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THE COMPLETE SALES AUTOMATION SYSTEM USER'S MANUAL Copyright 1988, 1989, 1990 SOFTWARE INNOVATIONS 18631 North 19th Avenue Suite #128-240 Phoenix, Arizona 85027 ***************************************************************** WHAT IS THE COMPLETE SALES AUTOMATION SYSTEM? ***************************************************************** The Complete Sales Automation System (referred to in this documentation as SAS), is a computer software program beneficial to salespeople and business owners who need to maintain several different "sales related" database files. Specifically, SAS will allow you to maintain a client database, a product inventory database and a vendor database. It also has the ability to "merge your data files together" in a relational format to prepare sales quotations and invoices and store them in a database file as well. Storing quotations and invoices in database files enable you to utilize efficient search, update and report methods for lead tracking, follow up and summary reports. There are numerous reports available in SAS which allow you to print quotations, invoices, client lists, vendor lists, product inventory lists, product price lists, outstanding (unsold) quotations, sales tax reports, and month end sales summaries. System Hardware Requirements * SAS will operate on any IBM PC, XT, AT-286, AT-386 or 100% compatible computer system with 640K of RAM and a hard disk drive. * SAS is also compatible on many NETWORK systems. Those proven to be successful include Novell, 3COM, IBM Token Ring, Banyan, LANtastic, and PC/MOS. (On LANtastic, make SAS.EXE READ-ONLY) * A color monitor is also preferred but is not a requirement. * To print reports, you will need a printer capable of IBM or EPSON emulation. ***************************************************************** SAS INSTALLATION ***************************************************************** The SAS40.EXE file contains all of the required program files. The files are supplied in a archived (compressed) format, and will self-extract when you execute this file. The installation procedure for SAS is fully explained when you run the SAS40 program and should be followed as it is outlined there. You will need approximately 600K of free disk space for these files. Modifications Required to the CONFIG.SYS file During the operation of SAS, many of the data files, key index files and some of the temporary files created during program operation will remain open to speed up the programs operation. For this reason, the line FILES=35 must appear in the CONFIG.SYS file that resides in the root directory of your boot disk (in most cases this will be your hard disk). If your system does not have this command present, a "TOO MANY FILES" error will occur when attempting to start SAS. Consult your DOS manual for instructions on creating, editing or adding commands to this file. SAS and TSR's Terminate and Stay Resident programs (like PC Tools, Sidekick, etc..) may occupy more RAM than SAS can afford to give up. If you attempt to run SAS (after installation) and get an "OUT OF MEMORY" error, check to see if you have loaded any TSR programs that you can remove from RAM. Using SAS with WINDOWS or DESQVIEW The SAS program is "WINDOWS DESQVIEW AWARE" as it will function normally in a window smaller than the normal 80X25 full screen. Before You Begin... Before you begin the SAS tutorial, take a moment to become familiar with some of the special keyboard functions that are used throughout the program. These keys are also defined in each help screen, but familiarizing yourself with them now will help you to get a faster start. [F1] Will display a CONTEXT SENSITIVE Help Screen from anywhere in the program. [ENTER] Will accept data entry and/or move the cursor to the next field. [CTRL-ENTER] Will allow you to save information in a partially filled data entry screen without pressing the [ENTER] key to step through each field. [ESC] Will always take you BACKWARDS one screen, to the screen previously displayed. [CTRL-ESC] Will exit from any data entry form procedure WITHOUT saving any of the edited information on that form. The [UP] and [DOWN] arrow keys are used to move the cursor from field to field. If you use an 84-key keyboard, use the [ENTER] and [ESC] keys as the [NUMLOCK] key toggle will disable the arrows. Note: A screen blanker will activate if 10 minutes pass without a keystroke. Pressing any key will restore the screen to its original contents. This time can be adjusted by starting SAS with the command line SAS V=X where X is a number from 1 to 60 for the amount of minutes to wait before blanking the screen. To disable the screen blanker completely, start SAS with the command line SAS V=0. ***************************************************************** THE TUTORIAL ***************************************************************** Software programs today are much criticized for their "unfriendly" documentation. However, the SAS documentation is VERY FRIENDLY. It has been written to expose you to ALL the features of SAS, through a compact "tutorial" that is easily completed in a short time. You will find SAS so easy to learn and use that you may feel the tutorial is unnecessary; so please do not rush through or skip it, as you might miss out on a feature or function that is vital to your intended use. SAS will best be learned by using it. In order for you to begin using the program right away, some sample data has been included for you to experiment with. This sample data is based on the product line of an average retail computer store that carries a complete line of PC related products. You will be able to see how SAS would be used by a computer salesperson