OfficeTalk lets you perform a manual check for duplicate companies. You should typically perform this operation on a regular basis if you do not have automatic duplicate checking turned on.
To perform a manual check for duplicate companies, do the following:
Select Check for Duplicates from the Edit menu in Contact mode. OfficeTalk will search all the company records looking for two companies with identical names. If a duplicate is found, OfficeTalk displays the Duplicate Company dialog box.
The first address line of each company is displayed so that you can distinguish each company. To look more closely at the details of either company, press the relevant Details… button. This will show the Company property sheet for the corresponding Company.
OfficeTalk gives you four choices. You may choose between
Making the second company a linked site of the first company. This means that both companies will exist as separate records but each one will be accessible from the other by pressing the More… marker which will appear at the top of the Company window when either company is displayed.
Skipping this duplicate match.
Deleting the first Company.
Deleting the second company.
Select the required option by pressing the relevant button in the Duplicate Checking dialog box. Alternatively, press Cancel to cancel the duplicate checking operation.