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MANUAL.DOC
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1991-05-02
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Label Master - Version 4.2
Copyright (c) 1985-1991 Robert K. Summers. All Rights Reserved.
Distributor: RKS Software, Inc., Arlington, VA 22207
TABLE OF CONTENTS
LICENSE STATEMENT. . . . . . . . . . . . . . . . . . . . . . . 3
REGISTRATION . . . . . . . . . . . . . . . . . . . . . . . . . 3
INSTALLATION . . . . . . . . . . . . . . . . . . . . . . . . . 6
CONFIG.SYS FILE. . . . . . . . . . . . . . . . . . . . . . . . 7
STARTING LABEL MASTER. . . . . . . . . . . . . . . . . . . . . 7
MENU OPTION: ADD . . . . . . . . . . . . . . . . . . . . . . . 8
MENU OPTION: EDIT. . . . . . . . . . . . . . . . . . . . . . . 8
MENU OPTION: FIND. . . . . . . . . . . . . . . . . . . . . . . 9
MENU OPTION: ZAP . . . . . . . . . . . . . . . . . . . . . . . 9
MENU OPTION: NEXT. . . . . . . . . . . . . . . . . . . . . . . 9
MENU OPTION: PREVIOUS. . . . . . . . . . . . . . . . . . . . . 9
MENU OPTION: DIAL. . . . . . . . . . . . . . . . . . . . . . . 9
MENU OPTION: LABELS. . . . . . . . . . . . . . . . . . . . . 10
MENU OPTION: SERVICES. . . . . . . . . . . . . . . . . . . . 12
Reindex Files . . . . . . . . . . . . . . . . . . . . . 12
Change Records File . . . . . . . . . . . . . . . . . . 12
Check State/Zip Codes . . . . . . . . . . . . . . . . . 13
Set Modem . . . . . . . . . . . . . . . . . . . . . . . 13
Reports . . . . . . . . . . . . . . . . . . . . . . . . 13
Copy to ASCII/Floppy. . . . . . . . . . . . . . . . . . 14
Append Records. . . . . . . . . . . . . . . . . . . . . 14
Case Conversion . . . . . . . . . . . . . . . . . . . . 14
Search and Replace. . . . . . . . . . . . . . . . . . . 14
Zip-Plus-4 Service. . . . . . . . . . . . . . . . . . . 15
Select Printer. . . . . . . . . . . . . . . . . . . . . 15
Write Letter/Mailmerge. . . . . . . . . . . . . . . . . 15
Print Users Manual. . . . . . . . . . . . . . . . . . . 15
Set Defaults. . . . . . . . . . . . . . . . . . . . . . 15
MENU OPTION: VIEW. . . . . . . . . . . . . . . . . . . . . . 17
FUNCTION KEYS. . . . . . . . . . . . . . . . . . . . . . . . 18
F1 function key . . . . . . . . . . . . . . . . . . . . 18
F2 function key . . . . . . . . . . . . . . . . . . . . 18
F3 function key . . . . . . . . . . . . . . . . . . . . 18
F4 function key . . . . . . . . . . . . . . . . . . . . 18
F5 function key . . . . . . . . . . . . . . . . . . . . 18
F6 function key . . . . . . . . . . . . . . . . . . . . 18
F7 function key . . . . . . . . . . . . . . . . . . . . 18
F8 function key . . . . . . . . . . . . . . . . . . . . 19
F10 function key. . . . . . . . . . . . . . . . . . . . 19
NOTES FOR CONVERTING FROM EARLIER VERSIONS . . . . . . . . . 20
APPENDIX A - REPORT WRITER . . . . . . . . . . . . . . . . . 21
APPENDIX B - QUERY BUILDER . . . . . . . . . . . . . . . . . 27
APPENDIX C - EXPRESSION BUILDER. . . . . . . . . . . . . . . 31
APPENDIX D - WORD PROCESSOR. . . . . . . . . . . . . . . . . 33
APPENDIX E - ZIP-PLUS-4 SERVICE. . . . . . . . . . . . . . . 35
REGISTRATION FORM. . . . . . . . . . . . . . . . . . . . . . 38
Page 3
LICENSE STATEMENT
Registered owners - You are a registered owner if you have paid
RKS Software, Inc. the $35 registration fee. Registered owners
are licensed to use their registered copy on a single machine and
to make archival copies for the sole purpose of backing up the
program. Label Master may be moved from one computer location to
another, so long as there is no possibility of it being used at
one location while it is being used at another.
Shareware testers - Label Master is protected by U.S. Copyright
law, and is NOT public domain software. You are hereby granted a
limited license to make an evaluation copy for trial use on a
private, non-commercial basis for the express purpose of
determining whether Label Master is suitable for your needs. At
the end of this trial period, not to exceed 30 days, you should
either register your copy or discontinue using Label Master.
REGISTRATION
You may register by sending in the form below with a check for
$35. If you are upgrading from any previous version of Label
Master to this new version 4.2, the registration fee is only $25.
BENEFITS OF REGISTRATION
- registered owners will receive a licensed copy of the most
recent version of Label Master.
- notification of future upgrades of Label Master, available at a
reduced rate.
- technical support for any problems or questions.
HOW TO REGISTER
Complete the form at the end of this MANUAL.DOC file, and send it
to us along with your registration fee.
If you received this copy of Label Master version 4.2 directly
from RKS Software, Inc. you are already registered and do not
need to send in the registration form.
Page 4
USER GROUPS / SHAREWARE DISTRIBUTORS / ELECTRONIC BULLETIN BOARDS
PC user groups, shareware distributors, and electronic bulletin
board operators are welcome to add Label Master to their
libraries.
If you have received Label Master through a user group, a
shareware distributor, or an electronic bulletin board, please
remember that any diskette fee you paid DOES NOT constitute
licensing the software, and you are still obligated to register
if you decide to use Label Master.
DISCLAIMER
Label Master is licensed without any warranty of merchantability,
fitness of particular purpose, performance, or otherwise; all
warranties are disclaimed. By using Label Master, you agree that
RKS Software, Inc., will not be liable to you or any third party
for any use of (or inability to use) this software, or for any
damages (direct or indirect) whatsoever, even if RKS Software,
Inc. or its agents are apprised of the possibility of such
damages occurring. In no event shall RKS Software, Inc. be
liable for any loss of profit or any other commercial damage,
including but not limited to special, incidental, consequential
or other damages. The entire risk related to the quality and
performance of the program is on you.
Page 5
SOME QUESTIONS
What is Label Master?
Label Master is a very powerful, yet easy to use mail
management program. With it, you can create a file of names
and addresses, edit the file, search for specific records or
browse through the file, and print labels in any of several
formats. You can also use Label Master to dial any
telephone number in any record in its file.
What equipment do I need?
Label Master is designed to work on any IBM PC/XT/AT/386 or
compatible computer, with a monochrome or color monitor, and
a hard disk. It requires 384K of working memory. Label
Master works with any dot matrix or laser jet printer (see
Services menu, option K). If you want to use its automatic
telephone dialing capability, you will need a Hayes or
Hayes-compatible modem.
