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TUTORIAL
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1990-03-13
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VIANSOFT(R) Church Treasurer
TUTORIAL-TRIAL DISK OPERATION (SW)
(c)1988-89 Vian Corporation
________________________________________
The VIANSOFT(R) Church Treasurer TUTORIAL-TRIAL DISK allows you
to learn the operation of the system (in Tutorial Mode). You
will see how easy it is to record and post income and expenses.
The written Tutorial leads you step-by-step through the normal
income and expense posting routines.
After completing the Tutorial, you can print other reports and
experiment with other functions. Then, print out the User's Manual
(from the disk) and set up the system in Trial Mode. Use the
system in Trial Mode to record a three month period of income and
expense transactions for your church, print reports, etc.
If you feel that the system meets the needs of your church and
you continue to use it beyond the three month trial posting
period, we expect you to register your church as a user of the
system. After the three month Trial Mode period, messages to
register will appear throughout, but you will be able to use each
function of the system.
Minimum Hardware Requirements for the VIANSOFT(R) Church
Treasurer:
. Single Floppy (720K Minimum), Dual Floppy (360K Minimum
each) or Hard Disk Drive and one floppy
. 384K RAM Memory
. 80 column monitor
. 80 column compatible printer
Disk Operating System:
. PC DOS 2.0 (or higher) or MS DOS 2.1 (or higher)
Maximum limits of the VIANSOFT(R) Church Treasurer for storing
information (in Trial Mode and Registered Mode):
. 500 Item Codes (Including Fund, Budget Item or Report
Grouping)
. 15 Bank Accounts (15 different places where church money
is kept (Example: Checking Account, Savings Account, CD,
Money Market Account, Mutual Fund, etc.)
. Unlimited Transactions
Hard Disk: The number of transactions stored is based on
available disk space.
VIANSOFT(R) Church Treasurer (c)1988-89
VIANSOFT(R) TUTORIAL-TRIAL DISK T-2
Floppy Disk:
The number of transactions that can be stored on
one floppy disk is determined by disk space and the
number of Funds, Report Groupings, Budget Items and
Bank Accounts you enter into the computer.
For example, a church with approximately 5 Bank
Accounts and a combined total of approximately 150
Funds, Report Groupings and Budget Items/Categories
will be able to store approximately 1600 line items
on one 360K floppy data disk (720K and high density
disk will store proportionately more). Once the
first floppy disk is full, recording and posting of
transactions would continue on a second disk and so
on.
The differences between the TUTORIAL MODE, TRIAL MODE and
REGISTERED MODE (as it will perform for a registered user) are
listed as follows:
1. In TUTORIAL MODE, the capacities of the
program are limited. Use the Tutorial Mode
(with the sample data provided on the disk)
to learn the operation of the program and
experiment with its functions.
The Tutorial-Trial Disk (in Tutorial Mode) is
operational in any single drive (A, B) or on
a directory on your hard disk.
2. In TRIAL MODE, the program's full capacities
are available (as stated in the User's
Manual) to post 3 month's income and expenses
for the church.
You can begin using the system right away for
your church. There is no delay while you
wait for your registration to be processed.
(More regarding the set up and use of Trial
Mode at the end of this Tutorial.)
3. In REGISTERED MODE, all messages and
reminders to register are deleted. The
program will function as stated in the User's
Manual. All information you enter in Trial
Mode will be accessible in Registered Mode.
VIANSOFT(R) Church Treasurer (c)1988-89
VIANSOFT(R) TUTORIAL-TRIAL DISK T-3
USE A COPY OF THE TUTORIAL-TRIAL DISK INFORMATION
When you set up the VIANSOFT(R) Church
Treasurer to work through this tutorial,
information on the disk will be altered.
On the floppy disk, some of the information
is erased to make room on the disk to enter
information during the Tutorial.
. If you have a hard disk system, you can
copy all the files from the original disk
to a subdirectory and set up the the files
for the Tutorial from there. (Continue
with "Set Up Copy For Tutorial".)
. If you will be using a floppy disk to work
through the Tutorial, you want to make a
backup copy of the original Tutorial-Trial
Disk for reference.
The original disk contains a complete copy of
the User's Manual which you may want to print
out after the tutorial is completed to help
you further evaluate the software.
Note: Floppy Disk: If you know how to back up
a disk, use the method you are most
familiar with (After the backup is
made, continue with Set Up Copy For
Tutorial discussed after the following
back up procedure). The following
backup procedure is to aid the new
user.
Back Up Procedure
Step
1. Put MS DOS Disk or PC DOS Disk in drive A.
(Label side up; close the latch on the disk
drive.)
2. Turn system power on.
(Always wait for disk drives to stop before
going on to the next step.)
Note: The ENTER key is represented on some
computer keyboards as RETURN or <-- .
When you are instructed to press ENTER,
you will press the corresponding key on
your computer keyboard.
VIANSOFT(R) Church Treasurer (c)1988-89
VIANSOFT(R) TUTORIAL-TRIAL DISK T-4
Your computer may perform steps 3 and 4
automatically.
3. Type today's date (MM/DD/YY)......Press ENTER
4. Type time.........................Press ENTER
-OR- just.........................Press ENTER
5. When you see the A> on the screen,
Type: diskcopy a: a: ...........Press ENTER
6. A message on the monitor reads:
Insert source diskette in drive A:
Strike any key when ready
Note: The messages may vary depending on the
version of DOS you are using, but the
intent is the same.
Remove the DOS disk from drive A (put it back
in its protective jacket, if 5 1/4" disk).
7. Place the VIANSOFT(R) Tutorial-Trial Disk
(the original disk you received) in drive A.
(Close the latch on the disk drive.).
................Press ENTER
8. A message on the monitor states that the
computer is copying the information on the
disk.
When the disk drive stops, a message on the
monitor reads:
Insert target diskette in drive A:
Strike any key when ready
Remove the original Tutorial-Trial Disk from
drive A (put it back in its protective
jacket). Put it in a safe place for future
use.
