Before you send mail or save conversation or note text, you may wish to check that you have spelt everything correctly. OfficeTalk lets you do this by pressing the {bmct help0164.bmp} button located in the toolbar in the following views:
· Compose view in Mail mode
· Details page of conversation property sheet
· Notes page of any item property sheet
If there are any mis-spelt words in your document, the spell checker dialog box is displayed showing the first incorrect word. The spell checker suggests one or more words to correct the word. Select the appropriate word from the Suggestion list and press Replace.
If you wish to replace all occurrences of this mis-spelt word then press Replace All. If you wish the spell checker to ignore the word then press Ignore. If you wish the spell checker to ignore all occurrences of this word throughout the remainder of the document then press the Ignore All button.
The spell checker lets you add your own words to the dictionary. Rather than ignore any words that the spell checker does not know about, you may add them to the dictionary by pressing the Add button. The spell checker will treat any words that you add as acceptable words for all future spell checks.
The spell checker can suggest similar words to any word that you enter into the Replace With field. It will do this when you press the Suggest button.
When the spell checker has completed checking your document, it will display a message box as shown below, including a word count of your document.
If you wish to use OfficeTalk when you are not connected to the main database, then you can do so using the Work Offline feature. When you work offline, OfficeTalk constructs a subset of the main database on the local drive of your computer. You have full control over how little or how much of the main database that you copy. Whilst you are working offline, every time that you log in to OfficeTalk you will use the offline database. Any changes that you make to the offline database may be applied to the main database either directly over the network, when you are back in the office, or by e-mail over the Internet.
Any member of your workgroup may log onto your offline database by supplying their own login name and password and they may add, edit and delete their own data. When you synchronise with the main database their changes will also be synchronised. In this way, it is possible to use the Work Offline feature for a group of people to work remotely. An alternative is to use the Remote Workgroup features which offer a richer set of synchronisation features.