Label Master works best on a hard disk system, or on a
floppy disk system with 3 1/2 inch drives or high density 5
1/4 inch drives. Because of the size of the program, it will
not fit on a dual floppy disk system using only two 360K
disk drives.
I am upgrading from an earlier version of Label Master. Can I
use my existing records without having to retype them?
Please see Notes for Converting from Earlier Versions,
below.
Can I use existing records created by other mailing list programs
without having to retype them?
Probably not, but we provide a records conversion service.
Send us a sample of your records on a floppy disk and we
will give you a quote on how much it will cost to convert
these records for use with Label Master.
Page 6
INSTALLATION
Make a working copy of the program disk and put the original away
in a safe place.
INSTALLATION ON 3 1/2 INCH DRIVE:
1. Place the working disk in drive A and type LMASTER. The
program files will be extracted automatically.
2. Erase the LMASTER.EXE file from the working disk.
3. Type LM4 to start the program.
INSTALLATION ON A HARD DISK:
1. Place the working disk in drive A.
2. Type INSTALL plus the letter of the drive on which you wish to
install Label Master. Example: INSTALL C <press Enter>.
3. The install program will copy the LMASTER.EXE file from the
floppy distribution disk to the specified drive, in a directory
called LM4. The install program will extract the Label Master
files from LMASTER.EXE and start Label Master for you.
4. To start Label Master any time in the future, go to the LM4
directory, and type LM4.
Page 7
- VERY IMPORTANT -
CONFIG.SYS FILE
DOS uses the CONFIG.SYS file to set certain defaults for your
computer. It MUST be in the root directory of your fixed disk. If
you do not already have a CONFIG.SYS file you MUST create one
that has these two lines, and place it in your root directory:
FILES=20
BUFFERS=16
If you already use a CONFIG.SYS file that does not include
settings for files and buffers, you MUST add the two lines above
to the file. You can do it with any text editor. If your
CONFIG.SYS file already contains settings for files and buffers
greater than these, you can leave them as they are.
STARTING LABEL MASTER
Type LM4 at the DOS prompt of the LM4 directory to start Label
Master.
In most cases, Label Master will be able to detect whether you
have a color or monochrome monitor. If you have a monochrome
monitor and the Label Master screens appear to have a bright,
washed out look, type LM4 M to start Label Master. The extra M
tells Label Master to use monochrome, not color.
When you first start Label Master, go to the Services menu and
(1) print the Users Manual, and (2) select your printer.
WORKING WITH RECORDS
You may select any main menu option by pressing the first letter
of the option, or by placing the lite-bar over the option and
pressing the Enter key.
Note: you may press the Esc key at any place in the program to
leave the present screen or operation and return to the previous
screen or operation. For example, if you are in the middle of
editing a previously entered record and decide to abort editing,
just press the Esc key and you will be returned to the main menu
with the original record unchanged.
Page 8
MENU OPTION: ADD
Select this option to add new records. See the discussion below
under Services N- (Set Defaults) for how to set a number of
options you may use while adding records.
Note that the Zip Code field comes immediately after Street, and
before City and State. This may seem odd at first, but you will
soon see why we do it this way. Label Master keys off the Zip
Code field to use the records you have already entered as a
look-up table. If it finds that you have already entered a
record with the same Zip Code as the record you are currently
entering, Label Master will pull the City, State, and Country
data from that record into the record you are currently entering.
It happens instantly. Once you enter a City, State, and Country
for a particular zip code, you will NEVER have to enter it again.
If you do not like this feature, you can turn it off with option
N (Set Defaults) on the Services menu. See description of
Services below.
The Notes field can be used for any information you want, but if
you want to code your records this is the place to do it. There
are as many ways to code your records as there are reasons to
code them. You will probably work out your own coding schemes,
but here are some examples. Keep in mind that the Notes field has
room for 30 characters, so you are not limited to one-character
codes. If you want to keep business and personal records in the
same file, but separate, you could enter a P in the Notes field
for Personal, and B for Business.
If you want to keep the records of job applicants and employees
in the same file, you could code Applicants with A and Employees
with E. The important thing about any coding scheme is that the
codes be unique.
Used in conjunction with the F10 filter option, Notes field
coding can be a powerful tool. The F10 filter is explained below.
MENU OPTION: EDIT
Select this option to edit any record. Press PgDn to save your
changes.
Page 9
MENU OPTION: FIND
Select this option to display a record. Enter the search
criteria and press PgDn to search. If using a last name,
organization, or zip code in the search criteria, first use the
F3 key to pick the matching index field, and the record will be
retrieved instantaneously. A small arrow appears beside the Last
Name, Organization, or Zip Code field heading to indicate the
currently selected order.
Label Master will display the first record matching the search
criteria. For example, if you enter SMITH in the Last Name field,
Label Master will find the first Smith in the file. If you enter
CA in the State field, and nothing else, Label Master will
display the first California record in the file. If you enter
SMITH in the Last Name field and CA in the State field, Label
Master will display the first Smith in California.
MENU OPTION: ZAP
Select this option to delete the current record. If you zap
(delete) a record, the data is gone forever. Be sure you really
want to delete a record before you do so. Because Label Master
recycles zapped records, your record count will not change when
you zap a record. See F8 below.
MENU OPTION: NEXT
Select this option to display the next record.
MENU OPTION: PREVIOUS
Select this option to display the previous record.
MENU OPTION: DIAL
Select this option to automatically dial the phone number of the
displayed record. (Select Set Modem on the Services menu to set
your modem parameters.) You may never hand-dial a phone again.
Page 10
MENU OPTION: LABELS
Select this option to print mailing labels. You will be
presented with the following menu:
ITEM SETTING RANGE
Set labels across to............ :1: 1 to 4 labels across
Set label width to.............. :3.5: 1.5 to 4.5 inches
Set left margin to.............. : 0: 0 to 70 spaces
Enter an X to print field....... : : Temporary first line
:X: Name (First + Last)
:X: Title
:X: Organization
:X: Street
:X: City + State + Zip
: : Country
: : Phone
: : Notes
Add these blank lines to label.. : 1:
Pause after each page........... :N: N = No Y = YES
SETTING LABEL MENU OPTIONS
Set labels across to: labels can be purchased on sheets holding
from one to four labels across. Enter here the appropriate
number for the type you are using. The default is 1
Set label width to: labels come in many widths. Enter here the
width of your label. The default is 3.5
Set left margin to: enter the column at which you want your
printer to begin printing. The default is 0.
Enter an X to print field: enter an X beside each field you want
to print on your labels. The defaults are Name, Title,
Organization, Street, and City+State+Zip.
The temporary first line feature allows you to print Resident or
some other ad hoc text of your choice.
Add these blank lines to label: enter the number of blank lines
you want to insert between labels. Use this option to adjust for
different size labels. The default is 1
Page 11
Pause after each page: enter a Y (Yes) or N (No) if you are
manually feeding single sheets of labels to your printer and you
want the program to pause after each sheet so you can insert
another one. If you answer Y to this question, you will be asked
to specify the number of labels there are on each sheet. The
default is N.
