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1989-09-28
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THE AEIUS GRADEBOOK DISK-MANUAL
(C) Copyright 1989 by Aeius Corporation
All rights reserved
AEIUS CORPORATION
PO BOX 700457
SAN JOSE, CA 95170
(408) 257 0658
AEIUS GRADEBOOK REGISTRATION FORM
If you use the program regularly, you are expected to register.
When you register as an Aeius Gradebook User, we will send you a
printed 60 page manual and the latest program disk, and provide you
with telephone support. Registered users receive an opportunity to
get new program versions at half price. If you do not want the
printed manual, the cost of registration is $20 with all other
benefits. You can register by mail or by phone. If you purchased
your shareware disk from us, we will credit the $10 against the
cost of registration. The Aeius Gradebook handles 20 classes of 48
students with 64 grades per student. The Aeius Lecturegrade
handles 20 classes of 200 students with 30 grades per student.
MAIL ORDER TO: AEIUS CORPORATION OR PHONE: (408) 257 0658
PO BOX 700457 Leave your order, credit card
SAN JOSE, CA 95170 number, name, address and phone
number on our recorder. Use
form below as a guide. Or
leave your phone number for
call back.
Please contact us for quantity discounts or Site Licenses.
Choose ( )Aeius Gradebook (20 classes of 48 students, 64 grades)
or ( )Aeius Lecturegrade (20 classes of 200 students, 30 grades)
or both ( )
( ) Registered User $35.00.
(Includes program, manual, support, update notification)
Registered User of both programs $45.00
( ) Registered User without printed manual $20.00.
( ) Program disk only with no support $10.00. Try it then buy it.
Both programs $15.00. Receive $10 credit off cost of registration.
( ) 60 page Manual $15.00 each. Same manual covers both programs.
( ) Check here for 3.5" disk. Otherwise we provide 5.25" disk.
All prices are POSTPAID and TAX PAID. Check, money order or credit
card. Canadian or foreign customers use credit card or postal money
order in US funds. Institutional purchase orders accepted.
Name______________________________________________________________
Address___________________________________________________________
City____________________________State_______Zip___________________
( )Visa ( ) Master Charge Number ________ ________ _______ _______
Exp Date ____/____ Phone Number (________) ________ ________
Signature for charge only___________________________ Date ________
INTRODUCTION
The Aeius Gradebook and Lecturegrade programs will allow
you to spend more time on teaching and less time on
paperwork. We have designed the program around the features
teachers want most, especially ease and speed of use. Both
programs have identical features except for the number of
students a class file will hold. The manual will refer to the
program as the Gradebook, but the directions for operating
the Lecturegrade are the same.
The Aeius Gradebook is distributed as a SHAREWARE program.
This means that you are encouraged to give a copy of the
program to other teachers. If you use the program regularly,
you are expected to buy it. This makes you a Registered User
and you receive a printed manual, latest Master Disk,
telephone support, and receive an opportunity to get program
updates at half price. A registration form is contained in
the Disk-manual on the Master Disk. The registration form
can also be printed out on your printer. Place the Master
Disk in drive A: and type the command:
REGISTER <return>
Summary of Program Features
The program uses a window approach for selecting class or
print options, so that you can make a change on the fly, and
immediately continue with printing or entering grades. The
program can be configured for monochrome or color monitors.
If you momentarily forget how to use the program, a HELP
window is immediately available on the screen to refresh your
memory.
You can view grade averages in a window on the screen at
any time for your convenience. Grades can optionally be
calculated in percentage or total points form. The program is
flexible enough to encompass most of the grading systems
being used.
Makeup grades can be found at the touch of a key. Missing
grades can be optionally excused or counted in the grade
averages. A student's highest or lowest grade can be quickly
found. The program also quickly finds the first or last
grades entered or a grade which was entered in error.
You can easily provide weekly or monthly grade reports on
a class or individual student basis, using student names or
student codes. Teachers comments can be automatically be
included in individual printouts if you desire. Our
customers report that an individual printout is a very strong
factor in motivating students to make up missing assignments.
The program will also optionally print out the individual
reports for all students having a average lower than the
value you select.
Page 1
A Grade Posting report can be automatically printed for
all classes using student codes.
Student rosters can be easily arranged in alphabetical or
grade rank order.
Partial course grades such as homework, tests, and exams,
can be combined automatically into a composite course grade
with each partial grade weighted.
You can examine or printout grade distributions for class
averages or for individual assignments. Z-scores are
calculated to help grade on a curve.
We know that you will enjoy using your Aeius Gradebook
program this year and in the years to come.
Our Philosophy Of Supporting The Program
Shareware is a method of marketing which allows the
program to be obtained at low cost or no cost by the
prospective customer. We encourage our customers to share the
program with other teachers and friends. The program can then
be operated and tested in a school environment by the
prospective customer. If the customer decides the use the
program to regularly do his or her grades, we depend on the
willingness of the customer to buy the program, of his or her
own free will, to obtain revenue for our business. In turn we
provide free technical telephone support, an excellent
printed manual, and program updates at half price.
We solicit suggestions from our customers on ways to
improve the program, and have published a new version every
year since 1985 based on their letters. Some of the features
which have been suggested by customers and added to the
program over the years include alphabetical and grade rank
sorting, Points Averaging, a version for large classes
(Lecturegrade), multiple school terms in one file, the Grade
Posting printout with student codes, automatic printout of
low student's grades, and the report card printout. It is our
objective to evolve toward a gradebook program which will
meet the needs of educators at all levels, while remaining
extremely easy to learn and use.
Page 2
EQUIPMENT AND SUPPLIES REQUIRED
The Aeius Gradebook and Lecturegrade programs are
compatible with the IBM personal computers including the
PCjr, PC, XT, AT, and PS/2 models. The program also runs on
most IBM compatibles and "Clone" computers. It operates under
MS/PCDOS Version 2.0 or later operating system software.
You will need three double sided, double density, soft
sector diskettes for the Working Disk, the Backup Disk and
the Tutorial Disk. Additional diskettes may be required if
you fill the first disk. You can also run the program from a
hard disk.
A printer is required for printing grade averages or grade
sheet reports. Any dot matrix printer or laser printer which
is compatible with your computer will be suitable for the
Aeius Gradebook. The printouts may take up to 80 columns.
