The project must be approved by
the organization being served and a project coordinator representing the
organization assigned.
The project should be of sufficient magnitude to be special. Total amount
of time involved should be considerable and should represent the
candidates best efforts.
The advancement subcommittee may assist the scout in the selection of a
project.
V - 3
3. Project Review:
The scoutmaster reviews the proposed project with the scout to see that
the project meets the requirements of a service project.
The committee reviews the Scout's service project with the scout.
The scout will present his project to the committee. The scout will
be asked to show how he plans to conduct the project, his
leadership involvement, time and materials, etc.
Upon approval by the committee the appropriate forms and written
planning documentation of the project, with the signatures of the
Scoutmaster, the committee representative and the project
coordinator, is forwarded to the District Advancement Committee.
The District Advancement Committee reviews the project and notifies the
Scoutmaster whether the project is approved or not. The scout is not
required to be present at this review.
Until the District Advancement Committee issues their approval, the
scout shall not begin any work on the project.
4. Upon completion of the project a detailed report shall be prepared using
the "Eagle Scout Service Project Work Book", no. 18-927, by the Eagle
candidate, approved by the project coordinator, and included in the Eagle
Application.
5. The district advancement committee will review the project during the
Eagle Board of Review.
SCOUTMASTER'S CONFERENCE
1. Upon joining the troop, prior to each board of review, and whenever the
scoutmaster feels it is necessary each scout will be counseled. The
scoutmaster or assistant scoutmaster may conduct the counseling.
2. Counseling is an informal process of guiding the scout to solve his own
problems and set goals, rather than simply act on the advice of someone
else. This is accomplished through the Scoutmaster Conference.
Guidelines for the Scoutmaster Conference are contained in Chapter 8 of
"The Scoutmaster Handbook".
3. The date of the Scoutmaster Conference will be recorded in the appropriate
space in the "Troop/Team Record Book".
4. In the interest of impartiality adult leaders will not counsel their own
sons.
V - 4
BOARD OF REVIEW
1. Purpose:
The purpose of the review is not an examination; but an attempt to deter-
mine the Scout's attitude and acceptance of Scouting's ideals, if the
requirements have been met for advancement, to discuss the scout's
experiences in the troop, the troop's program, and to encourage him to
keep working towards advancement.
The subcommittee chairman is responsible to conduct or arrange for all
boards of review. Boards of Review shall be held once each month at the
request of the scoutmaster.
2. Conduct of the Board of Review:
Tenderfoot, Second Class, First Class, Star, Life:
The board of review is conducted by a minimum of two committee
members.
The Scoutmaster is not a member of the board.
Eagle:
The board of review is conducted by the Troop Committee with at
least one but no more than 3 members of the District Advancement
Committee in attendance. The Troop provides a minimum of 3
committee members and a maximum of 5.
The Scoutmaster may introduce the candidate, but is not permitted
to participate on the board.
The Board convenes at the District Scout Office at the time and date
set by the district advancement committee.
3. A Board of Review should be conducted on a regularly scheduled basis
either before, during or after a troop meeting or at a different location
and time as determined by the board members. This allows the scout
leaders to plan for them in advance. This will allow for the board to
review scouts that are not advancing as well as those who are.
Each candidate is reviewed individually. The candidate should be in as
complete a uniform as he owns.
The board should make every attempt to be warm and friendly and be
willing to listen to what the scout has to say.
The Scoutmaster may discuss the qualifications of the candidates with the
board before the review and introduce the candidate to the board.
Since merit badges are usually technical in their content and approved by
a counselor, the review for a badge of rank is to determine what the
scout has learned while earning the merit badge.
V - 5
The board should give the scout the opportunity to bring up any
questions he may have, and a chance for the board to talk to him about
such matters as goals, Scout Spirit and personal growth.
If necessary, the board should frankly discuss his lack of progress and
to try to help him get back on track.
The candidate is dismissed and the board discusses whether the candidate
is qualified. The candidate is asked to return before the board and is
told whether he is qualified or not, if not the board informs him what he
must do to obtain approval.
The date that the Board of Review is held, if the advancement is
approved, is the date of the advancement.
ADVANCEMENT REPORTING AND RECORDING
1. Upon completion of the review process for rank advancement or when a
completed Application for Merit Badge form is received, the Advancement
Report (BSA form no. 4403B) and in addition for merit badges the "Merit
Badge Record" are completed, signed, and submitted to the Scout Service
Center for the purchase and recording with the Council the awards or
rank and merit badges.
2. When completing the Advancement Report form take care that the name of
the Scout is spelled consistently each time the form is submitted.
If the names are spelled different or nicknames are used in some cases but
not all, they could be interpreted by the District or Council as being
different Scouts.
This is especially important when a Scout's records are being reviewed at
District or Council for Eagle.
3. A copy of the completed advancement report forms will be retained by the
advancement subcommittee.
4. The board will notify the scoutmaster of the results of the board. If the
scout is approved for advancement the scoutmaster will record the date of
the board of review in the "Troop/Team Record Book".
PURCHASE OF ADVANCEMENT MATERIALS
1. Advancement material consists of rank, merit badges, leadership position
patches, and special awards such as Lifesaving, Mile Swim, Quality Unit,
etc.
2. These items will be paid for by the troop and purchased from the
Sheboygan Scout Service Center or at summer camp. Rank and merit
badges purchases have to be accompanied by the completed Advancement
Report Form and Merit Badge Record.
V - 6
ADVANCEMENT RECOGNITION
1. Each scout should be presented with their badge of rank or merit badge
at a troop meeting as soon as possible after the board of review or
earning the merit badge.
2. The scout will also be recognized for earning the advancements at the next
Court of Honor and presented the Merit Badge card and record.
3. Eagle Recognition:
A formal Eagle Court of Honor shall be held to honor scouts earning Eagle.
