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Text File | 1988-11-14 | 20KB | 533 lines

THE PRAXIS GENERATOR - LICENSE ------------------------------------------------------------------ LICENSE ------- THE PRAXIS GENERATOR is not and never has been public domain software nor is it free software. This license grants a non-registered user the right to use THE PRAXIS GENERATOR on a LIMITED trial basis for the sole purpose of determining whether THE PRAXIS generator is suitable for their needs. Use of THE PRAXIS GENERATOR except for the limited trial period requires registration. Use of non-registered copies of THE PRAXIS GENERATOR other than set forth above is strictly prohibited. Registration permits the registered licensee the sole personal use of THE PRAXIS GENERATOR on not more than one computer at the same time. Registration permits the user to use the product on a regular basis. All users are granted a limited license to copy THE PRAXIS GENERATOR only for the trial use of others subject to the above limitations, and also the following: THE PRAXIS GENERATOR files must be copied in unmodified form, complete with all licensing information and full documentation. No fee, charge or other compensation may be accepted or requested by any licensee. THE PRAXIS GENERATOR may not be distributed in in conjunction with any other product. Operators of electronic bulletin board systems (Sysops), public domain software and user-supported software may post THE PRAXIS GENERATOR for downloading by users only as long the above conditions are met. (C) 1988 PRAXIS SOFTWARE PRAXIS SOFTWARE P.O. BOX 2307 GRAND CENTRAL STATION NEW YORK, NY 10163 1-(212) 365-2170 THE PRAXIS GENERATOR - WARRANTY ------------------------------------------------------------------ WARRANTY -------- ALL PRAXIS SOFTWARE PROGRAMS ARE DISTRIBUTED ON AN "AS IS" BASIS AND WITHOUT WARRANTY. Neither Praxis Software nor any distributor of Praxis Software shall have any liability or responsibility to any person or entity with respect to any liability, loss or damage caused or alleged to be caused directly or indirectly by documentation or programs distributed by Praxis Software, including but not limited to any interruption of service, loss of business or anticipatory profits or consequential damages resulting from the use or operation of such documentation or computer programs. No liability is assumed with respect to the use of nor for any damages that may result from the use of any information contained herein. IN NO EVENT WILL PRAXIS SOFTWARE BE LIABLE TO YOU FOR ANY DAMAGES, INCLUDING ANY LOST PROFITS, LOST SAVINGS OR OTHER INCIDENTAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF YOUR USE OR INABILITY TO USE THE PROGRAM, OR FOR ANY CLAIM BY ANY OTHER PARTY. (C) 1988 PRAXIS SOFTWARE PRAXIS SOFTWARE P.O. BOX 2307 GRAND CENTRAL STATION NEW YORK, NY 10163 1-(212) 365-2170 THE PRAXIS GENERATOR - REGISTRATION INFORMATION ------------------------------------------------------------------ Registration by January 15,1989 entitles the registrant to the following: (1) Notification of the availability of the 1989 PRAXIS GENERATOR and 1989 Registration at $35. (2) A free 1989 file updater with the 1989 registration. (3) ELECTRONIC FILING for 1989 at the price of $35. The file updater will take all the 1988 files and set all the data back to zero. All the names and social security numbers will remain intact. The files will be updated to work with the 1989 program. The ELECTRONIC filing program will be available for 1989 and will follow the approved format. This program will work as part of and in conjunction with THE PRAXIS GENERATOR and not as a stand- alone program. (C) 1988 PRAXIS SOFTWARE THE PRAXIS GENERATOR - REGISTRATION ORDER FORM ------------------------------------------------------------------ Please complete the registration-order form below and send Check or Money Order to: PRAXIS SOFTWARE P.O. Box 2307 Grand Central Station New York, N.Y. 10163 Quantity discounts as follows: 0 - 10 copies: no discount 101 - 200 copies: 30% 11 - 25 copies: 15% 201 - 300 copies: 35% 26 - 50 copies: 20% 301+ copies: 40% 51 - 100 copies: 25: Each QTY AMOUNT (A) [ ] THE PRAXIS GENERATOR Registration.. $50 ______ ______ Sub Total ______ Less Discount ______ (New York Residents Add 8.25% sales tax) Sales Tax ______ Total $ ______ Date _________________ Phone __________________ Company Name ___________________________________________________ Name ___________________________________________________________ Address ________________________________________________________ City ___________________________ State _____ Zip _____________ Signature _________________________________________ Where did you get the program ?