Page 3
GETTING STARTED
You can get the Aeius Gradebook program up and running
easily, even if you are not used to computers. DON'T USE THE
MASTER DISK TO RUN YOUR PROGRAM. Instead, make up a Tutorial
Disk and Working Disk, as explained below. By following the
directions in this "GETTING STARTED" section, you will be
trying out your new Aeius Gradebook program in a few minutes.
This section also contains instructions on starting up the
computer, and setting the computer date.
The procedure for making up a Working Disk, Tutorial Disk,
or Backup Disk is as follows:
1) Boot your computer.
2) Format a blank disk.
3) Make up a Tutorial Disk, Working Disk, or Backup Disk.
4) If you have a hard disk, the hard disk will become your
Working Disk.
If you are an experienced computer user, skip over the
next two paragraphs and go to the paragraph titled Making Up
A Tutorial Disk, otherwise the next two paragraphs will take
you through the procedures to boot your computer and format a
floppy disk.
Booting The Computer
"Booting" is a procedure which starts up a computer and
transfers the operating system into the computer memory. An
"operating system" is the program which writes characters on
the screen, interprets keystrokes, and operates the disk
drives and program memory. To boot your computer, place a
disk containing the DOS (Disk Operating System) program in
drive A:. If the power is off, simply turn the power on. If
the power is already on, simultaneously press the following
three keys:
Alt Ctrl Del
If the power is off, the computer will pause for up to two
minutes and then the disk drive will operate and the
operating system will be transferred to memory. Your may see
instructions on the screen directing you to enter date and
time. If so, type in the date and time in the format shown
on the screen (don't type in the name of the day ie. "Mon").
If you are using a PCjr computer, the monitor may boot up
into a 40 column display instead of the 80 column display
which the Aeius Gradebook program requires. A special boot
file is provided on the Master Disk, which automatically
switches the PCjr to the 80 column mode. Instructions for
installing this boot file on your Working Disk are given
later in this section.
Page 4
Formatting A Disk
Each disk has to be "formatted" before it can accept
programs or files. Formatting is accomplished by running the
DOS "format" program. The disk to be formatted can be a new
disk or a disk which has been used before. When the disk is
formatted, any data on the disk is destroyed. The procedure
for formatting a disk is as follows:
1) Boot your computer using the DOS disk supplied with
your computer.
2) Type the command:
format /s <return>
(type the space between "format" and "/s")
("<return>" means to press the return key.)
3) When the message "Insert new diskette for drive A: and
strike any key when ready" appears on your screen,
remove the DOS disk from drive A: and place a blank
disk in drive A:.
4) Press <return>. The disk drive will operate and the
disk will be formatted.
5) When the message "Format another (Y/N)?" appears on the
screen, press the "n" key.
Making up A Tutorial Disk
The tutorial included the next section is an easy way to
become familiar with the program. If you have a hard disk,
don't run the tutorial from your working subdirectory because
it may erase your class files. To make up a tutorial disk
simply make a copy of your master disk and use that as your
tutorial disk. The copy can be made by placing your DOS disk
in drive A:. Then type the command: DISKCOPY A: B: <return>.
A message will appear on the screen telling you to place the
source and target disks in your computer. Place the Aeius
Gradebook Master Disk in drive A: and a blank disk in drive
B: and press <return>. If your computer has a single disk
drive, you will be instructed on the screen when to replace
the Master Disk with your Tutorial Disk. When you are done,
label the Tutorial Disk.
Making Up A Working Disk
If you have a hard disk, skip to the next paragraph,
Installing The Aeius Gradebook On A Hard Disk, otherwise
continue with this paragraph to install the program on a
Page 5
floppy disk. To copy the Aeius Gradebook program onto the
formatted Working Disk from the Master Disk, insert the
Master Disk in drive A:. If your computer has 2 disk drives,
insert the formatted Working Disk in the right hand drive B:.
If your computer has a single disk drive, you will be
instructed on the screen when to replace the Master Disk with
your Working Disk. Now type the command:
makedisk <return>
The "makedisk" command will cause the programs on the
Master Disk to be copied onto your Working Disk.
For PCjr users, a modified boot file can be installed
which switches the display from a 40 column mode to an 80
column mode during boot. To add the 80 column switch to your
boot file, place the Master Disk in drive A: and the Working
Disk in drive B: and type the command:
jr <return>
A modified AUTOEXEC.BAT file will be transferred to your
Working Disk and instructions will appear on your screen
explaining the procedure for copying the program MODE.COM
from a DOS disk to your Working Disk. When the boot file is
modified and MODE.COM has been copied over to your Working
Disk, your PCjr will automatically convert to the 80 column
mode when it is booted.
If you wish to remove the requirement to enter the date
when booting the Aeius Gradebook program, place the Master
Disk in drive A: and your Working Disk in drive B: and type
the command:
nodate <return>
When you have finished making up the Working Disk, place
your Aeius Gradebook Master Disk back in its envelope and
store it in a safe place in a vertical position. Label your
Working Disk "Aeius Working Disk" and add any other
identifying information such as "1st Quarter" etc.
Installing The Aeius Gradebook On A Hard Disk
The Aeius Gradebook Master Disk contains a batch program
called "MAKEHD" which will install the program in a
subdirectory on your hard disk. Most hard disks are
designated as drive C:, however if your system uses a drive
designator other than C, a second batch program "SELHD"
allows you to change the hard disk designator to B:, D:, or
E:. If your hard disk is not on drive C: the designator must
be changed before you install the Aeius Gradebook. To
designate drive D: as the hard disk drive, type the command:
Page 6
SELHD D <return>
Use your own hard disk designator in place of "D".
The Aeius Gradebook can be installed in one or more hard
disk subdirectories. Each subdirectory will hold up to 20
classes. Choose a subdirectory name with 8 or less characters
such as SEMESTR2. Be sure that your hard disk path is at the
root directory or at the subdirectory in which you want to
install the new subdirectory. Then place the Master Disk in
drive A: and select drive A: as the default drive. Then type
the command:
MAKEHD SEMESTR2 <return>
Use your own subdirectory name in place of "SEMESTR2". A set
of directions will appear on your screen. You can abort the
installation at this point by pressing "Ctrl" and "C"
simultaneously. Otherwise press <return> to proceed with the
installation.
Be sure to use the Backup Disk as described in the next
paragraph. The program will back up class files to a Backup
Disk in drive A: by using the "BACK" command as described
below.