The troop will purchase each Eagle Scout an Eagle Scout Wall Plaque,
catalog no. N5591, engraved with the scouts name, troop and date, and the
Eagle Scout Presentation Kit.
Additional costs for the court of honor shall be paid by the family of the
scout.
COURTS OF HONOR
1. It is the troop committee and advancement subcommittee's responsibility to
conduct the court of honor.
2. The court of honor recognizes all advancements since the last court of
honor.
3. The court of honor is a public ceremony and parents and other interested
individuals should be encouraged to attend.
V - 7
SECTION VI
SAFETY
PREFACE
The purpose of this section is to prepare adult leaders to
conduct Scouting activities in a safe and prudent manner. The
policies and guidelines have been established because of a
real need to protect members from known hazards that have been
identified though eighty years of experience. Limitations on
certain activities should not be viewed as stumbling blocks;
rather, policies and guidelines are best described as stepping
stones toward safe and enjoyable adventures.
Troop leaders should be aware of state and local regulations
that supersede Boy Scouts of America policies and guidelines.
The following guidelines have been adapted from BSA's Guide To Safe Scouting.
Primary Reference: Rules and Regulations of the Boy Scouts of America.
VI - 1
SAFETY
ADULT LEADERSHIP
LEADERSHIP REQUIREMENTS FOR TRIPS AND OUTINGS
1. Two-deep leadership.
Two registered adult leaders, or one adult and a parent of a participating
Scout, one of whom must be at least 21 years of age or older, are required
for all trips or outings. Coed overnight activities require male and female
adult leaders.
2. Safety rule of four:
No fewer than four individuals (always with the minimum of two adults) go on
any back-country expedition or campout. If an accident occurs, one person
stays with the injured and the other two go for help.
3. Male and female leadership require separate sleeping facilities. Married
couples may share the same quarters if appropriate facilities are available.
4. Male and female youth participants will not share the same sleeping
facility. When staying in tents, no youth will stay in the tent of an adult
other than his/her parent or guardian.
5. If separate shower and latrine facilities are not available, schedule and
post times for male and female shower use. For latrine use, the buddy
system should be utilized by having a person wait outside the entrance; or
use "Occupied" and "Unoccupied" signs and/or inside door latches.
AQUATICS SAFETY
Most accidents in aquatics activities are caused by the lack of adult
supervision and discipline. Almost every accidental drowning can be
attributed to the violation of one or more swim defenses.
SAFE SWIM DEFENSE
All swimming activity in Scouting is conducted according to the Safe Swim
Defense.
The eight defenses are:
1. Qualified Supervision.
A responsible adult (at least 21 years old) must supervise all swimming. He
or she must be qualified in water-safety training (BSA Lifeguard, or
lifeguard or lifesaver certification by a recognized agency) or must use
assistant so qualified.
2. Physical Fitness.
Require evidence of fitness for swimming activity with a complete health
history from physician, parent, or legal guardian.
3. Safe Area.
Have lifeguards and swimmers systematically examine the bottom of the
swimming area to determine varying depths, deep holes, rocks, and stumps.
Mark off the area for three groups: not more than 3.5 feet deep for
nonswimmers; from shallow water to just of the head for beginners; deep
water not over 12 feet for swimmers. Enclose nonswimmer and beginner areas
with buoy lines (twine and floats) between markers. Mark the outer bounds
of the swimmer area with floats.
VI - 2
SAFETY
SAFE SWIM DEFENSE
4. Lifeguards on Duty.
Designate as lifeguards two persons who are capable swimmers. Station them
ashore with lifeline (100 feet of 3/16 nylon cord). Provide one guard for
every ten participants.
5. Lookout.
Station a lookout on shore where it is possible to see and hear everything
in all areas. The lookout may be an adult in-charge of the swim and may
give buddy signals.
6. Ability Groups.
Tests to determine swimming ability should be renewed each year at the
beginning of the season. There are three classifications; Nonswimmers,
beginners, and swimmers.
7. Buddy System.
Pair every youth with another in the same ability group. Buddies check into
and out of the swimming area together, Check everyone in the water about
every ten minutes. The adult in charge signals a buddy check with a single
blast of a whistle or ring of a bell and a call of "Buddies". The adult
slowly counts to ten while buddies join and raise hands and remain still and
silent. Guards check all areas, count the pairs, and compare the total with
the number known to be in the water. Signal two blasts or bells to resume
swimming. Signal three blasts or rings for checkout.
8. Discipline.
Be sure that everyone understands and agrees that swimming is allowed only
with the proper supervision and use of the complete Safe Swim Defense.
CLASSIFICATION OF SWIMMING ABILITY
SWIMMER TEST
Jump feet first into water over the head in depth, level off, and begin
swimming. Swim 75 yards in a strong manner using one or more of the
following strokes: sidestroke, breaststroke, trudgen, or crawl; then swim 25
yards using an easy, resting backstroke. The 100 yards must be swum
continuously and include at least one sharp turn. After completing the swim,
rest by floating.
BEGINNER TEST
Jump feet first into the water over the head in depth, level off, swim 25 feet
on the surface, stop, turn sharply, resume swimming as before and return to
starting place.
POOL AND SURF SWIMMING
The Safe Swim Defense applies to swimming at the beach, private or public pool,
wilderness pond, stream, lake, or anywhere Scouts swim.
VI - 3
SAFETY AFLOAT
Safety Afloat has been developed to promote boating and boating safety and
to set standards for safe unit activity afloat. Before a BSA group may
engage in an excursion, expedition, or trip on the water, (canoe, raft,
sailboat, motorboat, rowboat, tube, or other craft), adult leaders for such
activity must complete "Safety Afloat Training" No. 1459, have a "Commitment
Card" with them, and be dedicated to full compliance of all nine points of
Safety Afloat.
1. Qualified Supervision.
A responsible adult must supervise all activity afloat and must be
experienced and qualified in water safety (BSA Lifeguard or lifeguard or
lifesaver certification by a recognized agency) and in the particular skills
related to the water craft being used, or use assistance so qualified.
