Sometimes you may wish to circulate a document amongst several people, letting them review and comment on the document, in turn. OfficeTalk lets you do this through mail routing. Mail routing works only with the users in your local workgroup. The mail message is sent to the first person in the list. Once that person has read the mail message, he can pass on the message by pressing a button located at the top of the message. The message is then sent to the next person on the list. This continues until the mail message has been circulated around the entire list. To route a mail message, do the following:
Create a mail message containing a subject, some body text and any attached documents as appropriate.
Select the recipients of the message as usual. Note that non-OfficeTalk recipients may be specified but these recipients will be mailed the message after the last person in the route list passes the message on.
Press the 
button. The Send Mail dialog box is displayed. Select the Route page.
Select the Send As Routed Document check box and then using the To Top, To Bottom, Raise and Lower buttons, specify the order in which the users should receive the message.
If you have not selected yourself as a recipient of the message, then you may optionally check the Return To Sender check box if you wish to be mailed the document as soon as the last person has passed on the message.
You may specify that each recipient must enter their password in order to pass on the message to the next recipient. Do this by checking the Require Signature check box.
Send the message by pressing the Send button. The first recipient will be sent the mail message immediately. When the recipient opens the message, OfficeTalk will display a {bmct help0130.bmp} button at the top of the message. When the recipient has read the message and made any modifications to any attached documents then pressing this button will automatically mail the message and the updated document to the next recipient in the circulation list.
Note: If a message containing a file attachment is circulated amongst a set of users then each user's message will reference the same physical attachment file. This makes it possible for one user to modify a document contained in the message such that the next user in the list receives any changes made.
Since a routed message does not get sent to external recipients until the last user has passed on the message then this functionality is extremely useful for those organisations which require thorough checking of correspondence before it is sent to the intended recipient.