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Active Life 1.2 User's Guide 1Soft Corporation Box 1320 Middletown, CA 95461 707/987-0256 19 July 1990 (c)1990 by 1Soft Corporation Technical Support ----------------- 800/326-4391 (toll-FREE in U.S.) or 707/987-0256 (outside U.S.) see next page for support hours. Technical Support 800/326-4391 (toll free in U.S.) or 707/987-0256 (outside U.S.) Free telephone technical support is available 7 days a week by calling during the hours listed below for your time zone: Pacific: Mon - Fri 6:00am - 6:00pm Sat - Sun 9:00am - 5:00pm Central: Mon - Fri 8:00am - 8:00pm Sat - Sun 11:00am - 7:00pm Eastern: Mon - Fri 9:00am - 9:00pm Sat - Sun 12:00pm - 8:00pm United Kingdom: Mon - Fri 2:00pm - 2:00am Sat - Sun 5:00pm - 1:00am Western Europe: Mon - Fri 3:00pm - 3:00am Sat - Sun 6:00pm - 2:00am Sydney, Australia: Tue - Sat 12:00am - 12:00pm Sun - Mon 3:00am - 11:00am Hawaii: Mon - Fri 4:00am - 4:00pm Sat - Sun 7:00am - 3:00pm Besides telephone technical support, help is also available on CompuServe. Many of the participants on the MSWIN, WINAPA, and IBMAPP forums are Active Life users. Table of Contents Technical Support 2 Introduction to Active Life 7 Active Life 1.2 General Information 7 Copying and Distribution Authorization 8 Disclaimer of Liability 9 Installing Active Life 9 Configuring Active Life for DOS with Setup 10 How to Run Active Life 1.2 on a Lap Top 10 Key Command Notation 11 ******* Windowing Interface Guide ******* Using the Windowing Interface 12 Click 12 Drag 12 Focus 12 Title Bars and Menus 12 Selecting 12 Selecting a Menu 13 Selecting a Menu Command 13 Inactive Commands 13 Exiting from a Menu 13 Shortcut Commands 13 The Control Menu 14 Size 14 Move 14 Minimize 14 Maximize 15 Restore 15 Close 15 Mouse Window Control 15 Move 15 Size 15 Maximize 15 Minimize 15 Working With More Than One Window 16 Working in Dialog Boxes 16 Text Boxes 16 Option Buttons 17 Check boxes 17 Command buttons 17 ******* Learning Active Life ******* Getting Started with Active Life 18 Using Active Life 19 Selecting Schedules 19 A Day at a Time 20 A Week at a Time 20 A Month at a Time 20 A Year at a Time 20 Decades at a Time 21 Returning to Today's Schedule 21 Inserting Items Into Your Schedule 21 Title 21 Duration 22 Date 22 Scheduled / Unscheduled Items 22 Begin Time and Floating/Fixed 23 Bounds 24 Alarms 24 Recurring Items 25 The Recurring Item Dialog Box 26 Every ___ Days 26 Weekly Activities 26 Every ___ weeks 27 Monthly 27 Every ___ months 28 Annually 29 Every ___ years 29 Changing Recurring Items to Non-Recurring 30 Deleting All Occurrences of a Recurring Item 30 Making Changes to Recurring Items 30 Exceptions to Recurring Items 30 Changing Information 31 Deleting Items 31 OK 31 Toggling Between Two Views 32 Juggling Items 32 Headlining an Item 32 Schedule Portability 33 Automatic Data Saving and Making Backups 33 Schedule Archiving 33 Automatic Launching of Applications 34 EXEC 34 AUTOEXEC 34 ******* Command Reference Guide ******* About the Menus 36 The File Menu 36 File: Print Today's Schedule 36 File: Print Range of Schedules 36 File: Export Today's Schedule 37 File: Export Range of Schedules 37 File: Save 37 File: Exit 37 File: About Active Life 38 The Edit Menu 38 Edit: Insert New Item 38 Edit: Refine Item 38 Edit: Delete Item 38 Edit: Delete All Occurrences 39 Edit: Mark Item Done 39 Edit: Fix Item Begin Time 39 Edit: Headline Item 39 Edit: Schedule Item 40 Edit: Start Item 40 The Select Menu 40 Select: Prior Item 40 Select: Next Item 40 Select: Prior Page 40 Select: Next Page 40 Select: Prior Schedule 41 Select: Next Schedule 41 Select: Earliest Schedule 41 Select: Today's Schedule 41 Select: Prior Day 41 Select: Next Day 42 Select: Prior Week 42 Select: Next Week 42 Select: Specific Date 42 The Juggle Menu 43 Juggle: Earlier in Day 43 Juggle: Later in Day 43 Juggle: Prior Schedule 43 Juggle: Next Schedule 43 Juggle: Prior Week 44 Juggle: Next Week 44 Juggle: Carry Over Undone Items 44 The View Menu 45 View: Single Window 45 View: Alphabetical Items List 45 View: Week at a Glance 45 View: Multiple Windows 45 View: Horizontal 46 View: Vertical 46 View: Define Week at a Glance 46 The Notebook 47 The Notebook Window 47 The Notebook File Menu 48 Notebook File: New 48 Notebook File: Open 48 Notebook File: Save 48 Notebook File: Save As 48 Notebook File: Print One 49 Notebook File: Print All 49 Notebook File: File Merge 49 Notebook File: Import Cardfile 49 Notebook File: Import ASCII File 49 Notebook File: Import Text File 50 Notebook File: Exit 50 Notebook File: About Notebook 50 The Notebook Edit Menu 51 Selecting Text in Notebook 51 Notebook Edit: Title 51 Notebook Edit: Prior Page 51 Notebook Edit: Next Page 51 Notebook Edit: Word Count 52 Notebook Edit: Delete Page 52 Notebook Edit: Cut 52 Notebook Edit: Copy 52 Notebook Edit: Paste 52 Notebook Edit: Undo 53 Examples: Cut, Copy and Paste 54 To Move Text 54 To Copy Text 54 Notebook Edit: Text Edit 55 Notebook Edit: Graphics Edit 55 Notebook Add 55 Notebook Search 55 Notebook Search: Search Titles 55 Notebook Search: Search Notes 56 Notebook Search: Re-Search Notes 56 Notebook AutoDial 56 The Pop-up Calendar 58 Color Utilization 59 The Timer 60 Start the Timer 60 Stop the Timer 60 Reset the Timer 60 Rate 60 Changing the Focus To and From the Timer 61 Moving the Timer Window 61 The Options Menu 62 Options: Set New Item Defaults 62 Options: Delete Sample Items 62 Options: Enter Name 62 Options: Order an Active Life License 62 Options: Order a Pre-Paid Active Life License 63 Options: Order an Active Life Upgrade 63 Options: Enter User ID 63 Options: Report Memory Available 63 Index 65 Introduction to Active Life Active Life is a powerful system for planning, managing, and tracking one's active business and personal life. Dynamic schedules manage workflow effectively. All types of recurring activities need be entered just once. Active Life also includes a pop-up calendar, alarms, and week-at-a-glance. It generates printed schedules for use throughout the day. With Active Life, you can plan time for everything you want to do! We recommend making a back up copy of Active Life in case something should happen to the original disk. You are also authorized to make copies of Active Life and give them to other users to evaluate. If you actively use Active Life beyond evaluation you must purchase a license. This is known as registering. Please use the on-line order form available while running Active Life. In the Options menu select "Order an Active Life License." As a registered user you will enjoy the benefits of on-going licensed use of Active Life, a user's guidel, discounts on Active Life upgrades, and FREE technical support 7 days a week; toll-free in the U.S. Registration is $149. (U.S. dollars only) Questions and suggestions are welcome from Active Life users. 1Soft Corporation Product Comments Box 1320 Middletown, CA 95461 Active Life 1.2 General Information There are versions of Active Life 1.2 for today's most popular PC environments: Environment System Requirements ----------- ------------------- 1. DOS DOS 2.0+, 512K PC-compatible 2. Windows DOS 3.0+, 512K PC-compatible, Microsoft Windows 2.03, /286, /386, or 3.0 3. OS/2 Presentation Mgr OS/2 1.2+, 10MB HD, 3MB AT-compatible If you experience immediate difficulty, despite having followed the procedures described below, the most common reason is that your disks were damaged in shipment. Occasionally, Postal Service screening causes magnetic dislocation of program material. Common symptoms are jumbled text in files or catastrophic errors when you try to run the programs. Other means besides Postal Service handling can occasionally introduce program corruption. These include BBS downloading, defective media, or file damage from hardware or software problems in relation to your hard disk. You can't assume you have an exact copy of Active Life 1.2. If your copy has been damaged, it will not work properly, and must be replaced. Committment to Excellence 1Soft Corporation is committed to providing you with the most effective solution for planning, managing, and tracking your time. 1Soft Corporation purchased TimeStar Systems the developer of TimeStar 2.0 and Active Life 1.0 in March 1990. The chief designer (since 1982) of these products continues to lead the development effort. Active Life 1.2 is the result of eight years of development. Here's a brief history: - Design and Prototyping 1982-1985 - TimeStar 1.0 for DOS released April 1986 - TimeStar 2.0 for Windows released March 1989 - TimeStar 2.0 for OS/2 Presentation Manager released May 1989 - Active Life 1.0 for DOS, Windows, and OS/2 PM October 1989 - Active Life 1.1 for DOS, Windows, and OS/2 PM March 1990 - Active Life 1.2 for DOS, Windows, and OS/2 PM July 1990 Future releases are under intense development. The next release is an Active Life update slated for December 1990. In addition, a LAN/workgroup edition named "1 Team" is slated for release in October 1990. Users who register for Active Life 1.2 are granted a cross-license for DOS, Windows and OS/2 versions of Active Life 1.2 automatically. No additional license is required to change operating environments. The same data files can be used across DOS, Windows, and OS/2 without modification. Copying and Distribution Authorization All Active Life distribution files are (C)Copyright 1990, 1Soft Corporation. ALL RIGHTS RESERVED. UNAUTHORIZED use is a VIOLATION of U.S. and INTERNATIONAL LAW. You are authorized to make only exact copies of Active Life files. Modifying the original content in any way at any time is strictly prohibited. This also prohibits temporary modification while the binary data is in RAM. Archiving (compressing) Active Life distribution files is permitted only for efficient transmission and must not alter the original content. Only individuals licensed by 1Soft Corporation are authorized to use Active Life files on a continuing basis. Continued active use without registration is prohibited. No other parties have been authorized to sell or grant Active Life licenses. Various shareware distributors have been authorized to sell disks containing Active Life. They are selling disks and a distribution service only. They are not selling Active Life licenses. 1Soft and Active Life are trademarks of 1Soft Corporation. Disclaimer of Liability 1Soft Corporation specifically disclaims any warranty of merchantability or fitness for a particular purpose. With respect to defects in its programs and supporting materials and service, in no event shall 1Soft Corporation be liable for any loss of profit or any other commercial damage, including but not limited to special, incidental, consequential, or other damages. Installing Active Life Installing Active Life on your computer hard drive is straight forward: Step 1: Insert the Active Life diskette into the A: drive. Step 2: If you are installing the Windows version of Active Life, type: A:ALWIN and press ENTER. If you are installing the OS/2, Presentation Manager version of Active Life, type: A:ALPM and press ENTER. If you are installing the DOS version of Active Life, type: A:ALDOS and press ENTER. Step 3: For DOS users only! If you are installing the DOS version of Active Life, you must run the SETUP program which will prompt you for the type of display and mouse, if any, you are using. To do this, type: SETUP and press ENTER. Answer the questions and your system will be set up properly. (For more details, see the next section, Configuring Active Life for DOS with Setup.) Step 4: To start Active Life run: AL Configuring Active Life for DOS with Setup You will be asked to select which type of display and mouse (if any) that you are using. Choose among the following display adapters: 1. Monographics (Hercules compatible monochrome graphics) 2. CGA* (most laptop's and PS/2 models 25, 30) 3. EGA 4. VGA (PS/2 models 50+) (* On a CGA, Active Life requires the high resolution mode (640x200). This mode supports only 2 colors (eg. black and white). To run Active Life in full color, you need a VGA or EGA display.) To change your settings, simply run SETUP again at any time. Choosing the correct display and mouse (or no mouse) is critical. If Active Life is started with inaccurate settings it will not run. To make corrections, simply run SETUP again. When settings are correct and Active Life for DOS still does not run, it may be due to a conflict with a resident program (.exe) or driver (.sys). To pinpoint the problem, we suggest you temporarily modify your CONFIG.sys and AUTOEXEC.bat files so no resident programs and drivers are included. Re-boot your machine and try AL.bat. If AL runs OK with a clean system, add each TSR or driver back, one at a time, rebooting between changes. Call 1Soft technical support if you need any assistance. How to Run Active Life 1.2 on a Lap Top Active Life runs great on most laptop computers, provided you have enough disk space. Here are the minimum DISK space requirements for installing Active Life 1.2 on a single drive: During Installation During Use (excluding AL.doc) ------------------- ---------- Windows: 500K 340K DOS: 950K 720K (also exclude aux drivers) OS/2: 360K 335K A hard drive is NOT required to run Active Life/DOS or Active Life/Windows. If you would like, you can use Active Life from a dual floppy system. Just remember to include both your drives in setting the PATH variable in DOS so that Active Life will know where to find its files. For example: PATH=A:\;B:\ If you're running Active Life for OS/2, you will need a hard drive, simply because OS/2 itself requires nearly 10MB of disk space. Active Life for Windows can be run without a hard drive, although it will not run as fast. Two diskette drives are recommended. But one would work if large enough to accommodate Active Life (see requirements above) plus the minimum required Windows files. Active Life for DOS has more files than the other two versions, but since it is entirely self-contained (doesn't require also having Windows or OS/2), it can be run on a laptop machine without a hard drive if you have at least (1) 720K drive or (2) 360K drives. During the installation, a file called NOFILE.bat is created. It contains a list of all the files required to run Active Life. After you have Active Life/DOS set up, copy these files to diskette. You can then run Active Life/DOS from a single 720K or dual 360K diskette-based lap top with no hard drive. Key Command Notation A mouse is highly recommended; however all the capabilities of Active Life are also available using only keyboard. The following is a brief description of how to interpret the keystroke instructions in this guide. ALT+T An instruction written like this means that you are to hold down the Alt key, and press the T key. SHIFT+T, V This instruction tells you to hold down the Shift key, and press the T key. Release both keys, and then press the V key. Using the Windowing Interface This section provides you with some general guidelines for operating in the standard windowing interface used by Active Life. You need to be familiar with these basic features and operating techniques in order to function smoothly within Active Life. These guidelines are common to all three Active Life environments -- DOS, Windows, and OS/2 Presentation Manager. If you are already familiar with how to use this type of windowing interface (i.e. Microsoft Windows or OS/2 Presentation Manager), you can turn to the next section, "Using Active Life." Click The term "click" means to quickly press and release the mouse button. "Double-click" means to press and release the mouse button twice quickly. Unless otherwise specified, use the LEFT mouse button. Drag The term "drag" means to hold down the mouse button while you slide the mouse. Focus The term "focus" refers to the one active window on the screen. The one to which keyboard and mouse commands will be directed. The active window "has the focus." Title Bars and Menus The term "window" is defined as a rectangular area on the screen in which your application, Active Life, may be viewed. The size and shape of the window may be altered to your specifications using commands in the Control menu, which will be described in the following paragraphs. At the very top of the window is a bar containing the name of the application running in that window, Active Life. This bar is called the Title bar. The next bar across the top of the screen is called the Menu bar. It lists the titles of each menu of commands. A menu is a listing of commands which can be carried out at your direction. Selecting Before issuing commands for actions to be performed on a specific item, that item must first be "selected". When you make a selection, your choice will be accentuated, or