Ability to meet current requirements for the canoeing, rowing, small boat
sailing, or motorboat merit badge qualifies a person in respect to safe
handling of that water craft. One adult supervisor is required for each ten
people with a minimum of two adults for any one group. All adult
supervisors must complete Safety Afloat and Safe Swim Defense training, and
at least one person must be certified in CPR Basic Life Support.
2. Physical Fitness.
All persons present must present evidence of fitness assured by a complete
health history from physician, parent, or legal guardian.
3. Swimming Ability.
A person who has not been classified as a "Swimmer" may ride as a passenger
in a rowboat or motorboat with and adult "Swimmer" or in a canoe, raft, or
sailboat with an adult certified as a lifeguard or a lifesaver by a
recognized agency. In all other circumstances, the person must be a swimmer
to participate in an activity afloat. Swimming ability will be determined
as in Safe Swim Defense.
4. Personal Flotation Equipment.
Properly fitting U.S. Coast Guard approved personal flotation devices (PFDs)
must be worn by all persons engaged in activity on the open water (rowing,
canoeing, sailing, boardsailing, motorboating, water-skiing, rafting,
tubing, kayaking, and surfboarding). Type II and III PFDs are recommended.
5. Buddy System.
All activity must adhere to the principles of the buddy system and the use
of a "buddy boat".
6. Skill Proficiency.
All persons participating in unit activity afloat on the open water must be
trained and practiced in craft handling skills, safety, and emergency
procedures.
a. All persons planning to participate in unit activity on white water must
complete special training conducted by an Aquatics Instructor, BSA, or
qualified equivalent.
b. Powerboat operators must complete state certification and be able to
meet requirements for the Motorboating Merit Badge or equivalent
(American Red Cross, U.S. Coast Guard, U.S. Coast Guard Auxiliary, or
U.S. Power Squadron).
VI - 4
SAFETY
SAFETY AFLOAT
c. Except for white water and powerboat operation as noted above, a minimum
of three hours training and supervised practice or fulfilling the
requirements for basic handling tests is required for all unpowered
craft.
7. Planning.
a. Float Plan.
Know exactly where the unit will put in, where the unit will pull
out, and precisely what course will be followed. Determine all
stopover points in advance. Estimate travel time with ample margins
to avoid traveling under time pressures. Obtain accurate and
current maps and information on the waterway to be traveled, and
discuss the course with others who have made the trip under similar
seasonal conditions.
b. Local Rules.
Determine which state and local laws or regulations are applicable.
If private property is to be used or crossed, obtain written
permission from the owners. All such rules must be strictly
observed.
c. Notification.
The float plan must be filed with the parents of participants and a
member of the unit committee. For any activity using canoes on
running water, the float plan must be filed with the local council
service center. Notify appropriate authorities, such as Coast
Guard, state police, or park personnel, when their jurisdiction is
involved. When the unit returns from this activity, persons given
the float plan should be so advised.
d. Weather.
Check the weather forecast just before setting out, know and
understand the seasonal weather pattern for the region, and keep an
alert "weather eye". Imminent rough weather should bring all ashore
immediately.
e. Contingencies.
Planning must anticipate possible emergencies or other
circumstances that should force a change of the original plan.
Identify and consider all such circumstances in advance so that
appropriate contingency plans can be developed.
8. Equipment.
All equipment must be suited to the craft, to the water conditions, and
to the individual; must be in good repair; and must satisfy all state
and U.S. Coast Guard requirements.
9. Discipline.
All participants should know, understand, and respect to rules and
procedures for safe unit activity afloat. When Scouts know and
understand the reason for the rules, they will observe them.
PERSONAL FLOTATION DEVICES (PFDs)
Only U.S. Coast Guard approved equipment (Types I, II, or III) is acceptable
for use in Scouting aquatics. Ski belts are not acceptable.
VI - 5
SAFETY
WATER CLARITY
Swimming activity in turbid water should be limited to surface swimming.
Turbid water exists when a 12-inch white disk at the depth of 3 feet is not
visible from above the surface of the water. Underwater swimming, headfirst
entry (except for racing dives), and board diving are not permitted in
turbid water. Snorkeling and scuba skills are taught and practiced only in
clear water. Clear water exists when a 12-inch disk at a depth of 8 feet is
visible from above the surface of the water.
SWIMMING AND DIVING AREAS
Swimming areas should be large enough to avoid crowding (minimum of 40
square feet per swimmer). Water depth for nonswimmers should not exceed 3.5
feet; for beginners, 6 feet. These areas should be visibly identified. A
minimum water depth of 7 feet beneath and behind the point of entry is
required for diving from the edge of a pool, pier, or floating platform. A
minimum depth of 10 feet of depth is required for diving from a 1-meter
board.
SCUBA
Any person possessing, displaying, or using scuba equipment in connection
with any Scouting-related activity must be certified by one or more of five
agencies recognized by the Boy Scouts of America for scuba training and
instruction: (1) YMCA, (2) National Association of Underwater Instructors
(NAUI), (3) Professional Association of Diving Instructors (PADI), (4)
National Association of Skin Diver Schools (NASDS), and (5) Scuba Schools
International (SSI).
Student divers must be at least 14 years of age (Venture crew members only)
and must be under the supervision of an instructor currently certified by
one of the above agencies. Scuba skills will be taught and practiced only
in clear water.
Venture crew members who are properly certified in basic diving may
participate in group dives under the supervision of a responsible adult who
is currently certified as a dive master, assistant instructor, or any more
advanced rating by one of the five agencies.
WATER-SKIING
The Water-Skier's Safety Code and Boat Driver's Safety Code are found in the
Water-skiing merit badge pamphlet and these guidelines are to be followed by
all those involved in the sport of water-skiing.