on a day to day basis to automate his workload. Note: The sample data provided is of a totally fictitious nature. Any resemblance to actual individuals, company names, or product part numbers is purely coincidental. The tutorial will NOT give direct references or instructions to any of the data in your sample files, but will give you a feature by feature tour through the SAS program. You are free to work with the sample data in any manner (add, delete, or modify records) as you experiment with the program. When you have finished the tutorial, you should execute the DELTUT.BAT batch file to delete the sample files. SAS will then automatically create new, empty data files for your personal use the next time you load it. ***************************************************************** THE MAIN MENU ***************************************************************** After loading the SAS program, you will see the Main Menu screen. There are seven possible menu selections from which to choose. Menus can be selected by either moving the highlight bar with the arrow keys, or by pressing the first letter of the menu title. Each of these menu selections will be discussed in detail on the following pages of this documentation. The current system date will always be displayed in the upper left corner of your screen, as will a prompt for the help screens [F1] in the upper right corner. Help Screens Throughout the entire SAS program, context sensitive help is available by pressing the [F1] key. Context sensitive means that the help screen you see will be directly related to the area of the program for which you are requesting help. This allows you to gain assistance quickly and easily for the area of SAS you are working in. The help screens will show you all of the possible keystroke functions available for the program area help was requested for. There are over 25 complete help screens in all, which will relieve you of referring to this manual (after completion of the tutorial). ***************************************************************** CLIENT DIRECTORY ***************************************************************** The first selection from the main menu screen is the Client Directory. All of the detailed information on your customers and prospects is maintained here. Select the Client Directory by positioning the highlight bar on that choice and pressing the [ENTER] key. Table View When first accessing the Client Directory, you will see a scrolling table list of existing clients and their phone numbers. Client names will be sorted in alphabetical order for easy location. Use the [UP] and [DOWN] arrow keys to move up and down the list to view client names not visible on the first screen. You can also use the [PGUP] and [PGDN] keys to move 14 client names at one time. Pressing the [CTRL-PGDN] and the [CTRL-PGUP] key combinations will take you to the last and first client on your table list respectively. Quick Find As your list of clients grows, you will need to find a client in a faster manner than using the [UP] and [DOWN] arrows or [PGDN] key. This is where the "Find Client" box at the top of the table is used. Notice that the cursor is actively blinking in this box at all times. You can begin typing the name of a client, and the scrolling list will automatically conduct a "Quick Find" on the criteria you type, moving you to the first client name that matches what you have typed. The search procedure is very intelligent, in that typing a "J" will take you to the first name beginning with "J", and then typing an "o" will take you to the first name beginning with "Jo" and so on. Searches are NOT case sensitive ("A" is the same as "a") and search time will be nearly instant, no matter how large your database grows. Form View When you have highlighted the client you wish to view (or edit) on the scrolling table list, press the [ENTER] key to activate the form view. The form view presents you with a data entry screen where the detailed information on each client is entered or updated. While most of the information on this screen will be straightforward, a few items will benefit from the additional instruction that follows. 1) The client name field is the only field on the form that is "required". You will not be able to move to the next field without making an entry here. Also, since the table list will eventually be sorted into alphabetical order, you should enter the last name first. 2) The address #2 line should be used to enter building names, suite numbers, apartment numbers, etc.. 3) When you enter an obvious numeric field (zip codes, and phone numbers) the [NUMLOCK] key on your keyboard will automatically toggle ON. When you leave this field, it will toggle OFF. 4) Information you type in the "Comments" field at the bottom of the form will automatically word-wrap when words reach the end of a line. You can also use the [INS] and [DEL] keys to toggle insert and delete text (as you do in most word processors). 