9. Take a new blank disk or a used disk that has
information you do not want to keep. (Any
information on the disk you use as your
target disk will be erased and replaced with
the information from the original Tutorial-
Trial Disk).
VIANSOFT(R) Church Treasurer (c)1988-89
VIANSOFT(R) TUTORIAL-TRIAL DISK T-5
Write on the disk label (use felt-tip pen):
VIANSOFT(R) Tutorial-Trial Disk (Set Up)
10. Place the new blank disk (or used disk) you
just labeled in drive A (Close the latch on
the disk drive). ................Press ENTER
11. The information from the Tutorial-Trial Disk
is copied onto the disk in drive A.
Note: When using a new blank disk, a message
may be displayed: Formatting while
copying.
Note: Depending on your computer system, you
may be asked to insert your SOURCE disk
again in drive A followed by the TARGET
disk. Follow the instructions on the
screen.
When the diskcopy is complete, a message on
the monitor reads:
Copy complete
Copy another (Y/N)?
Type: n (for No).
SET UP COPY FOR TUTORIAL
The prompt (>) where the Treasurer files are
located (floppy disk: A>) should be displayed
on the monitor.
At the prompt (>),
Type: setup ................Press ENTER
The files are automatically set up for you to
work through the Tutorial.
START UP VIANSOFT(R) CHURCH TREASURER TUTORIAL
Step
1. When you see the prompt where the files are
located (floppy: A)>,
2. Type: ct ................Press ENTER
VIANSOFT(R) Church Treasurer (c)1988-89
VIANSOFT(R) TUTORIAL-TRIAL DISK LESSON 1 T-6
3. The title screen with the version number and
copyright notice is displayed on the monitor.
Color (Y/N)? Do you have a color monitor?
Type: y (for Yes) or n (for No).
4. Are you an experienced computer user (Y/N)?
Type: y (for Yes) or n (for No).
Note: If you type n (for No), the repeat key
(type ahead) feature is disabled on the
keyboard when moving from one menu or
screen to another. This helps new
computer users keep their place during
the Tutorial as they access menus and
screens for the first time.
The MAIN MENU is displayed on the monitor.
L E S S O N # 1
INCOME AND EXPENSES
The VIANSOFT(R) Church Treasurer is designed to meet the unique
accounting needs of a church. It allows you to keep track of
budget, income and expenses as compared to a traditional business
accounting system where the main emphasis is on keeping track of
profit and loss.
VIANSOFT(R) automatically records your entry to the Transaction
List (Journal) and posts it to the appropriate budget item or
category (ledger) in one step at the time you type the
information into the computer.
In Lesson 1, you will see how easy it is to enter income and
expenses using the VIANSOFT(R) Church Treasurer.
Normally, the church Financial Secretary (the person assigned to
count and record the donations made to the church each week) will
make a deposit to one of the Church Bank Accounts and give you
the total dollar amounts for each contribution area (Local
Church, Benevolences, etc.). When you receive this statement,
you will record and post the income information to the
VIANSOFT(R) Church Treasurer.
When it is time to pay bills, it is easy to use the VIANSOFT(R)
Church Treasurer to record and post expenses to specific
budget items or categories.
VIANSOFT(R) Church Treasurer (c)1988-89
VIANSOFT(R) TUTORIAL-TRIAL DISK LESSON 1 T-7
INCOME
Financial Secretary Statement of Income
You receive a statement from the Financial
Secretary listing the church income for the
past week.
The statement:
Total Amount of Income: $5,000.00.
$3,700.00 donated to the Local Church (to
cover general expenses for
budgeted items)
$1,000.00 donated to the NJ Church
Organization (Benevolence)
$ 300.00 to the Local Church Improvement
Fund (for General Improvement)
Note: There are two Bank Accounts set up for
this tutorial, a Checking Account
(named MAINCK) and a Savings Account
(named SAV). (You can set up a maximum
of fifteen with VIANSOFT(R).)
All of the income listed in this statement
from the Financial Secretary will be posted
to the Checking Account, MAINCK (Main
Checking Account).
Part of this money will be placed in the
General Operation Fund to cover general
church (budgeted) expenses, while part will
be placed in the Pass-thru Fund (NJ Church
Organization) (for Benevolences) to be
forwarded to the agency and part will be
placed in the Improvement Fund under the
category General Improvements.
Note: Funds are used to keep track of income.
ENTER INCOME Note: During the Tutorial, always refer to
the monitor screen after each
instruction to see how the instruction
compares with the display on the
monitor.
Whenever you hear a beep, look for a
VIANSOFT(R) Church Treasurer (c)1988-89
VIANSOFT(R) TUTORIAL-TRIAL DISK LESSON 1 T-8
message at the bottom of the screen.
From the MAIN MENU displayed on the monitor,
Type: e (for Enter Transactions Menu)
The ENTER TRANSACTIONS MENU is displayed on
the monitor (at the bottom of the screen).
From the ENTER TRANSACTIONS MENU,
Type: i (for Income)
The ENTER INCOME MENU is displayed on the
monitor.
Note: The Bank Account Code (MAINCK) is shown
at the upper right of the screen. This
is the Bank Account you are currently
working in. The Bank Account Code
displayed (MAINCK) is for the most
active Bank Account, the church
checking account. (The code that is
displayed automatically when you start
the program can be set (default) during
the set up for your church.)
The Disk Name (CTDAT) and Disk Number
(Disk #1) is displayed at the upper
left of the screen. This Disk Name and
Number is displayed when the system is
used with a floppy data disk.
Press F2 (Function Key 2, the key marked F2
on your keyboard) to display the ENTER INCOME
screen.
The cursor (blinking underline) is positioned
under the Posting Date on the monitor.
Posting Date The current date is shown. This entry will
be recorded and posted at the current date.
................Press ENTER
Note: With VIANSOFT(R), you can record and
post to previous dates and still retain
an audit trail.
