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TBS Job Cost (TM)
A simple Job Cost program.
Version 1.0
Version Release Date
1.0January 1991
TBS Job Cost Copyright 1990 Taylor Business Software
Copyright 1990 Taylor Business Software
All Rights Reserved Worldwide.
TBS Job Cost is a trademark of Taylor Business Software. All trademarks
and registered trademarks referenced within this document are the property
of their respective owners.
TAYLOR BUSINESS SOFTWARE
16835 ALGONQUIN, SUITE 180
HUNTINGTON BEACH, CA 92649-3812
Sales: Monday - Friday
714-840-5021 Voice 9 AM - 5 PM Pacific Time
Technical Support:Monday - Friday
714-840-6435 Voice 9 AM - 4 PM Pacific Time
Bulletin Board: 24 Hours a day
714-840-3767 300-1200-2400 Baud, 8 Bits, No parity, 1 stop bit
January 1991 Release
TBS Job Cost Copyright 1990 Taylor Business Software
TABLE OF CONTENTS
Section Title
1 Introduction
1-1 Features of TBS Job Cost
2 Installation
2-1 System Requirements
2-2 Installing TBS Job Cost
3 Getting Started
3-1 Menu
3-2 Add/Change Jobs
3-3 Add/Change Customers
3-2 Enter Labor & Material
3-3 Print Labor & Material
3-4 Post Labor & Material
3-5 Delete Completed Jobs
3-6 Enter Job Invoices
3-7 Print Job Invoices
3-8 Print Sales Journal
3-9 Post Job Invoices
3-10 Job Detail Inquiry
3-11 Calculate Overhead Amounts
3-12 Overhead Allocation Report
3-13 General Ledger Posting
3-14 Print Job List
3-15 Print Job List by Manager
3-16 Print Cost Summary Report
3-17 Print Cost Detail Report
3-18 Print Job Profitability
3-19 Job Profitability by Manager
3-20 Print Billing Summary
3-21 Billing Summary by Manager
3-22 Quit
APPENDIX A Customer Support Information
APPENDIX B Printer Control Codes
APPENDIX C Who is Taylor Business Software
TBS Job Cost Copyright 1990 Taylor Business Software
SECTION 1
THIS IS TBS Job Cost (TM)
Thank you for your interest in TBS Job Cost (TM). TBS Job Cost is a
program designed for a construction company to track the amounts that have
been spent on jobs in progress, and the amounts that have been billed to
the clients. The program interfaces to the TBS Accounts Receivable pro-
gram, which tracks the amounts due a company from its customers and
clients, and to print statements and collection letters to facilitate
collection of those monies. This program will run on IBM PC, XT, AT, and
compatible computers.
TBS Job Cost is a simple, yet powerful, Job Cost management program. A
on-line, context sensitive help system provides help with the press
of the F1 key. TBS Job Cost was written to provide a simple,
straightforward, menu driven system to allow for all operations, such as
entering information, and printing reports. The only limit that you have
on the amount of information that you can enter is the amount of disk
space available to you.
This document describes the installation and usage of TBS Job Cost. It
also describes many features and functions of the program. Once you
begin using TBS Job Cost , you'll discover more about how it works from
the on-line help facility and by experimenting with the various commands.
The TBS Job Cost program requires that you also have the TBS Accounts
Receivable program in order to track the amounts your clients owe you. You
can use the Job Cost program without the AR program, but you will not have
the means of printing statements, a Aged Trial Balance, or of entering Cash
Receipts.
A note to users of color monitors - This program will use a color monitor
and display information in different colors. If you have a color monitor
and the program runs in black and white, run the program COLOR.COM immedi-
ately before you run this program. There are certain menu programs that
leave the status of the color registers in such a state that programs
that run after them wind up in black and white. If you are using a menu
program, set the commands up as:
COLOR
JOBCOST
TBS Job Cost Copyright 1990 Taylor Business Software
SECTION 2
INSTALLATION
2-1 System Requirements
TBS Job Cost requires an IBM PC, XT, AT, PS/2 or compatible computer
with 512K RAM (or more) to work properly. In addition, version 2.0 or
greater of PC-DOS or MS-DOS is required. TBS Job Cost requires approxi-
mately 400K of computer memory to contain the program's executable code
and common data. Additional memory is allocated as required.