5) The information you enter will be saved to disk when you either: a) Press [ENTER] from the last line of the comments field, or b) Press [CTRL-ENTER] after entering data into any field on the form. 6) You can exit the data entry process without saving edited fields by pressing [CTRL-ESC]. Adding a New Client To add a new client to the client table list, press the [INS] key from the table view. A blank form view screen will appear, with the message "RECORD WILL BE ADDED" displayed at the top of the screen. Refer to the form view documentation for details on the different editing keys available. When you have completed the data entry for your new client, you will be returned to the table view, with the highlight bar positioned on their name (sorted in alphabetical order). Deleting an Existing Client To delete a client PERMANENTLY from your client table list, position the highlight bar on the client name you wish to delete (while in the table view) and press the [DEL] key. The form view screen will appear for that particular client with the message "PRESS [ENTER] TO DELETE" at the top of the screen. This process is a confirmation required before any records can be deleted. Pressing [ESC] will abort the deletion procedure. Printing a Single Client Record To print a single client record, position the highlight bar on the client desired (while in the table view) and press the [F2] key. All of the data you have entered for that particular client (including the comments field) will be sent to your printer in a formatted report. ***************************************************************** PRODUCT INVENTORY ***************************************************************** The second selection from the main menu is Product Inventory. This is where the data for all your inventory items will be maintained. Select the Product Inventory database by positioning the highlight bar on that choice and pressing the [ENTER] key. Table View When you access the Product Inventory selection, you will see a scrolling table list of your existing inventory part numbers, their product descriptions and the sale prices you have designated for each item as "Class 1" (refer to the form view documentation later in this section for more information on price classes). The inventory items will be sorted in alphabetical order by their part number to allow for easy item location. Up to 14 items can be viewed on the screen at one time. Use the [UP] and [DOWN] arrow keys to move up and down the list to view items not visible on the first screen. You can also use the [PGUP] and [PGDN] keys to move 14 items at one time. Pressing [CTRL-PGDN] and [CTRL-PGUP] will take you to the last and first inventory item in your directory respectively. Quick Find As your product inventory list grows, you will need a way to find an item faster than using the arrows or [PGDN] key. This is where the "Find Part Number" box at the top of the table is used. Notice that the cursor is actively blinking in this box at all times. You can begin typing the part number of an item, and the scrolling list will automatically conduct a "Quick Find" on that criteria, taking you to the first part number that matches what you type. Form View When you have highlighted the inventory item you wish to view or edit on the scrolling list, press [ENTER] to activate the form view. The form view presents you with a data entry screen for detailed information on this inventory item. A description of the data you may enter is listed below: 1) PART NUMBER- The part number you reference this item with. 2) DESCRIPTION- A full description of the item. 3) ITEM COST- Enter the price your company will actually pay for this item. 4) MFG RETAIL- The manufacturers suggested retail price. 5) TAXABLE?- Select Yes or No for this items sales tax status. 6) PRICE CLASS SAS allows you to maintain and use 1, 2, & 3 - three individual price schedules. Although you are free to set these price classes up as you desire, a general rule to follow would be to use "Class 1" for your normal sale price and "Class 2 & 3" for a volume discount prices. Note: Default selling price "suggestions" are given when you enter or change the item cost. These prices are based on the DEFAULT MARGIN percents you enter in the COMPANY INFORMATION file from the UTILITIES Menu. 7) VENDOR NAME- Enter the name of the vendor you purchase this item from regularly. Notice that this field does not accept direct data entry, but rather asks you to choose the name from a table list of the vendors in your vendor data file. Data for new vendors can be entered "on the fly", or through the "update vendor list" utility menu selection. While you are viewing existing vendors from this table, you may press the [CTRL]-[ENTER] key to view or edit their respective information. See the "update vendor list" section of the utilities menu documentation for additional reference to vendor data input. 8) EXTENDED DESCRIPTION- Use this area to enter free form text about this product's features, etc.. These comments will be printed on each invoice after the item description. 9) NOTES OF IMPORTANCE- Enter here lines of information that you may wish to note on this item that WILL NOT print on invoices. A common entry would be: "Check this items cost often" More Notes on the Inventory Data Entry Form: 1) When you enter an obvious numeric field (like the price fields) the [NUMLOCK] key on your keyboard will automatically toggle ON. When you leave this field, it will toggle OFF. 2) Information entered will be saved to disk when you press [ENTER] from the last line of the comment field (unlike the client form, the inventory form will require data to be entered in the vendor reference field, and will stop there when [CTRL]-[ENTER] is pressed. 