1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1*1*1 1P1L1E1A1S1E1 1R1E1A1D1 1T1H1E1 1F1O1L1L1O1W1I1N1G1 1M1E1S1S1A1G1E1 1V1E1R1Y1 1C1A1R1E1F1U1L1L1Y1 1*1*1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1A1n1 1 1i1n1c1o1r1r1e1c1t1 1 1r1e1p1l1y1 1c1a1n1 1m1a1k1e1 1i1t1 1i1m1p1o1s1s1i1b1l1e1 1t1o1 1r1e1-1r1u1n1 1t1h1e1 1l1a1s1t1 1p1a1y1 1c1y1c1l1e1 1A1N1D1 1 1m1a1y1 1r1e1s1u1l1t1 1i1n1 1t1h1e1 1f1i1g1u1r1e1s1 1f1r1o1m1 1i1t1 1n1o1t1 1b1e1i1n1g1 1i1n1c1l1u1d1e1d1 1 1i1n1 1 1t1h1e1 1 1E1m1p1l1o1y1e1e1 1 1Y1T1D1 1 1(1f1i1l1e1 1P1A1Y1U1S1A1.1D1T1A1)1 1a1n1d1 1t1h1e1 1I1R1S1 1914111 1a1c1c1u1m1u1l1a1t1i1o1n1s1 1(1f1i1l1e1 1P1A1Y1U1S1914111.1D1T1A1)1.1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 PAYROLL USA keeps its data files on two seperate directories (normally \PAYIN and \PAYOUT ) so that the pay cycle can easily be re-run if errors are found (because the input on \PAYIN is not changed by the pay cycle). Example, before you issue the pay checks you find you paid somebody for hours instead of hours - you may want to re-run the pay cycle. If there are no pay cycle errors then the files PAYUSA.DTA, PAYUSA.INX and PAYUS.DTA output by the pay cycle have to be copied from \PAYOUT to \PAYIN before updates for the next pay cycle are done. This copying is controlled by the programs and will be done (or not done) based on your answers to this message. PRESS ANY KEY The run control flag in the PAYUSA.CNF file indicates that you have not copied the output files from the last pay cycle to the input directory, therefore we will be reading or updating the same files as were input to the last pay cycle (in effect throwing away the results of the last pay cycle). This is appropriate ONLY IF you are fixing errors prior to RE-RUNNING the last pay cycle. Is this what you intended (reply Y or N) 1(1I1f1 1l1a1s1t1 1P1a1y1 1C1y1c1l1e1 1a1l1l1 1c1o1m1p1l1e1t1e1,1 1f1i1g1u1r1e1s1 1c1o1r1r1e1c1t1,1 1t1h1e1n1 1r1e1p1l1y1 1N1 1)1 1 therefore we will be reading or updating the same files as were input to the last pay cycle (in effect throwing away the results of the last pay cycle). This is appropriate ONLY IF you are fixing errors prior to RE-RUNNING the last pay cycle. Is this what you intended (reply Y or N) 1(1I1f1 1l1a1s1t1 1P1a1y1 1C1y1c1l1e1 1a1l1l1 1c1o1m1p1l1e1t1e1,1 1f1i1g1u1r1e1s1 1c1o1r1r1e1c1t1,1 1t1h1e1n1 1r1e1p1l1y1 1N1 1)1 1n Do You NOW Want to Copy the Pay Cycle Output to the Input Directory so you can update it for the NEXT Pay Cycle ? 1N1o1r1m1a1l1 1R1e1p1l1y1 1i1s1 1Y1 1t1o1 1C1o1p1y1,1 1 else N to access the OLD file y We strongly recommend that you keep a backup copy of the files from the INPUT directory before they are overwritten. Good insurance in case of re- runs being required due to errors discovered later, or in case required later to re-create reports for accounting purposes. You can, if you wish, do a full size backup to diskette from here. See the file BACKUP.TXT on your program directory if you need more information on backups. Want to create a backup on a diskette NOW ? (Press Y or N ) We will create a unique directory on the diskette for each pay cycle. The directory name will identify the pay cycle date the files were input to. This allow storage of several pay cycles on the same diskette (if there is space). If you have a lot of employees (e.g. the files will not fit on a diskette), you may prefer to use PKZIP or ARC to compress the files to about % of the original size and save storage space. (Compressed files require PKUNZIP, or ARCE or ARC to expand them to back to their original size before they can be used). Since these data compression utilities are not our programs we cannot make them a part of PAYROLL USA's routine processing. They are ShareWare programs, so Register direct with the authors of those programs and execute them from the DOS prompt if you wish to use them. O.K. to back up file FULL SIZE ? (Press Y or N ) y PAYUSA.DTA PAYUS.DTA PAYUSA.INX PAYUSA.CNF WHICH DISK DRIVE TO WRITE THE BACKUP ON ? (Press A, B, C, etc. ) a Insert a formatted diskette with sufficient space in Drive A then press Y, or press N to abort backup Starting with the version we have tightened control of backups where multiple configuration files exist. To reduce the potential for backing up onto or restoring from the wrong disk we are writing volume labels on the diskettes and checking them each time a diskette is used. You will only see this message if there is something odd about the labels. Expecting to find diskette labelled SMITH The diskette you are using for the backup is labelled ANTHISTLE This could indicate it is a brand new diskette being used because the previous diskette is full, or it could indicate this is the first backup with the version, or it could mean it is the wrong diskette. Only you know the answer. ANY KEY TO SEE A DIRECTORY OF YOUR BACKUP DISKETTE ANTHISTL.E bytes are available Is this the correct diskette to use for backups of SMITH employees ? Reply Y or N y Backup in progress - please wait D:\PAYIN\PAYUSA.DTA D:\PAYIN\PAYUS.DTA D:\PAYIN\PAYUSA.INX PAYUSA.CNF