The tutorial should not be run from your hard disk
subdirectory because it could possibly overwrite your class
files and class directory. To use the tutorial, copy the
entire Master Disk to a second disk, as described in the
"Making Up A Tutorial Disk" section, and run the tutorial
from that copy.
Making Up A Backup Disk
There are two types of backup. The first type copies files
from the Working Disk to the Backup Disk one file at a time
using the DOS COPY command. If you are using a hard disk, or
have two floppy disk drives, this is the recommended type of
backup. However if your computer has a single floppy drive
and no hard disk, the first type of backup will require that
you change disks several times in the course of backing up.
In this case the second type of backup is recommended. The
second type uses the DOS DISKCOPY program so that the
changing of disks is minimized. When you make up a Backup
Disk as described below, a file named "BACKUP" is installed
on the Backup Disk. This file is checked by the BACK command
to prevent accidentally backing up to the wrong disk.
To make up a Backup Disk, first format a blank disk. Next
place the Master Disk in drive A: and the disk which will be
the Backup Disk in drive B:. If your computer has a single
disk drive, you will be instructed by a prompt on the screen
Page 7
when to switch disks. Type the command:
makeback <return>
The Aeius Gradebook program will be copied onto your
Backup Disk. This disk is used for any of the backup
procedures. Label this disk "Backup Disk".
If you want to use the second type of backup (if you have a
single floppy drive and no hard disk), place your Working
Disk (Not your Backup Disk) in the drive and type the
command:
copy back1.bat back.bat <return>
Now place your DOS disk in drive A: and type the command:
copy diskcopy.com b: <return>
The drive will operate and a message will appear telling you
to place your Working Disk (Not Backup Disk) in the drive.
Press <return>. The drive will operate and the DISKCOPY.COM
program will be copied to your Working Disk.
Starting Up the Aeius Gradebook Program
Place the Working Disk containing the Aeius Gradebook
program into disk drive A:. There are three ways to start the
program.
1) If the power has not been turned on, turn on the power
to the computer. The computer will boot the DOS
operating system and the Aeius Gradebook program will
be started.
2) If the power is on, simultaneously press the following
three keys: Cntl Alt Del
3) If the computer has been previously booted, type the
command:
If you are using Gradebook: GRD <return>
If you are using Lecturegrade: LECT <return>
The disk drive will operate, and depending on which of the
above options you use, you may see a message on the screen
directing you to enter the date. If so, type in the date in
the form:
5-1-86
Do not type in the name of the day such as "Mon". A
copyright and shareware notice will appear on the screen.
Page 8
Press the <return> key a second time, and the first class
file will be loaded into the computer from the disk. If the
disk has not been used before, a new class file will be
created. The class file will then appear on the screen and
you can begin typing information into it or you can select
one of the functions.
You can make the program open to any class when starting
by typing the number of the opening class after "GRD". For
example if you start the program with "GRD 5", the program
will start up and the fifth class will be displayed.
Ending The Aeius Gradebook Program
The program starts and ends with the grade sheet. Press
the Esc key repeatedly until all of the function windows have
been erased, and a blinking message "ARE YOU SURE YOU WANT TO
QUIT? (Y/N)" appears in the upper left hand corner of the
screen. Press the "Y" key to quit. The disk drive will
operate, the screen will clear, and a reminder to back up
your disk will be written on the screen. The computer will
return to the DOS operating system and will be ready to run
another program.
If you have pressed the Esc key too many times accident-
ally, you can press the "N" key to cancel the quit and
continue on with the program.
Page 9
THE AEIUS GRADEBOOK TUTORIAL
This tutorial covers the Aeius Gradebook and Aeius
Lecturegrade programs, but to simplify the text both programs
will be called "Aeius Gradebook".
Your Aeius Gradebook Master Disk contains sample grade
sheet files which are used in conjunction with the tutorial
instructions in this section to demonstrate all of the
features of the program. The Tutorial Disk is simply a copy
of the Master Disk. To make up a Tutorial Disk, use the DOS
DISKCOPY program as described previously under the
paragraph "Making Up A Tutorial Disk". Mark this disk
"Tutorial". The Tutorial Disk erases the class files after
you have used it, so be sure not to combine the Tutorial Disk
and the Working Disk on one diskette or subdirectory.
The return key is marked with a left arrow having a up
pointing tail. <return> means to press the return key. To
run the tutorial, place the Tutorial Disk in drive A: and
type the command:
tutor<return>
The following paragraphs describe exercises which will
quickly familiarize you with the operation of your Aeius
Gradebook program.
When the tutorial is started, several files will be copied
into position on the disk and the program will be started. A
copyright and shareware notice will appear on the screen.
Press the <return> key again. The first sample gradesheet
will appear on the screen.
The first column of grades on the sample gradesheet are
letter grades. The second column of grades are "number
wrong" grades and the third column of grades are "number
right" grades. Notice the X's after the 5th name. An X is
used to designate an excused grade which is not included in
grade averages. Notice the "*" in the second column after
the 8th name. A star (*) designates a makeup grade, which
can be automatically found and updated at a later date.
Data Entry and Cursor Control
Notice that the letter "A" in the grade to the right of
the student "Adam, Dana" has a blinking underline. The
blinking underline on the screen is called the cursor and
indicates the location where the next keystroke will appear.
Press the "b" key. The grade A+ will change to b+, and the
cursor will move to the "+".
Now locate the cursor keys. Press the key with the right
arrow on it. The cursor will move one grade to the right to
"-1". Press the down arrow. The cursor will move down one
grade to "-0". Press the up arrow, then the left arrow. The
cursor will move up and to the left, ending up at the "b+"
where it started.
Page 10
Now press the left arrow. The cursor will move to the name
"Adam, Dana". Type "Hall". The name "Adam" is replaced with
"Hall". Press the return key. The cursor will move down to
the next student name. Now move back up to the first line
with the up cursor key and replace "Hall" with "Adam" again
so the roster is in alphabetical order. THE PROGRAM LOOKS
FOR THE FIRST BLANK NAME TO FIND THE END OF THE ROSTER.
Move the cursor down to the second name and press the left
arrow cursor key. The cursor will move to the student number
column. Type a space, then type "8". (Lecturegrade uses 3
digits for student number, so type 2 spaces and "8") The
student number "2" will be replaced with the number "8".