If the posting date were edited on the
screen, it will remain changed until
you change it again or until you leave
the ENTER TRANSACTION section of the
program. This makes it easy to record
VIANSOFT(R) Church Treasurer (c)1988-89
VIANSOFT(R) TUTORIAL-TRIAL DISK LESSON 1 T-9
and post more than one transaction to a
single previous date.
Note: Generally, when you want to change
(edit) information displayed on the
screen, you will use the Up and Down
Arrow (cursor control) keys to move the
cursor (blinking underline) to the
information needing correction. Then,
press the DEL (Delete) key. This will
erase the information at the cursor
(blinking underline) position and then
type the correct information.
Total Amount For This Entry
You want to type the full amount to be added
to this Bank Account (the Checking Account:
MAINCK) on this screen.
Total Amount of Income (for this entry):
$5,000.00
Type: 500000 (DO NOT USE DOLLAR SIGN,
DECIMAL POINT OR COMMA.
INCLUDE DOLLARS AND
CENTS)
................Press ENTER
Comment Include a comment about this entry.
Type: Rec'd 9/12/89
................Press ENTER
Funds or Designated Budget Items/Categories to Add to:
Code Under the heading Code, the number 1000 is
displayed.
Note: You can set this default Fund Code when
you set up the system for your church.
This number 1000 is the code for the General
Operation Fund.
Note: A Fund is used to keep track of income
for the Budget Items/Categories within
it. (Income can also be recorded and
posted to an individual Budget
Item/Category if desired.)
Press F10 (Function Key 10) to display the
VIANSOFT(R) Church Treasurer (c)1988-89
VIANSOFT(R) TUTORIAL-TRIAL DISK LESSON 1 T-10
Fund, Report Grouping and Budget
Item/Category Codes list.
Note: The Fund, Report Grouping and Budget
Item/Category Codes are displayed for
reference. They can be accessed
whenever you see the F10 displayed at
the bottom of the screen. (You can set
your own codes and categories when you
set up the system for your church.)
You will notice, if you have accounting
background, that the code numbers do
not have to follow the traditional
numbering system. VIANSOFT(R) allows
you to use any whole number (5 digit
maximum) to number your Funds, Budget
Items/Categories and Report Groups.
At the top left of the screen, the Gen. Op.
Fund (General Operation Fund) code is
displayed (1000).
Directly under the Gen. Op. Fund is the
Report Group: Church Building.
Directly under the Church Building Report
Group are the Budget Items/Categories assigned
to the Church Building Report Group within
the Gen. Op. Fund.
Notice that the Fund is the farthest to the
left in the column, whereas the Report Group
and Budget Items/Categories are indented to
the right two spaces each.
It is easy to locate specific Budget Items or
Categories in each Report Group and Fund.
Press F10 (Function Key 10) or Esc (Escape)
to return to the ENTER INCOME screen.
The cursor (blinking underline) is still
positioned under the Code 1000.
You want to record and post $3,700.00 to the
Gen. Op. Fund.
The code for the General Operation Fund is
displayed (1000). ................Press ENTER
The Description (Gen. Op. Fund), T (Type) (F
for Fund) and Amount (5000.00) are displayed.
VIANSOFT(R) Church Treasurer (c)1988-89
VIANSOFT(R) TUTORIAL-TRIAL DISK LESSON 1 T-11
The amount displayed is the total amount of
the entry ($5,000.00).
You want to record and post only $3,700.00 to
the General Operation Fund.
With the cursor in the amount column (to the
right of the Description and T (Type)), type
the correct amount to be recorded and posted
to the Gen. Op. Fund ($3,700.00).
Note: Recording to the journal and posting to
the Fund or Budget Item/Category
(ledger) occurs automatically later in
this procedure.
Type: 370000 (DO NOT USE DOLLAR SIGN,
DECIMAL POINT OR COMMA.
INCLUDE DOLLARS AND CENTS.)
................Press ENTER
The cursor (blinking underline) is now
positioned at the beginning of the next line
(under the first Code (1000)) ready for you
to type another Code for other Funds or
Budget Items/Categories included in this
entry.
You want to record and post $1,000.00 to the
NJ Church Organization for Benevolence.
Press F10 (Function Key 10) to display the
Code List.
Locate the NJ Church Org. category in the
right column on the screen in the Pass-thru
Fund under the Report Grouping Benevolences.
The code number for the NJ Church
Organization is 2110.
Press F10 (Function Key 10) to return to the
ENTER INCOME screen.
Type: 2110 ................Press ENTER
The Description (NJ Church Org.), T (Type), B
(for Budget Item/Category) and amount are
displayed.
VIANSOFT(R) Church Treasurer (c)1988-89
VIANSOFT(R) TUTORIAL-TRIAL DISK LESSON 1 T-12
The amount displayed ($1,300.00) is the
difference between the Total Amount
($5,000.00) and the Gen. Op. Fund entry
($3,700.00).
$5,000.00
- 3,700.00
---------
$1,300.00
You want to record and post only $1,000.00 to
the NJ Church Org. category.
Type: 100000 (DO NOT USE DOLLAR SIGN,
DECIMAL POINT OR COMMA.
INCLUDE DOLLARS AND CENTS)
................Press ENTER
The last category to record and post to for
this entry is to the area for General
Improvement.
Press F10 (Function Key 10) to display the
Code List.
Locate the Code number for General
Improvement on the lower right of the screen
listed under the Improvement Fnd (Improvement
Fund) in the Report Group General.
The Code number is 3110.
Press F10 (Function Key 10) to return to the
ENTER INCOME screen.
Type the Code number for the General
Improvement category.
Type: 3110 ................Press ENTER
The remaining amount ($300.00) that is
displayed is to be recorded and posted to
this item (General Improvement).
Note: VIANSOFT(R) keeps track of the amounts
so that the total of the amounts for
the items equals the total amount for
the entry (at the top of the screen).
There are no other Funds or Categories to be
entered on this ENTER INCOME screen.