Notes on labels and printers
For laser jets, we recommend you use labels designed specifically
for laser jet use. Avery produces a very good selection of
mailing labels for both dot matrix and laser jet printers. Avery
laser jet labels come in several sizes. Examples are:
# 5260 2 5/8" x 1" 30 labels per sheet 750 total labels
# 5261 4" x 1" 20 labels per sheet 500 total labels
# 5262 4" x 1 1/2" 14 labels per sheet 350 total labels
Both kinds of mailing labels are available from most good
computer and office supply stores, or by mail order from quality
mail order companies such as Moore Business Products or NEBS (New
England Business Service). The Moore Business Products number is
1-800-323-6230. The NEBS number is 1-800-225-9550.
There are many laser jet and dot matrix printers on the market.
Label Master was developed and tested using the industry standard
Epson dot matrix printers and Hewlett Packard Laser Jet Series II
printer. If you encounter printing problems, check your printer
manual to see if your printer has an Epson, or HP, emulation
mode. Chances are, it does.
If you are using a laser jet printer, you can control the top
margin, and the number of lines per page to print. See Set
Printer on the Services menu. The defaults are a top margin of 3
and a page length of 60 lines. This default setting works fine
for the most common 1 inch (vertical) laser jet labels.
If you are using labels bigger than 1 vertical inch, you will
have to adjust the top margin and lines per page setting. For
example, if you are using 1 1/3 inch labels which come 14 per
sheet (2 rows of 7 labels), your settings will probably be a top
margin of 5 and a page length of 56. Printers print 6 lines per
inch, so each 1 1/3 inch label takes 8 lines. 8 lines per label
times 7 labels = 56 lines per page.
NOTE:
Label Master prints labels in the order you have selected with
the F3 (set index) key. The arrow beside the Last Name,
Organization, or Zip Code shows the current order.
Page 12
MENU OPTION: SERVICES
Select this option to display a list of important utilities.
A - Reindex Files - Label Master uses automatically maintained
files called indexes to keep your records in order by last name
and zip code. Power outages, power surges, brownouts (voltage
reductions), or other power-related problems affecting your
system can adversely affect these index files without your
knowing it. If your records ever seem to be out of sequence, just
use this feature to rebuild the index files.
B - Change Records File - You can use this feature to switch to a
floppy disk of records on drive A or B, or to switch to another
hard disk directory. When you select this feature, a list of
floppy drives and hard disk directories will appear. Pick the
drive or directory you want.
You can change the list by selecting Label Master File Locations
from the main menu View option. The defaults are A:, B:, and
C:\LM4.
If you want to keep a separate mailing list on a floppy disk,
just place a formatted disk in drive A or B, select the drive you
want from the pull-down menu, and Label Master will automatically
create the necessary files on the floppy disk. You can keep about
900 records on a floppy disk.
If you pick a hard disk directory, Label Master will ask you to
enter the name of the directory you want to switch to, e.g,
C:\CLIENTS. Label Master will automatically switch to the new
directory and load the new file.
If you select a directory in which you have not used Label Master
files before, Label Master will automatically create new Label
Master files in that directory.
If you select a directory which does not yet exist, Label Master
will ask you if you want to create the new directory. If you
answer yes, Label Master will automatically create the new
directory, and create new Label Master files in that new
directory.
Label Master always shows you the current drive and directory in
the lower left part of your screen.
Please remember to back up each of these separate mailing list
files.
Page 13
C - Check State/Zip Codes - use this feature to display or print
a list of records with erroneous state/zip codes. When you
select this feature, Label Master checks to see if the entry in
the state/province field of each record (e.g. VA, NY, PA, etc.)
appears in the state/province look-up table. If it does, Label
Master then checks to see if the zip code entry for the record
falls within the range of zip codes for that state or province.
If either one of these checks fails, Label Master reports an
error.
Label Master comes complete with state/territory/zip code data
for the United States, and province/territory/postal code data
for Canada. Use the main menu View option to add state/province
data for other countries if you desire.
D - Set Modem - Use this feature to configure your modem if you
want to use the autodialing feature. Label Master supports four
COM ports. It automatically supports the traditional COM1 and
COM2 ports. Just tell Label Master which port your modem is
using.
If your system uses one of the COM3/COM4 serial adapters, Label
Master needs to know two things you have probably never heard of
before: your modem's BASE I/O address number and the IRQ hardware
interrupt number. Label Master will automatically supply some
commonly used parameters (port 3: baseio = 1000, irq = 5; port 4:
baseio = 744, irq = 5), but if these don't work for your modem,
you can look up the correct numbers in your modem manual (or call
the modem manufacturer) and insert them on this Set Modem screen.
You will only be prompted for this data on the Set Modem screen
if you choose port 3 or port 4. You can ignore all this if you
are using port 1 or port 2 for your modem.
E - Reports - Use this feature to:
- design and print hardcopy lists of your records. See
Appendix A for complete instructions.
- produce bulk mail reports to help you obtain bulk mail
discounts. You can get reports through the third, fourth, or
fifth digit of the zip code.
-identify duplicate records. Use this feature to find
duplicates by any field. For any duplicates found, the
report will show the record number, the duplicate field, and
the last/first name for that record. The record number does
not appear on the main Label Master screen. It does appear
when browsing records with the View option, where you can
use the Goto command to jump to a desired record number.
-state distribution. Use this feature to see how many
records you have in each state.Page 14
F - Copy to ASCII/Floppy - Use this feature to copy your records
to an ASCII text file in the current hard disk directory, or to a
floppy disk.
Each record in the ASCII text file will be separated by commas
and quotation marks. This is a standard ASCII record format
recognizable by most word processing programs such as
WordPerfect.
The copy-to-floppy feature is not a file backup routine. It
copies to only one disk at a time. When used with the F10
filter, it can be very useful in creating diskette files
containing subsets of your main records file.
G - Append Records - Use this feature to append Label Master
records, Dbase records, or records in ASCII format. Be sure you
have enough disk space available to accommodate the additional
records.
In the case of dBase records, the field names must match Label
Master's field names. In the case an ASCII text file, the
records must consist of eleven fields, in exactly the same order
as Label Master's fields, and delimited by commas or quotation
marks. Label Master's record structure is:
Field Name Field Type Width
LNAME character 30 ** Label Master also has
FNAME character 30 a memo field which is
TITLE character 30 not affected by import
ORG character 30 and export operations.
STREET character 30
CITY character 30
STATE character 4
ZIP character 10
COUNTRY character 30
PHONE character 30
NOTES character 30
H- Case Conversion - This option lets you convert your mailing
address data (not the Notes, Phone, or Memo fields) to upper case
and vice versa. The Postal Service offers discounts for bulk mail
when the addresses are in upper case.
I - Search and Replace - Use this feature to find and replace any
text in any field.
Page 15
J - Zip-Plus-4 Service - This feature allows you to take
advantage of the U.S. Postal Service's free service whereby they
will convert your five digit zip codes to nine digit zip codes.
This service will also automatically correct any of your five
digit zip codes which are incorrect.