Press the return key and the cursor will move down to student
number "3".
Use the right cursor key and up cursor key to move the
cursor to the upper left grade "b+" where the tutorial
started.
To summarize: The cursor can be moved around the screen by
pressing the cursor arrow keys at the right of the keyboard.
To reach the student names and student numbers, just continue
to move the cursor to the left. The cursor always points to
the next character to be typed from the keyboard.
Assignment Entry
EITHER THE DATE OR THE FIRST CHARACTER OF THE ASSIGNMENT
NAME MUST BE FILLED IN FOR A VALID ASSIGNMENT. Move the
cursor to the first grade b+. Then use the up arrow key to
move the cursor up into the assignment area of the screen.
The first row of the assignment contains the assignment date.
Type in the correct date (including spaces) watching the
cursor as you type. The cursor will skip over the slash
marks, to reach the next number. Press <return>. The cursor
will skip to the second row of the assignment containing the
assignment name. Type "assignment" and 5 spaces. Press the
return key. The cursor will move to the "wt" position. This
area contains the weight of the assignment in the grade
average. The program automatically fills in a default weight
of 1.0 when a new file is created. Type "015". Notice that
the cursor skips over the decimal point to enter a weight of
1.5. Press the return key. The cursor will skip to the "pts"
position. "pts" gives the number of points in the assignment.
The program automatically fills in a default value of "100"
when a new file is created. Type in a pts value of 13
followed by a space. Then press the return key. The cursor
will skip to the next assignment. Now press the down cursor
key followed by the left cursor key. The cursor moves back to
the grade area at the first grade position.
To summarize: The assignment area of the gradesheet can be
reached by moving the cursor up to the top of the screen. The
assignment contains three lines. The return key moves the
cursor from one assignment zone to the next.
Page 11
Teachers Comments
The Aeius Gradebook will print out teachers comments on an
individual student printout or on a report card printout.
Comment numbers are entered into a COMMENT assignment just as
though they were grades. There are 32 possible comments. An
assignment whose name begins with a '$' is recognized by the
program as a comment column. For example an assignment name
of "$comment" would designate that assignment for comments
and would be ignored in computing averages. You can have as
many comment columns as you wish. Enter the number of the
comment you wish to have printed for each student in the
roster. A blank comment number or a comment number greater
than 32 is recognized as no comment. Instructions on editing
comments are covered under "Utilities Under F2".
Class Name Entry
The class name goes in the upper left corner of the grade
sheet. To reach the class name, move the cursor up to the top
of the screen in the assignment area, then move the cursor
left until it is located below the word "CLASS". Now type
"class one". Notice that some of the original name "READING
1B" still remains. To erase the remainder of the original
name, type spaces to the end of the line.
Correcting Mistakes
Move the cursor down to the second student number "8"
which you entered earlier. Make an error in the student
number by typing "23". To correct the error, locate the
backspace key in the top row of keys to the right of the "="
key. Press the backspace key. The cursor will move back to
the beginning of the student number. Press the space bar
(twice for Lecturegrade) and "2" to correct the student
number.
To summarize: The backspace key will move the cursor back
to the left to allow you to type over a mistake.
Gradesheet Pages
Move the cursor to the far right of the screen with the
right arrow key. Now press the right arrow cursor key once
more. Look at the assignment area at the top of the screen.
Notice that the assignments now start at "2" on the left and
end at "4" on the right. Continue to move the cursor slowly
to the right until the number 8 assignment is reached. Notice
that the 7th assignment is the last on the sample grade
sheet. The grade sheet contains a maximum of 64 assignments
for the Aeius Gradebook program and a maximum of 30
assignments for the Aeius Lecturegrade program.
Page 12
Move the cursor back to the first grade column by pressing
F3 then Esc. Now move the cursor down past the 9th name. The
first name will disappear and names 2 through 10 will be
displayed on the screen. Locate the PgDn cursor key. Press
this key and the cursor will move down 9 names at a time.
Press the PgDn key repeatedly until the 25th name appears on
the screen. This is the last name in the sample file. The
gradesheet allows for a maximum of 48 student names for the
Aeius Gradebook and 200 student names for the Aeius
Lecturegrade program.
Press the PgUp key. The cursor will move up 9 names.
Return the cursor to the first name using the PgUp key. Press
PgUp again. Notice that the cursor will not move into the
assignment area.
Press the End key. The cursor will move 3 assignments to
the right. Press the Home key. The cursor will move 3
assignments to the left.
To summarize: The gradesheet is organized in pages of
three assignments across and nine students down. The PgUp,
PgDn, End, and Home keys can be used to move the cursor a
page length at a time. These keys are restricted to moving
the cursor in the grades area of the gradesheet. To reach the
class name, student names, and the assignment area of the
gradesheet, the cursor arrow keys must be used.
Using "Smart Keys"
The program provides ways, using a single key stroke, to
find grades for makeup, grades in error, first and last
assignments, and top or bottom grades for a student. These
features can save you valuable time when editing your grades.
Start this part of the tutorial by moving the cursor to
the first grade in the class. Press F9. The cursor will
jump to the next grade with a star (*). Press F9 repeatedly
until you reach the last grade on the gradesheet. If you
enter a grade with a star in the first position, the grade
can be quickly reached with the F9 key. This feature is used
to record grades which are late or which have been
resubmitted as makeup. When the makeup is complete, the F9
key can be used to quickly find and update the grade. A
makeup grade is averaged in the same way any other grade is
averaged. A blank grade is interpreted as a grade of 0%. The
excused grade (x) can be used in combination with a star, or
by itself, to eliminate that grade from the average.
Move the cursor back up to the first grade "b+". For the
following paragraph, "Ctrl F" means to press the "Ctrl" key
and the "f" key simultaneously. Press Ctrl F to move the
cursor to the FIRST assignment. Press Ctrl L to move the
cursor to the LAST assignment. Press Ctrl T to move the
cursor to the TOP ranked grade for the student. Press Ctrl B
to move the cursor to the BOTTOM ranked grade for the
student.
Page 13
Press F7 to display the class averages. Notice that the
3rd student average is in error. Press Esc to erase the
average window. Press Ctrl E to find the grade which was in
ERROR. The cursor will move to 3rd student assignment 6.
Correct the error in the grade and press F7 to confirm that
the grade average is now valid.
