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READ.ME
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1986-12-09
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The Stock Picture Library was designed to help keep
track of all those slides and negatives professional and
amateur photographers accumulated. It will track up to 2700
pictures on a separate data floppy or an unlimited amount of
pictures on a hard disk. All the user must do is to enter
each picture along with its details and the program will do
the rest. An index number is assigned to each slide or
negative. This number is comprised of a page number and a
sequence number such as 001-04. This slide can be found on
page 1 and sequence number 4. The best way to store slides
and negatives is with something like what Vue All or numerous
other manufacturers make. It is simply a see through ,
notebook size piece of plastic with pockets for slides or
negatives. These items are stored in a standard notebook and
are very inexpensive. They can be found in any good camera
store. This program was can also be used with slide trays
instead of the plastic envelopes. Instead of entering a
page number simply enter a tray number.
The real power of this program is its powerful search
capabilities. A user can search the entire file using any
combination of date, topic, location and up to four
descriptions. For example say you wanted all the pictures
taken after a 10/1/85 and contained the words 'children',
'and 'babies' in the description. A list of pictures with all
these search criteria will then be generated and can be sent
to either the screen or printer. The advantage of keeping
organized picture files is obvious. For the
professional who frequently sells pictures to magazines,
the time saved over old storage methods is great. When a
request comes for a certain type of picture a potential list
can be generated in minutes. The amateur benefits also from
having orderly slide and negative files. Whenever you want
to pull out the old picture of your children to have it
enlarged or entered in a contest, you will be able to
locate the negative immediately.
Configuring your computer
The first thing you must do before using this program is to make sure that
your CONFIG.SYS file contains the following lines
files = 20
buffers = 20
Most people with hard disks already have this parameter set, if you don't
please modify it.
Entering Pictures
Start the program by typing GO.
The most important thing to remember when you first use the program
is that after the first session of entering pictures you must reindex
the whole file. This can be done by selecting REINDEX from the main menu.
The program will automatically number the next picture for you. The
only thing to remember is to change the page number when a page or
tray becomes filled. The program has no way to know if a new page was
started. The program will default to today's date which it gets from
the computer so if a wrong date is current in the computer then it
will also be wrong in the date portion of the entry page. Also slides
are assumed as a default in the type of picture but as you can see
just about any type of film is supported. Select a topic that best
suits the picture to facilitate any searches that you will do. The
location of the picture is entered next and can be as detailed as you
desire. Next is the only mandatory item that must be entered. This
is the description. The best way to handle this is to enter a short
sentence that best describes the picture such as , 'A small child
with its mother walking to school.' When you go to search for this
picture any word of part of word that is in the description will be
found. Now a very helpful suggestion. If you own a keyboard macro
program such as Super Key or Pro Key then your life can be that much
easier. Especially if you take a lot of pictures of the same subject.
All you have to do is simply assign a macro to a description or
whatever and whenever a similar picture is entered then simply hit the
special key and the words are written automatically for you. This
makes all the data entry much faster. I strongly suggest any user to
purchase one of these programs. They have many other benefits for
other uses and are relatively inexpensive.
Edit / Search
First the program asks for the picture index number. If this is
unknown then you have two options. First you can start at 001-01 and
go through the whole file or you could go to the report section and
generate a list of all the possible candidates. Then after selecting
the correct picture enter its index number and proceed to edit the
picture. When you are in the edit function you can go forward or
backward in the file, you can search for another index number, or you
can edit the current picture.
Reindex
This is a feature which you will not have to use except for the
first time you enter pictures but if for some reason the
program can not find an index number which you are positive
exists then try to reindex the whole file and see it the problem is solved.
Change data drive
Here a user can select where the data file is to be kept. It is
possible to run the whole program and its data file on one drive but
the capacity will be severely limited. Using drive B as the data file
allows you to enter up to 2700 pictures per disk. Of course with a
hard drive there is no limit other than the capacity of the hard disk
itself. When first started the program defaults to the A drive for the
data files so I suggest the first thing you do is change the drive.
Keyword Report
The program will ask for all the search criteria. The date must be
entered as 00/00/00. You need not fill all the blanks. Simply enter
only the data you think is necessary to find your picture. One
important thing to remember, on the description lines you may enter
one description on each line only. Up to four separate descriptions
are allowed but only one per line. Throughout the program the case of
the letters in not important. Any combination will do because the
program converts all entries to upper case.
Report
This will print the entire file starting at the begining. This is
useful if you want a hard copy of all your pictures.
This version of the Stock Picture Library is a Demo but
all the features described above will work except that the total
number of pictures allowed is limited to 50. If after trying the
Demo out you wish to order the regular version then please send
$20 to ;
William Taylor
906 Wildwood Rd.
Oradell, NJ 07649
When you become a registered user you will promply receive a disk
and be entitled to any support that you might need. Also I plan on
improving Version 1.0 in the future so you will be entitled to
free update.