If you have a mailing list of any size, this service can save you
a large amount of money.
See Appendix E for complete details.
K - Select Printer - use this feature to tell Label Master what
printer you are using. If you do not find your printer on Label
Master's list of 240 printers, let us know and we will update our
printer list for you.
Use this feature also to select the font you want your printer to
use. Please note that your printer must support the font you
select. For example, if you select italics and your laser jet
does not have an italics font, you will just get the printer's
normal default font instead of italics.
Use this feature also to set the top margin and lines per page
for label printing if you are using a laser jet printer.
L - Write Letter/Mailmerge - This is a mini word processor and
mailmerge feature. Use this feature to create a short letter,
embed field names in the letter, and send the letter to the
person in the currently displayed record, or to everyone on your
mailing list. This feature, like all others, obeys the filter
condition, so you can send the letter to any selected sub-set of
persons on your list.
See Appendix D for complete instructions on using Label Master's
word processor.
M - Print Users Manual - Use this feature to print a copy of the
Users Manual.
N - Set Defaults - Use this feature to enable/disable certain
features:
The first eight questions apply to features which are active when
you are adding new records, i.e., when you have selected Add from
the Main Menu.
If you want to repeat information from one record to the next,
answer Y to the first question. This can save lots of time if
you are adding records from the same zip code, the same city, or
the same company.
Page 16
If you want to print records as you enter them, answer Y to the
second question. This is useful when you are entering many
records and want to later compare what was actually entered into
Label Master against the source documents. It is a good error
checking feature when entering large numbers of records.
If you want to have new records dated as you enter them, answer Y
to the third question.
If you want Label Master to automatically insert the city, state,
and country from a previously entered zip code, answer Y to the
fourth question.
If you want Label Master to check whether the new record you are
adding has already been entered, answer Y to the fifth question.
The next three questions ask whether you want to skip the Title,
Organization, or Country fields when adding new records. Many
people keep mailing lists in which they never enter this type of
data. Answering Y (Yes) to these questions will suppress these
fields when entering new records, saving you a lot of keystrokes.
You can always enter this data later if you want because these
fields are not suppressed when you Edit an existing record.
The next question allows you to set the column at which you want
to print when printing labels while adding new records or when
using the Main Menu F6 key to print records. One use for the F6
feature is to print an address directly on an envelope. With this
feature, you can specify exactly where you want the address to
print on the envelope.
The next question lets you specify the number of characters you
want the last name and organization indexes built on. The
defaults are 15 for the last name field and 10 for the
organization field. The valid range is 1 to 30 for both indexes.
If disk space is a consideration, you can lower these numbers to
reduce the size of the lname.ntx and org.ntx files.
The last question is similar. If you want to reduce the size of
your zip.ntx file, do not include the address field in the zip
index. The only consequence of this is that your records will not
be in address order within each zip code. The default is No.
Page 17
MENU OPTION: VIEW
Select this option to browse through the records of the main
records database, the states/provinces database, and the notepad
database.
For the main records database, this option, like all others,
obeys the filter condition. (see function key F10 - set filter
on/off, below).
The states/provinces look-up table is the database Label Master
uses to check the accuracy of the State/Zip code combinations in
your records when you use option C on the Services menu. You can
add records to this look-up table if you have addresses in other
countries. Label Master comes complete with state/territory/zip
code data for the United States, and province/territory/postal
code data for Canada.
Use the Notepad database to record anything you want. We put it
here so you could have a convenient place to keep a record of any
codes you might be using in the Notes field, but you can use it
for anything you want.
The Spelling Dictionary database is used by the word processor's
spell checking routine. You may add, edit, etc. records here.
Like WordPerfect's spell checker, you can also automatically add
words during spell checking.
The Label Master File Location file contains the location of
Label Master files you want to maintain on floppy drives or hard
disk directories. If you add records to this file, be sure to
precede any hard disk directory name with the drive designator,
e.g., C:\CLIENTS. Do not place a \ at the end of the directory
name.
When in the View/browse mode, you can press F1 to get a list of
key combinations which will help you navigate. In addition, the
bottom of the screen shows options for adding, editing, deleting,
etc. Notice that the record number for each record is shown at
the top of the screen.
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FUNCTION KEYS
F1 function key - at any point in the program you can press F1 to
read this Users Manual.
F2 function key - use this feature to edit the text in the memo
field of the current record. You may enter any text you want.
We suggest you keep your comments short, however, since disk
space used for memos means less space available for records.
Press F10 to save any changes. Press Esc to exit without saving
changes.
F3 function key - Use this feature to toggle between last name,
organization, and zip code order. A small arrow appears beside
the Last Name, Organization, or Zip Code field heading to
indicate the currently selected order.
Note on Zip Code order: If you have instructed it to do so,
(Option O - Set Defaults) Label Master automatically sorts your
records by street address within each zip code. Here is the
rule:
If the first non-space character in the Street field is a
digit, all characters before the second word are ignored.
If the second word is a North, South, East, or West
direction, it too is ignored. Otherwise, the first word in
the Street field is considered to begin the street name.
Fails on: Use instead:
One Snobby Court 1 Snobby Lane
123 1/2 31st Street 123-1/2 31st Street
123 N.E. Central Ave. 123 Central Ave. N.E.
69th Street & Main Main & 69th Street
6th Street & 34th Sixth Street & 34th
F4 function key - use this feature to make a copy of the current
record.
F5 function key - use this feature to display a pop-up calendar.
Press Esc to make it disappear.
F6 function key - use this feature to print the displayed record.
on a single envelope. You can control where the record will
print by using option N (Set defaults) on the Services menu. The
data printed is the data specified on the Labels menu.
If using a laserjet, feed the envelope face up using the manual
feed envelope guides on top of the paper tray.
F7 function key - use this feature to print multiple mailing
labels of the current record.
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F8 function key - use this feature to display your record count.
You will use this primarily to tell how many records meet the
filter condition. Without the filter set, this will give you the
active record count. This may vary from the running total shown
on the bottom right of your screen since the running total is the
total of all your active records plus any zapped records
available for reuse.
F10 function key - this is one of your most powerful features.
Use this feature if you want to work with a selected sub-set of
your records. This feature allows you to filter your master file
so that Label Master can work with any sub-set of the file you
want.
You may use a Quick Query or a Super Query.
Use the Quick Query to quickly specify a particular sub-set of
records. For example, if you want to work with only New York
records, select Quick Query, and enter "NY" in the State field of
the filter criteria screen. Press the PgDn key and you will be
working with only that subset of records.
The Super Query allows you to build a more complex query
condition, and save the query condition for repeated use. Any
number of query conditions may be defined and saved. See
Appendix B for complete information on using the query builder.
When you set a filter condition, a "filter on" reminder message
will appear to remind you. When you clear the filter, (press F10
again) the message disappears.
When you set a filter condition, everything you do conforms to
the filter. This includes:
- Printing labels (see Labels discussion above for more
information)
- Printing hard copy lists (Services Menu - option E)
- Going to next record
- Going to previous record
- Using the main menu View option
- Counting records with the F8 feature
- Copy records to an ASCII file or a floppy disk
Remember, to turn the filter off, just press F10 again.