Note: VIANSOFT(R) handles as many as eight
VIANSOFT(R) Church Treasurer (c)1988-89
VIANSOFT(R) TUTORIAL-TRIAL DISK LESSON 1 T-13
codes on a single entry screen. If the
total amount of income is to be
distributed to more than eight Fund or
Budget Item/Category codes, divide the
total amount into two or more entry
screens for recording and posting
purposes. You would include a comment
"Entry 1 of 2" and "Entry 2 of 2" to
indicate how the entries are related.
To record and post the entries,
...............Press Ctrl-q
(Hold down the Ctrl (Control) key and press
the letter q key, then quickly release both
keys.)
Note: When you see q (for Quit) or Ctrl-q displayed on the
monitor screen, you can press the Escape (Esc) key
instead of the letter q or Ctrl-q.
The income is recorded to the journal and
posted to the proper Fund and Budget
Items/Categories.
After recording and posting is completed,
press q (for Quit) to display the ENTER
TRANSACTIONS MENU.
EXPENSES
You will now record and post expenses to the
Checking Account (MAINCK).
You have received two bills you pay from this
Checking Account.
Church Phone: $200.00
Heating Fuel Statement: $275.00
From the ENTER TRANSACTION MENU displayed on
the monitor,
Type: e (for Expenses)
The ENTER EXPENSE MENU is displayed on the
monitor.
Press F2 (Function Key 2) to display the
ENTER EXPENSE screen.
VIANSOFT(R) Church Treasurer (c)1988-89
VIANSOFT(R) TUTORIAL-TRIAL DISK LESSON 1 T-14
EXPENSE FOR CHURCH PHONE BILL
Check Number 1533
This is the next check number to be used in
the MAINCK account. This check is used to
pay this month's Church Phone bill.
Note: VIANSOFT(R) will automatically display
the next check number for a Bank
Account that uses checks. (The check
number can be edited.)
The cursor (blinking underline) is positioned
under the Posting Date on the monitor.
Posting Date The current date is shown. This expense will
be recorded and posted at the current date
shown. ................Press ENTER
Total Amount For This Entry
The full amount to be subtracted from
this Bank Account (the Checking Account,
MAINCK) on this screen for the check number
displayed (1533) is entered.
Enter amount of this check (for Church Phone
Bill).
Type: 20000 (DO NOT USE DOLLAR SIGN OR
DECIMAL POINT. INCLUDE DOLLARS
AND CENTS)
................Press ENTER
Note: Remember, if you make a mistake, use
the Up and Down Arrow (cursor control)
keys to move the cursor to the line
needing correction. Press the DEL
(Delete) key to erase the information
displayed, then type the correct
information.
Payable To Type: NJ Phone Co ................Press ENTER
Comment Include a comment (up to 30 characters) about
this entry. (If no comment, just press
ENTER.)
For this entry,
Type: For 9/89 ................Press ENTER
VIANSOFT(R) Church Treasurer (c)1988-89
VIANSOFT(R) TUTORIAL-TRIAL DISK LESSON 1 T-15
Budget Items/Categories To Subtract From
You want to deduct the $200.00 Church Phone
expense from the Church Phone Budget Item.
The cursor (blinking underline) is under the
heading Code to the left on your screen.
Press F10 (Function Key 10) to display the
Code List.
Locate the code for Church Phone at the upper
left of the screen under the Gen. Op. Fund
(General Operation Fund) in the Church
Building Report Grouping.
Church Phone is code 1110.
Press F10 (Function Key 10) or the ESC
(Escape) key to return to the ENTER EXPENSE
screen. (The cursor is positioned in the
Code field.)
Type: 1110 ............Press ENTER
The Description (Phone) and the Amount
($200.00) is automatically displayed to the
right of the Code.
The cursor is now positioned in the Amount
field to the right of the Description, under
the amount $200.00.
This is the total amount of the phone
bill ($200.00). No other Budget Items or
Categories are involved when entering this
Church Phone bill.
Note: If you want to correct (edit)
information displayed on the screen,
use the Up and Down Arrow (cursor
control) keys to move the cursor to the
line needing correction. Press the DEL
(Delete) key to erase the information
displayed, then type the correct
information.
When the information on the screen is
displayed correctly,
...............Press Ctrl-q
(Hold down the Ctrl (Control) key and press
the letter q key, then quickly release both
keys.)
VIANSOFT(R) Church Treasurer (c)1988-89
VIANSOFT(R) TUTORIAL-TRIAL DISK LESSON 1 T-16
The Expense Entry is recorded to the journal
and posted to the Budget Item (Church Phone)
automatically.
EXPENSE FOR HEATING FUEL BILL
The Washington Fuel Company sent you a
statement for two deliveries, one heating
fuel oil drop at the church and one at the
parsonage. You want to pay this statement
with one check, but at the same time enter
the expenses under the proper Budget
Items/Categories (Church Heating and
Parsonage Heating).
FUEL OIL STATEMENT - WASHINGTON FUEL CO.
Church 203 Gal. $175.00
Parsonage 117 Gal. $100.00
Total Due $275.00
From the ENTER EXPENSE MENU displayed on the
monitor:
Press F2 (Function Key 2) to display the
ENTER EXPENSE screen.
Check Number 1534
Posting Date Record and post this entry at the current
date shown. ................Press ENTER
Total Amount For This Entry
Type the full amount to be subtracted from
this Bank Account (the Checking Account,
MAINCK) for the check number displayed (1534).
Total Amount of Heating Fuel Bill: $275.00
Enter amount of this check.
Type: 27500 (DO NOT USE DOLLAR SIGN OR
DECIMAL POINT. INCLUDE DOLLARS
AND CENTS)
................Press ENTER
Payable To Type: Washington Fuel Co. ........Press ENTER
VIANSOFT(R) Church Treasurer (c)1988-89
VIANSOFT(R) TUTORIAL-TRIAL DISK LESSON 1 T-17
Comment Include a comment for this entry.
Type: Church & Pars. Heating Fuel
................Press ENTER
Budget Items/Categories To Subtract From
You now want to deduct $175.00 from the
Church Heating budget item.
Press F10 (Function Key 10) to display the
Code List.
