When you open another user's diary, the current view remains the same, but the information shown in both the Appointments window and the Task List window changes to show the selected user's appointments and tasks. Once you have opened another user's diary then, provided you have sufficient access rights, you may add, edit and delete both appointments and tasks just as if they were your own.
To open another user's diary, simply select the user from the drop down list above the Appointments window.
If one or more Remote Workgroups exist then opening a remote user's diary is a two stage process. Firstly select the remote workgroup from the drop down list. OfficeTalk will then try to open the remote workgroup's database. If successful, the diary of the first remote user in the list will be opened. The drop down list will now be populated with remote users belonging to the selected remote workgroup. Drop down the list and select the relevant remote user.
Your ability to open another user's diary and then modify that user's data is entirely dependent upon the access that you have been granted to that user's diary. If you have no access to the user's diary then the user will not even appear in the drop down list. If you have read access then you will be able to open the diary but you will not be able to make any changes to the data. The highest level of access lets you read, edit, create and delete data in that user's diary. For more information on access rights, see Controlling Access to a User's Diary.