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Text File  |  1991-06-13  |  11KB  |  240 lines

  1.                                   Overview:
  2.  
  3.                  Al∞ Report≤ fi⌠ int∩ ß standarΣ briefcase!
  4.  
  5. Al∞á oµá thσá report≤ arσ printeΣ ou⌠ oε standarΣ ╕ 1/2óá b∙á 11óá compute≥ ì
  6. paper¼ s∩ tha⌠ yo⌡ caε carr∙ thi≤ informatioε witΦ yo⌡  wheε yo⌡ arσ oε thσ ì
  7. road«á Thi≤ free≤ yo⌡ froφ havinτ t∩ bσ tieΣ t∩ you≥ compute≥ int∩ orde≥ t∩ ì
  8. retrievσ prospec⌠ data« Fo≥ example¼ whilσ yo⌡ arσ iε ß hote∞ rooφ a⌠ 10PM¼ ì
  9. yo⌡á caε refe≥ t∩  you≥ report≤ t∩ answe≥ question≤ sucΦ as║á  "Wh∩ arσá m∙ ì
  10. prospect≤ iε Denver¼ thσ name≤ oµ thσ contact≤ a⌠ eacΦ company¼ thei≥ phonσ ì
  11. numbers¼á anΣá wha⌠á comment≤ havσ ╔ recordeΣ abou⌠ theφ iε thσá electroniπ ì
  12. Rolode° [TM▌ a≤ wel∞ a≤ oε an∙ subsequen⌠ prospectinτ phonσ call≤ ╔ madσ t∩ ì
  13. them?"
  14.  
  15.  
  16. At the bottom of your screen, you will observe this phrase:
  17.  
  18.         "Category Selected."
  19.  
  20. WitΦ thi≤ option¼á yo⌡ caε "layer-inó u≡ t∩ 99,999,99╣ differen⌠ layer≤á o≥ ì
  21. grouping≤ oµ prospects«á   Oncσ yo⌡ identif∙ ß ne≈ grou≡ oµ prospects¼ sucΦ ì
  22. a≤á ßá newly-purchaseΣ mailinτ list¼á yo⌡ caε separatσ theφ b∙ assigninτá ß ì
  23. uniquσá CATEGOR┘á numbe≥á t∩á thσá grou≡á whilσá yo⌡á arσá enterinτáá thei≥ ì
  24. informatioε int∩ thσ Persoε file«  
  25.  
  26. Thi≤á "layeringóá effec⌠ wil∞ theε appl∙ t∩ thσ datß wheneve≥ yo⌡á wisΦá t∩ ì
  27. prin⌠á label≤á o≥á reports«á  Thσ datß wil∞ appea≥ t∩ bσ groupeΣá int∩á thσ ì
  28. categorie≤ tha⌠ yo⌡ designated.
  29.  
  30. Fo≥á morσ informatioε oε ho≈ thi≤ works¼á g∩ t∩ thσ Maiε Prograφá Men⌡á anΣ ì
  31. ente≥ optioε 8¼ 'Selec⌠ Category'.
  32.  
  33.  
  34.                                ==============
  35.                                |  OPTION 1: |
  36.                                ==============
  37.  
  38. Optioεá ▒á produce≤á onσ repor⌠ froφ thσ Prospec⌠á file«á  Yo⌡á havσá thesσ ì
  39. selections available:
  40.  
  41.                        1 = report based on company name, no Form Feed
  42.                        2 = report by last name
  43.                        3 = report by first name
  44.                        4 = report by city
  45.                        5 = report by category, then company name
  46.                        6 = report by phone
  47.                        7 = report by state
  48.                        8 = report by zip code
  49.                        9 = report by 'referred by'
  50.                       10 = report by address, line 1
  51.                            [see Help file at Reports Menu for logic]
  52.                       11 = report by company name, with Form Feed
  53.                       12 = Day-timer [TM] Sr, by last name
  54.                       13 = Day-timer [TM] Jr, by last name
  55.                       14 = Day-timer [TM] Sr, by Company nameè                      15 = Day-timer [TM] Jr, by Company name
  56.                       16 = report by Priority, if any
  57.  
  58.  
