Printing The Monthly Appointments View

Printing The Monthly Appointments View

OfficeTalk lets you print out the Monthly Appointments View by selecting Print Monthly Appointments from the File/Print menu. This will bring up the Print Monthly Appointments dialog box showing the Details page.

Note: You can also bring up the Print Monthly Appointments dialog box by pressing the {bmct help0048.bmp} button at the top of the Monthly Appointments view or by selecting Print Contents of Window from the window menu.

In most cases, all you will need to do in order to print out your monthly appointments is select the paper style and press the Print button. OfficeTalk lets you customise your print out by providing several check boxes, radio buttons and fields. The functionality of the Print Monthly Appointments dialog box is summarised in the table below:

Field Description

From/To The From and To date fields specify the date range over which you wish to print.

Wrap text If you check the Wrap text check box, OfficeTalk will wrap any text which would otherwise be too long to fit on a single line.

Indicate overflow If you check the Indicate overflow check box, OfficeTalk will draw an arrow to indicate overflow when too many appointments in a single day have been drawn in the chosen font. You will need to reduce the appointment font size if you wish to see all of the appointments.

Print appointment times If you check the Print appointment times check box, OfficeTalk will prefix each appointment with its start and end times.

Print sub calendars If you check the Print sub calendars check box, OfficeTalk will display previous month and next month calendars at the bottom of the page.

Print shown through planners Check this check box to print any shown through planner bookings onto the appointment print out

Print shown through events Check this check box to print any shown through events onto the appointment print out

When printing appointments, you can choose the following fonts:

Font Description

Time Font The appointment start/end times font (relevant only if Print Appointment Times is checked).

Appointment Font The appointment description font.

Date Font The font of the date text in each day box.

Sub Calendar Font The font used to display the sub-calendars.

Day Font The font used to display the day names.

If you preview the Monthly Appointments print out, with careful selection of fonts, OfficeTalk will display a preview output similar to that shown below:

OfficeTalk provides common print functionality in all Print dialog boxes. This functionality includes:

Defining headers and footers

Printer setup

Page Style Selection

Saved Print Settings

Preview capability

For more information on this common print functionality, see Printing.

Field	Description
From/To	The From and To date fields specify the date range over which you wish to print.
Wrap text	If you check the Wrap text check box, OfficeTalk will wrap any text which would otherwise be too long to fit on a single line.
Indicate overflow	If you check the Indicate overflow check box, OfficeTalk will draw an arrow to indicate overflow when too many appointments in a single day have been drawn in the chosen font. You will need to reduce the appointment font size if you wish to see all of the appointments.
Print appointment times	If you check the Print appointment times check box, OfficeTalk will prefix each appointment with its start and end times.
Print sub calendars	If you check the Print sub calendars check box, OfficeTalk will display previous month and next month calendars at the bottom of the page.
Print shown through planners	Check this check box to print any shown through planner bookings onto the appointment print out
Print shown through events	Check this check box to print any shown through events onto the appointment print out

Font	Description
Time Font	The appointment start/end times font (relevant only if Print Appointment Times is checked).
Appointment Font	The appointment description font.
Date Font	The font of the date text in each day box.
Sub Calendar Font	The font used to display the sub-calendars.
Day Font	The font used to display the day names.