highlighted, on the screen. For example, a selected menu title or command will appear with a black or colored bar. A selected command button in a dialog box will appear with a bold border. Your selection will always be emphasized in some way and stand out from the other available options. Selecting a Menu There are two methods for selecting a menu from the Menu Bar. The first method is to press ALT, which will highlight the first menu on the Menu Bar, then press the RIGHT or LEFT arrow keys until the menu title you want is highlighted, then press ENTER. The full list of commands in that menu will then be displayed. The other method for selecting a menu is to press ALT and then underlined letter in the title of the menu. For example, to select the Edit menu press ALT and then E. (Do not press Enter when using this method.) Even when a menu is displayed, another menu can be selected by pressing the RIGHT or LEFT arrow keys. Selecting a Menu Command When the menu has appeared, the command at the top of the list will be highlighted. Press the DOWN or UP arrow keys to highlight the other commands in the menu. When you have highlighted the command you want, press ENTER. That command will then be executed. Another method for selecting a command is to press the underlined letter in the command name while the menu is displayed. The command will then be carried out. For example, to select the Copy command while the Edit menu is displayed, press C. (Do not press Enter when using this method.) Inactive Commands Occasionally you may see one or more commands in a menu that are gray in color. These commands are inactive and are not available for use at that time. When it is appropriate to use them, these commands will become active. Exiting from a Menu If you decide that you do not want to select a command from the menu on the screen, you can exit from that menu without executing any commands by pressing the key marked ESC. This will cancel the menu and return you to the Active Life window. Shortcut Commands It is often possible to execute a command directly form the Active Life window without pulling down a menu. When there is a shortcut alternative available it will be listed in the menu after the command title. Note: These shortcuts are for use in the Active Life window and cannot be used while a menu is displayed. The Control Menu The Control menu is a menu common to all Windows applications. It contains commands which allow you to change the size of the window you are working in, move that window to a different place on the screen, and to exit from, or close, the window. The Control menu's title does not appear in the Menu Bar across the top of the screen but is symbolized by a box containing a small bar, or dash, in the upper left corner of the window. To display the Control menu, press ALT then the SPACEBAR. If you have a mouse you may move, size, minimize, and maximize a window directly and will not need to use the Control menu. See the section titled Mouse Window Control. With a mouse the only time you will need to use the Control menu is for the Close and Restore commands explained below. Size To change the size of the window, display the Control menu, then press S. Or, highlight the Size command in the Control menu and press ENTER. A four-headed arrow will appear in the window. Press one of the direction or arrow keys to select which border of the window you wish to move in order to expand or contract the window. For example, press the RIGHT arrow key to select the right border of the window. Once the border to be moved has been determined, use the arrow keys to adjust that border. When you are finished moving the border, press ENTER. The contents of the window will be adjusted to fit within the new borders. Move To move the window to a different place on the screen, in the Control menu, press M. (The keystrokes for this are: ALT, SPACEBAR, M.) Or you may select the Move command in the Control menu and press ENTER. A four- headed arrow will appear on the screen. Use the arrow keys to move the window on the screen. When you have moved the borders to the area on the screen that you want the window to be displayed, press ENTER. The window will reappear within the new borders. Minimize To temporarily remove a window from the screen so that you may view other windows, you may shrink the window to an icon which will appear in the bottom left corner of the screen. To do this, open the Control menu and press N. To return the window to the screen, press ALT+ESC until the desired icon has the focus, then open the Control Menu, and select the Restore or Maximize command. Maximize To expand the window to fill the entire screen, in the Control menu press X. (The keystrokes for this are: ALT, SPACEBAR, X.) Or you may select the Maximize command in the Control menu and press ENTER). The window will expand to the full size of the screen. Restore If you have changed the size of the window or changed it to an icon, and wish to return it to its previous size, Open the the Control menu and press R. (The keystrokes for this are: ALT, SPACEBAR, R.) The window will be restored to its previous size on the screen. Close To exit from the window and the application you were running, in the Control menu press C. (The keystrokes for this are: ALT, SPACEBAR, C.) Or you may select the Close command in the Control menu and press ENTER). The shortcut is CTRL+F4 if you are using Windows 3.0, or ALT+F4 if you have an earlier version of Windows. Mouse Window Control Move To move a window to another location on the screen simply drag the window's title bar or icon to the desired location and release the mouse button. Size To change the size of a window, first point at the border that you want to change. When the pointer changes to a two-headed arrow, drag it until the window is the size that you want and then release the mouse button. Note: if you drag a corner, you may adjust two sides at once. Maximize To expand a window to fill the entire screen, click on the upward pointing triangle in the upper righthand corner of the window. Minimize To temporarily remove a window so that you may view other windows, click on the single downward pointing triangle in the upper righthand corner of the window. The window will shrink to an icon that will appear in the lower lefthand corner of the screen. Working With More Than One Window Active Life contains a pop-up calendar and a Notebook application that run in their own windows, apart from the Active Life window. Keystrokes and commands entered are directed to the window that has the "focus." The PageUp key, for example, scrolls a schedule when the main window has the focus, but changes the month in the pop-up calendar when the calendar has the focus. You can tell at a glance which window has the focus, because it will be the only one with a title bar appearing in the active title bar color. The other windows will have title bars appearing in the inactive title bar color. If you are viewing the pop-up calendar in Active Life, press the TAB key to switch the focus between the main window and the calendar window. If you are running the Active Life Notebook, press ALT+TAB to switch the focus between the main window and the Notebook application. Working in Dialog Boxes When additional information is needed to carry out a command, a "dialog box" will appear on the screen to enable you to enter the required information, or to select options or additional commands. The areas within the dialog box that you will work with include text boxes, option buttons, check boxes and command buttons. To move from one area to another within the dialog box, press the TAB key. Press SHIFT+TAB to move in the opposite direction. An alternate method of moving to areas within a dialog box is to hold down the ALT key then press the underlined letter in the area you wish to select. You will always know where you are within a dialog box by the position of the cursor. However, the cursor will take different forms depending on the area of the dialog box it is in. In a text box, for example, it will have the familiar appearance of a flashing, vertical line. But in an area of the dialog box containing command buttons, the cursor will appear as a gray outline around the command button title. In addition to a window having the focus, the area identified by the cursor is also said to have the "focus." Certain areas of the dialog box may appear gray in color and you will be unable to select the options they contain. These areas are inactive and their options and commands are unavailable at that time. They will become active when their use is appropriate. When a dialog box is displayed on the screen, it may already contain some information or have certain options highlighted. This information may be the default settings of the application or it may be information you have selected previously. Text Boxes A text box is an area in the dialog box where you can enter text. In an Active Life text box, the cursor will appear as a blinking vertical line. Text will appear to the left of the cursor as it is entered. If there is already text in a text box, the entire line of text will be highlighted when it is selected. The cursor will appear to the right of the existing text. Option Buttons When an option button is selected, the button title is enclosed in a gray box and the button itself is filled in with a black dot. The gray outline box around the title is the cursor. Use the arrow keys to select a different option button in an area of the dialog box. The gray outline around the button title (the cursor) will move to each button within that group. Only one option button in a group of buttons may be activated at one time. Check boxes A check box is a small square box that needs to be marked with an X to be selected. The cursor will appear as a vertical gray line to the right of the check box you are working with. To mark a check box with an X, press the SPACEBAR. An X will appear inside the box indicating that it has been selected. The spacebar is a toggle that will alternately mark a box with an X and erase it again. To remove an X inside a check box, select the box and press the SPACEBAR again. You may select more than one check box if you wish. Use the direction keys to move the cursor to the check boxes you wish to mark. When you mark a check box or select an option button then move to a different area within the dialog box, those choices will remain as selected. Command buttons Command buttons will cause a command to be executed when that button is selected. The title of the command is located inside of the button. When that button is highlighted, it will have a thick, heavy border and there will be a gray box (the cursor) surrounding the title inside the button. After selecting a command button, press ENTER to have the command carried out. Getting Started with Active Life You should be familiar with how to use the standard windowing interface. If you are not, please read the previous section of this manual before proceding. Active Life contains many features which allow you to manipulate your schedule in almost every way imaginable. Using commands in the Juggle menu, you can change an item's position within a schedule, or you can move an item from one day's schedule to another. From the View menu, you can display several schedules at the same time with "Multiple Schedule Windows" or "Week at a Glance". With commands found on the Select menu, you can page through the schedules a day at a time or a week at a time, or you can look at the schedule for a specific date. Active Life also contains a notebook in which you can keep names, phone numbers, dates and any other information you want for quick and easy reference (select Notebook from the menu line). There is a built-in auto-dial feature which will dial up any phone number in the notebook for you (if you have a modem). There is also a pop-up calendar which you can size and position anywhere that you want it on the screen (select Calendar from the menu line). With a little practice, you will soon be inserting, refining, moving and deleting items like a pro and you will be delighted with the ease of use and power of Active Life. Using Active Life Once you have Active Life installed, you will probably want to begin entering your own items immediately. The following is a description of the windows and dialog boxes you'll encounter, the choices you'll make and the procedures you'll use when working with Active Life. We'll start by looking at the information displayed at the top of the window. The first bar of the window, the title bar, tells us what program is currently running - Active Life. If you have made use of the Enter Name command in the Options menu, your name will appear to the right of the program title. The second bar of the window is the menu bar which displays the titles of the menus available for use. We will go through each menu in detail in later chapters of the guide. The next bar will inform us that we are currently looking at Schedules (as opposed to the Activities List) and also displays the present time, day of the week and date. These three bars will always be present no matter what schedules the rest of the screen is showing. The third bar will also report the number of items in the Activities List when the Activities List is displayed. The fourth line of information, the banner line, displays a convenient summary of the schedule shown in the window. It states the day and date of the schedule, the number of items in that day's schedule, the amount of time taken up by the items in the schedule, and the amount of time left unscheduled in that day (open or free time). If the schedule being viewed is the one for the present date, an asterisk (*) will appear after the date in the banner line. This indicates that today's schedule is currently being displayed. If the schedule being viewed is not the schedule for the present date, a number will appear after the date in the banner line preceded by a plus (+) or a minus (-). A number preceded with a plus indicates that the schedule being displayed is that number of days in advance, or in the future, of the present date. A number preceded by a minus indicates that the schedule shown is that number of days behind, or in the past from, the present date. Banner information will change as activities are added to, deleted from or modified in that schedule or as schedules for different days are selected. If any items are not marked as completed on a past date's schedule, the number of undone items will also be reported in the banner line. Selecting Schedules Active Life gives you a large number of ways to move between schedules. A Day at a Time To select the schedule for a date one day earlier or later than the one being displayed: Press the grey PLUS (+) key on the numeric key pad and the schedules will advance one day. Press the MINUS (-) key on the numeric key pad and the schedules will roll back one day. Click on the right-facing arrow at the far right end of the horizontal scroll bar at the bottom of the schedule screen, and the schedules will advance one day. Click on the left-facing arrow at the far left end of the horizontal scroll bar at the bottom of the schedule screen, and the schedules will roll back one day. A Week at a Time To select the schedule for a date one week earlier or later than the one being displayed: Click in the gray area on the right half of the horizontal scroll bar at the bottom of the schedule screen, and the schedules will advance one week. Click in the gray area on the left half of the horizontal scroll bar at the bottom of the schedule screen, and the schedules will roll back one week. A Month at a Time To select the schedule which is one month earlier or later than the one being displayed: Click on the up-facing arrow at the top end of the vertical scroll bar an the right side of the pop-up calendar, and the calendar will advance one month. Then, click on the desired date in the calendar and that schedule will be displayed. Click on the down-facing arrow at the bottom of the vertical scroll bar at the right side of the pop-up calendar, and the calendar will roll back one month. Then, click on the desired date in the calendar and that schedule will be displayed. A Year at a Time To select the schedule for a date one year earlier or later than the one being displayed: Click in the gray area on the top half of the vertical scroll bar at the right side of the pop-up calendar, and the calendar will advance one year. Then, click on the desired date in the calendar and that schedule will be displayed. Click in the gray area on the bottom half of the vertical scroll bar at the right side of the pop-up calendar, and the calendar will roll