  59. Selection≤ ▒ anΣ 1▒ arσ similar«  Selectioε ▒ wil∞ ruε al∞ record≤ togethe≥ ì
  60. oεá ß page¼á whilσ numbe≥ 1▒ issue≤ ß forφ feeΣ t∩ thσ printe≥ every timσá ß ì
  61. ne≈ compan∙ namσ appears.
  62.  
  63.                       ===  Options 12 through 15  ===
  64.  
  65. Fo≥ thosσ oµ yo⌡ wh∩ arσ currentl∙ usinτ Loose-Leaµ Day-Timer≤á [TM]¼á thi≤ ì
  66. prograφá wil∞ prin⌠ oε continuou≤ form≤ tha⌠ Day-Timer≤ [TM]¼á Inc«á sells«  ì
  67. Oncσ removeΣ froφ thei≥ perforations¼á thesσ continuou≤ form≤ becomσá loosσ ì
  68. sheet≤á tha⌠ yo⌡ caε inser⌠ int∩ eithe≥ thei≥ Junio≥ o≥ Senio≥ Desδá Loose-ì
  69. Leaµ binders.
  70.  
  71. Thi≤á prograφá wil∞ creatσ aε alphabetizeΣ 'Addres≤ anΣá Phonσá Directory,º ì
  72. witΦ pagσ break≤ betweeε eacΦ ne≈ lette≥ oµ thσ alphabet.
  73.  
  74. Iµá yo⌡ wisΦ t∩ prin⌠ aε 'Addres≤ anΣ Phonσ Directoryº fo≥ jus⌠ onσá lette≥ ì
  75. iεá thσá alphabet¼á theε g∩ t∩ thσ Selectioεá Criterißá Menu¼á anΣá observσ ì
  76. selectioε 4:
  77.  
  78.              4)  Select by character: leftmost character used 
  79.                      [first/last name, company, city]    
  80.  
  81. Iµá yo⌡á wisΦá t∩ selec⌠ onl∙ thosσ record≤ tha⌠ BEGI╬ witΦ thσá lette≥á o≥ ì
  82. letter≤á you≥ enter¼á theε thi≤ selectioε wil∞ retrievσ thosσ record≤á tha⌠ ì
  83. star⌠ witΦ thσ leftmos⌠ characte≥ o≥ character≤ yo⌡ requested.
  84.  
  85.  
  86.  
  87.                ===  Note on logic of address line one:  ===
  88.  
  89. Thσá prograφá wil∞á attemp⌠á t∩á sor⌠ firs⌠á b∙á street¼á theεá b∙á number«  ì
  90. Specifically¼á thi≤ repor⌠ look≤ fo≥ thσ firs⌠ blanδ spacσ anΣ theε assume≤ ì
  91. tha⌠ thσ character≤ t∩ thσ lef⌠ arσ thσ stree⌠ number≤ whilσ thσ character≤ ì
  92. t∩ thσ righ⌠ arσ thσ stree⌠ name«á  Let'≤ say¼á fo≥ example¼á tha⌠ yo⌡á haΣ ì
  93. entereΣ thesσ line≤ fo≥ addres≤ linσ onσ iε threσ records:
  94.  
  95.                              '1103 Elm Street'
  96.                              '152 Elm Street'
  97.                               '5 Elm Street'
  98.  
  99.  
  100. Thσá repor⌠ woulΣ seσ thσ firs⌠ spacσ iε '110│ Elφ Streetº anΣ woulΣá spli⌠ ì
  101. ou⌠ '1103º a≤ thσ stree⌠ numbe≥ anΣ 'Elφ Streetº a≤ thσ stree⌠á name«á  Al∞ ì
  102. record≤ woulΣ theε bσ sorteΣ firs⌠ b∙ stree⌠ name¼ theε b∙ stree⌠ number.
  103.  
  104.  
  105.  
  106.  
  107.                                ==============
  108.                                |  OPTION 2: |
  109.                                ==============è
  110. Optioεá ▓á generate≤á onσ repor⌠ froφ thσ Activit∙á file«á Yo⌡á havσá seveε ì
  111. selection≤ t∩ choosσ from:
  112.  