Let's Try The Functions
Locate the function keys marked F1 through F10. These keys
select special functions such as changing grade sheets or
printing. Lets try them to see what happens.
Press F1. F1 puts a HELP window up on the screen. Press
the space bar to get another page of HELP. Press the Esc key
in the top row of keys. The HELP window will disappear and
you will be back at the grade sheet again. Press F3. The
Class Select Directory window will appear on the screen. Now
press F1 again. The HELP window will appear over the Class
Select Directory window. Press Esc. The HELP window will be
overlaid, putting you back in the Class Select Directory
window. We will delay using the Class Select Directory
window until a later paragraph. Press Esc again to return to
the grade sheet.
Press F5. The grade sheet will be reorganized in a
compressed format with the student name and the assignments
eliminated from the display. Press the End key and notice
that the cursor moves 12 grades to the right. Press the Home
key and the cursor moves back 12 grades to the left. Press
F5 again to return to the normal format.
Press the F7 function key. The grade average window will
appear giving the average for each student in percentage and
letter grade. Press the PgDn cursor key. The averages of the
next 9 students will be displayed. Press the PgUp cursor key.
The averages of the first 9 students will be displayed again.
Press Esc to return to the grade sheet. Return the cursor to
the first grade position "b+".
Press F8. The student names will be replaced by student
codes. The word "CODES" will appear highlighted above the
student names. Coded names can be used to post grades when
you want to maintain anonymity. Press F8 again to return to
the student names.
Setting Grade Equivalents
The Aeius Gradebook program provides maximum flexibility
for setting the correspondence between letter grades and
their percentage equivalents. A set of equivalents for all
classes on the disk is provided with the program, called
STANDARD EQUIVALENTS. You can set your own customized
equivalents for all classes on the disk, called CUSTOMIZED
EQUIVALENTS FOR THE DISK. You can set your own customized
equivalents for a single class on the disk, called CUSTOMIZED
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EQUIVALENTS FOR CLASS. The equivalents for a given class can
be changed from one of the three options to another at any
time. For example, if you have set up grade equivalents for
the disk and then set up special grade equivalents for the
first class on the disk, the program allows you to easily
switch back and forth between the two sets of equivalents.
This would allow you to average grades for a given class
against a standard table of equivalents or to average grades
on a curve using a second set of equivalents. Initially, when
you make up a new working disk, the grade equivalents are set
to the STANDARD EQUIVALENTS.
Grade Equivalents For The Disk
Now continue with the tutorial by pressing F6. An Average
menu will appear on your screen with the first line, SELECT
STANDARD EQUIVALENTS FOR DISK highlighted. Press <return>.
The prompt STANDARD EQUIVALENTS will be highlighted near the
bottom of the screen. Press F6 again to get the Averaging
menu. Use the down cursor key to move the highlight down to
the second line: SET/SELECT CUSTOMIZED EQUIVALENTS FOR DISK.
Press <return>. A new menu will be overlaid on the screen
with the first line ENTER LETTER TO PERCENT EQUIVALENTS
highlighted. The prompt CUSTOMIZED EQUIVALENTS FOR DISK will
be highlighted on the screen. Press Esc. We will press
<return> later in the tutorial to practice changing the grade
equivalents. Move the highlight up to SELECT STANDARD
EQUIVALENTS FOR DISK and press <return>. The prompt STANDARD
EQUIVALENTS will again be highlighted.
To summarize: Either standard or customized equivalents
can be selected for use with all classes on your working
disk.
Press F6 again and move the highlight to the second row
SET/SELECT CUSTOMIZED EQUIVALENTS FOR DISK. Press <return>.
The second window with ENTER LETTER TO PERCENT EQUIVALENTS
highlighted will appear and the prompt CUSTOMIZED GRADE
EQUIVALENTS FOR DISK will appear. Press <return>. A table
of letter to percent equivalents will appear on the screen
with the cursor to the left of the percentage "89.0". Type a
space and the number "901". Press the down cursor key. The
new percent equivalent of 90.1% will appear for A+ and the
cursor moves to the second row. Type a space and "960" in the
second row. Whoops! It should have been "860". To correct
this mistake, press the backspace key to move the cursor back
under the "9". Then type "8" to get the correct percentage
86.0%. Use the up arrow cursor key to move the cursor back up
to the first row. Press <return> to save the new letter to
percent table. When you end the Aeius Gradebook program the
new table will be saved on your disk so the program will be
ready to use your customized equivalents for the disk at the
next session. Press F6 again and then <return> to get to the
second window. Move the highlight down to ENTER PERCENT TO
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LETTER EQUIVALENTS and press return. A window appears,
containing the table of percent to letter equivalents. In
this case there is a high and low range of percentage values
which correspond to a single letter grade. (These tutorial
tables are chosen for demonstration purposes only. Normally
the highest equivalent would go to 100.0%.) Move the cursor
down to the third row. Type a space and "820", then move the
cursor up one row. Notice that the value in the low percent
column of the second row automatically changes to 82.1%.
Press Esc. The new table will not be saved unless <return> is
pressed in the previous line. Press Esc twice to erase the
utility windows.
To summarize: The letter to percent equivalents and the
percent to letter equivalents , for all classes on a disk,
can be set to your own standards. When you change one table,
a blinking prompt reminds you to change the other table.
Grade Equivalents For A Single Class
Press F6 again. Move the cursor down to the fourth line,
SET/SELECT CUSTOMIZED EQUIVALENTS FOR CLASS, and press
return. When the next window appears, move the highlight up
to the first line, and press <return> again. A table of
letter to percent equivalents will appear on the screen.
Let's stop a moment to review why we have two equivalent
tables and what they are used for. The LETTER TO PERCENT
table is used to convert letter grades to percent values so
that a percentage average of a student's grades can be
computed. Once the percent average is computed, a second
table is needed to convert the average percent grade back to
a letter. The PERCENT TO LETTER table does this by assigning
a percentage range to each letter grade. Since we practiced
changing the tables in the preceding paragraphs, we won't
repeat the exercise. Press <return> to return to the grade
sheet. The prompt USING CUSTOMIZED GRADE EQUIVALENTS FOR
CLASS will appear on the screen to remind you which
equivalents are being used for averaging. Press F7 to see
the customized averages for this class. Press F6 and move the
highlight to the second line SET/SELECT CUSTOMIZED
EQUIVALENTS FOR DISK and press <return>. A prompt YOU MUST
RETURN TO DISK EQUIV FIRST will flash on the screen, to tell
you that you cannot select disk equivalents while class
equivalents are selected. Press F6 and move the highlight to
the third line RETURN TO DISK EQUIVALENTS FOR THIS CLASS and
press <return>. The prompt STANDARD EQUIVALENTS or CUSTOMIZED
EQUIVALENTS FOR DISK will appear on the screen to show that
the customized equivalents for this class are no longer in
use. Press F7 and a new set of averages will appear using the
disk letter grade to percent equivalents. Press Esc to return
to the grade sheet.