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NOTES FOR CONVERTING FROM EARLIER VERSIONS
There have been seven versions of Label Master. The original
version was not numbered. Version 2.0 was issued in 1986,
Version 3.0 in 1987, Version 3.1 in 1988, Version 4.0 in 1989,
Version 4.1 in 1990, and Version 4.2 in 1991.
Most Label Master registrations come from the United States, but
we have also received registrations from Canada, England,
Australia, New Zealand, Germany, France, Switzerland, Finland,
Latvia, Israel, Norway, Nigeria and the West Indies.
If you are upgrading from versions 1 or 2, there is no way you
can easily convert your records unless you are proficient with
dBaseII and dBaseIII. Versions 1 and 2 used a dBaseII file
format. Versions 3 and 4 use a dBaseIII file format.
Unfortunately, dBaseII is not directly compatible with dBaseIII.
We can convert your version 1 or 2 records to version 4.2 for you
for a small fee. Please contact us if you need this service.
Version 3 kept its records in a file called RECORDS.DBF. Version
4 keeps its records in a file called NAMEFILE.DBF. No conversion
is required if you are upgrading from version 4.0 or 4.1. If you
are upgrading from version 3.0 or version 3.1, do this:
1. start up your new version 4.2.
2. select option G (Append records) from the Services menu.
3. select Append dBase records.
4. At the Append file prompt, enter the location of your
RECORDS.DBF file, e.g., C:\MAIL\RECORDS.DBF. Press the Enter key
and your records will be imported into LM4 automatically.
Page 21
APPENDIX A - REPORT WRITER
The Report Writer menu displays 12 command options down the left
side, a column which gives the column number, and five columns
which show the report specifications. The command options are:
Load REPORT:
Select this option for a list of previously defined and saved
reports. Highlight the report you want, press Enter, and the all
the specifications for the selected report will be loaded into
the Report Writer.
Create REPORT:
Select this option to create a new report. When you select this
option, you will be asked to name the report. After naming the
report, you must select Edit REPORT to define the new report.
Save REPORT:
Select this option to save your report specifications.
Edit REPORT:
Select this option if you want to define a new report you have
just Created, or change a report you have just Loaded.
When defining a new report you have just Created, the lite-bar
will be over column 1 of Column Contents. Press Enter to display
a list of database fields. Place the lite-bar over the field you
want to use in column 1 and press Enter. The name of the field
you have selected will appear in the Column Contents column.
Whether you are specifying the second column for a new report, or
editing an existing report you have Loaded, the editing procedure
is the same.
Use the arrow keys to move the lite-bar to the Column Contents,
Column Title, Width, Pict, and Total columns. Use the ENTER key
to change the contents of a column. Use the INSERT key to add a
new column. Use the DELETE key to delete a column. Use the
ESCAPE key when finished editing.
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To Add: To add a new column to the report, place the lite-bar
over the Column Contents column where you want to insert the
new column, and press Enter. Select the desired field from
the list of fields which will be displayed. You will then be
asked to select one of two choices: (1) Use value contained in
database field: <field name>, or (2) Build extended expression
from field: <field name>. Normally, you will want to select
the first choice.
In some cases, however, you may want the column contents to
contain some modification of the field value selected. If so,
select the second choice, and the Report Writer's Expression
Builder will appear. See Appendix C for more information on
using the Expression Builder.
To Change: To change the contents of any of the five report
specification columns, use the arrow keys to place the lite-
bar over the item you want to change, and press Enter.
If you are changing an item in the Column Contents column, you
will be given two choices: (1) Pick New Value for this column,
and (2) Extend with Expression Builder. If you select the
first choice, you will be presented with the same choices as
discussed above when adding a new column. If you select the
second choice, you will be presented with the Expression
Builder.
If you are changing an item in the Column Title column, you will
first be asked to specify the column width, and will then be
asked for the new title. The Column Title column initially
contains the name of the field you have selected.
The Width column shows how wide the column is. If you want to
change the width of a column, select this item and enter a new
column width. The default is the width of the field.
Important note: You will probably want to increase the default
column size for numeric fields if you are totaling the column. If
you don't, the column may not be wide enough to display the
totaled values.
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The Pict column lets you specify a picture, or mask, for numeric
fields. If you edit a numeric field's picture, you will see the
following:
Picture: 9999999.99
9 A number
. Position of the decimal point.
, Inserts a comma
* Inserts asterisks for leading blanks
$ Inserts $ signs for leading blanks
@( Encloses negatives in parentheses.
@B Left justifies numbers
@C Displays CR after a positive number
@X Displays DB after a negative number
@Z Displays spaces instead of zeros if =0
The 9, period, comma, etc. are referred to as template
symbols.
Examples may help. If you wish the numeric field to display its
numbers with commas inserted at the proper places, you would
enter 999,999,999.99 in the picture clause. 77654.33 would be
displayed as 77,654.33. 100022345 would be displayed as
100,022,345.00.
Template symbols may be combined in the picture clause. For
example, enter @( 999,999.99 in the picture clause to display
negative comma-formatted numbers in parenthesis. Note the space
between the @( template symbol and the 999,999.99 template
symbol.
Finally, you may edit the Total column if you want the Report
Writer to total your numeric field columns.
Delete Report: Select this option to delete previously saved
reports.
Headers/Footers: Select this option to enter page titles and/or
page footers.
Filtering: Select this option to set a filter, i.e., specify the
criteria which records have to meet in order to be included in
the report. See Appendix B for a full discussion of how to
specify a filter condition using the Query Builder.
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Grouping Order: This option is only available if the database
has an active index. You can find out if you have an active
index by choosing Grouping Order from the command list, and
then selecting View current sort selection. If there is no
active index, the report writer will tell you.
You may use this option to have the report writer group your data
into major and secondary groups. A group change is a point where
a change takes place in one of the keys in an indexed database.
Report subtotals will be printed at a group change.
If your database has one or more active indexes, the report
writer will present a menu of index choices. Pick the index
you want to use for the report.
Next, the report writer will ask you if you want to select a
major group from the index key. If you answer Yes, the report
writer will present a menu of major group choices based on the
index you have chosen to use. For example, if your index is
based on the expression LNAME + FNAME, the menu will show two
choices:
LNAME
LNAME+FNAME
If you select the full expression (LNAME+FNAME), the report
writer will not ask you if you want to use a secondary group. If
you select LNAME, the report writer will ask you if you want to
select a secondary group from the index key. If you answer Yes,
the report writer will present a menu of choices based on the
unselected portion of the index expression. In the example we
are using, the menu would consist of the single choice FNAME.
If this seems confusing, don't worry. Experiment with it a little
by producing sample reports, and you will quickly see how it
works.
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Other Options: Select this option to customize the look of your
report. There are five categories within this option:
Page Dimensions: Use the choices in this category to set the
desired page length, page width, top margin, and left
margin.
Group Headers and Totals: Use the choices in this category
to give the major or minor groups, if any, a title. The
default titles are Major Group: and Minor Group:. You can
also select any underlining characters you may want to use
for the group headers and totals.