back one year. Then, click on the desired date in the calendar and that schedule will be displayed. Decades at a Time To select the schedule for a date years and even decades earlier or later than the one being displayed: Locate the scroll box (the small white square in the gray area of the scroll bar), in the vertical scroll bar at the right side of the calendar. With a mouse, drag the scroll box down or up within the gray area. The gray area represents the full range of the Active Life schedules (from April 1, 1986 through December 31, 2068), and dates on the calendar will move forward or backward proportionally through the date range. Use this method to get close to the desired date, then use the methods described above to close in on the exact date desired. Then, click on the desired date in the calendar and that schedule will be displayed. Returning to Today's Schedule No matter how far you go ahead or back in the schedules, you can always return to today's schedule by simply pressing the HOME key. Inserting Items Into Your Schedule Select the date on which you wish to schedule your desired item, then double-click the mouse on any open space in the schedule screen (not on a existing item). (You can also press the INSERT key, or select the Insert command in the Edit menu and press ENTER). A dialog box will be displayed which will guide you in entering the pertinent information about your item quickly. If you were to press ENTER, without typing any information into the dialog box, an untitled item would be entered in your schedule for that day at the earliest free space with a duration of 10 minutes. Title The name or description of your item can be up to 80 characters long. What you enter in this box will be displayed in your schedule so type in whatever you would ordinarily write in any date book or appointment calendar. When you have entered the title of your item to your satisfaction, press the TAB key. This will advance the cursor to the next text box. Also, the EXEC and AUTOEXEC keywords, if used, (for Windows 3.0+ and OS/2 Presentation Manager users only) are typed in the title box. Duration Here is where you enter the amount of time you think a task will take. If you are unsure of how much time your item will take up, make a reasonable estimate. You may enter complete times like "2:00" for two hours or "1:45" for 1 hour and 45 minutes, or you make simply enter digits. Numbers 1 through 4 are interpreted as hours, 5 through 99 are interpreted as minutes while entering 100 through 2400 will be assumed to be hours and minutes. Therefore, 3 will appear in the text box as "3:00", 23 will appear as ":23" and 93 will be interpreted as 93 minutes, which is 1 hour and 33 minutes. You may enter durations of up to 24 hours. To flag the item as a note, either type "note" or the digit "0" (zero) in the Duration box. When the item is inserted into the schedule, the word "note" will appear on the right side of the description. If you choose to make the item an unscheduled item (as described in the "Scheduled / Unscheduled Items" section below), then the item will appear at the top of the day's schedule with the word "note" on the left, where the begin time would ordinarily be. Date This is the date on which your item is to take place. The date of the schedule which you selected when you called up the definition (insert) dialog box, will automatically appear in this box. If you decide that you'd like your item to be scheduled on another day, enter that date here. The date may be entered as "month/day/year" with slashes separating the month, day and year or you may use hyphens, periods or blanks as separators. Examples: 6-23-90 6/23/90 6 23 90 You need use only two digits to specify the year. Specifying values between "90" and the "99" are assumed to be years between 1990 and 1999. Specifying values from "00" to "68" are assumed to be years between 2000 and 2068. If you omit the year, (e.g. 6/23) the year will be assumed to be the next occurrence of such date between the current date and the end of next year. You may alternatively enter the name of a weekday. The date of the closest future weekday will be assumed. You have the option of typing the entire name of the day, such as "Monday", "Thursday", or "Saturday", or typing in an abbreviation , like "Mon", "Th", "F", or "SA". Note: Active Life for Windows and Active Life for OS/2 support world-wide date and time formats. For example: 14:00 dd/mm/yy Australia, United Kingdom, Belgium, Brazil 14:00 yy-mm-dd Austria, Candada, Portugal 15.00 dd-mm-yy Denmark 15.00 dd.mm.yy Finland 14:00 dd.mm.yy France, Germany, Norway 14:00 dd/mm/yy Italy, Netherlands, Iceland, Spain, New Zealand 2:00 dd/mm/yy Mexico 2:00 yy.mm.dd South Korea 15.00 yy-mm-dd Sweden 16,00 dd.mm.yy Switzerland 2:00 mm/dd/yy United States, Taiwan If you're running Windows or OS/2, use the systems's Control Panel to set your country format. Scheduled / Unscheduled Items The "Scheduled" box gives you the option of having your item appear on your schedule with a begin time, or you may elect to have it appear without a time associated with it, thereby making it an "unscheduled" item. Designating your item or items as unscheduled is a convenient way to post notes or comments on your schedule. When a new item is inserted, the default setting is that it is a "scheduled" item. To designate this item as "unscheduled", click the mouse on the "Scheduled" check box. To replace the X, and make this a "scheduled" item, simply click the scheduled check box again.) Begin Time and Floating/Fixed When the definition dialog box first appears on the screen, the "Begin time" text box is empty and the button labeled "Floating" is selected. If you leave the "Begin time" box empty, Active Life will automatically insert your item into the schedule at the earliest open time, taking into account the length of time of the item and of any other items already scheduled. If you chose to designate a time you would like your item to begin and choose the "floating" option, Active Life will insert your item into that time slot if there is enough time available. However, if there is a conflict with any other scheduled items, your item will be inserted at the earliest time available following the time you designated in the "Begin time" box, while keeping it within the "bounds" you specify (see below). The term "floating" means your item can take place over a range of time during your day. By entering a time into the "Begin time" box, you are informing the program of the time you prefer it to take place. Most likely, you will want to schedule your item for a specific, or fixed time. To do this, enter the time you wish in the "Begin time" box. As the begin time is entered, the "Fixed / Floating" selection button automatically switches to fixed. Times may be entered as "3:00" for 3 o'clock pm, "9:45" for 9:45 am or "6:3" for 6:30pm. If no "a" (am) or "p" (pm) is typed after your time, it will automatically appear between 8:00am and 7:59pm. Typing "9:30" into the text box will appear as "9:30a" and "6:20" will appear as "6:20p". You may also enter numerals only, leaving out the colon completely. Typing "4" will appear as "4:00p" and "912" will appear as "9:12a". Military time, or the 24 hour time format is also supported, e.g. "5:00" for 5am and "17:08" for 5:08pm. Multinational time formats are recognized as selected via the Control Panel After you type in the time at which you would like your item to begin, you may select a fixed or floating time. By virtue of the fact that you entered a begin time, the "Fixed" button is selected. Click on the "Floating" button (or use the DOWN arrow key to select the button labeled "Floating") if you wanted a floating begin time. (Click on "Fixed," or use the UP arrow key to select the "Fixed" button again.) Your fixed-time item wil appear on the schedule at exactly the time you designated. When you select a floating time, the begin time is "optional." When you select a fixed time, the begin time is "required." If there is a conflict with another scheduled item, the time of your most recently added item will appear on your schedule in a lighter shade (or in red if running Active Life for OS/2 PM). This will alert you to the conflict and you can make the necessary adjustments. When you put a time in the Begin time box and select the Fixed option, Active Life will put the item into the schedule at that exact time, regardless of what other items may be scheduled in the same time slot. When you put in a begin time and select the Floating option, the item will be put into the schedule as close to the specified time as possible while avoiding a conflict with any other scheduled item. Active Life will not allow you to choose the Fixed option and leave the Begin time box empty. In that case, Active Life will choose the Floating option automatically. Active Life is a dynamic scheduler and will do much of the scheduling work for you. To use the scheduling power of Active Life, you will want to choose the Floating option and omit the begin time for those tasks which have a flexible start time. This tells Active Life to find room in the schedule for each item which will not conflict with other scheduled items. Only if an activity must begin at a specific time, such as a lunch date, a meeting or an event, should you select a fixed time. Bounds If you chose to make your item floating (the "Floating" button is selected), Active Life allows you to select a time range in which you would like to have it scheduled. For example, if you need to make a phone call to a colleague who will only be in his office between 9:00 and 11:30 am tomorrow, you can give the program this information in the text boxes labeled "Bounds". By entering a time in the "Earliest" and "Latest" boxes, you tell Active Life to insert the item into the day's schedule between those two times only. Generally, Active Life will try to schedule the item between its begin time and the latest time in the Bounds area. You may enter whatever times you wish or you may accept the default values. Follow the same guidelines for entering time values as described for the "Begin Time" text box. If an item is designated as "scheduled" and the "Fixed" button is selected, the Bounds boxes will be seen in gray (or red for OS/2 PM), and will be inactive. Alarms Click on the Alarm check box (or press ALT+A, or use the TAB key to move the cursor to the check box titled "Alarm" and press SPACEBAR). This will place an X in the check box, to show that the alarm is now on and will also bring up the Alarm dialog box. In the Alarm dialog box, you have the opportunity to set the alarm to go off either before or after an item is scheduled to begin, or before or after an item is scheduled to end. You can also indicate the amount of time before or after the time of your chosen item that you would like the alarm to go off. The cursor will first be positioned in a text box titled "minutes". The default setting of this box is "0". Keeping a zero in this box will set the alarm to go off exactly at the begin or end time of your item, no matter whether the "Before" or "After" option button is selected. However, you may enter in any number up to 99 in this box. You may click on either the "Before" or the "After" button to select one of them (or use TAB and the UP and DOWN arrow keys to select one). Keeping the "Before" button selected will set the alarm to go off before the item begin time (or end time, if you select that option). Activating the "After" button will set the alarm to go off after your item is scheduled to begin or end. The "begin time" box will be marked with an "X", telling the alarm to go off before (or after) your item is scheduled to begin. Click on the check box to remove the "X". Click a second time to replace it. Click on the "end time" check box to put an "X" there, and click a second time to remove the "X". (You can also use the TAB key to move the cursor, then use the UP and DOWN arrow keys to select a check box, then press the SPACEBAR to mark the box with an "X", and press again to remove the "X". You may elect to have both the "begin time" and "end time" boxes marked so that the alarm will go off twice, both before the item begins and before the item ends (or after, if "after" is selected). When the alarm sounds, a message box will appear on the screen alerting you to the starting or ending time of the item. The alarm will chime every 60 seconds until you acknowledge it. You will be asked if you would like the alarm repeated, and if so, when. Clicking on "OK", or pressing ENTER while "OK" is selected will set the alarm with the information you have given it and bring you back to the main dialog box. Click on "OK." The item will appear on your schedule with "-a" after it. This indicates that the item has an alarm set. In the Alarm dialog box pressing ESC will cause the changes just entered to be disregarded, however, the alarm will still be set. Pressing ENTER while "Cancel" is selected will have the same effect. To cancel the alarm, you must delete the "X" from the check box to the left of the "Alarm" command button in the main dialog box. Do this either by clicking on the check box or by putting the cursor next to the check box with the TAB key, then pressing the SPACEBAR) Recurring Items If you have an item that occurs on a recurring basis, it is not necessary to go to each date to insert the item. While working in the definition dialog box, simply click on the "Recurring" command button (or press ALT+R, or press TAB until the Recurring button is selected and press Enter). This will bring up another dialog box in which you may designate how often and on which days you'd like the item to appear on your schedule. A recurring item will appear on your schedule with a "-r" after it to indicate that it is recurring. The Dialog Box for Recurring Items You have many options in scheduling your recurring item. When the "Recurring" dialog box first comes to the screen, the "Daily" option button is selected. Click on, or press TAB to move from the "Daily" button to the text box titled "Starting". The date in this box will automatically be the date of the schedule you are presently working with. You can change this date to whatever date you wish, entering it as "month/date/year". Click on, press TAB again to move to the text box titled "Ending". This text box will be blank, and if left blank will cause your item to be inserted into every daily schedule indefinitely. You may type in the date of the last day that you would like your item to take place. Click on "OK," or press TAB to select the "OK" command button and press ENTER. The "Recurring" dialog box will disappear and the definition dialog box will return to the screen. Every ___ Days Your item may not need to take place daily but every two or three days, for example. When in the "Recurring" dialog box, press the DOWN or RIGHT arrow key to select the button labeled "Every ___ Days". When this button has been selected, the empty box in the button label will contain the default setting of 2. You may chose to keep this setting or you may enter any number you wish up to 99. Press TAB to bring the cursor to the text box and type in the numerals. Click on, or press TAB to move the cursor to the "Starting" and "Ending" text boxes, enter the dates you want and click on "OK," or press ENTER when you are finished. Your item is now designated to be scheduled at every interval of days that you indicated. Always remember that leaving the "Ending" text box blank will cause your item to be scheduled into the future indefinitely. Weekly Activities To schedule an item that you would like to take place weekly, bring the "Recurring" dialog box to the screen. Here you have the opportunity to check off the day or days of the week you would like your item to be scheduled on. Click on the "Weekly" button, then click on the check box for each day on which you want the item to be scheduled. If you are not using a mouse, press the DOWN arrow key twice to select the button labeled "Weekly", then press TAB and the cursor will be moved to a series of seven blank check boxes labeled for the days of the week as "M" for Monday, "T" for Tuesday, "W" for Wednesday, "H" for Thursday, "F" for Friday, "SA" for Saturday and "Su" for Sunday. The cursor will appear as a gray vertical line to the right of the check box labeled "M". Press the space bar to fill in this box with an "X." (The space bar is a toggle which will alternately mark a check box with an "X" or erase it.) Press the RIGHT arrow key to move the cursor along the row and check off the boxes you need. Press the LEFT arrow key to move the cursor to the left. You are not limited to having your item scheduled