VI - 6
SAFETY
CAMPING
AGE GUIDELINES
The Boy Scouts of America has established the following guidelines for its
members participation in camping activities:
1. Overnight camping by second and third grade Cub Scout dens or Cub Scout
packs (other than an approved facility operated by the local council) is
not approved, and certificates of liability insurance will not be
provided by the Boy Scouts of America.
2. Cub Scouts (second and third grades) and Webelos (fourth and fifth
grades) may participate in council operated day camps and resident
camps. A Webelos scout may participate in overnight den campouts when
supervised by his mother or father. If a parent cannot attend,
arrangements must be made for a parent substitute.
3. All Boy Scouts (11-18) may participate in troop or patrol overnight
campouts, camporees, and resident camps.
4. Boy Scouts and Venture crew/ Varsity team members age 13 or older may
also participate in world jamborees and high adventure programs.
TRAIL GUIDELINES
Leaders must instruct those in their groups to stay together on well
established trails, avoid loose rocks (especially on decent), and avoid
dangerous ledges, cliffs and areas where a fall might occur. Trail safety
is a matter of common sense.
DRUG, ALCOHOL, AND TOBACCO USE AND ABUSE
The Boy Scouts of America prohibits the use of alcoholic beverages and
controlled substances at encampments or activities on property owned and/or
operated by the Boy Scouts of America, or at any activity involving
participation of youth members. Adult leaders should support the attitude
that young adults are better off without tobacco and should not allow the
use of tobacco products at any BSA activity involving youth participants.
VI - 7
SAFETY
EMERGENCY PREPAREDNESS
Developing and rehearsing an emergency action plan will add precious time
needed for response to a crisis. This is true on a day hike, overnight or
longer troop camp, and all other activities. A plan should include :
1. The person in charge.
2. Action to be taken.
3. Alternatives.
4. People and agencies to notify.
5. Location of Law Enforcement.
6. Fire and health facilities.
7. Evacuation procedures.
Whenever an emergency occurs in which a person needs medical care beyond
simple first aid, leaders should immediately notify the parent or next of
kin. In case of a missing Scout or a fatality, notify the council Scout
Executive after notifying local authorities and emergency medical services.
Prepare an emergency phone list, like the one in the appendix, for
out-of-town trips. This list and an ample supply of coins should be kept in
the first aid kit.
FIRST AID
It is strongly recommended that adult leaders in Scouting be trained in
first aid by the American Red Cross to be aware of the latest techniques and
procedures. Because of the possibility of exposure to communicable
diseases, first aid kits should include latex gloves and atiseptic to be
used when giving first aid to bleeding victims, as protection against
possible exposure. Mouth pieces or mouth barrier devices should be
available for CPR.
CARDIOPULMANARY RESUSCITATION
It is strongly recommended that adult leaders in Scouting be trained in
adult CPR by the American Red Cross to be aware of the latest techniques and
procedures.
VI - 8
SAFETY
FUELS AND FIRE PREVENTION
Because serious accidents can happen when using gasoline in lanterns and
stoves and igniting fires with liquid starters, adult supervision is
required when chemical fuels are being used for lighting and cooking.
Guidelines for Safely Using Chemical Stoves and Lanterns
1. Use compressed or liquid gas stoves or lanterns only with a
knowledgeable adult supervision and in Scout facilities only where and
when permitted.
2. Operate and maintain according to the manufacturers instructions.
3. Store fuel in approved containers and under adult supervision.
4. Let stoves and lanterns cool before changing cylinders of compressed gas
or refilling from bottles of liquid gas.
5. Refill liquid stoves and lanterns a safe distance from flames.
6. Never fuel a stove or lantern inside a cabin; always do this outdoors.
Do not operate a stove or lantern in an unventilated structure. Provide
at least two ventilation openings, one high and one low, to provide
oxygen and exhaust of lethal gases. Never fuel, ignite, or operate a
stove or lantern in a tent.
7. Place stove on level, secure surface before operating.
8. Periodically check fittings on compressed gas stoves and lanterns and on
pressurized liquid gas stoves for leakage, using soap solution before
lighting.
9. When lighting a stove or lantern, keep fuel bottles and extra canisters
well away. Do not hover over the stove when lighting it. Keep your
head and body to one side.
10. Do not leave a stove or lantern unattended.
11. Do not overload the stove top with heavy pots or large frying pans.
12. Do not dispose of empty fuel containers in fire.
FLAMMABILITY WARNING
No tent material is completely fireproof. It can burn when exposed to
continued, intense heat or fire.
1. Only flashlights and electric lanterns are permitted in tents, No
flames in tents is a rule that must be enforced.
2. Never use liquid fuel stoves, lanterns, heaters, lighted candles,
matches and other flame source in or near tents.
3. Do not pitch tents near an open fire.
4. Do not use flammable chemicals near tents - charcoal lighter or spray
cans of paint, bug killer or repellent.
5. Always extinguish cooking fires promptly.
6. Obey all fire laws, ordinances, and regulations.
VI - 9
SAFETY
EXTINGUISHERS
Carbon Tetrachloride (CCl4) extinguishers are not to used. In a camp
setting, the unit leader is responsible for training Scouts in fire
prevention, fire detection and reporting, and fire fighting. The unit is
required to have a fireguard plan completed for all Scouting activities
requiring the use of fire.
FIREWORKS
The Boy Scouts of America prohibits the securing, use, and display of
fireworks in conjunction with programs and activities except where the
fireworks display is conducted under the auspices of a certified or licensed
fireworks control expert. Local councils may not authorize any group or
charted unit activity for or on behalf of its members, units, or district to
sell fireworks as a fundraising or money- earning activity.
GUNS AND FIREARMS
Except for law enforcement officers required to carry firearms within their
jurisdiction, firearms shall not be brought on camping, hiking, backpacking,
or other Scouting activities except those specifically planned for target
shooting under the supervision of a certified BSA or NRA firearms
instructor.