TBS Job Cost works well with the IBM Monochrome Display Adapter (MDA),
Color Graphics Adapter (CGA), Enhanced Graphics Adapter (EGA), Video
Graphics Array (VGA), and compatibles. Other video adapters that can
emulate either the MDA or CGA should work properly.
2-2 Installing TBS Job Cost
Installing TBS Job Cost is a very simple process. Basically, we will
be creating a subdirectory on the hard disk and coping the contents of
the floppy disk to the subdirectory. The following makes the assumption
that you will be copying from drive A: to your hard disk C:, and that the
name of the subdirectory you will be using is JOBS.
C:>MD JOBS
C:>COPY A:*.* C:\JOBS
Please Note: You must install the TBS AR program in the same directory that
you have installed the TBS Job Cost program for the two programs to work
together. When you install the TBS AR program, copy it to the same direc-
tory that you have installed the TBS Job Cost program in.
PLEASE NOTE!
There may be important information on this release of TBS Accounts
that did not make it into this manual. Please check the READ.ME file on
your distribution diskette for the most current data. Thank you!
TBS Job Cost Copyright 1990 Taylor Business Software
SECTION 3
GETTING STARTED
To start TBS Job Cost , enter the following commands (assuming that the
subdirectory that TBS Job Cost was installed in is \JOBS):
C:>CD \JOBS
C:>JOBCOST
3-1 Menu
The following menu will be displayed:
+----------------------------+
: Taylor Business Software :
: 16835 Algonquin, Suite 180 :
: Huntington Beach, CA 92649 :
: (714) 840-5021 Sales :
: (714) 840-6435 Support :
+----------------------------+
: Todays Date is: 0/00/00 :
+----------------------------+
::
: Job Cost Menu:
::
: Enter Your Company Name :
::
: Quit this Application:
::
+----------------------------+
Enter Todays Processing Date (in the format of MMDDYY). The first
time you use this product, select Enter Your Company Name. You can enter
your company name and address, and control codes to set your printer into
condensed print and return to normal print. If you enter a condensed
print control code, all reports that are wider than 80 columns will
print in a condensed format, all reports less than 80 columns will print
in full size print. See the appendix on printer control codes for addi-
tional information. The date that you enter on this menu, and the compa-
ny name that you enter, will be displayed at the top of the various
reports. Additionally, the invoices will print on blank paper, and will
print out your company name and address at the top of the statements.
TBS Job Cost Copyright 1990 Taylor Business Software
3-1 Menu
+-----------------------------------------------------------+
: :
: 1/27/91 Job Cost Menu Ver: 1.0 :
+-----------------------------------------------------------+
: Enter Labor & Material Add/Change Jobs :
: Print Labor & Material Add/Change Customers :
: Post Labor & Material Delete Completed Jobs :
: :
: Enter Job Invoices Job Detail Inquiry :
: Print Job Invoices Calculate Overhead Amounts :
: Print Sales Journal Overhead Allocation Report :
: Post Job Invoices General Ledger Posting :
: :
: Print Job List Print Job List by Manager :
: Print Cost Summary Report Print Cost Detail Report :
: Print Job Profitability Job Profitability by Manager :
: Print Billing Summary Billing Summary by Manager :
: Quit :
+-----------------------------------------------------------+
This program uses scrolling lookup tables to display information that has
already been entered. A lookup table will always say, on the last line,
INS to Add, Enter to Change, DEL to delete. INS refers to the Insert key,
DEL refers to the Delete key. From a scrolling lookup table, the following
keys can be used:
INS to Insert (Add) a new record
DEL to delete the highlighted entry
ENTER to change the highlighted entry
PAGE UP to scroll up
PAGE DN to scroll down
UP ARROW to move the highlighted selection bar up
DOWN ARROW to move the highlighted selection bar down
ESC to return to the menu
F1 for help
Some lookup tables will have the word Locate in the upper left corner. By
entering the first few characters of the specified item, the display will
change to display the first record that matches or comes after what you
have entered. You can still use the Page Up and Page Down keys to scroll
through the file looking for the record you want, or you can enter the
first part of the id and the system will go to that section of the file
automatically. You will not see much use for this when you are first set-
ting up the data files, but after you have entered information into the
program you will come to appreciate it.