3) You can exit the data entry process at any time without saving any changed fields by pressing [CTRL-ESC]. Adding a New Item to Your Inventory To add a new item to the Product Inventory file, press the [INS] key while in the table view. A blank form view screen will appear, with the message "RECORD WILL BE ADDED" displayed at the top. Refer to the "form view" documentation under product inventory for a complete description of the entry fields. When you have completed the data entry for the new item, you will be returned to the table view, with the highlight bar positioned on the new part number (sorted in alphabetical order). Deleting an Existing Item from Your Inventory To delete an item PERMANENTLY from your inventory file, position the highlight bar on the part number you wish to delete (while in the table view) and press the [DEL] key. The form view screen will appear for that particular item with the message "PRESS [ENTER] TO DELETE" at the top of the screen. This process is a confirmation required before any records can be deleted from the file. Pressing [ESC] will abort the procedure. Viewing the Extended Description on an Inventory Item Sometimes it will be desirable to view the extended description on an item while scrolling through the table list. You could simply highlight the item and press the [ENTER] key, but what if a client was also present with you and you did not want them to see the item cost? When you position the highlight bar on and item and press the [F2] key, the comments entered for that item will pop to the screen. Pressing [ESC] clears the display to the previous screen. Viewing the Notes of Importance on an Inventory Item For reasons noted above, this information can be displayed from the table list by pressing the [F3] key. ***************************************************************** ORDER ENTRY ***************************************************************** The Order Entry section of SAS is the area you will most likely utilize the most. It is the most powerful and integrated part of the entire SAS program. In fact, the entering of client names, inventory items, vendor names, payment methods and terms can even be performed through the order entry menu. This flexibility has been included in SAS to allow the entering of a NEW data "on the fly", while the order entry is in progress, rather than having to exit and switch to the appropriate menu selection. Order List Table When you access "Order Entry", you are first presented with a table view of all existing orders. Note: The term ORDERS is used in this documentation as a general rule. SAS tracks both quotations and invoices and allows you to convert one to the other at print time. The table is sorted in alphabetical order, by the name of the client the order is for. Also visible is a reference line that distinguishes quotations from invoices (by labeling them with a "Q" or an "I" in preface to the description), followed by the order date. The reference line will allow you to identify what a particular order is for. Quick Find As you have seen in the Client and Product Inventory database files, a FIND ORDER box is displayed at the top of the table. When the list of orders in this database file has grown to a length larger than one screen can display, you will rely on this "quick find" box to locate order records by just beginning to type the client name. Adding a New Order While in the table view of existing orders, press the [INS] key to add a new order to the table list. A window will pop up asking you for the following information: 1) ORDER NUMBER- This number automatically assigns itself to the next highest available number (within the given range of 1-999999) that is not in use. You may edit it if you choose (to match pre- printed forms), but it is recommended to accept the number it defaults to. 2) QUOTATION/INVOICE- Select the appropriate order type from the pop up menu (you can define an order initially as a quotation and change it to an invoice later). 3) CUSTOMER NAME- When you reach this entry, your client table list will appear, allowing you to select the client name for this order. If the order is for a first time customer whose name does not appear in the table, you can enter their name and address "on-the-fly" into your client file by pressing the [INS] key from the client table list screen. 4) REFERENCE- This entry is optional, but is very much recommended. It will allow you to type a description of the order, that will display on the table list, assisting you in distinguishing it from other orders. 5) DATE- The current system date will be the default entry, but may be changed if needed. 6) PRICE CLASS- Price class 1 will be the default entry, while 1, 2 or 3 are acceptable in this field. Refer to the "product inventory" documentation for more information on price classes. 7) TAX RATE- The tax rate you enter in your COMPANY INFORMATION file will default here, but may be edited to the rate applicable to this order. After you enter the tax rate, the order entry screen will briefly appear, and the table view of your inventory, with the associated price from the price class you designated will display. You are now ready to select the first item for the order. The Main ORDER ENTRY Screen When you have selected the first item for the order (every order must have at least one item), the main order entry screen will be displayed. This screen will show the client name, address, phone number and all pertinent information to the order. The ordered items will be listed in the center of the screen in a scrolling table. There is no limit to the number of items allowed for a given order. If necessary, you can use the [UP] and [DOWN] arrow keys to scroll to items out of view. The lower left corner of the screen will display the monthly payments based upon the finance rates that you enter in the COMPANY INFORMATION file. The lower right corner of the screen will maintain a running subtotal, sales tax and order total each time you add or delete items from the order list. Adding a New Line Item To add a new item to the order, press [INS] from the main order entry screen. Your inventory table will appear. You can locate items in the same manner you did in the product inventory section. You can even enter a new inventory item "on the fly" by pressing [INS] when the inventory table is displayed. Once the desired item has been highlighted, press [ENTER] to select it, and a new window will appear, asking you to enter the quantity