Boy Scout Standards
Boy Scouts are permitted to fire .22 caliber bolt action, single shot
rifles, air rifles, shotguns and muzzle loading long guns under the
direction of a certified instructor, 21 years of age or older, within the
standards outlined in current Scouting literature and bulletins. BSA policy
does not permit the use of handguns in the Boy Scouting Program.
MUZZLE LOADING AND BLACK POWDER SHOOTING
1. Muzzle loading rifles must be recently manufactured, percussion only.
Original muzzle loaders or those assembled from a kit must be checked by
a qualified gunsmith.
2. Recommended loads of .FFFg black powder are not to exceed 1 grain per
caliber.
3. Prerequisites of learner:
a. Basic marksmanship safety training with a .22 rifle.
b. Knowledge of fundamentals of marksmanship.
c. Minimum experience - beginning qualification level - NRA, DMC,
Military, etc.
4. Safety glasses and ear protection must be worn.
5. Outdoor range shooting only, using earthen embankments.
6. Powder measure will be used.
7. Powder will be kept cool and dry with bulk storage limited to 25 pounds.
Powder should be stored in a locked, isolated bunker separate from
percussion caps.
8. All training and shooting activities must be supervised by a currently
certified NRA or NMLRA muzzle loading instructor over 21 years of age.
9. Each Scout must have one instructor or adult coach under instructor
supervision when loading or firing.
VI - 10
SAFETY
SHOTGUNS
1. It is recommended that either 20 or 12 gauge semiautomatic shotguns be
used; however, both gauges must not be used on the same range.
2. Gas operated shotguns are recommended because the recoil is reduced and
the action stays open, you can see when the gun is not loaded.
3. Use the correct stock length for each shooter.
4. Ammunition containing shot larger than 7.5 is not to be used.
5. Safety glasses and ear protection will be worn.
6. All training and shooting activities must be supervised by a currently
certified NRA shotgun instructor or coach who is at least 21 years of
age.
RIFLES
1. Breech loading rifles will be single shot, bolt action of the .22
caliber rim-fire type only. They may be chambered for the .22 short or
.22 long rifle, but not for the .22 WRF. Air rifles are also permitted.
2. Semiautomatic rifles will not be permitted.
3. Repeating rifles having a tubular magazine will not be permitted.
4. Repeating rifles having a removable clip type magazine will be
permitted, but must be used as single loaders.
5. No rifle will be used that has less than a 3 pound trigger pull.
6. Safety glasses and ear protection will be worn.
7. All training and shooting activities must be supervised by a currently
certified NRA rifle instructor or coach who is at least 21 years of age.
HAZARDOUS SPORTS AND ACTIVITIES
CAVE EXPLORING
These minimum safety requirements apply:
1. Cave exploring activities are limited to high-school-age or older
Scouts.
2. Group leaders qualify through training and experience in cave exploring
and through knowing established practices of safety, conservation and
cave courtesy.
3. Leader and group must understand and agree to follow the basic practices
and policies of caving approved by the National Spelelogical Society and
the Boy Scouts of America.
JUDO
If Scouts practice defensive judo, it should be done with proper mats and
with qualified instructors related to YMCAa, colleges, or athletic clubs
whose objectives and coaching methods are compatible with the principles of
the Boy Scouts of America.
VI - 11
SAFETY
ROCK CLIMBING AND RAPPELLING
Rock climbing (ascending or traversing a steep rock face) and rappelling
(descending with a controlled slide down a rope) require special
considerations of supervision, equipment, facilities and location. Safety
must be paramount so that participants are not exposed to unreasonable risk.
Standards prepared with the assistance of highly qualified rock climbing
authorities should be adhered to in conducting a rock climbing/rappelling
program.
UNAUTHORIZED AND RESTRICTED ACTIVITIES
The following activities have been declared unauthorized and restricted by
the Boy Scouts of America:
1. All-terrain (ATVs) are banned from program use. ATVs are defined AS
motorized recreational cycles with three or four large, soft tires,
designed for off-road use on a variety of terrains.
2. Boxing, karate and related martial arts are not authorized activities.
3. Chainsaws and mechanical log splitters may be authorized for use only by
trained individuals over the age of 18, using proper protective gear in
accordance with local laws.
4. Exploration of abandoned mines is an unauthorized activity.
5. Varsity football teams and interscholastic or club football competition
and activities are unauthorized activities.
6. Fireworks secured, used, or displayed in conjunction with program and
activities is unauthorized except where the fireworks display is
conducted under the auspices of a certified or licensed fireworks
control expert.
7. The selling of fireworks as a fund-raiser is an unauthorized activity.
8. Flight training (power aircraft in-flight) and hang gliding, microlite
and ultralight flying, parachuting, and hot air ballooning are
unauthorized activities.
9. Motorized speed events with potential hazard for participants, including
motorcycles, boats, drag racing, demolition derbies and related events
are not authorized.
10. Participation in amateur or professional rodeo events are not
authorized.
11. The activity commonly referred to as "War Games" - in which individuals
shoot paint or dye at one another - is not authorized.
12. Motorized personal watercraft, such as jet skis, are not authorized for
use in Scouting aquatics and their use should not be permitted in or
near BSA program areas.
13. Firearms shall not be brought on camping, hiking, backpacking or
Scouting activities other than those specifically planned for target
shooting under the supervision of a certified firearms instructor.
14. Hunting is not an authorized BSA activity, although hunting safety is
part of the program curriculum.
VI - 12
SAFETY
MEETING ROOM INSPECTIONS
Periodically, once or twice a year, the unit meeting place should be
inspected for health and safety hazards.
MOTOR VEHICLE INSPECTIONS
Motor vehicles transporting passengers or carrying equipment must be
inspected to determine that brakes, steering mechanism, lights, tires, etc.,
are in good condition.
UNIT CAMPING INSPECTIONS
Essentially, three occasions in unit camping require inspection:
After camp is set up, after camp is taken down and periodically during camp.