Eject (new page) Options: Use the choices in this category
to specify how you want the report writer to eject pages.
Separator Characters: Use the choices in this category to
specify separator lines and characters for titles,
individual detail lines, columns, etc.
Miscellaneous Options: Use the choices in this category to
specify whether you want to include a standard two line
header on each page consisting of the page #, date, and
time. You can also specify whether you want a full or
summary report. You would use a summary report primarily
for numeric reports where the major group totals were all
you were interested in.
The printer setup and exit codes allow you to send printer
control codes to the printer at the beginning and end or the
report. For example, if you are working with an Epson dot
matrix printer, and want to print a report in condensed
print, you would enter 15 as the setup code and 18 as the
exit code. If you need to enter more than one code,
separate each code with a comma.
If you are working with a laser jet printer and want to
print your report in landscape mode, you would enter
27,38,108,49,79 for the setup code, and 27,69 for the exit
code.
The examples given above will work for most dot matrix and
laser jet printers. However, printer control codes can vary
from printer to printer. See your printer manual for the
control codes used by your printer.
If you prefer, you can just leave the printer setup and exit
codes blank. This is ok. Leaving them blank means that the
printer will print in whatever mode the printer is currently
set for.
Page 26
Print Report: Select this option to send the report to the
printer or to a disk file. We suggest using the disk file
option until you are sure you have the report just the way
you want it, since the disk file option displays the report
on the screen while also writing to the disk. You can see
right away whether the report looks the way you want it to.
You can suspend or quit report production by pressing the
Esc key at any time.
If you tell the report writer to prepare a disk file, you
will be prompted for a file name.
Report Status: Select this option to see a summary of the
total configuration being used by the report writer.
Page 27
APPENDIX B - QUERY BUILDER
The query builder allows you to define a condition which a record
must meet in order for the record to be used by your application.
When you Quit the query builder with a query active, your
application will have access to only those records which meet the
query condition.
Think of the query condition as a filter. Records that do not
meet the query condition are temporarily filtered out. The other
records in your database are still there, but they are
temporarily hidden.
You can turn the query (filter) off by selecting Zap from the
query builder menu. All your records are now available to your
application.
When you select the query builder, you will be presented with the
following menu:
Build a new Query
Add to current query
Count matching records
Zap (remove) existing Query
Save current Query to disk
Restore Query from disk
Delete stored queries
What is current Query
Edit current Query
View records matching Query
Quit
Build a New Query: When you select this option, you will be
presented with a list of the fields in the database you are
working with. Here is an example:
Database Field List
< Deleted? >
ITEM
AMOUNT
DATE
CHECK_NO
TO
CATEGORY
COMMENTS
OK
MEMO
Page 28
Place the lite bar over the field you want, and press Enter to
select the field.
If you select the Deleted? option, you will be prompted to answer
T (True/Yes), or F (False/No). T (True/Yes) means you want to
include 'deleted' records in your query. If you answer F
(False/NO), this means you want to exclude 'deleted' records from
the query condition. A 'deleted' record is one which has been
marked for deletion but has not yet been purged, or packed, from
the database. In most cases, you will ignore this option.
When you select a field, you will be asked if you wish to further
define the field with the Expression Builder. The default answer
in No. In most cases, this is what you will want. If you have
some particular need to further refine the selection of data in
the field you have chosen, answer Yes, and you will be presented
with the Expression Builder. See Appendix C for details on the
Expression Builder.
If you have selected a character type field, the query builder
will display a menu of choices, as follows:
= (EXACTLY EQUAL TO)
<> (NOT EQUAL TO)
< (LESS THAN)
> (GREATER THAN)
<= (LESS THAN OR EQUAL TO)
>= (GREATER OR EQUAL TO)
$ (CONTAINS)
!$ (DOES NOT CONTAIN)
?* (WILDCARD MATCH)
S (IS SIMILAR TO)
B (BEGINS WITH)
E (ENDS WITH)
Hint: Use the $ (CONTAINS) option to have Label Master find
records containing a string of characters no matter where it may
be in the selected field. You can also use this option to find
records containing multiple character strings in a field. For
example, enter NY;CA;VA to find records containing NY, CA, or VA,
no matter where they are in the selected field.
Page 29
If you have selected a numeric type field, the query builder will
display a menu of choices, as follows:
= (EXACTLY EQUAL TO)
<> (NOT EQUAL TO)
< (LESS THAN)
> (GREATER THAN)
<= (LESS THAN OR EQUAL TO)
>= (GREATER THAN OR EQUAL TO)
Select the appropriate option, and the query builder will prompt
you as necessary to complete your specification for the field you
have selected.
The query builder will then present the following menu of
choices:
DONE
AND
OR
AND NOT
OR NOT
For many simple queries, you can select DONE. When first
learning and experimenting with the query builder, you will
probably want to select DONE and use the 'View records matching
query' option to see the results of your query specification.
If you wish to include other field specifications in the
query expression, you can select one of the other options, as
appropriate, and repeat the same procedure as above.
An example may help. Let's say your query expression at this
point is something like LASTNAME = "SMITH", and you wanted to
work with only those SMITH's who live in California. Assuming
your database contains a two character STATE field, you would:
1. select AND instead of DONE.
2. select STATE from the field list.
3. select EXACTLY EQUAL TO or CONTAINS
(CONTAINS is often better)
4. enter CA for the state name.
5. select DONE.
Your query expression now contains the appropriate references to
both fields.
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When you have created your query expression, Query Active will
flash on the screen. You can now select another option from the
query builder menu. If you Quit the query builder, your
application will filter your records so that only those records
meeting the query (filter) condition will be used.
Add to Current Query: Select this option to add more
specifications to your query expression.
Count matching records: Select this option to have the query
builder count the number of database records that meet the query
condition you have specified.
Zap (remove) existing query: Select this option to remove the
existing query condition. This restores access to all the
database records.
Save current query to disk: Select this option to save the
current query condition so you can use it later without having to
redefine it. When you select this option, you will be prompted
for a description of the query condition. Enter any description
you want.
Restore query from disk: Select this option to restore a
previously saved query condition.
Delete stored queries: Select this option to have the query
builder display a list of stored queries. Select the one you want
to delete and the query builder will remove it from the query
file.
What is current query: Select this option to have the query
builder display the current query.
Edit current query: Select this option if you want to manually
edit the current query condition. Unless you are an experienced
database programmer, you will probably not want to do this.
View records matching query: Select this option to view the
records which match the query condition you have specified.
Quit: Select this option to quit the query builder and return to
your application.
The query builder can seem daunting at first. We suggest you
simply experiment with it, building simple query conditions to
get the feel of it. As you become more comfortable with how it
works, try more complex queries. Remember to save queries which
you may use again. This will save you the trouble of redefining
them.
Page 31
APPENDIX C - EXPRESSION BUILDER
The Expression Builder allows you to further define the field of
data you want to use. It presents you with a menu of choices
appropriate to the type of field you have selected, i.e.,
character, numeric, date, logical, or memo field.