TBS Job Cost Copyright 1990 Taylor Business Software
The information below is presented in a order different than it appears on
the menu. You should set up jobs before you Enter Labor & Material, etc.
3-2 Add/Change Jobs
+-----------------------------------------------------------------------+
: Add/Change Jobs & Phases - Action: Record will be Added :
+-----------------------------------------------------------------------+
: Job Number...: :
: Phase Number : :
: Description 1: :
: Description 2: :
: Manager......: :
: Customer.....: :
: Contact......: J o b C o s t s :
: Estimated Actual Estimate Actual :
: Start Date...: / / / / Pieces...: 0.00 0.00 :
: End Date.....: / / / / Units....: :
: Est. Billing.: 0.00 Labor Hrs: 0.00 0.00 :
: Act. Billing.: 0.00 Labor Amt: 0.00 0.00 :
: Last Billed..: / / Material.: 0.00 0.00 :
: Contract.....: Equipment: 0.00 0.00 :
: Overhead Rate: 0.000 Overhead.: 0.00 0.00 :
: Overhead Base: Labor Materials Misc.....: 0.00 0.00 :
: Current OH...: 0.00 --------------------- :
: Total Job OH.: 0.00 Total 0.00 0.00 :
: G/L Account..: :
+-----------------------------------------------------------------------+
Note about the Overhead Rate and Base: This system allows for overhead to
calculated based on the Labor Dollars, or on the total of the Material,
Equipment, and Misc. categories. A rate of 1.00 will result in a overhead
amount equal to the base amount. If you determine that your overhead is
$.30 for every labor dollar that you pay, the rate you would enter would
be .30. Different Phases of the same Job can have different rates and
bases. The Current OH and Total Job OH fields will contain the overhead
amounts when you run the Calculate Overhead option on the menu. You should
not have to enter data in these fields.
The system will update the Actual dollar amount fields automatically. When
the job is completed, you will need to enter the actual End Date as this is
how the system knows that the job is completed. (The delete completed jobs
option will only delete jobs that have a date in the Actual End Date field)
TBS Job Cost Copyright 1990 Taylor Business Software
3-3 Add/Change Customers
This option allow you to set up the customers that you will be billing.
This screen is provided as a convience in the Job Cost program - you should
try and set up customers when you are in the Accounts Receivable program as
you do not have access to the terms codes, salesperson codes, and tax codes
here.
3-2 Enter Labor & Material
This option allows you to enter costs associated to a job and phase. You
can enter charges for Labor, Materials, Equipment, Overhead, or Misc.
charges here.
+--------------------------------------------------+
: Enter Transactions :
: Record will be Added :
+--------------------------------------------------+
: Job Number.: (F2 to List) :
: Phase......: (F2 to List) :
: Description: :
: Tran. Type.: Labor Mat. Equ. Over. X=Misc :
: Tran. Date.: / / :
: Tran. Desc.: :
: Tran. Amt..: 0.00 :
: Labor Hrs..: 0.00 (Only required for Labor) :
+--------------------------------------------------+
3-3 Print Labor & Material
This option prints out a register (that you should save for 3 years for IRS
requirements) that list all of the costs that are going to be charged to
the jobs. This register should be printed and checked for accuracy before
you Post Labor and Materials.