The main interest in these inspections are to ensure a safe, livable camp
and an unblemished site after you leave.
MEDICAL INFORMATION
The Boy Scouts of America have established minimum standards for providing
medical information prior to participating in various activities. They are
classified as follows:
Class 1: Includes any event that does not exceed 72 consecutive hours, where
the level of activity is similar to that normally expended at home or
at school and where medical care is readily available. Examples: day
camp, day hike, swimming party, or overnight camp. Medical information
required is a current health history signed by a parent or guardian.
The health history form on the back of the BSA individual applications
is satisfactory in meeting this requirement. Scoutmasters should
review these and become knowledgeable about the medical needs of the
youth members in the unit. Health histories must be updated annually.
Class 2: Includes any event that exceeds 72 consecutive hours, where the level
of activity is similar to that normally expended at home or at school
and where medical care is readily available. Examples: resident
camp, tour camping and hiking in relatively populated areas. Medical
data required is an annual health history signed by a parent or
guardian supported by a medical evaluation completed within the last
36 months by a physician licensed to practice medicine. The Personal
Health and Medical Record - Class 2, No. 4414, is designed primarily
for resident summer camp, but could be used for any Class 2 activity.
Only youth members use this form. The Class 2 requirement or form is
not applicable to adults.
Class 3: Includes any event involving strenuous activity or conditions such as
backpacking, high altitude, extreme weather conditions, cold water,
exposure, fatigue, athletic competition, adventure challenge or remote
conditions where readily available medical care cannot be assured.
Examples: high adventure activities, jamborees, Explorer Olympics and
extended backpacking trips into remote areas. Medical information
required includes current health history supported by a medical
evaluation within the last 12 months performed by a physician licensed
to practice medicine. Personal Health and Medical Record - Class 3,
No. 4412A, is to be used for Class 3 activities. Adults will use this
form for Class 2 and Class 3 activities.
VI - 13
SAFETY
IMMUNIZATIONS
Verification of the following protections is strongly recommended before
participation in activities conducted by the Boy Scouts of America:
1. Tetanus and diptheria toxoid within the past ten years.
2. Measles, mumps, and rubella (MMR) since first birthday.
3. Trivalent oral polio vaccine (TOPV); four doses since birth.
RELIGIOUS BELIEFS AND MEDICAL CARE
The following is the policy of the Boy Scouts of America regarding medical
requirements:
1. Medical examinations for camp attendance are required of all campers for
the protection of the entire camp group. The immunization requirement
is waived for persons with religious beliefs against immunization.
2. All Scouts and Scout leaders need to learn first aid, not for their own
use, but for service to others who may require it. A Scout or leader
may ask to be excused from first-aid instruction, but no advancement
requirements will be waived except as indicated.
3. Requirements 1 and 5 for the Personal Fitness merit badge call for
examinations by a physician and a dentist with appropriate follow-up
recommendations. This may be set aside on presentation of a certificate
by the Scout's parents and a proper church official that a definite
violation of religious conviction is involved.
VI - 14
SAFETY
TRANSPORTATION
AUTOMOBILES
It is essential that adequate, safe and responsible transportation be used
for all Scouting activities. General guidelines are as follows:
1. Seat belts are required for all occupants.
2. All drivers must be licensed. If the vehicle is designed to carry
fifteen or more persons (including driver), the driver must have a
commercial drivers license (CDL).
3. An adult leader (at least 21 years of age) must be in charge and
accompany the group.
4. The driver must be currently licensed and at least 18 years of age.
Youth member exception: When traveling to an area, regional, or
national Boy Scout activity under the leadership of an adult( at least
21 years of age) tour leader, a youth member at least 16 years of age
may be a driver, subject to the following conditions:
a. Six month driving experience as a licensed driver (time on a
learners permit or equivalent is not to be counted).
b. No record of accidents or moving violations.
c. Parental permission granted to the leader, driver and riders.
d. Tour leader is an adult at least 21 years of age.
5. Passenger cars or station wagons may be used for transporting
passengers, but passengers may not ride in the back of station wagons.
6. Trucks may not be used for transporting passengers except in the cab.
7. All driving, except short trips, should be done in daylight.
8. Adequate property damage and public liability insurance must be carried.
9. Do not exceed the speed limit.
10. Do not travel in convoy.
11. Twelve hours of actual travel time including rest stops and a change of
drivers is the maximum for one day; a minimum of eight to nine hours
should be planned for sleep at night.
TRAILERS AND TRUCKS
The beds of trucks or trailers must never be used for carrying passengers.
BUSES
If the vehicle is designed to carry fifteen or more persons (including
driver), the driver must have a commercial drivers license (CDL).
VI - 15
SAFETY
BOATS
1. U.S. Coast Guard recommends and BSA requires that an approved USCG
personal flotation device (PFD) be worn by each participant using
watercraft in an aquatics activity. Types II and III are recommended
for Scout activity afloat.
2. Rowboats or canoes carrying passengers should not be towed behind
motorboats or sailboats.
3. Use of canoes should be restricted to swimmers who have satisfactorily
demonstrated their ability to launching, landing and paddling a canoe
and in handling a swamped canoe. Canoeists should be taught the proper
procedure for staying afloat if the canoe capsizes or is swamped.
4. Small boats, whether under sail or power, used for pleasure or ferry
purposes, must have a minimum capacity of 10 cubic feet per person.
Boats propelled by hand power, such as rowboats, and used for pleasure
purposes only must provide a minimum of 7 cubic feet per person.
5. Provision also should be made by all boats under sail or power for a
sufficient quantity or supply of oars and rowlocks or paddles to used in
case of emergency. Fire fighting equipment and lights must also be
carried aboard.
6. Bilges of gasoline powered boats should be keep free from gasoline and
oil at all times. Thorough ventilation, either natural or by blower, is
necessary to dispel gasoline vapor.