To Summarize: You can switch between customized
equivalents for a particular class and standard or customized
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equivalents for the disk easily. Normally most teachers would
use a single set of letter to percent equivalents for all of
their classes, but the program provides the extra flexibility
of selecting special equivalents for any particular class.
Selecting Class Files With F3
Return the cursor to the first grade position "b+" and
press F3. The Class Select Directory window will appear on
the screen which contains the names of the class files. Only
the first three class files are used on the Tutorial Disk
even though 20 file names are listed. Press the down cursor
key. The second class will be highlighted. Press <return>.
The disk will operate and the class file on the screen will
be replaced with the second class file. Move the cursor to
the class name position in the upper left corner of the
screen and type in "class 2". Press F3. The class select
window will appear with the new "class 2" name appearing in
the second position. Use the down cursor key to move the
highlight to position 11. Class numbers 11 thru 20 will
appear in the window. Move the highlight back up to the 10th
class with the up cursor key. The first ten classes will
appear in the window. Move the highlight up to the first
class and press <return>. The "class 2" file will be saved on
disk and the first class file will be read into the computer
and displayed on the screen.
Press F7. The grade average window will appear on the
screen. Press F3. The Class Select Directory window will
appear next to the average window. Move the highlight down
to the second class and press <return>. The "class 2" file
will be retrieved from the disk and the average window will
display the averages of "class 2". Reselect the first class
by using the F3 window as described above. Press the Esc key
to erase the average window.
To summarize: The F3 function key allows you to change
class files at any time, even when you are using another
function such as averaging. The currently active class is
displayed in the Class Select Directory window in highlight.
The cursor keys are used to move the highlight to the next
class to be selected. The <return> key causes the previous
class to be saved on disk, and the newly selected class to be
retrieved from disk and displayed along with the function
window which was being used.
Printing With F4
If your computer does not have a printer you will not be
able to use this section of the tutorial.
Using F3, select the first gradesheet. Make sure that your
printer is on line and that the paper is positioned at the
top of the page. Press F4. The printing menu will appear in a
window. The first row should be highlighted. If not, move the
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highlight up to the first row with the up cursor key so that
PRINT CLASS AVERAGES is highlighted. Press <return>. The
averages and grades for the first class will be printed.
Notice that a blinking prompt notifies you which term is
being averaged. In this case all grades are averaged, since
we didn't select a term. Move the highlight down to PRINT ALL
CLASS AVERAGES and press <return>. The program will
automatically get each of the classes on the disk and print
all averages.
In summary: The program will print the averages and grades
for all students in a single class or for all classes on the
disk.
Press F4 and move the highlight down to PRINT GRADE SHEET
and press <return>. A message "Print grade sheet starting
with assignment 1" will be displayed with the cursor at the
space just before "1". Press the space bar then "7" to tell
the program to begin printing grades at the 7th assignment,
then press <return>. A message on the screen tells you that
printing is in process.
Printing Grade Posting
When the grade sheet printing is complete, press F8 to
display the student codes. Press F4 and move the highlight
down to PRINT GRADE POSTING and press <return>. Press
<return> again to select the printing to start with
assignment 1. All assignments will be printed on the first
page and a compressed summary of grades will be printed on
the following pages. Press F8 again to return to the student
names. Print the grade posting again. Now the student names
will be abbreviated to 12 characters in the printout. You may
want to use F2 to sort the roster in grade rank order, and
erase student numbers, and use student codes for this
printout, to provide anonymity.
Press F4 and move the highlight down to PRINT AUTO GRADE
POSTING and press <return>. The program will print the grade
posting for all classes (except blank classes) with the
student roster sorted in grade rank order and with student
codes selected. At the end of each class the roster is
resorted in alphabetical order. The Esc key can be used to
abort printing at any time.
In summary: The program will print all grades in a class
in normal or posting format. The early assignments can be
optionally skipped to save paper. The program will also print
grade postings for all classes automatically.
Printing Individual Reports
Press F4 and move the highlight down to PRINT ONE
STUDENT'S GRADES. Press <return>. A student name will appear
in a window. Press the down cursor key to display the next
student name in the window and press <return>. The grades,
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percent average, and letter average will be printed.
Press Esc, then move the highlight down to SET PAGE
LENGTH. We are going to print two reports on one sheet to
save paper. Press <return>. A window will appear which
allows you to select the page length. The default page
length is 66 lines. Type in a page length of "33", then
press <return>. Move the highlight on the print menu to
PRINT ALL STUDENTS GRADES, but don't press return yet. We are
going to print 3 or 4 student averages and then abort the
printouts to avoid printing the averages for all 25 students.
Now press <return>. The program will begin printing each
student's grades and averages in turn. The name of the
student being printed will be displayed on the screen. When
the third student comes up on the screen, press the Esc key
to abort printing. Depending on when you pressed Esc, the
printing will stop at the 3rd or 4th student. When you have
completed printing, change the page length back to "66" as
described above. Press Esc to erase the print window from
the screen.
In summary: An individual student's grades and averages
can be printed. The individual averages of all students in
the class can also be printed in one selection. Short page
lengths can be selected for individual reports and report
cards to save paper.
Press F4 and move the highlight down to PRINT LOW
STUDENT'S GRADES and press <return>. A Low Average Selection
window will be displayed with the default percentage of 70.0
displayed. Type in the low average of space then "731" and
press return. The cursor will skip over the decimal point to
give a low average of 73.1. The program will print out
individual student reports for each student having an average
of less than 73.1%.
Press F4 and move the highlight down to PRINT LOW GRADES
ALL CLASSES and press <return>. Press <return> to select the
default of 70.0%. Now the program will go through all the
classes on the disk and print the individual printout for any
student in any class who has an average less than 70.0%.
Press Esc to return to the Print menu.