  113.                   1   = Activity report sorted by Company Name, no Form Feed
  114.                   2   = Activity report sorted by date activity created
  115.                   3   = Activity report sorted by city, then date created
  116.                   4   = Activity report sorted by state, then date created
  117.                   5   = Activity report sorted by zip, then date created
  118.                   6   = Activity report sorted by Area Code, then date created
  119.                   7   = Activity report sorted by Company Name, with Form Feed
  120.  
  121. Selection≤ ▒ anΣ ╖ arσ similar«á  Selectioε ▒ wil∞ ruε al∞ record≤ togethe≥ ì
  122. oε ß page¼ whilσ numbe≥ ╖ issue≤ ß forφ feeΣ t∩ thσ printe≥ every timσ ß ne≈ ì
  123. company grouping of activity records appear.
  124.  
  125.  
  126.                                ==============
  127.                                |  OPTION 3: |
  128.                                ==============
  129.  
  130. Optioε 3 i≤ t∩ changσ thσ star⌠ o≥ sto≡ datσ oµ thσ summary« I⌠ default≤ t∩ 
  131. thesσ dates:
  132.  
  133.    STAR╘ DAT┼ :'01/01/1901'
  134.    STO╨ DAT┼  :'12/12/2999º
  135.  
  136. Thi≤á mean≤á tha⌠á an∙ summarie≤ tha⌠ yo⌡ generatσ wil∞ bσ fo≥ ßá 99╣á yea≥ ì
  137. period«á Let'≤ sa∙ tha⌠ yo⌡ woulΣ likσ t∩ examinσ activitie≤ fo≥ ß tw∩ weeδ ì
  138. period¼á durinτá whicΦ yo⌡ werσ oε thσ roaΣ visitinτ ß prospect«á  Iεá tha⌠ ì
  139. case¼á g∩ t∩ optioε │ anΣ ente≥ thσ datσ oε whicΦ thσ tw∩ weeδ perioΣ begaε ì
  140. a≤ thσ STAR╘ date¼á anΣ thσ datσ oε whicΦ thσ tw∩ weeδ perioΣ endeΣ a≤á thσ ì
  141. EN─ date«  No≈ you≥ report≤ wil∞ reflec⌠ jus⌠ tha⌠ tw∩ weeδ period.
  142.  
  143. [Note║á  Thσá datσá selectioεá featurσá refer≤á t∩á wheεá thσá record≤á wa≤ ì
  144. originall∙ entereΣ int∩ thσ system.]
  145.  
  146.  
  147.                                ==============
  148.                                |  OPTION 4: |
  149.                                ==============
  150.  
  151. 4⌐á  Selec⌠ ou⌠ an∙ comment¼á city¼á state¼á zi≡ o≥ prospec⌠ fo≥ report[s]«  ì
  152. Thi≤á wil∞ allo≈ yo⌡ t∩ selec⌠ an∙ worΣ o≥ phrasσ a≤ ß basi≤á fo≥á creatinτ ì
  153. reports«á  Whateve≥á commen⌠ yo⌡ select¼á thi≤ criteriß wil∞ bσ applieΣá t∩ ì
  154. option≤ ▒ o≥ ▓ iε thi≤ menu.
  155.  
  156.                                ==============
  157.                                |  OPTION 5: |
  158.                                ==============
  159.  
  160.                         Category Consolidation:
  161.  
  162. A⌠á thi≤ option¼á yo⌡ caε basσ you≥ report≤ oε eithe≥ ß rangσ oµ categorie≤ ì
  163. o≥ ß lis⌠ oµ non-continuou≤ individua∞ categorie≤ «á   Fo≥ example¼á iµ yo⌡ ìèhaΣ selecteΣ ß range¼á theε yo⌡ coulΣ combinσ al∞ record≤ froφ categorie≤ ▒ ì
  164. througΦ 50«á  Yo⌡ caε selec⌠ an∙ sizσ range¼á froφ ß rangσ oµ 5░ t∩ ß rangσ ì
  165. oµ 50,00░ categories«á   Iµ yo⌡ haΣ selecteΣ t∩ inpu⌠ ß non-continuou≤ lis⌠ ì
  166. oµ categories¼ theε yo⌡ coulΣ ente≥ u≡ t∩ 20░ categorie≤ fo≥ consolidation¼ ì
  167. sucΦ a≤ t∩ combinσ categorie≤ 10¼ 11¼ 15¼ anΣ 20.
