Getting Started

Wedding Magic was designed be easy to use. The layout is similar to Microsoft Outlook, with the grouping of tasks in a navigation bar on the left side of your screen. To become familiar with the way Wedding Magic works, please read the following information before using the software.

Below are the typical steps you should follow in using Wedding Magic:

1.    Setup Wizard : The first time you run the software, you will go through the setup wizard and answer some general questions about the bride, groom and wedding.   All information entered through the wizard can be changed later in the program.

2.    Family and Friends : Use the Family and Friends screen to enter your master list of Family and Friends. Once the guests have been entered, you must go the Invite Family and Friends to Events screen and invite the guest to each individual party (including the ceremony and reception). You can see the total number of guests invited to the wedding on the Events Screen, the Invite Screen, the RSVP screen and many of the reports.
        *Note: Assigning a role to a guest designates the guest as a member of the wedding party.

3.     Events: The Events screen is used to manage the parties and events related to your wedding: engagement party, showers, bridal luncheon, bachelor party, bachelorette party, and rehearsal dinner. You can add as many parties as you need.
        From the Events screen, you can use Music Magic to view sample songs and select the songs to be played for each party.

        Menu selections can also be entered for each event. As each guest RSVPs, you can enter their selection on the RSVP tab.

   4.   Invite Family and Friends to Events : Once an event has been added, you must select which guests from your family and friends master list are to be invited. Click on Invite Guests to Events to select the guests from your Family and Friends List that you would like to invite. Guests must be invited before they will show up on any reports, or before you can enter an RSVP or gift information.

5.    Print Guest List : The guest list is printed from the Printing section / Reports screen.

6.     RSVPs : The RSVPs screen is used to keep track of how many guests have been invited to each party and how many will be attending. The RSVPs screen also allows you to keep track of guest's accommodation requirements, and menu selections.

7.     Table Assignments : Once you have received RSVPs from your guests, then you can go to the Table Assignments screen to plan the seating arrangements for each of your parties.

8.   Gift Registry Stores: If you are going to use Wedding Magic to help you keep track of your gift registry items, then you will first want to add the store information in the Gift Registry Stores screen.

9.      Gift Registry : After adding the stores, you will want to add the individual items that you have registered for at each store.

10.    Gifts Received :  The Gifts Received screen helps you keep track of the gifts that you have received and your thank you note status.

11.    Master Budget: There are several tools available to help you prepare your budget. Budget Magic allows you to enter your total budget and the software will then break down your budget into each of the standard categories and give you a rough starting point. Budget Magic takes industry standard percentages for each category and multiplies by your total budget to calculate rough estimates for each category. This is only a reference point and does not establish your individual budget.

          To use Budget Magic, click on the blue detail worksheet button in the Budget Magic column.

          To establish your specific detailed budget, click on the blue detail worksheet button in the budget column for the appropriate category and use the worksheet to enter your budget amounts.

12.   Wedding Professionals : From the Wedding Professionals screen you will enter new vendors that you are evaluating and their estimates (using the worksheets).  Once you selected a vendor, their estimate amounts automatically transfer to the Master Budget screen (in the actual column).

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	1. Setup Wizard : The first time you run the software, you will go through the setup wizard and answer some general questions about the bride, groom and wedding. All information entered through the wizard can be changed later in the program.
	2. Family and Friends : Use the Family and Friends screen to enter your master list of Family and Friends. Once the guests have been entered, you must go the Invite Family and Friends to Events screen and invite the guest to each individual party (including the ceremony and reception). You can see the total number of guests invited to the wedding on the Events Screen, the Invite Screen, the RSVP screen and many of the reports. *Note: Assigning a role to a guest designates the guest as a member of the wedding party.
	3. Events: The Events screen is used to manage the parties and events related to your wedding: engagement party, showers, bridal luncheon, bachelor party, bachelorette party, and rehearsal dinner. You can add as many parties as you need. From the Events screen, you can use Music Magic to view sample songs and select the songs to be played for each party. Menu selections can also be entered for each event. As each guest RSVPs, you can enter their selection on the RSVP tab.
	4. Invite Family and Friends to Events : Once an event has been added, you must select which guests from your family and friends master list are to be invited. Click on Invite Guests to Events to select the guests from your Family and Friends List that you would like to invite. Guests must be invited before they will show up on any reports, or before you can enter an RSVP or gift information.
	5. Print Guest List : The guest list is printed from the Printing section / Reports screen.
	6. RSVPs : The RSVPs screen is used to keep track of how many guests have been invited to each party and how many will be attending. The RSVPs screen also allows you to keep track of guest's accommodation requirements, and menu selections.
	7. Table Assignments : Once you have received RSVPs from your guests, then you can go to the Table Assignments screen to plan the seating arrangements for each of your parties.
	8. Gift Registry Stores: If you are going to use Wedding Magic to help you keep track of your gift registry items, then you will first want to add the store information in the Gift Registry Stores screen.
	9. Gift Registry : After adding the stores, you will want to add the individual items that you have registered for at each store.
	10. Gifts Received : The Gifts Received screen helps you keep track of the gifts that you have received and your thank you note status.
	11. Master Budget: There are several tools available to help you prepare your budget. Budget Magic allows you to enter your total budget and the software will then break down your budget into each of the standard categories and give you a rough starting point. Budget Magic takes industry standard percentages for each category and multiplies by your total budget to calculate rough estimates for each category. This is only a reference point and does not establish your individual budget. To use Budget Magic, click on the blue detail worksheet button in the Budget Magic column. To establish your specific detailed budget, click on the blue detail worksheet button in the budget column for the appropriate category and use the worksheet to enter your budget amounts.
	12. Wedding Professionals : From the Wedding Professionals screen you will enter new vendors that you are evaluating and their estimates (using the worksheets). Once you selected a vendor, their estimate amounts automatically transfer to the Master Budget screen (in the actual column).