and optionally to change the line item price. If you choose to change the price, it will apply to this order only and not the change price in the master inventory file. When you accept the price, the new line item will appear at the bottom of your order entry item table display, with all totals, taxes and payments updated as well. Viewing Item Comments Since order entry is occasionally done in the presence of the client, a facility has been provided to allow viewing the item comments. Press [F2] while the desired item is highlighted and the comments window will appear. If you need to access the entire data entry form for an item, you may do so by positioning the highlight bar on that item and pressing [CTRL]-[ENTER]. Be aware, however, that this will display all of the (sometimes confidential) information on that item. Deleting a Line Item To delete an item from the displayed order, position the highlight bar on the desired line item and press [DEL]. You will be asked to press [ENTER] for confirmation of the deletion. Changing a Line Item To change an item on the displayed order (either item, quantity, or price), position the highlight bar on the desired item to be changed and press [ENTER]. You will be returned to the inventory table, with the highlight bar positioned on the default item. You may select a new item, or just press [ENTER] again to change the quantity or price. Viewing the Order Cost One of the features most lacking in invoicing and quotation software, is the ability to know the cost of an order at the time it is being prepared. Without this knowledge, giving a discount or reducing a line item price is a blind proposition at best. SAS solves that dilemma! Just press [ALT]-[C] to display a pop up window over your order entry screen, and the cost, profit and margin percentage will be displayed. Press the [ESC] key to remove the window from display. The Order Detail Screen The Order Detail Screen is accessed by pressing [F2] from the order entry screen. It is here that final order data is entered or updated before the invoices and order detail tickets are printed. Data may be entered without printing the invoice or order detail ticket, allowing you to maintain the most current information on a quote. The following is a list of each item requested on the order detail screen, along with a description of that item: 1) QUOTATION / INVOICE- Make your selection from the selection bar for the type classification on this order. 2) ORDER DATE- This will default to the date you entered when the order was created. You may optionally change it here, if the date you are printing differs from the date the order was originally prepared. Since this date is also the date which displays on the order list table, it could alternately be used to track a "last contact date" on a quotation. 3) SALES TAX PCT- The percentage of sales tax to be added to the subtotal. You will have already entered this percentage when the order was created and is only presented here for an optional change that may be required. 4) SALESPERSON- Enter the full name of the salesperson responsible for this order. 5) TABLE REFERENCE- This entry will allow you to edit a previously entered description of the order that displays on the order list table. 6) METHOD OF PAYMENT- When you reach this field, a table list will display allowing you to select the method of payment this client will use. Adding a new method here can be accomplished "on the fly", or through Utilities Menu, discussed later. 7) PAYMENT TERMS- Following the identical procedure as "method of payment", select the terms your company will offer the client on this order. 8) PURCHASE ORDER #- If applicable, enter the purchase order number for the order. Note, however, that the [NUMLOCK] key will not toggle ON in this field, to allow the entry of alpha and numeric characters. 9) CREDIT CARD #- Following the identical procedure as above, enter the credit card number, if applicable. 10) EXPIRATION DATE- If a credit card was used on this order, the expiration date should be entered here. 11) SURCHARGE- This field is provided to allow those companies who "charge back" the surcharge, credit card companies charge them, to their clients, to enter that percentage here. The percentage you enter will be multiplied by the order subtotal and then added to the order (this amount is also subject to sales tax calculation). The surcharge percentage should coincide with the percentage the respective credit card company charges you for handling the transaction. Note: The surcharge percentage could optionally be used to add interest to an invoice, if it is being re-issued for late payment. 12) COMMENTS- Any free form comments that need to be printed on the invoice are entered here. They will also display at the bottom of the order entry screen. 13) SHIP TO ADDRESS- If the order is being shipped to an address that differs from the address of the client who placed the order, enter the associated information here. You can save the information entered without printing by either pressing [CTRL]-[ENTER] from a field after the terms field, or pressing [ENTER] through each individual field on the screen. Printing an Order To print an order on your printer, press the [F2] key while the order detail screen is displayed (be sure you have updated all of the necessary information on this screen first). Printing an Order Detail Ticket The order detail ticket will be of great benefit to the person responsible for acquiring all of the items on that particular order. When it is printed (by pressing [F3] from the order detail screen), a page with the following information will be printed: 1) Client name. 2) Client phone number. 3) Salesperson. 4) Individual line items on the order. 