only once a week. You may check off as many boxes as you like up to all seven (in that case, selecting "Daily" instead of "Weekly" on the occurrence list would be much easier). You may also choose to leave all the day-of-the-week check boxes blank and tab directly to the "Starting" text box. This will cause your item to be scheduled once a week on the week-day that your "Starting" date falls on. For example, if you do not mark any day-of-the-week check boxes and your "Starting" date is 1/15/90, which falls on a Monday, then your item will be scheduled each week on Monday. Click on, or press TAB to move the cursor to the "Starting" and "Ending" text boxes, fill in the dates you wish and click on "OK," or press ENTER. Your item is now set to be scheduled every week on the days you indicated. Every ___ weeks You may want your item to be scheduled at an interval of every two or more weeks. Click on, or use the DOWN arrow key to select the button labeled "Every ___ Weeks" on the occurrence list. The default setting in the box in the button label is 2. Click, or press TAB to bring the cursor into the number-of-weeks text box and type in any number you wish up to 99. Entering the number "1" in this text box will cause the button selection to change automatically from "Every 1 Weeks" to "Weekly" when you tab to the next text box. Click on each check box for the days of the week you want, or press TAB to move the cursor to the day-of-the-week check boxes, then use RIGHT arrow key to move the cursor along the list of days. Use the SPACEBAR to select and de-select each check box. Type in the information you wish and click on "OK," or press ENTER. Your item will be scheduled on the days of the week you indicated at the weekly interval you specified. As stated earlier, if you chose to leave all of the day-of-the-week boxes unchecked, your item will be scheduled on the day of the week that the "Starting" date falls on. Monthly You may want your item to be scheduled once, several or many times each month. In the "Recurring" dialog box, click on, or press the DOWN arrow key to select the button labeled "Monthly" on the occurrence list. When using a mouse, simply click on "Cardinal Month Days" or "Ordinal Month Days", then click on the check boxes for each of the desired days. Without a mouse, press TAB to select "Cardinal Month Days". Press TAB and the cursor will move down to day one in the calendar consisting of blank check boxes next to each date. The cursor is now a dotted gray outline around the check box marked "1". Press the RIGHT arrow key to advance the cursor one date at a time. Press the LEFT arrow key to move the cursor back one date at a time. Holding the arrow keys down will cause the cursor to move quickly past the date check boxes. Use the space bar to fill in a box with an "X." Check off the date boxes you wish in the calendar then press TAB to move the cursor to the "Starting" and "Ending" text boxes. Fill in the dates and press ENTER. Your item is now set to be scheduled monthly on the dates you specified. For example, when checking boxes in the calendar you marked the boxes labeled "5" and "26", your item will be scheduled on the 5th and 26th of each month, no matter what day of the week they fall on. You may want to schedule your item to take place on a certain day each month; for example, the last Friday or the second Tuesday of every month. This is possible by selecting the "Monthly" button on the occurrence list in the "Recurring" dialog box, pressing TAB which selects the button labeled "Cardinal Month Days" and pressing any one of the arrow keys to select the button marked "Ordinal Month Days." The calendar for the "Ordinal Month Days" is different from that for the "Cardinal Month Days". Instead of check boxes labeled with numerals for the dates, the "Ordinal Month Days" calendar has rows of check boxes labeled as "1st", "2nd", "3rd", "4th" and "last", and the columns are arranged as "M" for Monday, "T" for Tuesday, "W" for Wednesday, "H" for Thursday, "F" for Friday, "SA" for Saturday and "Su" for Sunday. You can move around this calendar and check the boxes in the same way as you can in the "Cardinal Month Days" calendar. Press the RIGHT arrow key to advance the cursor (which appears as a dotted gray box around each label) to the next weekday and press the LEFT arrow key to move the cursor back one weekday. Press the space bar to mark an "X" in each box you want to check off. If you are using a mouse, simply click on the desired boxes. When you have marked the check box(es) to your satisfaction, move the cursor to the "Starting" and "Ending" text boxes. Fill in the dates and click on "OK," or press ENTER. Your item will be scheduled monthly on the day(s) you specified regardless of the date. When working in the "Cardinal Month Days", it is not necessary to mark any of the check boxes. You may leave them blank if you wish and tab directly to the "Starting" and "Ending" text boxes. This will set your item to be scheduled each month on the same day of the month as the "Starting" date. Every ___ months You may wish to have your item scheduled at an interval of every two or more months. In the "Recurring" dialog box, click on, or press the DOWN arrow key until the button marked "Every ___ Months..." is selected. The default setting is 2. Then click in, or press TAB to move the cursor inside the text box to the left of the word "Months..." in the button label and type in the number you wish up to 99. Click on, or press TAB to select the button labeled "Cardinal Month Days" and press any arrow key to select the button labeled "Ordinal Month Days". Pressing the arrow key will switch the focus back and forth between these two buttons. Make your selection and press TAB to move the cursor down to the first check box of the calendar. The cursor appears as a dotted gray border around the check box label. Press the RIGHT arrow key to move the cursor ahead one check box at a time or press the LEFT arrow key to move the cursor back one check box at a time. Press the SPACEBAR to mark any of the check boxes you chose with an "X." Pressing the SPACEBAR will also erase an "X" in the selected check box. Or you may simply chose to leave all of the check boxes blank. Click on, or press TAB to move the cursor to the "Starting" and "Ending" text boxes and type in the dates you wish. Press ENTER and your item is now set to be scheduled on the days or dates you indicated at the monthly interval you specified. Annually You may designate your item to be scheduled once a year by selecting the button labeled "Annually" in the occurrence list at the left side of the "Recurring" dialog box. Click on, or press the DOWN arrow key to select the option button labeled "Annually". Click on, or press TAB to move the cursor to the "Starting" and "Ending" text boxes. Fill in the dates of your choosing and click on "OK," or press ENTER. Your item is now set to be scheduled each year on the date entered in the "Starting" text box. Every ___ years You may want your item to be scheduled every two or more years. In the "Recurring" dialog box, click on, or press the DOWN arrow key to select the last button on the list labeled "Every ___ Years". The default setting for this selection is 2. Click in, or press TAB to move the cursor to the text box to the left of the word "Years" in the button label. If you do not want the default setting of 2, type in the number you want up to 9. Entering the number "1" in this box will cause the selection to change automatically from "Every 2 Years" to "Annually" when you tab to the next text box. Click in, or press TAB to move the cursor to the "Starting" and "Ending" text boxes and type in the dates you wish. Click on "OK," or press ENTER and your item will be scheduled on the date entered in the "Starting" text box at the yearly interval you specified. Once you have finished your session in the "Recurring" dialog box, click on "OK," or TAB over to the OK button and press ENTER. This will return you to the definition dialog box. Notice that the "Date" button no longer contains a date but is marked "Recur'ng". On your schedule the item will be marked "-r" to indicate that it is a recurring item. Note: While working in the "Recurring" dialog box, you may decide that you don't want your item to be recurring. Press ESCAPE (or TAB to the "Cancel" button and press ENTER). Changing Recurring Items to Non-Recurring Once a recurring item has been set up, it can easily be changed into a single-occurrence item. To do this, simply click on the recurring check box, (just to the left of the Recurring button) to remove the "X" (or use the TAB key to put the cursor on the right side of the check box, and press the SPACEBAR). Each time you click on the check box or press SPACEBAR, the recurring status of the item switches, from recurring to non-recurring and back again. An "X" in the check box indicates that the item is recurring, while an empty check box indicates that the item is a single-occurrence item. When you change the status of an item to non-recurring this way, Active Life deletes all occurrences of the item with the exception of the one occurrence that was selected (highlighted) when the definition box was called up. That one occurrence of the item remains in the schedule. Deleting All Occurrences of a Recurring Item There are two methods you can use to remove all occurrences of a recurring item. The first is to highlight any occurrence of a recurring item on any schedule, then select "Delete All Occurrences" from the Edit menu. The second method is to first choose the "Alphabetical Items List" in the View menu (ALT+V, A), highlight the recurring item on the list, and press the DELETE key. Making Changes to Recurring Items With any standard instance of the recurring item selected, press ENTER, or press ALT+E, R, or choose "Refine Selected Item" in the Edit menu. If the item specifications you wish to change are shown in the current dialog box then simply make the desired modifications, click on "OK," or TAB over to "OK" and press ENTER. To change the frequency or days that an item occurs press ALT+R to bring up the "Recurring" dialog box. Make the desired modifications and press ENTER twice. Exceptions to Recurring Items Perhaps a meeting which is normally scheduled to take place on the first Monday of every month will be moved to the following Tuesday because of a holiday on that certain Monday. Or perhaps a lunch date every Tuesday at noon must be changed to one o'clock on a certain instance because of a scheduling conflict. Simply select any standard instance of the recurring item on any schedule day and bring up the definition dialog box by pressing ENTER. You may also choose "Refine Selected Item" in the Edit menu, or with a mouse, simply double click on the item. Now, click on the Next button or press ALT+N to advance the date shown above the Next button to the date of the next occurrence of the item. Similarly, click on the Prior button or press ALT+P to display the date of the previous occurrence of the item. When the date of the item occurrence that you wish to modify is showing, you may... Press ALT+C -- To Cancel (delete) this occurrence of the item. or Press ALT+X -- To indicate that this occurrence of the item is different in some way, then... Make the desired changes in the upper portion of the definition dialog box and press ENTER (if OK is selected) or press ALT+O (for OK). The schedule for the date of the modified occurrence will appear on the screen. To the right of the item title will be an "-rx" to indicate that this is an exception to a standard recurring item. Note: If you would like the modifications entered to become the new standard for the recurring item press ALT+S (for Standard) while still in the definition dialog box. Changing Information If you wish to make changes to any of the information for an existing item, first double-click on the item description line on the schedule screen (or highlight the item and press ENTER). Then, click on the appropriate box (or use TAB or the ALT+(the underlined letter) to get to the appropriate box) and enter the changes. To ignore any changes and return the item to the schedule without any of the changes taking effect, click on "Cancel" (or press ESCAPE, or TAB to the command button titled "Cancel" and press ENTER). Deleting Items Click once on the item in the schedule (or use the arrow keys) to select it, then press the DELETE key (or press ALT+E, D). A message will appear, asking you to confirm the delete command. Click on "Yes" (or use the TAB key to select "Yes" then press ENTER) and the item will be removed from the schedule. If you click on "No" (or press ENTER with "No" selected) the item will not be affected and will remain in the schedule. OK Clicking on "OK" (or pressing ENTER when the "OK" command button is selected) will close the dialog box and add the item to your schedule, or apply any chenges to an existing item. Toggling Between Two Views At the far right end of the Schedules line (just underneath the Menu Titles line) is a maximize button (a small white square with an upward pointed triangle in it). Clicking on this button will cause Active Life to switch to the view mode that was in effect immediately before the current view mode. By clicking again, Active Life will swap back to the present view mode. If there is no previous view mode, the Alphabetical Items List will be selected automatically. Using this feature, you can switch back and forth from single window to Week at a Glance or Multiple Windows views and back again easily. Juggling Items Once an item is inserted into your schedule, you may move it to a different position within that schedule or move it to the schedule of a different day. Using a mouse, click to select the item you wish to move, then simply drag the item up or down within the schedule. When you move a "floating" item up or down on the schedule, the begin time of the item will adjust automatically. Even if you have designated an item to take place at a fixed time, it is possible to move that item up and down on the schedule. The time you specified remains the same on the entry. Note: If you move an item to a spot where it conflicts with another item or goes outside of the time bounds you designated, the time will appear lighter (or red in OS/2 PM), warning you of the conflict. To move a selected item to another schedule, simply click with the right mouse button on the desired target date in the calander window. This is a very efficient way to reschedule items that have not been marked as completed. While viewing schedules in multiple windows, click to select the item, then drag it to the desired schedule window. When Active Life is first run on a new day, two windows may automatically appear on the screen: the leftmost schedule containing items that have not been marked as completed and the rightmost schedule for the present day. This will call your attention to the uncompleted items on the past day so that you may reschedule them if necessary or mark them completed. Having two schedules displayed makes it easy to move items over to the next day by dragging them with a mouse. You can also use the Carry Over Undone Items command in the Juggle menu. Headlining an Item For emphasis, you may wish to headline certain items on your schedule. A headlined item is seen in the schedule as underlined. To headline the currently selected item simply press F3. Press F3 again to remove the headline (underline). Alternatively, you may select "Headline" in the Edit menu. Schedule Portability You can have Active Life print single page reports that list your schedule for the present day and beyond; plus a 3 month calendar. It will also list all headlined (underlined) events for up to 90 days into the future. This allows you to see openings for appointments when away from your computer or desk. Automatic Data Saving and Making Backups To minimize data loss from unexpected natural disasters such as power interruptions, Active Life 1.1 saves any changes you have made to your schedules every 60 seconds. Should a power interruption occur, you would lose only the changes you made in the last one minute. As an added precaution, Active Life maintains a backup file (TIMEDATA.BAK) which contains your just previously saved scheduling data. Notebook files are NOT auto-saved so be sure to save your .NBK files periodically. Schedule Archiving A schedule will be "archived" when all events are marked as completed. Completed schedules are stored in a file named according to the month and year. For example: "AL-Jan90.Log". These files are ASCII format and may be displayed or printed using the TYPE or PRINT commands of DOS, Windows NotePad, or other utility