3-4 Post Labor & Material
This option updates the Jobs file with the costs that have been entered
since the last posting. The transactions are written to a job detail file
for later use, and this file is then cleared of data. YOU SHOULD BACK UP
YOUR DATA FILES BEFORE YOU RUN THIS OPTION!!!!
3-5 Delete Completed Jobs
This option will delete any job/phase that has a Actual End Date, and it
will delete any detail history for this job/phase combination.
TBS Job Cost Copyright 1990 Taylor Business Software
3-6 Enter Job Invoices
This option allows you to enter amounts that you are going to bill your
customers for the work done on certain jobs. You enter the Job, Phase, the
invoice date, and then you have up to 12 lines of 50 characters per line to
describe what work is being billed. Please note that you can enter each
phase separately and they will be grouped on the same invoice.
+-------------------------------------------------------+
: Enter Invoice Information :
: Record will be Added :
: Job Number..: Phase: (F2 to List) :
: Job Descript: :
: Customer ID.: :
: Invoice Date: / / Invoice No..: :
: Customer PO.: Salesperson.: :
: Invoice Amt.: :
: Description of the work being invoiced: :
: :
: :
: :
: :
: :
: :
: :
: :
: :
: :
: :
: :
: :
+-------------------------------------------------------+
3-7 Print Job Invoices
This option prints out job invoices. All phases for the same job will be
listed on the same invoice. The invoices will print on blank paper, and
the layout will fit in some standard window envelopes. You will be prompt-
ed to enter the beginning invoice number.
3-8 Print Sales Journal
This option will print a sales journal that will list the information on
the invoices. This report should be filed and retained for at least 3
years.
3-9 Post Job Invoices
This option will update the Jobs file with the amount of actual billings,
and the last date billed. Additionally, it will update the customer file
showing the amount the customer currently owes, and the open invoice file.
TBS Job Cost Copyright 1990 Taylor Business Software
3-10 Job Detail Inquiry
This option allows you to see the various detail cost charges that have
been charged to a particular job/phase.
3-11 Calculate Overhead Amounts
This option will calculate the amount of overhead that should be charged to
each job and phase based on the overhead base and rate. Once a month, you
should run this step, print the Overhead Allocation Report, then do the
General Ledger posting.
3-12 Overhead Allocation Report
This report will list the amount that the system has calculated as overhead
that should be charged to each job and phase for the current period, and
for the job to date.
3-13 General Ledger Posting
This option updates the actual overhead amount by the current period over-
head amount. (Although it says General Ledger posting, it does not update
the TBS General Ledger at this time).
3-14 Print Job List
This option prints a list of the jobs and phases in job number order.
3-15 Print Job List by Manager
This option prints a list of the jobs and phases in manager order.
3-16 Print Cost Summary Report
This option prints out a report listing the estimated and actual cost for
each job and phase, and the amounts that have been billed to date. This
report should be printed once a month, used for calculating the amounts to
be billed, and filed for a period of time.
3-17 Print Cost Detail Report
This option prints out a report that list all of the detail cost transac-
tions that have been charged to this job/phase, grouped by type codes.
3-18 Print Job Profitability
This report shows the amount that has been billed to date, the costs that
have been charged to date, and the amount of profit on the job so far.
This report prints out in job/phase order.
3-19 Job Profitability by Manager
This report is identical to the above report except that it prints out in
manager order.
TBS Job Cost Copyright 1990 Taylor Business Software
3-20 Print Billing Summary
This report shows the estimated and actual billings, the percentage that
has been billed, and the estimated and actual costs, and the percentage of
the estimated costs.
3-21 Billing Summary by Manager
This report is identical to the above except that it prints out in manager
order.
3-22 Quit
This option ends the job cost program and returns to the opening menu. At
that point, you can change the work date (use the ESC key to back up to the
work date field) or quit the TBS Job Cost program completely.
TBS Job Cost Copyright 1990 Taylor Business Software
APPENDIX A
CUSTOMER SUPPORT INFORMATION
If you have problems with TBS Job Cost , please read this manual first
to make sure that you do understand everything. We have tried to provide
a bug-free product but sometimes we make mistakes. If you think you have
found something please take the time to contact us and explain it to us.