In summary: Individual student printouts, for each student
whose average grade is less than your minimum standard, can
be automatically printed for a single class or for all
classes on the disk.
Printing Report Card With Comments
Move the cursor down to COMMENTS ON/OFF. The right side
of the line should indicate "COMMENTS OFF". Press <return>
to select "COMMENTS ON". Move the cursor up to PRINT REPORT
CARD. Press <return>. The computer will read all the class
files on the disk and sort the student names and
corresponding grades. A window will display a student name.
Use the down arrow key until the 5th student is displayed in
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the window and then press <return>. A report card for the
selected student will be printed with a teachers comment. You
can also print the report card for all the students in the
class. Now turn the comments off by selecting COMMENTS
ON/OFF and pressing <return>.
In Summary: Teachers comments can optionally be printed
on a report card or individual student printout.
Press F4 and move the highlight down to PRINT ROSTER AND
STUDENT CODES and press <return>. A list of all students in
the class and their corresponding student code will be
printed. Press F4 again and move the highlight down to FEED A
BLANK PAGE and press <return>. A blank page will be fed out
of the printer so that the last printed page can be torn off.
Press Esc to erase the Print menu.
Grade Averaging Options With F6
Press F3 and select the second class. Then press F6. The
first four lines of the Averaging menu handle letter to
percent equivalents as previously explained. The last three
lines of the menu allow you to select a term for averaging or
to select percentage or points grade averaging. The default
selections are AVERAGE ALL GRADES and AVERAGE PERCENTAGE.
Press Esc to erase the Averaging menu.
The Aeius Gradebook program has the capability to handle
multiple terms (semesters, quarters, months, etc.) in a
single grade sheet. The end of a term is signified by a star
in the first character of the assignment name. The tutorial
grade sheet has divided the grade sheet into two monthly
terms. To view the end of the first term, use the End key to
move out to the 8th assignment. Notice that the the 8th
assignment name begins with a star. When the assignment name
is entered with a star (*) as the first character of the
assignment name, the program automatically fills all the
grades with "X's" so the column will be ignored in the
averages. Now press F6 and move the highlight down to SET
TERM and press <return>. A window will appear which will
allow you to select the term to be averaged. The blinking
cursor will appear after the prompt ENTER NUMBER 1 TO 9 TO
SELECT TERM. Type a "2" to select the second term, then press
<return>. Press F7 to view the averages for the second term.
Press F6 again, then press <return> twice without entering a
term number. Press F7 to view the averages. The averages for
all grades on the grade sheet are displayed if a term number
is not selected. The selected term is used by the program
until it is changed. Both displayed and printed averages use
the term number selection. A blinking prompt always tells you
which grades are being averaged. Press Esc to erase Average
window.
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Points And Percentage Averages
Press F6 and move the highlight down to SELECT POINTS
AVERAGING and press <return>. At the lower left of your
screen, a highlighted prompt reminds you that you are using
the POINTS method of averaging grades. Press F7 and examine
the averages. Notice that the screen lists the AVERAGE,
GRADE, POSSIBLE PTS, and SCORED PTS. Press Esc to erase the
window. Points Averaging means that the program totals the
weighted scores which you enter as grades (in "number right"
or "number wrong" formats only) and divides those total
scores by the total of the assignment "pts" values. This
ratio is the AVERAGE. The program will not accept letter
grades if you choose to use the POINTS grade averaging
method. Your averaging method is saved on the disk, so you
only have to make this selection once at the beginning of the
school year or when you make up a new disk.
Press F6 and move the highlight up to SELECT PERCENTAGE
AVERAGING and press <return>. The highlighted prompt on your
screen now tells you that you are using the percentage method
of averaging grades. Press F7. Notice that the averages now
show only the AVERAGE and GRADE. Percentage averaging means
that each grade (letter, number right, or number wrong) is
first converted to a percentage by looking it up in the
letter to percent equivalent tables, or dividing the
numerical score by the assignment "pts" value. Then the
percentage grades are totaled and divided by the total
weighted number of assignments. Press Esc to erase averages.
To summarize: A school year consisting of multiple school
terms can be handled on a single grade sheet. F6 allows you
to average the grades in any term or for all terms in
combination. Either PERCENTAGE or POINTS method of grade
averaging can be selected.
Statistics
Press F6 and move the highlight down to the bottom of the
menu to COMPUTE STATISTICS and press <return>. The
distribution of grades for the class will be displayed along
with the Mean, Standard Deviation, and Median. The class
name is displayed at the upper left of the screen. Press 'P'
to print the statistics. Press 'Z' and the Z-scores will be
displayed. Press 'P' to print the Z-scores. A Z-score is
the difference between the score and the Mean, divided by the
Standard Deviation. Z-scores are helpful in grading on a
curve. Press Esc to return to the statistical distribution
screen. Move the cursor to the second assignment with the
right arrow cursor key. Press <return> to display the
statistics for the second assignment. The assignment name
will be displayed at the upper left of the screen. Press F3
and select the first class. The statistics for the first
class will be displayed on the screen. When you change
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classes the class distribution is displayed and when you
change assignments the assignment distribution is displayed.
Press Esc to get back to the grade sheet.
To summarize: Statistics for a class or a assignment can
be calculated by selecting COMPUTE STATISTICS from the
Averaging menu. Z-scores can also be displayed and printed
to help in grading on a curve.
Select Colors
Change to the first class READING 1B using F3. Press F2 to
display the Utilities window. Move the highlight down to
SELECT DISPLAY COLORS and press <return>. A color selection
menu will be displayed. If you have a monochrome monitor
you can select either white on black or reversed display by
pressing 'W' or 'R'. White on black is the default selection.
If you have a color monitor you can select the character
color, the background color and the high intensity color from
this menu. Press 'B' to select any of the 8 background
colors in succession. Press 'C' to select any of the 16
character colors. Press 'H' to select any of the 16 high
intensity colors. When you have finished your selections,
press <return> to save the color selection or press Esc to
cancel it. A favorite selection is white on blue with a
yellow high intensity. When the character selection and the
background selection are identical the screen goes blank.
The color selection is stored in the "CLSDIR" file (LECTDIR
for Lecturegrade). If you accidentally select a blank
screen, you can recover by erasing the directory file but you
will also lose your class names. Press Esc to return to the
grade entry screen.