  168.  
  169. Notσá tha⌠á thi≤ Categor∙ Consolidatioε logiπ i≤ availablσ iεá thesσá threσ ì
  170. location≤ iε thσ program:
  171.                    
  172.                   'Report≤ fo≥ Prospect≤ anΣ Activitiesº 
  173.                      [Main Program Menu, Selection 3]
  174.                      -----> where you are now <-------  
  175.  
  176.                             'Appointments Menu'                          
  177.                      [Main Program Menu, Selection 7]
  178.  
  179.                'Base Station/Remote Site Consolidation Menu'
  180.                      [Main Program Menu, Selection 9]
  181.  
  182.  
  183.  
  184.                                ==============
  185.                                |  OPTION 6: |
  186.                                ==============
  187.  
  188.  
  189. Thi≤á optioεá wil∞á inser⌠  thσ mem∩ fielΣ int∩ thσá report≤á generateΣá b∙ ì
  190. option≤ ▒ anΣ 2«á  Oncσ selected¼á yo⌡ caε specif∙ thσ numbe≥ oµ character≤ ì
  191. brough⌠ int∩ thσ repor⌠ froφ eacΦ memo.
  192.  
  193.  
  194.  
  195.                                ==============
  196.                                |  OPTION 7: |
  197.                                ==============
  198.  
  199.         "7)  Create 'cascading'  Report [multi-level,dynamic sort]"
  200.                               [Prospect File]
  201.  
  202.  
  203. WitΦá thi≤á selection¼á yo⌡ caε definσ thσ numbe≥ oµ sort≤ iε ß repor⌠á anΣ ì
  204. ente≥á thosσ selecteΣ iε an∙ orde≥ yo⌡ wish«á   Herσ i≤ thσ orde≥ oµá sort≤ ì
  205. anΣ thσ code≤ a≤ displayeΣ withiε optioε 7:
  206.  
  207.  
  208.  
  209. =========================================================================
  210.                                                                           |
  211. In selecting the order of sorts, observe the following codes:             |
  212.                                                                           |
  213. 0 = sort list completed  [entered last]         6 = sort by phone
  214. 1 = sort based on company name [no Form Feed]   7 = sort by state
  215. 2 = sort by last name                           8 = sort by zip code
  216. 3 = sort by first name                          9 = sort by 'referred by'
  217. 4 = sort by city                               10 = sort by address, line 1è5 = sort by category                           11 = sort by priority      |
  218.                                                12 = sort by company name  |
  219.                                                     [with Form Feed]      |
  220. =========================================================================
  221.  
  222. Let'≤ sa∙ tha⌠ yo⌡ wan⌠ lis⌠ al∞ record≤ b∙ state«á  Withiε eacΦ state¼ yo⌡ ì
  223. wisΦá t∩ seσ thσ zi≡ code≤ iε ascendinτ order«á  T∩ creatσ thi≤á yo⌡á woulΣ ì
  224. selec⌠ thesσ tw∩ codes║ '7º theε '8'.
  225.  
  226. Thσá prograφá theε create≤ ß 'cascadingº inde° anΣ give≤ yo⌡ thσ optioεá t∩ ì
  227. eithe≥ prin⌠ o≥ t∩ senΣ t∩ 'VIEW.TXT'«  
  228.  
  229. Anothe≥á examplσ woulΣ bσ iµ yo⌡ wan⌠ t∩ seσ al∞á priorities«á Withiεá eacΦ ì
  230. priority¼ let'≤ say¼ woulΣ bσ ordereΣ al∞ zi≡ codes«  Withiε eacΦ zi≡ code¼ ì
  231. iεá turn¼á woulΣá bσ record≤ sorteΣ b∙ firs⌠ name«á  Herσ arσ thσ code≤á t∩ ì
  232. enter¼ anΣ iε thi≤ order:
  233.  
  234.                       '11', then '8', followed by '3'
  235.  
  236.  
  237. Upoεá completinτ thi≤ selection¼á  yo⌡ caε als∩ invokσ thσ Counte≥á option¼ ì
  238. whereb∙ yo⌡ identif∙ anΣ coun⌠ ho≈ man∙ item≤ arσ withiε an∙ onσ sort.
  239.  
  240.