5) The associated vendor source name. 6) The associated vendor phone number. 7) An order summary that shows the estimated total profit. Deleting an Existing Order To delete an order PERMANENTLY from your order files, place the highlight bar on the order desired in the order list table, and press the [DEL] key. A window will appear asking you to press [ENTER] to confirm the deletion. Be certain that this is what you want to do BEFORE you do it, as deleted orders are NOT recoverable. Maximums for Order Entry The Order Entry module can accept quantities sold up to 99,999. The maximum amount for any line item total (as well as the total order) is $999,999.00 ***************************************************************** VENDOR DIRECTORY ***************************************************************** The funtionality of the VENDOR DIRECTORY is identical to that of the CLIENT DIRECTORY with one exception: VENDORS are automatically assigned a vendor number when added to your database files. ***************************************************************** UTILITIES ***************************************************************** The Utilities Menu provides access to data files used as look-up items in other areas of SAS, as well as other "housekeeping" tasks. A list of the menu selections available and their functions follow: Update Vendor List Select this option to review, update, or delete any of the information contained in your vendor data files. The procedures used to maintain the vendor database file, are identical to those of the CLIENT DATABASE. Update Payment Methods Select this option to add new payment methods your company offers, or delete those you no longer offer. Update Payment Terms Select this option to add new payment terms your company offers, or delete those you no longer offer. Pack Order Files When you delete records from order entry, the data still resides on disk, but it is marked in such a way that SAS cannot retrieve or display it. PACKing the order files will allow you to physically remove the records from the disk and regain the disk space for optimal use in other areas. You should execute the "PACK ORDER FILES" menu selection in relative proportion to the amount of orders you delete. There is no limit to the size your data files may grow to (other than the limit of your hard disk size), so be sure to keep as much free space on your disk drive as possible. Update Company Information The company information screen is where you tell SAS about your own company and system default preferences. This information will be used in report and invoice generation to identify your company name, address, applicable finance payments, etc.. Most of the data on this screen is self-explanatory, but a few items require special mention. 1) SALES TAX PCT: Enter the sales tax percentage applicable to retail sales in your area. While you will have the ability to change this percentage on any order you create, the number you enter here will be used as the default percentage when an order is added to your files. 2) COMMENTS: Use this area (three individual lines) to enter promotional statements about your company. Each line will be centered and printed on the bottom of your invoice page. Entering data such as your business hours and up-coming sales would prove to be most beneficial. 3) DEFAULT MARGINS: Enter here the profit margin percentage you normally would wish to maintain for each price class. 4) FINANCE RATES: The numbers you will enter here are the RATE & TERMS FACTORS (not the APR rates) that will be used to calculate the monthly payments that appear on the order entry screen. Describe the TERM length as well in the field just prior. Check with the finance company you use if you are uncertain about the particular rate factor. 5) PRINTER EMULATION: Select either IBM or EPSON emulation for your installed printer. Basically the difference will be in the line drawing capabilities available with IBM emulation. ***************************************************************** REPORT GENERATION ***************************************************************** The following is a list of the Report Generation menu titles and their report functions: ----------------------------------------------------------------- Print Client List This report will print your entire client list, on a six client per page report format. ----------------------------------------------------------------- Print Complete Inventory List This report will print your entire inventory list showing all associated price classes (including cost). ----------------------------------------------------------------- Print Inventory List (Class-1) This report will be useful for companies who wish to distribute a price list to their clients. It will list the part number, description, manufacturers retail price and your Class 1 price for every item. ----------------------------------------------------------------- Print Inventory List (Class-2) Identical to the report on Class 1 pricing, with the exception that Class 2 is substituted for Class 1. ----------------------------------------------------------------- Print Inventory List (Class-3) Identical to the report on Class 1 pricing, with the exception that Class 3 is substituted for Class 1. ----------------------------------------------------------------- Print Vendor List Identical to the client report, printing data for your vendors. ----------------------------------------------------------------- Order Summary Report Order summary reports allow you to generate totals on your quotations or invoices by date ranges. The printout will show the order date, client name, order reference, order total, cost, sales tax collected, profit, and margin for