Edit Teacher's Comments
Press F2 and move the highlight to EDIT COMMENTS FILE and
press <return>. A window will be overlaid on the screen with
the first comment displayed. Use the up and down cursor
arrow keys to select the third comment for editing.
Comments are edited in the overstrike mode. The right and
left arrow keys will move the cursor within the comment.
Move the cursor to the end of the first word "Follows" and
type over the rest of the line "the teacher's directions".
Press the 'P' key to print the list of comments. Your edited
comments are saved on disk by pressing <return> or just to
the end of the session by pressing Esc. Press <return> to
save the edited comments to disk.
Fill In Student Numbers
Now we will explore some utilities which will make it
easier for you to set up new grade sheets at the beginning of
a term. Press F2 and move the highlight to "FILL IN STUDENT
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NUMBERS", and press the <return> key. A window will be
overlaid on the screen with the prompt "First student number
is 1" and a second prompt "Number of students is 1". The
cursor will be on the first line in front of the "1". Type in
"50" ("050" for Lecturegrade) and press the return key. The
cursor will skip to the second line "number of students is"
in front of the "1". Type in "25" ("025" for Lecturegrade)
and press the return key. The student numbers will be
redisplayed from 50 to 75. This utility is provided for
convenience of making up new class rosters. It can also be
used to remove student numbers when using the grade posting
printout by filling in the student numbers from 1 to 1.
Automatically Generate Student Codes
Press F2 and move the highlight down to AUTOMATICALLY
ASSIGN SECRET CODES and press <return>. The program will
automatically generate a set of random student codes based on
the names in the roster. The random codes will be identical
from one roster to another only if the student names are
typed EXACTLY the same way in both rosters. The safest way to
assure that the codes match from one class to another is to
use COPY STUDENT ROSTER TO ANOTHER CLASS. Press F8 to return
to student names.
Duplicate Student Roster
Press F2 and move the highlight down to COPY STUDENT
ROSTER TO ANOTHER CLASS. Press <return> and a class directory
will appear overlaid on the utility menu. This utility allows
you to copy a student roster to another class. This is
normally used at the beginning of the year to duplicate class
rosters. Move the highlight on the class directory to the
second class "class 2" and press <return>. A blinking warning
appears telling you "CLASS NOT EMPTY, TRANSFER NAMES?(Y/N)".
If the class contains grades the program warns you so that
you won't accidentally copy a roster to the wrong class.
Press "n" since we don't want to change the roster. Press Esc
twice to erase the Utility window. Use F3 to select the first
class again. Now select COPY STUDENT ROSTER TO ANOTHER CLASS
again from the F2 utility menu and press <return>. Move the
highlight to the 3rd class with a blank name and press
<return>. Now the program will copy the student roster from
the first class to the third class since the third class is
empty. This function copies student names, student numbers,
and student codes from one class to another. If the selected
class does not exist, the program creates a new gradesheet
file containing the student roster. Press Esc twice. Select
the 3rd class using F3, and verify that the roster has been
copied correctly. Use F3 to select the first class again.
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Insert or Delete a Student
Press F2 and move the highlight down to INSERT NEW STUDENT
and press the return key. The prompts "MOVE CURSOR TO NAME
POSITION" and "THEN PRESS <RETURN>" will appear on the screen
and the cursor will be positioned to the left of the first
student number. Move the cursor down to the fifth student.
Then press the return key. The remaining student names and
grades will be moved down one position and "XXX" will appear
in the fifth position name with a blank grade row.
Press F2 and move the highlight down to DELETE STUDENT on
the Utility menu and press the return key. Move the cursor
to the student "XXX". Press the return key. The new student
will be removed from the roster along with the corresponding
grades. The remaining student names and grades will be moved
up one position.
Sort Student Roster
Press F2 and move the highlight down to SORT STUDENTS BY
GRADE RANK ORDER. The student names will be rearranged in
grade rank order. Press F7 to verify the grade rank order.
Press F2 and move the highlight up to SORT STUDENTS IN
ALPHABETICAL ORDER. The student roster will be rearranged in
alphabetical order. Sometimes you may wish to place a student
out of alphabetic order, such as placing a student who joins
the class late at the end of the alphabetic class list. This
can be accomplished by prefixing a letter to the name when it
is entered, such as changing "Smith, John" to "Z:Smith, John.
Combine Class Averages
Use F3 to change to the 3rd class with a blank name. Press
F2 and move the highlight to COMBINE CLASS AVERAGES IN THIS
CLASS. A class directory window will be overlaid on the
Utility Menu. Move the highlight to the first class "class
one" and press <return>. The program will fetch the first
class, compute averages for the class, and transfer the
averages to the first assignment in the 3rd class. The
averages will be rounded to 2 digits. The class name "class
one" will appear in the assignment name. Now repeat the
process for the second class "class 2". The averages for the
second class will be transferred to the second assignment in
"CLASS AVERAGES". Press Esc twice then press F7 to view the
averages. Once the averages have been transferred, weights
can be assigned to each of the averages. This powerful
feature can be used to combine grade components such as
homework, quizzes, and tests into one composite grade. It
could also be used to combine spelling, reading, and grammar
into one composite English grade. The program does not check
names against grades so BE SURE ALL COMPONENT CLASSES HAVE
THE SAME ROSTER, AND THAT THE ROSTERS ARE ALL SORTED
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ALPHABETICALLY. Otherwise you will get scrambled averages. It
is a good idea to save a blank class file on your disk for
combining grades. The class file can be erased and used over
again.
Erase Grade Sheet
Press F2 and move the highlight up to ERASE ASSIGNMENTS &
GRADES, SAVE NAMES. Press the return key. When the prompt "DO
YOU WANT TO ERASE THIS CLASS? (y/n)" appears, press the "y"
key. All assignments and grades will be erased. Notice that
all assignment "wt" are set to 1.0 and all assignment "pts"
are set to 100. This utility is handy for starting a new
school term without having to retype the student names.
Quitting The Aeius Gradebook Program
When you have completed your Aeius Gradebook session,
press the Esc key repeatedly until all windows have been
erased. Then press the Esc key once more. A blinking message
will appear in the upper left hand corner of the screen "DO
YOU REALLY WANT TO QUIT? (Y/N)." Press the "Y" key. The disk
drive will operate to save the grade sheet you were working
on, then the screen will clear and a message will appear
reminding you to back up your Working Disk.
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