applications. There are few things more important than your data. Especially the scheduling data you rely on to plan your future and to track your accomplishments. On a regular basis make backups of your Active Life data file TIMEDATA.PAK as well as your notebook files (.NBK) and archived schedules (.LOG). These backups should be made on reliable media and stored in a safe place. Automatic Launching of Applications The following two commands are available only to users running Windows 3.0+ or OS/2 Presentation Manager. There may be times when you want to run a program or application without having to manually initiate it. Active Life has the capability to load and run a program (or executable file) at the precise time you choose; even if you are not present. Active Life will even pass parameters to the program. This feature is activated by either of the two keywords, EXEC or AUTOEXEC when either of them, but not both, is included in the item title. If you wish to manually initiate an EXEC or AUTOEXEC item earlier in the day for which it was scheduled, simply select the item and issue the Start Item command. See details in the section on the Edit menu. EXEC When the keyword "EXEC" is used in an item title, and the scheduled begin time for that item is reached, Active Life will display a dialog box which has the current time and the message, "Ready to EXEC (program-name)." At that time, you may choose the "yes" option to run the program, or choose the "no" option to cancel the process. If you choose "yes," Active Life will load and run the program named after the EXEC keyword. Active Life will also automatically mark that item as completed in the schedule. AUTOEXEC When the keyword "AUTOEXEC" is used in an item title, and the scheduled begin time for that tiem is reached, Active Life automatically loads and runs the program, and marks the item as completed in the schedule, without waiting for you to reply to a prompt. Both Windows and non-Windows programs, plus batch and command files may be run using these commands. If the program is a Windows application, the program window will appear in front of any other active windows and will have the focus. If it is a non-Windows program, the system will automatically switch over to the DOS environment to run it. When the program ends, the system will switch back into the Windows environment. Programs and executable files must end in either, .EXE, .BAT, or .COM. For programs and executable files with names ending with .BAT or .COM, the .BAT or .COM suffix must be included with the name, otherwise the system will not be able to locate the program or file. For programs with names ending with .EXE, you do not have to include the .EXE when specifying the program name, however .EXE may be included. Also, the PATH statement in the AUTOEXEC.BAT file must include the directory in which the program or file is to be found, unless you specify the path explicitely (e.g. EXEC c:\mydir\backup.bat). The format for both EXEC and AUTOEXEC is: Optional text Keyword Program-Name Parameters The optional text is any description you care to put in the item Title line in the definition dialog box. The keyword is either EXEC or AUTOEXEC. The Program-Name is the name of the program or executable file you want Active Life to load and run. Parameters are any pieces of information that the program needs to perform properly. Example Item 1: Backup manuscript EXEC MYBACKUP.BAT B: In this example, the optional text is a brief description of the function you want to accomplish, which is to backup onto diskette the manuscript you have been working on. Then, you chose the keyword EXEC so that Active Life would prompt you before it loads and runs the file. This will give you time to put a blank diskette into the drive. MYBACKUP.BAT is a batch file you created to make backup copies of the manuscript. You wrote the batch file so that it would copy onto any disk drive you specify. Here, you have specified the parameter, "B:", indicating that you want to use drive B: this time. Example Item 2: AUTOEXEC NOTEPAD In this example, there is no descriptive text. You chose the keyword AUTOEXEC this time because this is a high priority item and the program must run at the specified time. Notepad is the name of the program you want to run, and it requires no parameters. The keywords may be typed in upper case, lower case or mixed cases. Everything that follows the keyword is treated as a program name or parameter. The keyword, program name and all parameters must be separated from each other by at least one space. The optional text, keywords, program names and parameters are all typed into the Title line in the definition (insert) dialog box used to create the item, and they will be displayed on the schedule in the normal fashion. Command Reference About the Menus The menu titles are displayed in the Menu bar across the top of the screen. They are File, Edit, Select, Juggle, View, Notebook, Calendar and Options. If you are running the DOS version of Active Life, the Exit command will also be displayed in the Menu bar. To select the menu you wish to view, press the ALT key, then press the key of the underlined letter in the menu title, or use the RIGHT and LEFT arrow keys to select the menu title you want, then press ENTER. The File Menu Press ALT+F to bring down the File menu. File: Print Today's Schedule Use this command to print the current day's schedule, regardless of the schedule appearing on the screen. In the File menu press P (or select "Print Today's Schedule" using the arrow keys and press ENTER). A message will appear on the screen asking if you would like Active Life to print the Extended Outlook. The Extended Outlook contains a three month calendar and a list of the highlighted items for the next three months. If you would like the Extended Outlook printed press Y or ENTER. If you do not want the Extended Outlook printed, press N (or TAB to "No" press ENTER). File: Print Range of Schedules The Print Range of Schedules command allows you to print out a number of schedules between specified dates. In the File menu press R (or select "Print Range of Schedules" and press ENTER). Selecting this command will bring up a dialog box into which you can enter the range of the schedules you wish to print. You can also choose options such as the number of schedules that will appear on a page and whether you would like the Extended Outlook printed as well. In the first area of this dialog box, select the option button labeled "Today" (the present date appears to the right of this button) or the option button labeled "Date:" and enter the date of the first schedule you would like printed in the text box. In the second area, you are able to choose how many schedules you would like printed. Select the first option button and fill in the number of days in the text box for the number of schedules to be printed, or select the option button titled "Date:" and type in the date of the last schedule to be printed. The next area of the dialog box is where you can indicate how many schedules per page you may have printed. Select the first option button and type into the text box the number of schedules per page you would like printed, or select the second option button to have the schedules printed to fill the entire page. Check the box titled "Extended Outlook" if you would like a three month calendar printed out with a list of up-coming highlighted events for a three month period. Select the "OK" command button and press ENTER to have the schedules printed. File: Export Today's Schedule When operating in a DOS or Windows environment, the Export Today's Schedule command will cause the present day's schedule to be printed to a file entitled EXPORT.TXT in the current directory. In the File menu Press E (or choose "Export Today's Schedule" and press ENTER). File: Export Range of Schedules When operating in a DOS or Windows environment, the Export Range of Schedules command will allow you to print a number of schedules to a file entitled EXPORT.TXT in the current directory. In the File menu press T (or select "Export Range of Schedules" and press ENTER). Selecting the Export Range of Schedules command will cause a dialog box to be displayed on the screen. In the first area of this dialog box, select the option button labeled "Today" (the present date appears to the right of this button) or the option button labeled "Date:" and enter the date of the first schedule you would like printed in the text box. In the second area, you are able to choose how many schedules you would like exported. Select the first option button and fill in the number of days in the text box for the number of schedules to be exported, or select the option button titled "Date:" and type in the date of the last schedule to be exported. The next area of the dialog box is where you can indicate how many schedules per page you may have printed. Select the first option button and type into the text box the number of schedules per page you would like printed, or select the second option button to have the schedules printed to fill the entire page. Check the box titled "Extended Outlook" if you would like a three month calendar printed out with a list of up-coming highlighted events for a three month period. Select the "OK" command button and press ENTER to have the schedules printed. File: Save The Save command will save changes made during the current session in Active Life to the TIMEDATA.PAK file. However, since Active Life saves changes automatically every sixty seconds, use of this command is optional. File: Exit The Exit command will end your session in Active Life. In the File menu press X (or select "Exit" and press ENTER). File: About Active Life This command will display information about the Active Life program including copyright information and the date of the next scheduled release. The Edit Menu Press ALT+E to bring down the Edit Menu. Edit: Insert New Item Use this command to enter new items into your schedule. In the Edit menu, press I (or select "Insert New Item" and press ENTER). Selecting this command will open a dialog box in which you can enter specific information about your item. Pressing INSERT from the schedule window is a shortcut to this command. When you have completed your session in the definition dialog box, select the "OK" command button and press ENTER. Your item will then be inserted into the schedule. To learn more about inserting new items and the definition dialog box, read the section of documentation entitled "Using Active Life." Edit: Refine Item The Refine Selected Item command will allow you to change previously entered information for that item. In the Edit menu press R (or select "Refine Item" and press ENTER). Selecting this command will bring the dialog box into view on the screen which contains the information regarding this item that you entered at an earlier time. Pressing ENTER from the schedule window is a shortcut to this command. After you have made the desired changes to the data in the dialog box, select the "OK" command button and press ENTER. Edit: Delete Item The Delete Item command will remove that item from the schedule. In the Edit menu, press D (or select "Delete Item" and press ENTER). A message will appear asking to confirm that you want to delete this item. Pressing DELETE from the schedule window is a shortcut to this command. If you are viewing schedules on the screen and the item that you have selected to delete is a recurring item, the "Delete Item" command will only remove the item from the day that you are currently working with. Edit: Delete All Occurrences The Delete All Occurrences Item command will remove all instances of that item from the schedules. In the Edit menu, select "Delete All Occurrences" and press ENTER. Edit: Mark Item Done The Mark Item Completed command will cause a line to be drawn through the selected item. In the Edit menu, press M (or select "Mark Item Completed" and press ENTER). A shortcut to this command is to simply press the SPACEBAR while in the schedule window. Using this command on an item that is already marked with a line through it will cause the line to be removed, indicating that the item is uncompleted. All items must be marked as completed on a past schedule in order for that day's schedule contents to be archived. Edit: Fix Item Begin Time The Fix Item Begin Time command will change the selected item's Begin time from "Floating" to "Fixed". This means that the time shown on the schedule for that item to begin will remain the same, or fixed, as the schedule is modified. In the Edit menu, press F (or select "Fix Item Begin Time" and press ENTER). A shortcut to this command is to press F2 from the schedule window. Using this command on an item that has been previously designated as "Fixed" will change that item's status to "Floating". The begin time of an item defined as floating may change as items are added to, deleted from, marked as completed or modified in the schedule. Use of this command can save you time and extra key strokes by allowing you to change an item's begin time without bringing the definition dialog box to the screen and making the appropriate selections there. Edit: Headline Item The Highlight Item command will cause the selected item to be underlined. The items will appear underlined in the schedule both on the screen and on the printed schedule. Using this command on an item that is already underlined will remove the underline from that item. A shortcut to this command is to press F3 from the schedules window. Edit: Schedule Item Items may be designated as scheduled or unscheduled. The Schedule Item command will toggle the selected item between these two options. A shortcut to this command is to Press F4 from the schedule window. Edit: Start Item Active Life can display the elapsed time of an item in progress. The Start Item command will start recording the elapsed time associated with the selected item. Active Life will then display the elapsed time along with the duration on the schedule line. It will look like this: (:04/:30). The first number is the actual elapsed time, the second is the originally planned duration. When the item is marked as completed, the total elapsed time will be saved and archived along with the item. The Start Item command may also be used to manually begin an EXEC or AUTOEXEC item ahead of schedule. The Select Menu The commands in the Select menu allow you to select specific items and schedules. To view the Select menu, press ALT+S. Select: Prior Item The Prior Item command will select the item above, or prior to, the item currently selected on the schedule. In the Select menu, select "Prior Item" and press ENTER. A shortcut to this command is to press the UP arrow key while in the schedule window. Select: Next Item The Next Item command selects the item below the item currently selected, or the next item, on the schedule. In the Select menu, select "Next Item" and press ENTER. A shortcut to this command is the press the DOWN arrow while in the schedule window. Select: Prior Page The Prior Page command will allow you to view the previous page of a schedule that is too long to view on one screen. In the Select menu, select "Prior Page" and press ENTER. A shortcut to this command is to press the PAGE UP key while in the schedule window. Select: Next Page The Next Page command will allow you to view the previous page of a schedule that is too long to view on one screen. In the Select menu, select "Next Page" and press ENTER. A shortcut to this command is to press the PAGE DOWN key while in the schedule window. Select: Prior Schedule The Prior Schedule command selects the schedule for the date immediately preceding the currently selected schedule. In the Select menu, select "Prior Schedule" and press ENTER. A shortcut to this command is to press the LEFT arrow key while in the schedule window. If viewing schedules in multiple windows, the Prior Schedule command will select the schedule that appears to the left of the currently selected schedule. If the left-most window on the screen is selected, the Prior Schedule command will change the schedule in that window to the schedule of the previous day. Select: Next Schedule The Next Schedule command will select the schedule immediately following the currently selected schedule. In the Select menu, select "Next Schedule" and press ENTER. A shortcut to this command is to press the RIGHT arrow key while in the schedule window. If you are viewing multiple schedules, the Next Schedule command will select the schedule to the right of the currently selected schedule. If the right-most window on the screen has been selected, the Next Schedule command will change the schedule in that