Locate the Code for Church Heating under the
Gen. Op. Fund (General Operation Fund) in the
Church Building Report Grouping. Heating is
the budget item. The Code number is 1130.
Press F10 (Function Key 10) or ESC (Escape)
to return to the ENTER EXPENSE screen.
Type the Code (for Church Heating): 1130
................Press ENTER
The Description (Heating) and Amount (275.00)
is automatically displayed to the right of
the Code.
The cursor is positioned in the Amount field
to the right of the Description where the
TOTAL AMOUNT of this check is displayed
($275.00).
Enter the dollar amount for the Church
Heating: $175.00
Type: 17500 (DO NOT USE DECIMAL POINT.
INCLUDE DOLLARS AND CENTS)
................Press ENTER
Now, the cursor is positioned on the next
line under the Item Code 1130.
You want to enter the Budget Item/Category
code for Parsonage Heating.
Press F10 (Function Key 10) to display the
Code List.
Locate the code for Parsonage Heating under
the Gen. Op. Fund (General Operation Fund) in
the Parsonage Report Grouping.
VIANSOFT(R) Church Treasurer (c)1988-89
VIANSOFT(R) TUTORIAL-TRIAL DISK LESSON 1 T-18
The Code for Parsonage Heating is 1230.
Press F10 (Function Key 10) or ESC (Escape)
to return to the ENTER EXPENSE screen. The
cursor is again positioned in the Code field.
Enter the code for Parsonage Heating: 1230
Type: 1230 ................Press ENTER
The Description (Heating) and Amount is
displayed to the right of the Code number.
The Amount column to the right of the
Description shows the difference between the
Total Amount of the check ($275.00) and the
amount for the Church Heating ($175.00)
displayed directly above.
Total Amount of Check $275.00
Church: Heating $175.00
Parsonage: Heating $100.00
The computer will keep track of the entries
that are made to be sure the Total Amount of
the check will equal the amounts entered for
each Budget Item/Category.
There are no other budget items affected for
this expense (Heating Fuel Statement).
Note: If you want to correct (edit)
information displayed on the screen,
use the Up and Down Arrow (cursor
control) keys to move the cursor to the
line needing correction. Press the DEL
(Delete) key to erase the information
displayed and type the correct
information.
Note: If you wanted to cancel the entry
without posting the information, set
the Total Amount to zero. The entry
would not be recorded or posted. (Do
not cancel this entry when working
through the tutorial.)
Note: If the total amount of the expense (for
a single check) is to be deducted from
more than eight Budget Item/Category
codes, divide the total amount into two
or more entry screens for recording and
VIANSOFT(R) Church Treasurer (c)1988-89
VIANSOFT(R) TUTORIAL-TRIAL DISK LESSON 1 T-19
posting purposes. You would include a
comment "Entry 1 of 2" and "Entry 2 of
2" to indicate how the entries are
related. The same check number would be
used for both entries.
When the information on the screen is
displayed correctly,
..............Press Ctrl-q
(Hold down the Ctrl (Control) key and press
the letter q key, then quickly release both
keys.)
The Expense Entry is recorded and posted.
Quit Type: q (for Quit) to display the ENTER
TRANSACTIONS MENU.
The ENTER TRANSACTIONS MENU is displayed on
the monitor.
TRANSFER This option is selected when you want to
transfer money from one Bank Account to
another Bank Account. We will not be using
the Transfer option during the tutorial, but
you may experiment with it after completing
Lesson 2.
SPECIAL This option is selected if you wanted to
record and post an entry and do not want it
to be included as income or expenses. You
can add or subtract amounts using this
option. For example, you could keep track of
non-monetary assets using the Special
Transaction function. The entries made for
Special Transactions are included in a
separate section on reports or on separate
reports. Experiment with this option after
completing Lesson 2.
BALANCE FORWARD This option is selected as part of the set up
of the program when you set up the program for
your church. It will allow the display of
Balance Forward entries on reports for money
in church Bank Accounts prior to using
VIANSOFT(R). It will also allow you to enter
amounts after you set up the Posting
Information for a new year. (This option is
not operational in Tutorial Mode.)
VIANSOFT(R) Church Treasurer (c)1988-89
VIANSOFT(R) TUTORIAL-TRIAL DISK LESSON 1 T-20
TRANSACTIONS BY ENTRY DATE (Journal)
You have now completed all entries to the
Church Bank Accounts for the session. You
want to print the TRANSACTIONS BY ENTRY DATE
(Journal) (List). This is a log of what you
recorded during the session for the Church
Bank Account (For this Tutorial, the List
will contain what you recorded to the
Checking Account MAINCK).
Note: This TRANSACTIONS BY ENTRY DATE
(Journal) report is also used to
determine the entries recorded to a
Bank Account on a specified date (audit
trail).
From the TRANSACTIONS ENTRY MENU displayed on
the monitor,
Type: l (lower case L) (for List)
Entry Date First Date to be Included: (current
date shown) Print report for current date.
................Press ENTER
Last Date to be Included: (current
date shown) Print report for current date.
................Press ENTER
Output to Type: p (for Printer)
Position paper. Turn on printer.
................Press ENTER
Report complete. ................Press ENTER
Do you want to print report for another Bank
Account? (Y/N)
Type: n (for No)
Note: You have the option of printing the
report for other Bank Accounts -
experiment with this feature after
Lesson 2 has been completed.