Here are the choices if the field type is character:
E X P R E S S I O N B U I L D E R
QUIT and return current expression
TEST against database (WYSIWYG)
UNDO last change
HELP help with expression builder
EXTRACT subset or rearrange
JUSTIFY left right centered
CASE uppercase lowercase proper
MOVE spaces to end of string
ADD or imbed characters
SUBSTITUTE one value for another
DIFFERENT change to date or numeric
QUIT: Select this option to leave the expression builder.
TEST: Select this option to test your expression against the
current database.
UNDO: Select this option to undo your most recent change while
using the expression builder.
HELP: Select this option for brief help on using the expression
builder.
EXTRACT: Select this option if you wish to work with only those
records that contain a desired portion of the data in the
character field. For example, assume the character field you have
selected contains a ten character code, and you want to work with
only those codes that contain A99 in the first three spaces. You
could select EXTRACT, then Left 3 characters on the next screen.
The query expression would become LEFT(ITEM,3).
After Quitting to the next screen, you would specify EXACTLY
EQUAL TO, and then A99. If you then Viewed records matching the
Query, you would see only records which contained A99 in the
first three spaces of the item code field.
Page 32
When you return to the main menu, the query expression will be
displayed in the Status box at the bottom of the screen to remind
you that the only records that are active are those which meet
the query expression. You can toggle the filter (query
expression) off by selecting Filter again from the main menu when
you are finished working with the A99 records.
JUSTIFY: Select this option if you wish the right justified, left
justified, or centered field data to match some value you are
going to specify. An example of a situation in which you might
use this capability would be where you suspect blank spaces might
have been entered in the field, e.g., " A99" instead of "A99".
By specifying left justified here, and specifying EXACTLY EQUAL
TO A99 at the next screen, you will get all the A99 records, even
those where blanks might have been entered by mistake at the
beginning of the field data.
CASE: Select this option if you wish the upper-cased,
lower-cased, or properized (first letter capitalized) field data
to match some value you are going to specify in the next step.
MOVE: Select this option if you want to move all the blank spaces
in a field's contents to either the beginning or the end of the
field data. "A99 123" would be treated either as " A99123" or
"A99123 ", depending on which option you select. You could then
compare the result of that expression to some value you will
specify in the next step.
ADD: Select this option if you wish to add or imbed particular
characters in the query expression in order to compare that
expression to some value you will specify in the next step.
SUBSTITUTE: Select this option if you want to have the filter
substitute one string of characters for another string so that
appropriate matching can take place against some value you will
specify in the next step.
DIFFERENT: Select this option if you wish to have the filter
convert characters to numeric or date format so that appropriate
matching can take place against some value you will specify in
the next step.
Other appropriate options for expression building are presented
when you select a numeric, date, logical, or memo field.
The basic idea is that the expression builder allows you to
further define the field of data you want to use. In the great
majority of cases, you will not need to use the Expression
Builder, but it is available as a tool which can be used if
needed.
Page 33
APPENDIX D - WORD PROCESSOR
When you select the word processor option, you will be prompted
to enter the name of the file you want to enter. The default is
*.TXT, i,e, all files ending in .TXT.
If you want to create a new file, or want a list of all files on
the current directory, leave the file name blank and press ENTER.
You will then be prompted for whether you want a new file or a
list of all files.
Alternatively, you may enter a wildcard, e.g., *.TXT, to display
a list of specific files you want.
When you have specified or selected the file you want, you will
see a menu which allows you to edit the file, print the file,
set defaults, or quit back to the main menu.
Edit, print, and quit are self explanatory. The file mask option
allows you to specify a file mask you may want to use each time
you use the word processor, e.g., *.TXT.
When you select Edit, you will see a blank screen which is 65
characters wide. This assumes you will be printing on standard
8 1/2 inch paper, which, at 10 characters per inch, is 85
characters wide. The 65 character screen assumes you will be
using left and right margins of one inch. (85 - 20 = 65).
To the left of the editing screen you will see function key
assignments, as follows:
F1- Help: Press the F1 key to display the Label Master Users
manual.
F2- Spell: Press the F2 key to have Label Master spell check
your document. This feature uses the file DICT.DBF and the
index files ALPHA.NTX and SOUND.NTX. If you are familiar
with WordPerfect, you will see that it closely emulates the
WordPerfect spell checker.
The spell check dictionary initially contains only 128
words. As you use this spell checking feature to add words
to the dictionary, it will quickly grow and become more and
more useful.
Page 34
F3- Block: Press the F3 key to select blocks of text for
copying, moving, or deletion.
F5- Files: Press the F5 key to import text files into the
current document, and to export (save) the current document
to a different file name.
You should only import DOS TEXT files. If importing
Wordperfect 5.0 or 5.1 files, they should first be saved as
DOS TEXT files after setting the left and right margins at
1.25 inches using COURIER 10 point font. If importing
Wordperfect 4.2 files, set the left and right margins at 10
and 74 respectively to allow for a 65 character line width.
This will eliminate any extra re-formatting of the document
after it is imported.
F6- Bold: Press the F6 key to insert a special character
which will turn bold printing on and off when printing.
F7- Underline: Press the F7 key to insert a special
character which will turn underlining on and off when
printing.
F8- Margins: Press the F8 key to select left and right
margins for printing. The default margins are 10 for the
left margin and 75 for the right margin. Note that at 10
characters per inch, this will give you standard one inch
left and right margins when printing. We recommend that
you use the default margins.
F9- Merge: Press the F9 key to display a list of field
names. Use this feature to insert field names into the body
of your document. When you print the document, the data from
the current record will be printed in the body of your
document.
The spell checker built into the word processor allows you to
add words to the spell checking dictionary, the DICT.DBF file.
Page 35
APPENDIX E - ZIP-PLUS-4 SERVICE
This Label Master feature allows you to create floppy disks of
Label Master records which you can send to the U.S. Postal
Service where they will convert your 5 digit zip codes into 9
digit zip codes. The USPS will also correct any of your incorrect
zip codes, including blank zip codes.
This feature can save you quite a bit of money since you will pay
less for mailings using 9 digit zip codes.
To take advantage of this feature, you must obtain a copy of the
USPS form entitled Diskette Processing Request Form - ZIP+4
Coding, from any U.S. Post Office.
When filling out this form, include this information:
Record Length: 84
Input File Name: DISK1.RKS
(if you have a lot of records, Label Master will
automatically create and name the additional files as
DISK2.RKS, DISK3.RKS, etc.
INPUT FIELDS: Field Length Beginning Position
Personal Name: 15 1
Secondary Address: (leave blank)
Delivery Address: 30 16
City: 28 46
State: 2 74
Zip Code: 5 76
OUTPUT FIELDS: Field Length Beginning Position
Carrier Route ID: (leave blank)
ZIP+4 code: (leave blank)
Add-on Code: 4 81
State (Abbrev.): (leave blank)
Footnote Flags: (leave blank)
Record Type: (leave blank)
For each INPUT records disk Label Master creates, you will have
to supply a blank formatted OUTPUT disk to accompany it. The
Postal Service uses the OUTPUT disk to record the updated file.