7. Motorized personal watercraft, such as jet skis, are not authorized fir
use in Scouting activities and their use should not be permitted in or
near BSA program areas.
AIRCRAFT
Air travel is permitted as follows:
1. On any flight scheduled by a commercial airline.
2. On orientation flights aboard military aircraft. Written parental
approval must be presented to the local council for youth who will
engage in these orientation flights.
3. Members traveling in chartered commercial aircraft or private aircraft
during an activity identified as a "Scouting Activity" must obtain prior
written approval on for No. 10-118, Flying Permit Application.
4. Hang gliding, microlite, and ultralight flying, experimental aircraft
flying, parachuting, hot-air ballooning and flight training (power
aircraft in-flight) are unauthorized activities.
TOUR PERMITS
If a unit plans a trip within 500 miles of the home base, it is important
that the unit obtain a local tour permit. A national tour permit is
required for trips in excess of 500 miles from home or outside the
continental United States.
VI - 16
APPENDIX
BOY SCOUTS OF AMERICA
Troop 828
Howards Grove, Wisconsin
C O M M I T T E E M E E T I N G A G E N D A
TIME AND PLACE:
ATTENDANCE:
MINUTES OF LAST MEETING:
SCOUTMASTER'S REPORT:
SUBCOMMITTEE REPORTS:
Finance/Records:
Current Status:
Outdoor Activities:
C O M M I T T E E M E E T I N G A G E N D A
Page 2
Advancement:
Membership/Relations:
OLD BUSINESS:
NEW BUSINESS:
DATE AND LOCATION OF NEXT MEETING:
EXAMPLE - ADVANCEMENT PUBLICITY LETTER
815 North Wisconsin Drive
Howards Grove, Wisconsin 53083
September 24, 1990
The Review Sheboygan Press
113 East Mill Street ** OR ** 623 Center Street
Plymouth, Wisconsin 53073 Sheboygan, Wisconsin 53081
At a Court of Honor held on Sunday, September 23, Boy Scouts of Troop 828
Howards Grove advanced in rank.
Tenderfoot: Brent Hafele, Ryan Ahrens.
Second Class: Josh Steinhardt, Matt Koss, Chad Even.
First Class: Seth Elder.
Star: Eric Strouf.
Life: Brian Ertman.
(NOTE: The following type of information usually will not be accepted by the
Press but will be accepted by the Review.)
Fifty-one merit badges were earned by members of the Troop during summer camp
at Gardner Dam and were awarded at the Court of Honor.
Brent Hafele was recognized for having completed the Mile Swim while at summer
camp.
Brian Ertman, Eric Strouf and Danny Strouf were recognized for having
successfully completed the Bay Lakes Council Junior Leader Training (JLT) at
Camp Wilderness in June.
(NOTE: Include the scoutmasters name and the sponsoring organization.)
The Scoutmaster of Troop 828 is Dick Jump and the Troop is sponsored by the
Howards Grove Lions Club.
Membership/Relations
Linda Strouf
EXAMPLE
LETTER TO BE SENT TO WEBELOS SCOUT PARENTS EACH YEAR
Boy Scouts of America
Troop 828
Howards Grove, Wisconsin
February 5, 1991
To Parents of Webelos Scouts:
This letter is to invite you and your son into the next step of the Scouting
program, the Boy Scout Troop, and to inform you of of the Troop program,
advancement, uniform and other procedures.
GOALS OF SCOUTING: As the last six letters in in scouting indicate, scouting
is meant to be OUTINGs, to be outdoors as much as possible. One of the goals of
Troop 828 is to provide the boys with outdoor experiences: an awareness of the
outdoors, an ability to camp and cook in the outdoors comfortably and safely,
and to work as a patrol (team) together. Along the way we try to impart a desire
to help and respect the rights of others, and be good citizens.
PARENT'S ROLE: The Scouting program requires family - yes, moms as well as
dads to participate. You will be asked to assist with activities such as
campouts, transportation, serving on the Troop Committee, serving as merit badge
counselors to assist the Troop and Scouts in meeting their goals. Unlike Cub
Scouting you will not be expected to attend the Troop meetings or outdoor
activities.
SPONSORSHIP: Troop 828 is sponsored by the Howards Grove Lions Club. We
support them during their Breakfast with Santa Claus each year and they have
been supporting the Troop by purchasing camping equipment.
MEETINGS: During the months of September through May we hold meetings three
consecutive Monday nights from 6:45 to 8:15 pm in the basement at Klemme's
Lanes. The fourth Monday night is a Troop Leader Council meeting attended only
by the youth leaders of the Troop to plan outings and the next month's meetings.
During the months of June, July and August we do not hold weekly meetings, but
we do try to schedule at least one outdoor activity each month. Meeting and
activity dates are provided in advance for your planning assistance. Scouts are
required to be in uniform with scarf at all troop meetings. The red T-shirt is
worn to selected activities when the scout shirt is not appropriate.
LEADERSHIP: When your son joins the Troop he will be assigned to a patrol led
by one of the Boy Scouts. The Patrol Leaders are led by the Senior Patrol
Leader, also a Scout. One of the biggest transitions the Webelos Scout has to
make is learning to listen to and take direction from another boy, not too many
years older than he, instead of an adult, but this is the way the Scouting
program functions and the way we try to operate Troop 828. Any help that you
can be in explaining this transition to your son will make it easier for all of
us.
ADVANCEMENT: The advancement program is different from the Webelos
advancement. Although there are many requirements that you can and are
encouraged to help your son complete or prepare for, he will have to pass the
requirements to either an adult leader or one of the Troop youth leaders. Upon
earning the Arrow of Light and having a conference with the Scoutmaster your son
will have earned the first advancement, Scout. The next three ranks Tenderfoot,
Second Class, and First Class require passing several requirements. Some of
these requirements can only be passed during campouts and meetings; others will
have to be worked on at home.