_________________________________ This registration form entitles the registered owner to receive notification of all updates to THE PRAXIS GENERATOR and to all provisions provided in the licensing agreement and registration information. THE PRAXIS GENERATOR - FEATURES ------------------------------------------------------------------ FORMS: W-2 1099-DIV W-2P 1099-INT W-3 1099-MISC 1096 1099-R 1098 1099-S 1099-B OTHER PRINTING -------------- SUMMARIES LISTINGS: Employer & employee/payee & recipient LABELS: Employee & employer/payee & recipient OTHER FEATURES -------------- 1. Easy to use screen displays and menus. 2. Easy scroll thru data entry. 3. Easy scroll thru edit. 4. All entries are alphabetically sorted on entry. 5. Search mode 6. Unlimited entries up to disk capacity. 7. Switch to another disk without exiting program. REQUIREMENTS ------------ MSDOS 2.0 or higher. 1 disk drive. THE PRAXIS GENERATOR - GETTING STARTED Page 1 ------------------------------------------------------------------ GETTING STARTED --------------- We assume that you have read your operating system manual and are familiar with copying files and making backup copies of diskettes. If not, we advise you that this is a good time to read your operating system manual. Copy the PRAXIS GENERATOR files to a system diskette or hard drive with a MODE.COM file and a CONFIG.SYS file that has FILES and BUFFERS=20. Make several formatted data diskettes for your DATA files. We recommend that hard drive users keep the data on the hard drive if they plan to use the electronic filing (coming 1989); however it is not essential. Please read all the information carefully for proper use of the THE PRAXIS GENERATOR and to ensure your full understanding of the system. To RUN the Program type W2 at your DOS prompt: >W2 CURSOR MOVEMENT, TYPING ----------------------- Text can be typed in an INSERT or OVERTYPE mode. The current mode is always displayed on the information entry screen. To toggle between the insert and overtype modes, press the <INS> key. The UP and DOWN arrows will scroll you back and forth through the information as will the LEFT and RIGHT arrows keys. <ENTER> will also take you through the information. The <DEL> key will delete text at the cursor and can be held down to continually delete the text. The <END> key will cause a jump back and forth to either end of the line. The cursor will automatically jump to the next information box when text is typed at the last entry for the line. The BEEP will sound when trying to move past the first or last entries when scrolling through. THE PRAXIS GENERATOR - SYSTEM SET-UP Page 2 ------------------------------------------------------------------ SYSTEM SPECIFICATIONS --------------------- PROGRAM DRIVE: The drive on which the program will be placed when run. Type the drive letter. DATA DRIVE: The drive on which the data will be kept. Type the drive letter. VERTICAL OFFSET: To shift the printing to the right. 0 is the default value and in most cases should be left at 0. FORM FEED: Enter the ASCII code for your printer's form feed. Most printers are 12, some are 140. The default is set at 12. CONDENSED PRINTING: Check your printer manual and enter the printer ASCII code for condensed printing. The SUMMARY is printed in condensed print. CANCEL CONDENSED PRINTING: Check your printer manual and enter the printer ASCII code for cancelling condensed printing. COLOR MONITORS -------------- The foreground and background colors can be changed to your liking. The default is a blue background and white foreground. DISK CAPACITY ------------- The number of disks required can be computed by entering the number of employers/payees and employees/recipients. Check to see the capacity on your type of drive. Approximately 1000 employees with one employer will fit on a 360K diskette or 4 employers with 250 employees, etc. After entering all your data, press <F1> to save. THE PRAXIS GENERATOR - SCREENS Page 3 ------------------------------------------------------------------ EMPLOYER/PAYEE SCREEN --------------------- Press <F1> to enter a NEW employer/payee record. Press <F2> to EDIT the ACTIVE employer/payee. Press <F3> to enter the PRINTING mode. Press <F5> to go to the EMPLOYEE screen. Press <F8> to CHANGE data diskettes. DO NOT remove diskette before being prompted to do so! Changes