VIANSOFT(R) Church Treasurer (c)1988-89
VIANSOFT(R) TUTORIAL-TRIAL DISK LESSON 1 T-21
TRANSACTIONS BY ENTRY DATE (Journal)
Report Description
The TRANSACTIONS BY ENTRY DATE report
contains the following information about the
transactions you recorded:
. Date the Report is printed (current date)
. Bank Account (Code)
. Report Period beginning (first date
included)
. Report Period ending (last date included)
. Entry Date (date the entries were made)
. Posting Date (date recorded item(s) were
posted to)
. Transaction Type Code (TRAN TYPE)
Transaction Type Codes:
I Income
IA Income Adjustment
E Expense
EA Expense Adjustment
TI Transfer In
TO Transfer Out
S+ Special Transaction (Added)
S- Special Transaction (Subtracted)
BF Balance Forward
. Item Code (The Fund or Budget Item/Category
Code)
. Check Number (if checking account)
. Item Amount (The amount for each Budget
Item/Category or Fund included in
the Entry Total)
. Description/Pay to/Comment
. Entry Total (The Total Amount of the Entry)
. Report Total (The sum of the entries for the
report period)
. Beginning Balance (At beginning of report
period)
. Total for Report Period (same as report
total)
. Ending Balance (The sum of the Beginning
Balance and the Total for the
Report Period)
VIANSOFT(R) Church Treasurer (c)1988-89
VIANSOFT(R) TUTORIAL-TRIAL DISK LESSON 1 T-22
Note: Any amount subtracted from a Bank
Account is displayed in parentheses.
Quit Type: q (for Quit) from the ENTER TRACTIONS
MENU.
The MAIN MENU is displayed on the monitor.
This completes Lesson 1. In Lesson 2, you
will see VIANSOFT(R) pull together the
information you entered in Lesson 1 (along
with other sample information) into various
reports showing the potential of the
VIANSOFT(R) Church Treasurer's reporting
capability.
L E S S O N # 2
REPORTS
It's easy to print reports with the VIANSOFT(R) Church
Treasurer. In this section of the tutorial, you will learn the
general way of accessing all reports. A few reports will be
discussed in detail, after which you can experiment with other
reports to see the extent of VIANSOFT(R)'s reporting capability.
Note: The transaction information on the Tutorial-Trial Disk was
selected so that you will be able to easily see how each
piece of information is displayed on the report. (Not all
Funds and Budget Items/Categories have income or expenses
assigned to them.)
REPORTS
From the MAIN MENU displayed on the monitor,
Type: r (for Reports Menu)
The REPORTS MENU is displayed on the monitor.
Reports Menu The reports you can generate are listed on
the monitor.
You can generate reports to the printer or
screen.
VIANSOFT(R) Church Treasurer (c)1988-89
VIANSOFT(R) TUTORIAL-TRIAL DISK LESSON 2 T-23
EXPENSES BY POSTING DATE REPORT
From the REPORTS MENU displayed on the
monitor,
Type: d (for Expenses By Posting Date Report)
Posting Dates First date to be Included (current date is
displayed): Change the date to 9-1-89 by
typing the new date (9-1-89).
..............Press ENTER
Last date to be Included (current date is
displayed): The report will span from 9-1-89
through the current date.
..............Press ENTER
Create Report Filter
The REPORT FILTER screen is displayed on the
monitor. This screen displays the same Fund,
Report Grouping and Budget Item/Category code
information as the Code List you used in
Lesson 1.
Note: You can choose to print reports by
combinations of Budget
Items/Categories, Report Groupings or
Funds you select on the Report Filter
screen.
There will be times when you want to
print reports showing all money passing
through your Bank Accounts. Other
times, you will want to generate
specific information regarding the
actual financial status of the church.
You may wish to print a report showing
Local Church (designated and
non-designated) money separate from
moneys that just pass through your Bank
Accounts on the way to other agencies
(Benevolence, World Hunger, etc.).
With VIANSOFT(R), you have the
flexibility of setting up a report by
Fund, Report Grouping or Budget
Item/Category.
VIANSOFT(R) Church Treasurer (c)1988-89
VIANSOFT(R) TUTORIAL-TRIAL DISK LESSON 2 T-24
The cursor is positioned in the upper left
of the screen.
At the bottom of the screen, the keys you
need to use this screen are listed with their
functions:
. A)ll - Type the letter a to include all
Funds, Report Groupings and Budget
Items/Categories on the report.
. S)elect - Type s to select individual
Funds, Report Groupings or Budget
Items/Categories to be on the report.
. Arrow Keys - Use the Arrow (cursor control)
keys to move the cursor to the Fund, Report
Grouping or Budget Item/Category you wish
to select.
If you first select a Fund, you can only
move the cursor to Funds. If you first
select a Report Grouping, you may move the
cursor to Report Groupings and Funds. If
you first select a Budget Item/Category,
you may move the cursor to any Fund, Report
Grouping or Budget Item/Category.
. R)eset - Type r to clear all Funds, Report
Groupings or Budget Items/Categories
selected on the screen.
. Pg Dn and Pg Up - Press these keys to
display Funds, Report Groupings and Budget
Items/Categories on other Report Filter
screen pages.
. <ENTER> - Press <ENTER> when the Report
Filter is set for the report.
For this report, you want to include all
Funds, Report Groupings and Budget
Items/Categories on the report.
Type: a (for All).
All Funds, Report Groupings and Budget
Items/Categories are highlighted. They will
all be included on the report.
................Press ENTER
VIANSOFT(R) Church Treasurer (c)1988-89
VIANSOFT(R) TUTORIAL-TRIAL DISK LESSON 2 T-25
Output to Type: p (for Printer)
Position paper, then turn on printer.
..............Press ENTER
Report complete. ..............Press ENTER
Do you wish to print report for another Bank
Account? (Y/N)
Type: n (for No).
Note: It is possible with VIANSOFT(R) to
print this report for other Bank
Accounts using the same Report Filter,
Dates and Output To as set for the
report just completed.
Save Report Filter? (Y/N)
The VIANSOFT(R) Church Treasurer allows you
the flexibility of saving up to 10 different
combinations of Funds, Report Groupings or
Budget Items/Categories for future use as one
of the Predefined Report Filters.
You will not be saving this Report Filter.
Type: n (for No)
The REPORTS MENU is displayed on the monitor.