Both will be returned to you by the Postal Service.
Your local Post Office will give you the address of the diskette
processing facility nearest you. Alternatively, you can mail your
diskettes to the national processing facility listed on the
diskette processing form.
Page 36
When you select the Zip-Plus-4 feature from the Services menu,
you will be given two options, to produce the INPUT disk which
goes to the USPS, and to process the OUTPUT disk from the USPS.
Select the INPUT disk option to produce disk(s) to go to the
USPS.
Select the OUTPUT disk option when you have received the updated
disk(s) from the USPS.
Some things to note:
1. When Label Master prepares the INPUT disk, it places on the
disk only those records which do not already have a nine digit
zip code. This means, for example, that if you have added 100
five-zip records since you last updated your records with the
zip-plus-4 service, Label Master is smart enough to place on the
INPUT disk only the 100 new records.
2. Not all the records sent to the USPS will come back with nine
digit zip codes. For example, a record may contain an incorrect
address, which the USPS computer cannot match to a zip-plus 4
code. If the final four digits are not added to a record, you
should check the address to make sure it is correct. Perhaps it
should read 101 Maple Street instead of 101 Maple Road.
3. As a precaution, you should always back up your records before
updating your records with the Postal Service OUTPUT disk. If the
Postal Service has made any kind of mistake, and it sometimes
does, you will need to restore your original records from your
back up disk(s) because your zip codes may be all mixed up.
Page 37
IMPORTANT NOTE
WE ASSUME NO RESPONSIBILITY FOR LOSS OF DATA.
Please make regular backup copies of your records to protect
against accidental erasures or system malfunction. All hard
disks will fail eventually. The only question is when.
Your records are in the files called NAMEFILE.DBF and
NAMEFILE.DBT. These two files MUST be backed up at the same time.
In addition to the DOS backup.com and restore.com programs which
come free with each copy of DOS, there are several commercial
programs available for saving and restoring copies of your
records. These include:
Back-It: available from Gazelle Systems, 42 N. University Ave.,
Suite 10, Provo, Utah 84601, phone (800) 233-0383 or (801)
377-1288. 320 K RAM required.
DS Backup+: available from Design Software, 1275 W. Roosevelt
Road, Chicago, Illinois 60158, phone (800) 231-3088 or (312)
231-4540. 256K RAM required.
Fastback Plus: available from Fifth Generation Systems, 11200
Industriplex Blvd., Baton Rouge, Louisiana 70809, phone (800)
873-4384 or (504) 291-7221. 330K RAM required.
Mace Gold Utilities (includes Mace Backup): available from Paul
Mace Software , 400 Williamson Way, Ashland, Oregon 97520, phone
(503) 488-0224. 256K required.
PC Tools Delux: available from Central Point Software, 15220 N.W.
Greenbrier Parkway, #200, Beaverton, Oregon 97006, phone (503)
690-8090. 512K required.
Point and Shoot PC-Fullback: available from Westlake Data, P.O.
Box 1711, Austin, Texas 78767, phone (512) 328-1041. 384K
required.
Should you ever need to restore backed-up files, please reindex
your records (Services Menu) after restoring.
In addition to backing up your records onto disks or tape, we
also suggest you use Label Master's hard copy report feature
(Services -E) to periodically print a hard copy of your records
and file it away. If a worst case scenario, you can always
re-type your records from this printout.
Page 38
LABEL MASTER 4.2
REGISTRATION FORM
Please register my copy of Label Master 4.2. My check for $35 is
enclosed.
__ Only $25 enclosed. I am a currently registered owner of
version ___.
TO: FROM:
RKS Software, Inc. Name:
3820 N. Dittmar Rd.
Arlington VA 22207 (Company):
(Title):
Address:
Today's
date: ___________ City,State:
Zip Code:
Phone Number:
Page 39
INDEX
ASCII. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Backup copies. . . . . . . . . . . . . . . . . . . . . . . . . 37
Blank lines. . . . . . . . . . . . . . . . . . . . . . . . . . 10
Blocks of text . . . . . . . . . . . . . . . . . . . . . . . . 34
Bold printing. . . . . . . . . . . . . . . . . . . . . . . . . 34
Browse . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Bulk mail. . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Calendar . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Code your records. . . . . . . . . . . . . . . . . . . . . . . .8
COM ports. . . . . . . . . . . . . . . . . . . . . . . . . . . 13
CONFIG.SYS . . . . . . . . . . . . . . . . . . . . . . . . . . .7
DBase records. . . . . . . . . . . . . . . . . . . . . . . . . 14
Delete a record. . . . . . . . . . . . . . . . . . . . . . . . .9
Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9
Duplicate records. . . . . . . . . . . . . . . . . . . . . . . 13
Emulation mode . . . . . . . . . . . . . . . . . . . . . . . . 11
Envelope . . . . . . . . . . . . . . . . . . . . . . . . . 16, 18
Esc key. . . . . . . . . . . . . . . . . . . . . . . . . . . . .7
Filter . . . . . . . . . . . . . . . . . . . . . . . . . . 19, 27
Floppy disk. . . . . . . . . . . . . . . . . . . . . . . . . . 12
Font . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Import text files. . . . . . . . . . . . . . . . . . . . . . . 34
Label width. . . . . . . . . . . . . . . . . . . . . . . . . . 10
Labels across. . . . . . . . . . . . . . . . . . . . . . . . . 10
Laser jet labels . . . . . . . . . . . . . . . . . . . . . . . 11
Left margin. . . . . . . . . . . . . . . . . . . . . . . . . . 10
Mailmerge. . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Memo field . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Monochrome . . . . . . . . . . . . . . . . . . . . . . . . . . .7
Multiple mailing labels. . . . . . . . . . . . . . . . . . . . 18
New directory. . . . . . . . . . . . . . . . . . . . . . . . . 12
Query builder. . . . . . . . . . . . . . . . . . . . . . . . . 27
Query condition. . . . . . . . . . . . . . . . . . . . . . . . 19
Quick Query. . . . . . . . . . . . . . . . . . . . . . . . . . 19
Record count . . . . . . . . . . . . . . . . . . . . . . . . . 19
Register . . . . . . . . . . . . . . . . . . . . . . . . . . . .3
Registered owners. . . . . . . . . . . . . . . . . . . . . . . .3
Replace any text . . . . . . . . . . . . . . . . . . . . . . . 14
Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Separate mailing list. . . . . . . . . . . . . . . . . . . . . 12
Spell check. . . . . . . . . . . . . . . . . . . . . . . . . . 33
Spell checking . . . . . . . . . . . . . . . . . . . . . . . . 17
Spelling Dictionary. . . . . . . . . . . . . . . . . . . . . . 17
Super Query. . . . . . . . . . . . . . . . . . . . . . . . . . 19
Temporary first line . . . . . . . . . . . . . . . . . . . . . 10
Underlining. . . . . . . . . . . . . . . . . . . . . . . . . . 34
Wildcard . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Word processor . . . . . . . . . . . . . . . . . . . . . . . . 15
WordPerfect. . . . . . . . . . . . . . . . . . . . . . . . . . 14