window to the schedule of the next day. Select: Earliest Schedule The Earliest Schedule command will select the earliest schedule of uncompleted items that exists in Active Life. Archived schedules will not be selected. In the Select menu, select "Earliest Schedule" and press ENTER. A shortcut to this command is to press the END key while in the schedule window. Remember that all items on a schedule for a past day must be marked as completed before that schedule will be archived. Select: Today's Schedule The Today's Schedule command will change the currently selected schedule to the present day's schedule. In the Select menu, select "Today's Schedule" and press ENTER. A shortcut to this command is to press the HOME key. Select: Prior Day The Prior Day command will change the currently selected schedule to the schedule of the previous day. In the Select menu select "Prior Day" and press ENTER. A shortcut to this command is to press the gray MINUS (-) key near the numeric keypad while in the schedule window. Select: Next Day The Next Day command will change the currently selected schedule to the schedule of the following day. In the Select menu, select "Next Day" and press ENTER. A shortcut to this command is to press the gray PLUS (+) key near the numeric keypad while in the schedule window. Select: Prior Week The Prior Week command will change the selected schedule to the schedule of the day one week, or seven days, previous. In the Select menu, select "Prior Week" and press ENTER. A shortcut to this command is to press F7 while in the schedule window. Select: Next Week The Next Week command will change the selected schedule to the schedule of the day one week, or seven days, in the future. In the Select menu, select "Next Week" and press ENTER. A shortcut to this command is to press F8 from the schedule window. Select: Specific Date The Specific Date command will allow you to specify the exact date of the schedule you want to view. In the Select menu, select "Specific Date" and press ENTER. A shortcut to this command is to press F9 while in the schedule menu. When you select the Specific Date command, a dialog box will be displayed on the screen. You may type the date of the schedule you wish to view in the text box. Type in the date as "month/day/year" with slashes, dashes or spaces between the month, day and year. You may also enter the name of the day of the week for the schedule you want ("Tuesday" or "Friday") or a commonly-used abbreviation ("Tues" or "F"). The Juggle Menu The commands in the Juggle menu will allow you use keystrokes to move items within a schedule or to different schedules. If you are using a mouse, refer to the section in Using Active Life titled Juggling Items. To select the Juggle menu, press ALT+J. When you move a "floating" item up or down on the schedule, the begin time of the item will adjust automatically. Even if you have designated an item to take place at a fixed time, it is possible to move that item up and down on the schedule. The time you specified remains the same on the entry. Note: If you move an item to a spot where it conflicts with another item or goes outside of the time bounds you designated, the time will appear lighter (or red in OS/2 PM), warning you of the conflict. Juggle: Earlier in Day The Earlier in Day command will cause the selected item to be moved immediately before the item that appears above it on the schedule, i.e. earlier than that item. In the Juggle menu, select "Earlier in Day" and press ENTER. A shortcut to this command is to press CTRL+UP arrow while in the schedule window. Juggle: Later in Day The Later in Day command will cause the selected item to be moved beneath the item that appears directly below it on the schedule, or later than that item. In the Juggle menu, select "Later in Day" and press ENTER. A shortcut to this command is to press CTRL+DOWN arrow. Juggle: Prior Schedule The Prior Schedule command will cause the selected item to be moved to the previous schedule. In the Juggle menu, select "Prior Schedule" and press ENTER. A shortcut to this command is to press CTRL+LEFT arrow while in the schedule window. If you are viewing schedules in multiple windows, the Prior Schedule command will transfer the selected item to the schedule, or window, to the left. However, that schedule may not necessarily be the prior day. If you are viewing schedules in multiple windows and the item you wish to move is in the left-most schedule, then the Prior Schedule command will cause the schedule in that window will change to the schedule of the preceding day and the selected item will appear in that schedule. Juggle: Next Schedule The Next Schedule command will cause the selected item to be moved to the following schedule. In the Juggle menu, select "Next Schedule" and press ENTER. A shortcut to this command is to press CTRL+RIGHT arrow while in the schedule window. If you are view schedules in multiple windows, the Next Schedule command will transfer the selected item to the schedule, or window, to the right. If you are viewing schedules in multiple windows and the item you wish to move is in the right-most schedule, then the Next Schedule command will cause the schedule in that window to change to the schedule for the next day and the selected item will appear in that schedule. Juggle: Prior Week The Prior Week command will move the selected item back to the schedule one week, or seven days, prior to the currently selected schedule. In the Juggle menu, select "Prior Week" and press ENTER. A shortcut to this command is to press CTRL+F7 while in the schedule window. Juggle: Next Week The Next Week command will move the selected item to the schedule one week, or seven days, ahead of the currently selected schedule. In the Juggle menu, select "Next Week" and press ENTER. A shortcut to this command is to press CTRL+F8 while in the schedule window. Juggle: Carry Over Undone Items The Carry Over Undone Items command will move all items which have not been marked as completed from the schedule which currently has the focus to another schedule. In the Juggle menu, select Carry Over Undone Items and press ENTER. If you are in the single schedule view mode, the undone items will be moved to the next day's schedule. If you are in either Week at a Glance or Multiple Windows viewing mode, the undone items will be moved to the schedule window immediately to the right of the window which has the focus. If the schedule with the focus is the rightmost schedule on the screen, the items will be moved to the day following the rightmost schedule. The View Menu The options in the View menu allow you to choose how you would like to view your schedules: in a single window, in multiple windows or as an alphabetical activities list. To select the View menu, press ALT+V. Check marks to the left of the options in the View menu show which options are currently in effect. View: Single Window The Single Window command will allow you to view your selected schedule in one window. In the View menu, select "Single Window" and press ENTER. View: Alphabetical Items List In the View menu, press A (or select "Alphabetical Items List" and press ENTER). Active Life will display an alphabetical list of all unarchived items. Recurring items are appear only once. Use this list to find an item if you have forgotten where it is in your schedule. View: Week at a Glance With this command you may display schedules for from two to seven days of the week top to bottom (or side by side) on the screen. In the View menu, press W (or select "Week at a Glance..." and press ENTER). To specify which days of the week you would like to appear, use the "Define Week at a Glance" command. View: Multiple Windows The Multiple Windows command allows you to designate the number of schedule windows you would like to view on the screen at one time. Unlike Week at a Glance, which displays the schedules for contiguous days, Multiple Windows allows you to display schedules for widely separated dates and to manipulate them independently from one another. After bringing up the View menu, you can either press M to choose the currently selected (see the check mark) number of multiple windows, or type the digit representing the number of windows you would like displayed. Multiple Windows will display between two and seven windows at once. When Active Life is first run on a new day, two windows may automatically appear on the screen: the leftmost schedule containing items that have not been marked as completed and the rightmost schedule for the present day. This will call your attention to the uncompleted items on the past day so that you may reschedule them if necessary or mark them completed. Having the two schedules displayed makes it easy to move items over to the next day by dragging them with a mouse. You can also use the Carry Over Undone Items command in the Juggle menu. You can easily change the number of windows displayed in Multiple Windows by pulling down the View menu (ALT+V) and then typing the number of windows you want. View: Horizontal With the Horizontal command, you tell Active Life that, when more than one schedule window is simultaneously displayed (either in Multiple Windows or Week at a Glance), you want those windows to be side by side, across the screen. View: Vertical With the Vertical command, you tell Active Life that, when more than one schedule window is simulataneously displayed (either in Multiple Windows or Week at a Glance), you want those windows to be stacked, one above the other, on the screen. View: Define Week at a Glance The Define Week at a Glance command is used to specify which days of the week will appear simultaneously when you issue the Week at a Glance command. In the View menu, press D (or select "Define Week at a Glance" and press ENTER.) A dialog box will appear in which will specify the desired days of the week. When the options are set up the way you want them, press ENTER, or click on OK and Active Life will display your Week at a Glance. The Notebook The Notebook in Active Life is an area in which you may write notes, and store addresses and phone numbers or any data that you want to keep handy. You can enter information on the pages of a notebook, add pages to your notebook as you need to, create new notebooks, open existing notebooks and modify the contents, and even merge notebooks together. It's an efficient system for organizing your data and keeping it organized. Note: The Active Life Notebook is only included in the DOS and Windows versions of Active Life. To start your Notebook session while in Active Life, press ALT+N, or click on Notebook in the menu bar. The Notebook title bar will state the name of the application, Active Life Notebook, and the name of the notebook that is currently being displayed. FIRST.NBK is always the first notebook file which Notebook opens. Note: In order for the shortcut keys listed below to work, you must be in the Notebook window. The Notebook Window Use the commands in the control menu to change the size of the Notebook window, to move it to different areas on the screen and to close the Notebook window. (For more information on the Control menu, see the portion of this guide entitled "Using the Windowing Interface".) Each time you activate the Notebook, the first page of the notebook entitled "FIRST.NBK" is displayed automatically. This is considered to be your primary notebook, the one you will most often want to view. Also, for each Notebook session, Active Life remembers the size and screen position of the Notebook window from your previous session and will return the Notebook window to its previous dimension and location. The menu titles that you will see in the menu bar of the Notebook window are File, Edit, Add, Search and AutoDial. If you are using the DOS version of Active Life, the Exit command will also be displayed in the menu bar. The commands in each menu are described below. Below the menu bar is an area labeled "Notebook Page Titles." The titles for each page of the currently selected notebook are displayed alphabetically in this area. To select a different page in the current notebook, move the highlight up and down using the PAGE UP and PAGE DOWN keys. When you select a page title in the upper window, that page is displayed in lower window. When you first view the contents of the selected page which is displayed in the lower window, the cursor is positioned in the upper left corner. Use the direction (arrow) keys to move the cursor to different areas on the notebook page. Press ENTER to start a new line. The Notebook File Menu The commands in the File menu will allow you to create a new notebook, open an existing notebook, print out notebook pages or entire notebooks, save the changes you have made to notebook contents, change a notebook's title and merge notebooks together. You may also import text files and ASCII databases into your notebook, and import Cardfiles from the Windows application entitled Cardfile. To pull down the notebook file menu press ALT+F. Notebook File: New Selecting the New command brings a blank untitled notebook to the window. The cursor is in position so you may begin typing immediately. To add a new page to your notebook, select the Add command in the menu bar. First you will be asked to give the current page a title, then to give the new page a title. When you have entered the title of your new notebook page, the title will appear selected in the list of notebook page titles and the page will be blank, ready for your data. When you have finished with your new notebook, select the Save command in the File menu. You will be asked to give your new notebook a name, then the notebook will be saved to your disk. Notebook File: Open The Open command allows you to work with an existing notebook file. In the notebook File menu press O. When you select the Open command, a dialog box will be displayed in which you can choose the notebook you would like to work with. You may type the name of the notebook in the text box titled "Open File Name:." The "*.NBK" that appears in the text box will disappear as soon as you type the first character. You may also select a notebook title in the list box. Press TAB, then use the direction keys to select the title of the notebook you wish to view. Select the "OK" command button and press ENTER. The dialog box will disappear from the screen and the first page of the selected notebook will appear in the Notebook window. Notebook File: Save The Save command saves the changes you have made to your notebook. In the notebook File menu press S. If you are working in a new notebook, you will be asked to give your notebook a title before the changes are saved. Notebook File: Save As The Save As command gives you the opportunity to change the title of your notebook as well as saving the changes you have made to it. In the notebook File menu press A. When you select the Save As command, a small dialog box will be displayed on the screen. Enter the new title of your notebook in the text box labeled "Save As:". If you give your notebook the same title as an already existing notebook, you will be asked if you would like the currently selected notebook to replace the existing notebook of the same title. If you select the "Yes" command button, the currently selected notebook will take the place of the other notebook. If you select the "No" command button, you will be asked to give your selected notebook a different name, as there cannot be more than one notebook with a given name. Notebook File: Print One The Print One command will print the currently selected notebook page. In the notebook File menu press O. The page will be printed out in the same format and window size as it appears on the screen. Notebook File: Print All The Print All command will print out the entire selected notebook. In the notebook File menu press L. Each notebook page will be printed out in the same format and window size as it appears on the screen. Notebook File: File Merge The merge command enables you to combine two notebooks together. In the notebook File menu, press M. When you select the Merge command, a dialog box will appear on the screen to let you choose which notebook you would like to combine with the currently selected notebook. Select the notebook you wish to merge with the same method as you would pick a notebook to view with the Open command. Either type in the name of the notebook in the text box or select the notebook title from the list. Notebook File: Import Cardfile The Import Cardfile command allows you to merge a cardfile from the Windows application named Cardfile with a notebook. In the notebook File menu, press C. When you select the Import Cardfile command, a dialog box will be displayed