EXPENSES BY POSTING DATE REPORT
Report Description
The following information is included on the
report:
. Date the report is printed
. Bank Account (Code)
. Funds, Report Groupings or Budget
Item/Categories included on the report
. The Report Period beginning: (first date)
. The Report Period ending: (last date)
. Posting Date
. Item (Under Fund and Report Grouping)
. CK # (Check Number - church checking
account)
. Amount
VIANSOFT(R) Church Treasurer (c)1988-89
VIANSOFT(R) TUTORIAL-TRIAL DISK LESSON 2 T-26
Note: Any amount deducted from a Bank
Account will appear in parentheses.
. TR TP (Transaction Type Codes)
Codes:
I Income
IA Income Adjustment
E Expense
EA Expense Adjustment
TI Transfer In
TO Transfer Out
S+ Special Transaction (Added to Bank
Account)
S- Special Transaction (Subtracted from
Bank Account)
BF Balance Forward
. Payable To/Comment
. Expenses For Posting Period (Total)
BUDGET vs EXPENSES REPORT
The BUDGET vs EXPENSES report shows the
Designated, Budgeted, Expense and Amount
Available for each Budget Item/Category,
Report Grouping and Fund. This report can be
generated within a date range or year-to-date.
From the REPORTS MENU,
Type: j (for Budget vs Expenses Report)
Date Range of The Report
Type: y (for Year to Date)
Note: You can experiment with the date range
report after completing the Tutorial.
Create Report Filter
The REPORT FILTER screen is displayed on the
monitor.
This report is to include Budget Items only
from the Gen. Op. Fund.
VIANSOFT(R) Church Treasurer (c)1988-89
VIANSOFT(R) TUTORIAL-TRIAL DISK LESSON 2 T-27
Type: s (to select all the items in the Gen.
Op. Fund)
................Press ENTER
Output to Type: p (for Printer)
Position paper, then turn on printer.
..............Press ENTER
Report complete. ..............Press ENTER
Save Report Filter? (Y/N)
Type: y (for Yes)
File Code Number To Save Under:
Type: 0 (zero)
Description of Report Filter 0:
Type: Budget Items
..............Press ENTER
Note: You do not have to save a report filter
that has been saved previously unless
you modified it and wish to save the
changes.
The predefined report filter is most
useful when you repeatedly select
specific Budget Items for a report that
is printed frequently.
The REPORTS MENU is displayed on the monitor.
BUDGET vs EXPENSES REPORT
Report Description
This report is a summary spanning all Bank
Accounts can be generated within a specific
date range or year-to-date. (Floppy system:
To generate the report by date range, the
beginning and ending dates must be on the
floppy disk).
The following information is included on the
report:
. Date the report is printed
. Date range of report or year-to-date
VIANSOFT(R) Church Treasurer (c)1988-89
VIANSOFT(R) TUTORIAL-TRIAL DISK LESSON 2 T-28
. Funds, Report Grouping and/or Budget
Item/Categories Included
. Fund Name
. Report Grouping Name
. Budget Item/Category Name
. Bal Fwd/Income (Income designated to the
specific Fund or Budget Item/Category or
Balance Forward Amount)
. Budget (The budgeted amount for this item)
. Expense (Expenses charged to this item)
Note: Any amount deducted from a Bank
Account will appear in parentheses.
. Amount Available (The amount available is
the difference between the Bal
Fwd/Income Amount plus the Budget and
the Expense amounts)
. Subtotals (For each Report Group)
. Fund Totals (For each Fund)
. Grand Totals (Includes all on the report)
Note: An asterisk (*) next to the description
on the report indicates that there is
money for this Fund or Budget Item in
more than one Bank Account.
ALL BANK ACCOUNTS SUMMARY
From the REPORTS MENU,
Type: n (for All Bank Accounts Summary)
Output to Type: p (for Printer)
Position paper, then turn on printer.
..............Press ENTER
Report complete. ..............Press ENTER
The REPORTS MENU is displayed on the monitor.
ALL BANK ACCOUNTS SUMMARY
Report Description
The ALL BANK ACCOUNTS SUMMARY is a year-to-
date report including information for all
VIANSOFT(R) Church Treasurer (c)1988-89
VIANSOFT(R) TUTORIAL-TRIAL DISK LESSON 2 T-29
Bank Accounts.
The ALL BANK ACCOUNTS SUMMARY report displays
the following information:
. Date the report is printed.
. Bank Account (Code and Description)
. Bal Fwd (Balance Forward Amount for each
Bank Account)
. Income (to each Bank Account)
. Expenses (to each Bank Account)
Note: Any amount deducted from a Bank
Account will appear in parentheses.
. Transfers (Sum of the Transfer IN and
Transfer OUT for each Bank Account)
. Special (Sum of the Special + (IN) and
Special - (OUT) for each Bank Account)
. Balance (Amount in the Bank Account as of
the date of the report)
. Totals (Year-to-date)
SINGLE BANK ACCOUNT STATUS
From the REPORTS MENU,
Type: m (for Single Bank Account Status)
Dates First date to be Included (current date
displayed):
Type: 8-1-89 ................Press ENTER
Last Date to be Included (current date
displayed):
................Press ENTER
Output to Type: p (for Printer)
Position paper, then turn on printer.
..............Press ENTER
Computing . . . .
Report complete. ..............Press ENTER
Do you want to print report for another Bank
Account? (Y/N)
Type: n (for No)
VIANSOFT(R) Church Treasurer (c)1988-89
VIANSOFT(R) TUTORIAL-TRIAL DISK LESSON 2 T-30
The REPORTS MENU is displayed on the monitor.
SINGLE BANK ACCOUNT STATUS
Report Description
The SINGLE BANK ACCOUNT STATUS report shows
the status for the Bank Account you selected.
The SINGLE BANK ACCOUNT STATUS report
displays the following information:
. Date the report is printed.
. Bank Account Code
. Beginning Balance (as of the first date)
. Balance Forward for Period
. Income for Period
. Expenses for Period
Note: Any amount deducted from a Bank
Account will appear in parentheses.
. Transfers for Period
. Special Transactions for Period
. Ending Balance (as of last date)
Quit Type: q (for Quit) to return to the MAIN MENU.
