Sharing your files

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Sharing your files
If you share your Organizer files on a Web server, you can control different types of access to your files and how many users can access your file at one time. You choose these settings in your Organizer 97 (.OR3) file, and then they take effect in Organizer Web Calendar. You can't change passwords or change the number of users who can access your file from Organizer Web Calendar.

Selecting the type of access to give someone

In Organizer 97, the type of access you assign determines what other users see and what changes (if any) those users can make. There are three types of access: Owner, Assistant, and Reader. You assign a password to each access type; you can then give the password for a particular access type to those you want to have that access to your file.

In Organizer 97, choose File - Save As and click Passwords to select the access type and to assign a password to that right for your file. Each access type is defined below.

Note When you enter a password for a file, remember that passwords are case-sensitive, and they can contain spaces and numbers.

Owner

Owner access gives a user full access to your file. Anyone with Owner access can make changes to any entry in your file and make changes to any preferences you selected for the file. Owner access lets users see and change entries that are confidential and change the passwords for all access types to the file.

Note If you don't enter an Owner password, the file isn't protected by a password and anyone who either gets a copy of your file or accesses it from a network can view your file and make changes to it. If you give someone else Owner access along with you (by assigning Owner access and giving that user the Owner password), that user can view all the contents of your file, make changes to your file, and change passwords as well. It's not recommended that you give anyone else Owner access to your file.

Assistant

Assistant access lets users make changes to entries that aren't marked confidential. Users with Assistant access can schedule appointments and change preferences, but they can't view or change entries that are confidential.

Reader

Reader access lets users read entries in your file that aren't confidential. Reader access doesn't allow users to make any changes to your file.

Controlling how many users can access your file at one time

You can control how many users can access your file at one time from the Web server. In Organizer 97, when you save the file for the first time, or if you choose File - Save As, click the Save as type drop-down box and select single-user or multiple-user access.

If you save a file with single-user access, only one person can open and change the file at a time. If you save a file with multiple-user access, more than one user can open and change the file at one time. If two users work on the file at the same time, Organizer saves any changes made after each change is made to the file.

You can use this feature in conjunction with passwords to control access and changes to your file. For example, if you save a file with multiple-user access and assign Reader access to the file, you can give the Reader password to several users so they can all open and read your file at the same time, but no one can make changes to the file. If you want someone to be able to change your file, you can give them Assistant access to a file and save the file with multiple-user access. That way, both you and the user you give the Assistant password to can work on the file at the same time.