OUTDOOR ACTIVITIES: We have a goal in the Troop to have some type of weekend
activity every month, preferably outdoors, and usually towards the end of each
month. When the Troop cooks meals during a campout or outing, each Scout is
required to pay his share of the food cost, usually about $5.00. On trips
exceeding 20 miles from Howards Grove each boy will pay for a portion of the
gasoline expense of the parents driving to the activity.
UNIFORMS: The Troop uniform policy requires that each boy have as a minimum the
tan shirt with appropriate patches, either short or long sleeve although I would
recommend short sleeve, the scout baseball cap, and our Troop's red T-shirt
available for $5.50 each from the troop. The Troop will provide the neckerchief,
once, upon earning the Scout rank. Uniforms are available from Wolf Cycle or the
Scout Service Center in Menasha. Patches are available from the Scout Service
Center in Sheboygan.
Your son will need a copy of the Boy Scout Handbook. This should be brought to
each meeting and to campouts. Advancement requirements and the scout's
advancement record are in the Handbook.
CAMPING EQUIPMENT: The Troop provides tents, cooking equipment and other unit
type equipment, but each scout is responsible for his own sleeping gear and on
some campouts his own cook kit and silverwear. The individual cook kits and
nested silverware kits available from K-Mart for instance are the type of
equipment that seem to work best. Equipment from other sources will probably be
more durable; the equipment offered through the Scouting Catalog is usually
pretty good. Each Scout will also need a pack, the preferred being one with an
aluminum frame with provisions for attaching the sleeping bag. This and other
scout equipment are the types of items that make good Christmas or birthday
presents.
SUMMER CAMP: The Troop is going to Gardner Dam Scout Camp near Langlade,
Wisconsin the week of 7 thru 13 July. Cost for the one week of camp is $87.00
per scout. This money is due to Jerry Strouf not later than June 17, 1991.
Gardner Dam is a unique camp in that there is no dining hall; the scouts do all
their own cooking, a specialty of the camp is tubing on the Wolf River, which
passes through the camp. The new Scouts will be working on Tenderfoot and
Second Class advancement and one or two Merit Badges during camp. A list of
clothes and other equipment will be provided later.
PATHWAYS: Webelos Pathways is scheduled for May 11 at Camp Rokilio. You
should be receiving information from the District on this. Pathways concludes
with a crossover ceremony for Webelos joining Scout Troops. A representative of
the Troop will be at Pathways to welcome your son into Troop 828. From that
time on they will participate in the Troop activities.
A Boy Scout Application form will have to be completed and turned in at
Pathways to complete the Arrow of Light requirements. The Pathways fee includes
a $1.00 transfer fee into the Scout Troop if your son is registered in the Cub
Pack.
If you have any questions, please call me at 467-8533.
encl
Dick Jump
Scoutmaster
Boy Scouts of America
Troop 828
PARENT CONSENT
NAME OF SCOUT:
DESCRIPTION OF ACTIVITY:
In consideration of the benefits to be derived, and in view of the
fact that the Boy Scouts of America is an educational organization,
membership in which is voluntary, and having full confidence that
every precaution will be taken to ensure the safety and wellbeing of
my son(s)/ward(s) during this activity or trip, I hereby agree to his
(their) participation and waive all claims against the leaders of
this activity or trip and officers, agents, and representatives of
the Boy Scouts of America.
In case of emergency, I understand every effort will be made to
contact me. In the event I cannot be reached, I hereby give my
permission to the physician selected by the adult leader in charge to
secure proper treatment which may include hospitalization,
anesthesia, surgery, or injections of medication for my son(s).
PARENT'S NAME
(parent's signature)
DATE:
ADDRESS:
TELEPHONE:
Boy Scouts of America
Troop 828
OUTING FINANCIAL REPORT
Date of Outing: Location:
ATTENDANCE:
Number of Scouts
Number of Adults
Total
FOOD AND EXPENDABLES:
Income
Income from persons attending = x $ = $
Income from Items Not Used and Sold (itemize) $
Total Income $
Expenses: Itemized Expenses (list and attach receipts) $
Balance $
TRANSPORTATION
Reimbursable Transportation: (Miles x Cost per gal/20 or 15 mpg = Cost)
miles x $ / 15 w/trailer = $
miles x $ / 20 = $ cost x vehicles = $
Total Transportation Cost $
Transportation Income: persons attending x $ = $
($3.00 per person over 20 mi. of HG.)
Balance $
Boy Scouts of America
Troop 828
INDIVIDUAL ADVANCEMENT PLAN - SUMMER CAMP
SCOUT SUMMER CAMP
PATROL/CREW YEAR
During summer camp this year, I will do my best to complete the requirements
for the following
merit badges:
1. 2.
3. 4.
I have reviewed the Boy Scout Requirements Handbook, Boy Scout Handbook, or the
merit badge pamphlets for the requirements of these merit badges and believe
that I can complete them during my week at camp. I will also complete some of
the advancement requirements at home before camp.
Scout's Signature
Reviewed by Scoutmaster
TO THE PARENTS:
Please obtain a copy of the Boy Scout Requirements book, available at the Boy
Scout Service Center, or a copy of the appropriate merit badge pamphlet, (the
troop has a few in the library that can be borrowed) and review the requirements
with your scout. Encourage him to reasonably appraise the amount of work
required on each activity so he can complete them in the time available. Assist
him in working at home on the advance preparation required for a merit badge.
The troop goal is for each scout to earn at least three merit badges at camp.
It is better to complete three badges that to start six and come home without
having completed any.
REFERENCES
Troop Committee Guidebook, No. 6505C.
The Scoutmaster Handbook, No. 6502.
Troop/Team Record Book, No. 6510.
National Tour Permit Application, No. 4419A.
Local Tour Permit Application, No. 4426.
Advancement Guidelines, No. 3087B
Insignia Guide, No. 3064.