in which you may chose the cardfile that you would like imported. Either type the cardfile title into the text box labeled "Open File Name:" or select the cardfile title from the list. Select the "Merge" command button and the selected cardfile and notebook will be combined into one notebook. Notebook File: Import ASCII File In the Notebook File menu, press D. The Import ASCII Database command enables you to bring the contents of an ASCII database into an Active Life notebook file. For example, let's say your flat-file database is a phone list that looks like this: Diamond, Frank (213) 526-1234 Box 12 Anza, CA 92306 Anderson, Tim (818) 543-1234 Box 77 Arcadia, CA 95969 Hartley, Jan (503) 677-1234 Box 21 Bend, OR 97701 After importing, the title of the first notebook page would be "Anderson, Tim". Active Life will alphabetize the notebook pages based on the title. The contents of the first notebook page would be: Anderson, Tim (818) 543-1234 Box 77 Arcadia, CA 95969 The title of the second notebook page would be "Diamond, Frank". Each line in the phone list/database will become one notebook page. A tab (or multiple spaces) within a line of the database will start a new line on the notebook page. Notebook File: Import Text File The Import Text File command enables you to merge a text file with the selected notebook. In the notebook File menu, press T. Selecting this command will bring a dialog box to the screen. Either type in the name of the text file you wish to import in the text box labeled "Open File Name:" or select the title of the text file from the list. Select the "Merge" command button, press ENTER and the selected text file and notebook will be combined. Notebook File: Exit The Exit command ends your Notebook session. In the notebook File menu, press "X". If you have not already saved any changes to your notebook, you will be asked whether or not you would like your changes saved. Selecting the "Yes" command button will save the changes and close the Notebook window. Selecting the "No" command button will close the Notebook window without saving the changes. Selecting the "Cancel" command button will return you to your Notebook session. Notebook File: About Notebook The About Notebook command will display information pertaining to the Active Life Notebook. In the notebook File menu, press B. Along with the application's title, you will see the version number, platform and copyright information, and the total number of notebook pages currently in the Active Life Notebook file you are working with. The Notebook Edit Menu The commands in the notebook Edit menu will allow you to delete and rename notebook pages, view specific notebook pages, and to delete, copy and move the information on the notebook pages. To pull down the Edit menu, press ALT+E while in Notebook. Selecting Text in Notebook With two commands in the Edit menu, Cut and Copy, you will need to select the characters that you want to cut (delete) and/or copy to another location. To do this, move the cursor to the left of the character you wish to select, press SHIFT+RIGHT arrow. That character will be selected. Pressing SHIFT+DOWN arrow will select the entire line. To select a word all at once instead of selecting it character by character, hold down the SHIFT+CTRL+RIGHT arrow. To select an entire paragraph, press SHIFT+CTRL+DOWN arrow. Once you have selected the text you wish to manipulate using these techniques, you may use the Cut and Copy commands. To remove the selecting from the characters, press any one of the direction keys without pressing SHIFT and all the selecting will disappear. At least one character must be selected or the Cut and Copy commands in the Edit menu will be inactive. Notebook Edit: Title The Title command allows you to give the selected notebook page a different title. In the notebook Edit menu, select "Title" and press ENTER. A shortcut is to press F6 while in the Notebook window. When you select the Title command, a small dialog box will appear on the screen. Inside will be a text box with the current name of the selected notebook page inside. Type the new name you wish to give the page in the text box, select the "OK" command button and press ENTER. You may have two or more notebook pages with the same name. Notebook Edit: Prior Page The Prior Page command will display the notebook page previous to, or in front of, the page you are currently viewing. In the notebook Edit menu, select "Prior Page" and press ENTER. A shortcut to this command is to press the PAGE UP key while in the notebook window. Notebook Edit: Next Page The Next Page command will display the notebook page after, or behind, the page you are currently viewing. In the notebook Edit menu, select "Next Page" and press ENTER. A shortcut to this command is to press the PAGE DOWN key while in the notebook window. Notebook Edit: Word Count The Word Count command reads the text on the currently displayed notebook page, and counts the number of whole words and the number of keystroke characters on the page. All keystroke characters are counted, including numeric characters, punctuation marks and blank spaces. Number groups, such as phone numbers, are counted as a single word. Each notebook page can hold up to 2048 characters. Notebook Edit: Delete Page The Delete Page command will remove an entire notebook page from the notebook. In the notebook Edit menu, press D (or select "Delete Page" and press ENTER). When you select the Delete Page command, you will be asked to confirm that you wish to delete the selected notebook page. Select the "OK" command button and press ENTER to carry out the command, or select the "Cancel" command button and press ENTER to leave the notebook page intact. Notebook Edit: Cut The Cut command removes the selected text from the notebook page. However, the deleted text is placed in a temporary holding area known as the Windows clipboard, and you can insert it back into your notebook page using the Undo command, or you can move the text to another area of the page or to another page of the notebook with the Paste command. In the notebook Edit menu, select "Cut" and press ENTER. A shortcut to this command is to press SHIFT+DELETE while in the notebook window. Note: There must be selected text on the notebook page in order for the Cut command to become active. See the section about the Edit menu for more information on selecting text. Notebook Edit: Copy The Copy command does not remove the selected text from the notebook page, but simply copies it to the Windows clipboard so that, using the Paste command, you may duplicate the selected text in another area of the notebook page or on a different notebook page. In the notebook Edit menu, select "Copy" and press ENTER. A shortcut to this command is to press CTRL+INSERT while in the notebook window. Note: There must be selected text on the notebook page in order for the Copy command to become active. See the section about the Edit menu for more information on selecting text. Notebook Edit: Paste The Paste command inserts the text that is on the Windows clipboard. In the notebook Edit menu, select "Paste" and press ENTER. A shortcut to this command is to press SHIFT+INSERT while in the notebook window. The Cut and Copy commands of the Active Life Notebook, or other Windows applications can be used to place text on the clipboard. Using the Paste command inserts the stored text at a position on the page to the right of the cursor. Notebook Edit: Undo The Undo command cancels the last editing command performed and restores the notebook page to the state prior to the last completed command. In the notebook Edit menu, select "Undo" and press ENTER. A shortcut to this command is to press ALT+BACKSPACE while in the notebook window. If text was Cut from the notebook page, it will be returned to the same position with the Undo command. If text was Pasted to a notebook page, the Undo command will remove it. Using the Undo command again will return the Pasted text back to its former position. While employing the Undo command, the selected text will remain on the clipboard. However, only one selection can be on the clipboard at any one time. Each new Cut or Copy operation replaces the previous selection stored in the clipboard. Examples: Cut, Copy and Paste To Move Text Select the text you wish to move. Use the Cut command in the Edit menu to remove the text from its present position. It will temporarily be placed in the clipboard. Then move the cursor to the point on the notebook page that you would like the text inserted and select the Paste command in the Edit menu. The selected text will be inserted to the right of the cursor. If the new position is not correct, use the Undo command in the Edit menu to remove the text. To Copy Text First select the text that you would like reproduced, then select the Copy command from the Edit menu. Next, move the cursor to the position on the notebook page that you would like the selected text copied to. Use the Paste command in the Edit menu to insert a duplicate of the selected text to the right of the cursor on the notebook page. Notebook Edit: Text Edit The Text Edit command will allow you to edit text on a notebook page. In the notebook Edit menu, press T (or select "Text Edit" and press ENTER). When the Text Edit command is selected, it will appear with a check mark next to the command title in the Edit menu. Graphics cannot be edited when the Text Edit command has been selected. Notebook Edit: Graphics Edit The Graphics Edit command will allow you to edit graphics (e.g. a picture) on a notebook page. In the notebook Edit menu press G (or select "Graphics Edit" and press ENTER). When the Graphics Edit command has been selected, it will appear with a check mark next to the command title in the Edit menu. Note: Text cannot be edited when the Graphics Edit command has been selected. An example of graphics is an image pasted in from Windows Paint or a scanned image from a Windows application such as PC Image. Notebook Add The Add command will add a page to the notebook you are currently working in. In the notebook press ALT+A (or select "Add" in the menu bar and press ENTER). When the Add command is selected, a small dialog box will appear on the screen. You will be asked to give a title to the notebook page that is about to be added. Type in the title, select the "OK" command button and press ENTER. The title of your new notebook page will be selected in the list box of notebook page titles and a blank notebook page will appear in the window. If you are currently working in a new notebook and have not yet given the first notebook page a title, you will be asked to enter a name in the text box labeled "Current Page Title:" Notebook Search The Search commands allow you to search for one or more characters, or a sequence of words in either the notebook pages or the notebook page titles. To pull down the notebook search menu press ALT+S (or select "Search" in the notebook menu bar and press ENTER). Notebook Search: Search Titles The Search Titles command lets you search for a specified word or character among all the page titles of a notebook. If the specified word or character is found in a page title, that notebook page will be displayed. In the Search menu press T (or select "Search Titles..." and press ENTER). A shortcut to this command is to press F4. When the Search Titles command is selected, a small dialog box will be displayed. Enter the character, sequence of characters, or words that you are looking for in the text box labeled "Search for:", select the "OK" command button and press ENTER. If the characters or words are found within a notebook page title, that page will then be displayed. If they are not located, a message will be displayed informing you that the search string was not found. Notebook Search: Search Notes The Search Notes command lets you search for a string of characters in the pages of a notebook. If the string is found in the notebook pages, then that notebook page will be displayed. In the Search menu, press N (or select "Search Notes..." and press ENTER. When the Search Notes command is selected, a small dialog box will be displayed on the screen. Enter the string of characters that you are looking for in the text box labeled "Search for:", select the "OK" command button and press ENTER. If the string is found on a notebook page, that page will be displayed. Notebook Search: Re-Search Notes The Re-Search Notes command will repeat the Search Notes command, looking for the string previously entered in the "Search For:" text box when the Search notes command was first selected. You will want to use this command when the first occurrence found in your search is not the one you want. In the Search menu, press R (or select "Re-Search Notes" and press ENTER. A shortcut to this command is to press F3 while in the notebook window. If the string is found on a notebook page, that page will then be displayed. If they are not located, you will be informed that what was being searched for was not found. Notebook AutoDial Press ALT+D to select the AutoDial command from the notebook menu bar. A dialog box will appear on the screen. The information that you enter into this dialog box will direct the Active Life Notebook to dial the phone number you wish to call. The first area of the dialog box is a text box labeled "AutoDial:" If the notebook page that is currently being displayed contains a phone number, that number will appear in the text box. You may make changes to the number before dialing if you wish. If there is no phone number on the currently displayed notebook page, then the text box will be blank. You may type in the phone number you would like dialed. When you have more than one phone number in a notebook page, you can indicate which one you'd like used by selecting that text. Press TAB to move the cursor to the next area of the screen: two option buttons labeled "Tone" and "Pulse". These buttons enable you to chose the type of dialing to be done. Use the direction keys to select the button you need. Press TAB again to move the cursor to the option buttons for the serial port that your modem is set for. Use the direction keys to select either the button labeled "COM1" or the button labeled "COM2". When all the information in the dialog box is correct, select the "OK" command button and press ENTER. The Active Life Notebook will dial the phone for you. The Pop-up Calendar The pop-up calendar is a powerful feature of Active Life. With it, you can quickly call up the schedule of any date within the range of Active Life (April, 1986 through December, 2068). Also, you can easily move selected items to any schedule date within the range. To view the calendar, press ALT+C, O, or click on Calendar in the main schedules menu bar, then select Open. The first time the calendar is used, it will appear in the upper right corner of the screen and the date of the currently selected schedule will be highlighted. The title bar of the Calendar window will be colored to indicate that this window currently has the focus (i.e. commands and keystrokes will be directed to this window). To change the focus from the calendar window to the Active Life window, and back again, press TAB. The calendar window has its own Control menu (press ALT+SPACEBAR when the calendar has the focus). Use the Size command to change the size of the calendar and the Move command to move the calendar to different places on the screen. For more information on the Control menu, see the section of this guide entitled "Using the Windowing Interface." When operating in a DOS or Windows environment, Active Life remembers the size and location of the calendar each time it is closed or Active Life is exited, so the next time it is opened or Active Life is restarted, the calendar will appear in the same size and position as before. Note: When manipulating the calendar with the keyboard keys, the calendar must have the focus. Use the TAB key to switch the focus between the calendar and the main schedules window. To display the previous month on the calendar, you can either press the UP arrow key while the calendar has the focus, click on the UP arrow at the top of the calendar scroll bar. To display the next month, either press the DOWN arrow key while the calendar has the focus, or click the DOWN arrow at the bottom of the calendar scroll bar. Press the gray minus (-) key in the numeric key pad area to select the previous day, and press the gray plus (+) key to select one day ahead of the currently selected day. As days are selected, the schedules in the Active Life Window will change to display the schedule of the selected calendar date. Notice that the dates prior to the present day are crossed