From the MAIN MENU, type q (for Quit) (or
press Esc) to exit the VIANSOFT(R) Church
Treasurer.
Never turn off the computer (or, with floppy
system, remove your disk) until you see the
prompt (>) or you are told to remove your
disk.
If you used a floppy disk to work through the
Tutorial, remove the VIANSOFT(R) Church
Treasurer Tutorial-Trial disk from the drive.
Note: Remember, this disk is an altered copy
of the original Tutorial-Trial Disk.
You have completed the VIANSOFT(R) Church
Treasurer Tutorial. You have seen how easy
it is to post income and expense information
and generate reports.
VIANSOFT(R) Church Treasurer (c)1988-89
VIANSOFT(R) TUTORIAL-TRIAL DISK LESSON 2 T-31
Now, use the Tutorial information to generate
other reports and to use other functions of
the VIANSOFT(R) Church Treasurer to see if
the system will meet the needs of your
church. Print the complete User's Manual
(included on the original Tutorial-Trial
Disk) for reference. The User's Manual is
approximately 164 pages.
At the A>,
Place the original (with unaltered files)
VIANSOFT(R) Church Treasurer Tutorial-Trial
Disk in drive A.
Position the paper and turn printer power on.
Type: manual <Press ENTER>
If you reach a limitation when you experiment
further with the Tutorial-Trial Disk in
Tutorial Mode, make a copy of the original
Tutorial-Trial Disk or copy the files back
onto your hard disk and type: SETUP .
These limitations will not be present in
Trial Mode when you set up the system for
your church.
Trial Mode Operation
When you are ready to begin the trial period,
set up the system for your church:
You must have a copy of the User's Manual for
reference. If you have not already printed
the manual, print it now. From the A>, with
the original TUTORIAL-TRIAL DISK in drive A,
type: manual <Press ENTER>.
Follow the instructions in the manual to set
up the program on your computer system (hard
disk or floppy disk).
When you type your church's name and address
in the "DISPLAY/EDIT" Menu (Church Info) and
you are asked to type the password, type:
STARTTRIAL <Press ENTER>.
Enter all information, record and post income
and expenses for a 3 month period (during the
same calendar year) and perform all functions
in the program.
VIANSOFT(R) Church Treasurer (c)1988-89
VIANSOFT(R) TUTORIAL-TRIAL DISK LESSON 2 T-32
We suggest that you use the 3 month trial
period in one of two ways:
. Post income and expenses for a previous
quarter (3 months during the current
calendar year). You already have the
actual information. It will be easy to
compare VIANSOFT(R)'s information entry and
reporting features with the method you are
presently using.
Note: For hard disk and floppy systems,
select a previous quarter (within the
current calendar year). Follow the
instructions in the User's Manual on
How To Begin.
. Follow the directions in the User's Manual
for the Set Up of the system. Use the
system to post and record income and
expenses for the next 3 month period
(within the same calendar year). Follow
instructions on How To Begin in the User's
Manual.
Messages will appear on the screen alerting
you to the mode the program is in.
During the 3 month trial period, you can
determine if the system meets the needs of
your church. If it does, you will register
the program for your church and receive the
permanent Password.
When you type in the Password at the
Display/Edit, Church Info Option, the program
will be set to Registered Mode. All
reminders regarding registration will be
deleted at that time.
All information you enter in Trial Mode will
be accessible in Registered Mode. You will
not have to type the information into the
computer again.
Please fill out the Registration Form found
at the end of this Tutorial when registering
the VIANSOFT(R) Church Treasurer for your
church (or print out the registration form in
Trial Mode on your printer). Thank you.
VIANSOFT(R) Church Treasurer (c)1988-89
VIANSOFT(R) TUTORIAL-TRIAL DISK LESSON 2 T-33
Do you know of other churches that would
benefit from this type of program? Let them
know about it. You can let them try a copy
of your original Tutorial-Trial Disk.
*********************************************
Another Church Software product from Vian
Corporation.
The VIANSOFT(R) Church Contribution System
The VIANSOFT(R) Church Contribution System
allows you to record pledged and non-pledged
contributions for members of your church in
240 different categories. It prints out
reports on membership, pledges and
contributions. Directories can be printed to
include various information. A Time And
Talent section is included to print lists of
organization member names, addresses and
phone numbers. It will print mailing labels
and form data files for word processing.
*********************************************
VIANSOFT(R) Church Treasurer (c)1988-89
***** VIANSOFT(R) *****
Church Treasurer
Registration Form (SW)
Price: $85.00 (USA) (NJ residents include sales tax or tax exempt
number)
$87.00 (Canada) (All prices include 1st Class Shipping)
$90.00 (Foreign) (All prices effective through 1/1/92)
Add $1.00 for 3 1/2" format.
The software is registered to the church named below.
Payment: Check, MasterCard*, VISA*, certified check* or money order*
(Outside USA: MasterCard, VISA or International Money
Order in US Funds)
*For Rush Shipment
CHURCH INFORMATION: Enter all information below as it will appear
on report headings produced by the VIANSOFT(R) System. Print one
letter on each _ . Print clearly.
Church Name
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Church Address
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Contact Person (Ship To):
Name __________________________________________________
Address _______________________________________________
_______________________________________________
Phone _______________________________________________
Tax Exempt Number (if applicable) ___________________________________
Make checks payable to: Vian Corporation
Mail to: Vian Corporation, R. D. 1, Box 36, Glen Gardner, NJ 08826 USA
For MasterCard or VISA Mail Orders, include the following
information:
Circle One : MasterCard VISA
Cardholder's Name___________________________________________
Cardholder's Address________________________________________
________________________________________
Cardholder's Phone ( )______________________________
Card Number_________________________________________________
Card Expiration Date_______________________
Cardholder's Signature______________________________________
Total Dollar Amount of Credit Card Transaction $____________
Note: For MasterCard or VISA phone orders, please have all the
Order Form and Credit Card information ready before dialing.
Please call between 4:30 and 6:00 PM Eastern Time.
(201)537-4642