Make sure that you include the following information to help us evaluate
your situation:
1. Your product SERIAL NUMBER (Registered Users have serial numbers)
2. Version of DOS you are using
3. Machine type, memory, monitor type, hardware description
4. Any application executed before TBS Job Cost
5. Your address and telephone number (when corresponding)
6. Where, when and how you obtained TBS Job Cost
7. Which version of TBS Job Cost you are using
8. Printouts of your AUTOEXEC.BAT and CONFIG.SYS files
Users will always receive a response to their questions. Nonregistered
users will receive a written response if they enclose a self-addressed,
stamped envelope with their inquiry.
TBS Job Cost Copyright 1990 Taylor Business Software
APPENDIX B - PRINTER CONTROL CODES
Printer control codes allow you to put your printer in condensed mode and
back into normal mode. When entering control codes with values less
than 32, enter the value by holding the ALT key down and entering the
number on the numeric keypad. For example, most Epson and Epson com-
patible printers use CHR(15), or CTRL+O, to place the printer into
condensed mode, (and CHR(18), or CTRL+R, to quit condensed mode). To
enter this value, hold down the ALT key, enter 15 on the numeric keypad
(not the numbers above the letter keys), then release the ALT key. To
set a HP LaserJet to print 16.7CPI, one command is ESC&k2S, or "27 38 107
50 83", to return to 10CPI is ESC&k0S or "27 38 107 48 83". Here, you
would hold down the ALT key, enter each set of numbers, and release the
ALT key. Or enter ALT+27 &k2S.
Numeric Values for different control codes are:
Decimal Control Key Decimal Control Key
0 CTRL @ 17 CTRL Q
1 CTRL A 18 CTRL R
2 CTRL B 19 CTRL S
3 CTRL C 20 CTRL T
4 CTRL D 21 CTRL U
5 CTRL E 22 CTRL V
6 CTRL F 23 CTRL W
7 CTRL G 24 CTRL X
8 CTRL H 25 CTRL Y
9 CTRL I 26 CTRL Z
10 CTRL J 27 CTRL [ or ESC
11 CTRL K
12 CTRL L
13 CTRL M
14 CTRL N
15 CTRL O
16 CTRL P
For a complete listing of ASCII values, most printer manuals have a ASCII
table as a appendix in the manual.
TBS Job Cost Copyright 1990 Taylor Business Software
APPENDIX C - WHO IS TAYLOR BUSINESS SOFTWARE
Taylor Business Software is a company that has been providing program-
ming solutions to business needs since 1979. Our emphasis has been pri-
marily in the accounting field, and lately we have decided to expand into
other areas, one of them being shareware. We are always looking for new
ideas for additional applications to develop, and we encourage your
asking if you can not find an existing application to meet your specific
needs.
Taylor Business Software can assist you in the following areas:
Custom developed applications
Consulting
Data conversions
Experience in both DOS and Xenix environments
Modifications to Open Systems Accounting Software
Please feel free to ask for quotes for custom developed applications, or
for modification to this or any other product that we provide.
Taylor Business Software
16835 Algonquin, Suite 180
Huntington Beach, CA 92649
Phone (714) 840-5021
Shareware Programs Available as of 11-10-90
License Current
Description Fee Version
------------------------ ------- -------
TBS Maillist $10.00 1.4
TBS Business Maillist 15.00 1.0
TBS Fixed Assets 25.00 1.0
TBS Job Cost 35.00 1.0
TBS Vehicle Maintenance 25.00 1.4
TBS Inventory Control 20.00 1.0
TBS Home Inventory 10.00 1.0
TBS Video Tape Inventory 10.00 1.0
To obtain a shareware copy of any of these products, contact the
dealer that you purchased this program from, or send a $2.00 handling
fee for each program that you wish to try to the above address for
Taylor Business Software.
TBS Job Cost Copyright 1990 Taylor Business Software