out on the calendar. To view the calendar for the currently displayed month in the prior year, press PAGE UP, or click in the gray area in the scroll bar between the UP arrow at the top of the calendar scroll bar and the scroll box (the white square box in the scroll bar). To view the calendar for the same month one year ahead, press PAGE DOWN, or click in the gray scroll bar area between the scroll box and the DOWN arrow at the bottom of the calendar scroll bar. You can also leap many years forward or backward easily by dragging the calendar scroll box up or down within the scroll bar. The scroll bar represents the entire range of Active Life, from April 1, 1986 through December 31, 2068 (about 82 years). You can jump to the middle of the calendar range, using a mouse, by dragging the scroll box to the middle of the gray area in the calendar scroll bar. With the calendar in "standard" viewing mode ("color utilization" is not selected), you can easily toggle between the schedules for two dates, using the calendar and mouse. Click on a date in the calendar with the left mouse button to display the schedule for that date. If you click again on that same date on the calendar, the displayed schedule will switch back to the previously displayed schedule. To close the calendar window, select the Close command in the control menu. The calendar will be removed from the screen and the Active Life window will again be the selected window. To move an item to another schedule using the mouse, simply select the item to be moved, then find the day on the calendar to which you want the item moved, then click on a calendar date with the right mouse button. This will move the item to that date. Color Utilization Note: The Color Utilization feature of the calendar is available only to users of the DOS and Windows versions of Active Life. Users of the OS/2 version of Active Life will find only the Open and Close options in the pull-down calendar menu. Active Life gives you the capability to tell, at a glance, how full each of your daily schedules is within an entire month. To take advantage of this feature, call up the calendar and select Color Utilization from the Calendar menu. Notice on the calendar that each day in the month has a background color. That color tells you how fully the day is scheduled. The colors range from green to yellow to red. Green indicates that the day is nearly empty ( 0% full), yellow indicates a day which is about 50% full and red means 100% full. Days in the past which have been archived and current or future days which have no items or items whose total duration is zero are seen in gray. The Timer The timer feature is available only to users of the DOS and Windows versions of Active Life. With it, you can easily time phone calls, meetings, or any other item. The Rate feature enables you to associate a value with the elapsed time (e.g. the cost of a telephone call or the charge for a consultation.) To activate the timer, click on Timer in the main schedules menu bar, or press ALT+T (when the main window has the focus). When the Timer window comes up, its title bar will be colored to indicate that the timer window currently has the focus (i.e. commands and keystrokes will be directed to this window). Looking at the timer window, you can see that there is a Rate box, two /Minute and /Hour option buttons, and a Start, a Stop and a Reset button. Along the bottom of the window, are three number groups. The leftmost number is the current time of day. The middle number is the monetary value of the elapsed time based on the rate. The rightmost number is the actual elapsed time. Start the Timer To start the timer, click on the Start button, or press ALT+S (when the timer window has the focus). Stop the Timer To stop the timer, click on the Stop button, or press ALT+P. The timer can be stopped, then started again without having to be reset and it start counting from the previously accumulated time and value. Reset the Timer To stop the timer and reset the elapsed time and accumulated value to zero, click on the Reset button, or press ALT+E. If this is done accidentally, simply Reset again and the time and value figures are recalled. Rate To set a rate, first click inside the rate box, or press ALT+R. Then using the DELETE and BACKSPACE keys, remove any old rate information, then type in the current rate. Up to six digits can be used, plus a decimal point (period) to separate dollars from cents. When the rate value is correct, click on, or press the TAB key to move the cursor over to the Minute/Hour option buttons. Use the UP and DOWN arrow keys to select either the /Minute (per minute) or the /Hour (per hour) option. Or you can press ALT+M to select /Minute or ALT+H to select /Hour. Changing the Focus To and From the Timer The simplest way to move the focus from one window to another is to click with a mouse anywhere inside the desired window. Without a mouse, to move the focus from the main window to the timer window, press ALT+T. To change the focus from the timer window to the Active Life window, pull down the timer Control menu then press S (for Switch window). Moving the Timer Window As with any other window, you may position the timer in any desired location on the screen. Refer to section on the Control menu if you are not familiar with the procedure for moving windows. Active Life remembers the location of the timer each time it is closed or you exit Active Life. The next time it is run, the timer will appear in the same position as before. The Options Menu The commands in the Options menu will allow you to enter new default settings, erase the sample information, enter your name as you would like it to appear in the title bar and on printed schedules, and order an Active Life licence. To select the Options menu, press ALT+O. Options: Set New Item Defaults The Set New Item Defaults command will allow you to specify the duration and time bounds default settings that will appear each time the definition dialog box is displayed for a new item. In the Options menu, press S (or select "Set New Item Defaults..." and press ENTER). When the Set New Item Defaults command is selected, a dialog box will be displayed. The first text box is labeled "Duration". Type in the amount of time you wish to appear automatically as the duration for your scheduled items. The next text boxes are labeled "Earliest" and "Latest". Type in the earliest and latest times that you wish to appear as the bounds in the definition dialog box. If you wish to cancel the "Set New Item Defaults" dialog box, press ESC or select the "Cancel" command button and press ENTER. Select the "OK" command button and press ENTER to enter the new default settings. Options: Delete Sample Items The Delete Sample Items command will remove the sample items from the schedules. In the Options menu press D (or select "Delete Sample Items" and press ENTER). Options: Enter Name In the Options menu press N (or select "Enter Name" and press ENTER). Selecting the Enter Name command will cause a small dialog box to be displayed. Type your name in the text box as you would like it to appear on printed schedules and in the window's title bar. Select the "OK" command button and press ENTER. To cancel this command, press ESC or select the "Cancel" control button and press ENTER. Options: Order an Active Life License The Order an Active Life License command will begin the simple procedure of becoming a registered Active Life user. In the Options menu press O. Selecting this command will bring a dialog box to the screen. Enter your name and address and how you were introduced to Active Life. Use TAB to move from line to line within the dialog box. To print the order forms, TAB to the "Print" button and press ENTER. Send both order forms and your check to the address on the form. You will receive your user ID in approximately two weeks. TAB to the "OK" button and press ENTER to remove the dialog box from the screen. Options: Order a Pre-Paid Active Life License Use this command to order an Active Life license if you have already paid for it, such as through a retail store or dealer. In the Options menu use the DOWN arrow key to select "Order an Active Life License (pre-paid)" and press ENTER. Selecting this command will bring a dialog box to the screen. Enter your name and address and how you were introduced to Active Life. Use TAB to move from line to line in the dialog box. To print the order forms TAB to the "Print" button and press ENTER. Please send both order forms to the address on the form. You will receive your user ID in approximately two weeks. TAB to the "OK" button and press ENTER to remove the dialog box from the screen. Options: Order an Active Life Upgrade This option is available only to registered users of a previous release of Active Life. Registered users can purchase a license for the upgraded version at a reduced price. Upgrades offer major enhancements, while updates offer incremental improvements of the current version. Updates are free to registered users. Options: Enter User ID When you receive your user ID from 1Soft in response to your registration order, select the Enter User ID command. In the Options menu press I. Type your user ID into the text box that appears, TAB to the "OK" command button and press ENTER. The word "VALID" should appear. If "VALID" does not appear, check the name that appears in the window's title bar. The name in the title bar should be exactly the same name that printed on your order form as the licensee. If it is not the same, you may correct it using the Enter Name command in the Options menu. Options: Report Memory Available The Report Memory Available command will inform you of the number of bytes available in both the system memory and the application memory. In the Options menu press R. To resume working in Active Life press ENTER. Active Life User's Guide Index .BAT files, 34 .COM files, 34 .EXE files, 34 About this manual, 11 Active Life quick start, 18 Add notebook page, 55 Adding an item, 21,38 Alarm, 24 Alphabetical items list, 30,45 Archiving of schedules, 33 Autodial from notebook, 56 AUTOEXEC command, 34 Begin time, 23 Begin time fixing, 39 Bounds, 24 Calendar, 16,20,21,58 Calendar color utilization, 59 Changing an item, 31,38 Changing recurring items, 30 Check box, marking, 17 Check boxes, 17 Click, defined, 12 Close command, 15 Color utilization in calendar, 59 COM1, COM2, 57 Command button, 17 Commands, inactive, 13,16 Completed items, marking, 39 Control menu, 14 Copy text in notebook, 52 Counting words in notebook, 52 Cursor, 16,17 Cut text in notebook, 52 Data files, saving, 33 Date, 22 Defaults for items, setting, 62 Define week at a glance, 46 Delete page in notebook, 52 Deleting an item, 31,38,39 Deleting recurring items, 30 Deleting sample items, 62 Description box, item, 21 Dialog box, 16 Dialog box for recurring item, 26 Drag, defined, 12 Duration, 22 Dynamic scheduling, 24 Earliest schedule, selecting, 41 Edit Delete Item, 38,39 Fix Item Begin Time, 39 Headline Item, 39 Insert New Item, 38 Mark Item Done, 39 Refine Item, 38 Schedule Item, 40 Start Item, 40 Edit menu, 38 Editing examples in notebook, 54 Ending your A.L. session, 37 Escape key, 13,25,30 Exceptions to recurring items, 30 EXEC command, 34 Executing programs from A.L., 34 Exiting A.L., 37 Exiting from a menu, 13 Export range of schedules, 37 Export today's schedule, 37 Extended outlook, 36,37 File About Active Life, 38 Exit, 37 Export Range of Schedules, 37 Export Today's Schedule, 37 Print Range of Schedules, 36 Print Today's Schedule, 36 Save, 37 File menu, 36 Fixed time, 23 Fixing begin time, 39 Floating time, 23 Focus, 16 Focus, defined, 12 Focus, to and form timer, 61 Focus, to and from notebook, 16 Graphics edit mode in notebook, 55 Gray minus key, 20 Gray plus key, 20 Headlining an item, 32,39 Home key, 21 Horizontal view mode, 46 ID, entering user, 63 Inactive commands, 13,16 Inserting an item, 21,38 Installation, 9 Juggle Carry Over Undone Items, 44 Earlier in Day, 43 Later in Day, 43 Next Schedule, 43 Next Week, 44 Prior Schedule, 43 Prior Week, 44 Juggle menu, 43 License ordering for A.L., pre-paid, 63 License ordering for Acitve Life, 62 Maximize command, 15 Memory available, 63 Menu bar, 12,13 Menu selecting, 36 Menus, 12 Menus, about, 35 Minimize command, 14 Minus key, gray, 20 Move command, 14 Moving among schedules, 19 Moving an item, 32 Moving items Multiple windows viewing, 45 Name on title line, your, 62 NEXT button for recurring items, 31 Next day, selecting, 42 Next item, selecting, 40 Next page in notebook, 51 Next page, selecting, 40 Next schedule, selecting, 41 Next week, selecting, 42 Non-recurring items to recurring, change, 30 Note-type items, 22 Notebook Add, 55 Notebook add a page, 55 Notebook AutoDial, 56 Notebook copy text, 52 Notebook cut text, 52 Notebook delete page, 52 Notebook Edit Copy, 52 Cut, 52 Delete Page, 52 Graphics Edit, 55 Next Page, 51 Paste, 52 Prior Page, 51 Text Edit, 55 Title, 51 Undo, 53 Word Count, 52 Notebook Edit menu, 51 notebook editing examples, 54 Notebook File About Notebook, 50 Exit, 50 File Merge, 49 Import ASCII File, 49 Import Cardfile, 49 Import Text File, 50 New, 48 Open, 48 Print All, 49 Print One, 49 Save, 48 Save As, 48 Notebook graphics edit mode, 55 Notebook menu, 48 Notebook next page, 51 Notebook paste text, 52 Notebook prior page, 51 Notebook Search, 55 Re-Search Notes, 56 Search Notes, 56 Search Titles, 55 Notebook text edit mode, 55 Notebook title editing, 51 Notebook undo edit command, 53 Notebook window focus, 16 Notebook word count, 52 Notebook, the, 47 OK button, 31 Option button, selecting, 17 Option buttons, 17 Options Delete Sample Items, 62 Enter Name, 62 Enter User ID, 63 Order Active Life License, 62 Order Active Life Upgrade, 63 Order Pre-Paid Active Life License, 63 Report Memory Available, 63 Set New Item Defaults, 62 Options menu, 62 Ordering Active Life license, 62 Ordering Active Life upgrade, 63 Ordering pre-paid Active Life license, 63 Paste text in notebook, 52 PATH statement, 34 Plus key, gray, 20 Pop-up calendar, 16,20,21,.... see calendar Pre-paid license ordering for A.L., 63 Print range of schedules, 36 Print today's schedule, 36 PRIOR button for recurring items, 31 Prior day, selecting, 41 Prior item, selecting, 40 Prior page in notebook, 51 Prior page, selecting, 40 Prior schedule, selecting, 41 Prior week, selecting, 42 Program call from A.L., 34 Quick start in Active Life, 18 Range of schedules, export, 37 Range of schedules, print, 36 Re-search notes in notebook, 56 Reading this manual, 11 Recurring items, 25 Recurring items dialog box, 26 Recurring items to non-recurring, change, 30 Recurring items, changing, 30 Recurring items, deleting, 30 Recurring items, exceptions, 30 Recurring items, NEXT button, 31 Recurring items, PRIOR button, 31 Refining an item, 31,38 Restore command, 15 Return to today's schedule, 21 Running programs from A.L., 34 Rample items, deleting, 62 Saving data files, 33 Saving your schedules, 37 Scheduled / unscheduled items, 22 Schedules, moving among, 19 Scheduling an item, 40 Scheduling, dynamic, 24 Scroll bar, 20,21 Scroll bar arrows, 20 Scroll box, 21,58 Search notes in notebook, 56 Search titles in notebook, 55 Select Earliest Schedule, 41 Next Day, 42 Next Item, 40 Next Page, 40 Next Schedule, 41 Next Week, 42 Prior Day, 41 Prior Item, 40 Prior Page, 40,41 Prior Week, 42 Specific Date, 42 Today's Schedule, 41 Select menu, 40 Selecting a menu, 13,36 Selecting a menu command, 13 Selecting a specific date, 42 Selecting earliest schedule, 41 Selecting items, 12 Selecting next day, 42 Selecting next item, 40 Selecting next page, 40 Selecting next schedule, 41 Selecting next week, 42 Selecting option buttons, 17 Selecting prior day, 41 Selecting prior item, 40 Selecting prior page, 40 Selecting prior schedule, 41 Selecting prior week, 42 Selecting schedules, 19 Selecting today's schedule, 41 Single window viewing, 45 Size command, 14 Specific date, selecting, 42 Starting an item, 40 Text box, 16 Text edit mode in notebook, 55 Timer, 60 Timer window focus, 61 Times of day, 23 Title bar, 12 Title box, 21 Title editing, notebook, 51 Today's schedule, export, 37 Today's schedule, print, 36 Today's schedule, return to, 21 Today's schedule, selecting, 41 Toggling between two views, 32 Two views, toggling between, 32 Undo edit command in notebook, 53 Upgrade ordering for A.L., 63 User ID, entering, 63 Vertical view mode, 46 View Alphabetical Items List, 45 Define Week at a Glance, 46 Horizontal, 46 Multiple Windows, 45 Single Window, 45 Vertical, 46 Week at a Glance, 45 View menu, 45 Week at a glance viewing, 45 Week at a glance, define, 46 Window, 12 Word count in notebook, 52 Working in Dialog Boxes 19 Word Count, 52