the date range you specify. This will be useful for monthly sales total reports and unsold quotation reports for use in follow up calls. ***************************************************************** EXIT TO DOS ***************************************************************** Highlight this menu selection and press the [ENTER] key to exit SAS and return to DOS. To insure data security, be sure to back up your files on a regular basis! ***************************************************************** IF THE "OUT OF MEMORY" ERROR OCCURS ***************************************************************** If your data files grow to a size larger that your computers emory can handle, an "OUT OF MEMORY" error will occur. This problem can be solved by adding extended or expanded memory to your computer and assigning it to a RAM drive. RAM drives are set up with the VDISK or RAMDRIVE utilities that are supplied through DOS. Consult your DOS manual for setting up a RAM drive before making the following additional change. Add this line to your AUTOEXEC.BAT file so that SAS will recognize and use the additional memory: SET CLAVM0=path,size,M Where: path = the drive and directory path of the RAM drive. size = the maximum number of KB to allocate. If you are confronted with this error BEFORE you have installed additional memory in your system, you may allocate free hard disk space as VIRTUAL memory. In this case add this line to your AUTOEXEC.BAT file instead: SET CLAVM0=C:\VIRTUAL,512 ***************************************************************** Note: References made to other company or product names in this documentation, are in consideration of their respective trademarks. ***************************************************************** ***************************************************************** LICENSE AGREEMENT ***************************************************************** SAS is Copyright (C) 1989, 1990 by Software Innovations. SAS is not, nor has ever been, public domain or free software. SAS is distributed under the SHAREWARE software concept. Non-registered users of SAS are granted a limited license to use SAS for an evaluation period (not more than 30 days), in order to determine if it will suit their needs. Any other use of SAS or use past this evaluation period requires registration. A registered copy of SAS must be treated like a book, in that the same registered copy of SAS may not be used in more than one computer at the same time. All users are granted a limited license to copy the SHAREWARE VERSION of SAS only for the purpose of allowing others to try it, subject to the above restrictions as well as: SAS must be distributed in absolutely unmodified form, including ALL program, documentation, and other files. (This is can be accomplished by distributing the SAS40.EXE self-extracting SHAREWARE installation file.) Bulletin Board system operators may post SAS on their BBS for downloading by their users without written permission only if the above condition is met (or a ZIP'ed version of the same), and only if no special fee is necessary to access the SAS file (a general fee to access the BBS is permitted). REGISTRATION AND ORDERING INFORMATION Registering SAS allows you to use the product after the evaluation period. Registered SAS users will receive the latest version of SAS (with all SHAREWARE screens removed), access to our telephone support line, and notification of all program updates and enhancements by First Class mail. Most importantly, registered users know they are helping to make sure that high- quality software like SAS continues to be sold in this low-cost way. The SAS registration fee is $69.00 (U.S. Funds). We accept Checks, Money Orders, MasterCard and Visa. An evaluation disk with the current copy of SAS on it is available for $12. This is to be used to try out SAS, and does not include registration. The fee covers the cost of postage, diskette(s), and handling. ***************************************************************************** SAS REGISTRATION FORM Remit to: Software Innovations 18631 N. 19th Avenue Suite #128-240 Phoenix, Arizona 85027 ***************************************************************************** Qty Item Price Total _____ SAS Registration................... @ $69 ea. $_________ (includes registration, latest disk(s), phone support, and update information) _____ SAS evaluation disk(s)............. @ $12 ea. $_________ (includes SHAREWARE program and manual on disk, but not registration) PAYMENTS FROM OUTSIDE THE UNITED STATES MUST BE IN U.S. FUNDS! Sub-Total $_________ Arizona residents please add 6.7% Sales Tax $_________ Shipping and Handling $ FREE Total Registration Fee $_________ **************************************************************************** Payment by: ( )Check ( )Money Order ( )MasterCard ( )Visa Name: ____________________________________________________________________ Company: _________________________________________________________________ Address: _________________________________________________________________ Day Phone: (______)____________________ Eve Phone: (______)____________________ FAX Phone: (______)____________________ Credit Card #: ___________________________________________________________ Exp. Date: ______________________________________________________________ Signature: ______________________________________________________________ **************************************************************************** Where did you obtain SAS? __________________________________________________________________________ Comments or suggestions: __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ ****************************************************************************