diskette after the prompt! Press <F9> to DELETE the ACTIVE employer/payee. Press <1-9> to fill in the corresponding W-2 or 1099 for the ACTIVE employer/payee. Press <Q> to QUIT. Press <UP> or <DOWN> arrows to move to and activate another listed employer/payee. If there are several screens of employers/payees, use the <PGUP>/<PGDN> to scroll through the screens. EMPLOYER/PAYEE NEW RECORD DATA SCREEN ------------------------------------- Enter the data requested. The EMPLOYER I.D. number should be entered as 00-0000000 unless it is a SOCIAL SECURITY number which is entered as 000-00-0000. Press the corresponding number for KIND of PAYER for the W-3 information. Enter the TAX WITHHELD BY THIRD PARTY PAYER if required for W-3. The CONTROL NO. entered will be printed on the W-3 transmittal form. The number will be automatically incremented after a W-3 form is printed. To SAVE the data, press <F1> at any time. The data will be saved and the screen will be cleared for the next entry. Press <ESC> to EXIT the screen or to ABORT the new record before it is saved. THE PRAXIS GENERATOR - SCREENS Page 4 ------------------------------------------------------------------ EMPLOYEE/RECIPIENT SCREEN ------------------------- Press <F2> to EDIT the ACTIVE employee/recipient record. Press <F3> to enter the OTHER PRINTING mode. Press <F9> to DELETE the ACTIVE employee/recipient. Press <S> to SEARCH for an employee/recipient record. Example of search entry for JOHN DOE: DOE, JOHN DOE, JO DOE, J DOE Press <ESC> to return to then EMPLOYER/PAYEE screen. Press <UP> or <DOWN> arrows to move to and activate another listed employee/recipient. If there are several screens of employees/recipients, then use the <PGUP>/<PGDN> scroll through screens. W-2 & 1099 NEW RECORD DATA SCREENS ---------------------------------- Enter the needed data. Dates are entered as MMDDYY. Example: 010188 Some information requires an X. Press X for those questions. To SAVE the information, press <F1>. The information will be saved and the screen will be cleared for the next entry. Press <ESC> to EXIT the screen or to ABORT the new record before it is saved. THE PRAXIS GENERATOR - EDITING Page 5 ------------------------------------------------------------------ EDITING RECORDS --------------- After editing either employer/payee or employee/recipient records, press <F1> to SAVE the changes at any time or <ESC> to ABORT the changes. After saving an edited employer/payee record, you will return to the EMPLOYER/PAYEE SCREEN. After saving an edited employee/recipient record, you will remain at the screen and will be able to scroll to the previous or next record by pressing the <PGUP> or <PGDN> key. Press <ESC>, when finished saving the record, to return to EMPLOYEE/RECIPIENT SCREEN. FORMS ----- Form Size Format ---------------------------------------------------------------- W-2 1-WIDE Official IRS 1988 1098 "" Standard IRS Format 1099's "" Standard IRS Format W-3 "" Standard IRS Format 1096 "" Standard IRS Format Tax Forms may be purchaed from various vendors including: Nelco Tax Forms Inc.: Po Box 10208 Green Bay, Wi 54307-0208 Phone (414) 337-1000 Tax Forms Printing Inc: 1139 Avenida Acaso PO Box 1040 Camarillo, Ca 93011-1040 Phone (800) 482-9367 BLANK PAPER ----------- Blank paper is used when printing Summaries, Employee/Employer Lists, and Payee/Recipient Lists. THE PRAXIS GENERATOR: PRINTING Page 6 ------------------------------------------------------------------ PRINTING -------- There are two PRINT SCREENS. 1. At the first screen you can print W-3's, 1096's, Employer Listing, Summaries and all the Forms from 1 to 9. When printing 1096's and summaries, press the keys <1-9> for the corresponding form or forms to be printed. The form will be highlighted when pressed. To correct a wrong press, press the key again to unhighlight that form. 2. At the OTHER PRINTING screen you can print a form for the ACTIVE Employee/Recipient, Employee/Recipient Listing, Labels and test forms. When printing forms, always line up the form's printing markings with your printer's top-of-the-form bar/indicator. The left-hand margin is set at the form's left-hand perforation marks. Use the W-2 TEST PRINT to check the printout for a W-2. Use the ACTIVE EMPLOYEE FORM to test other forms before printing. These can be found in the OTHER PRINTING mode. To print the various forms, at the EMPLOYER/PAYEE SCREEN press <1-9> to print the form of the key pressed. You will have a choice of printing either all of the employee/recipients or a range of records. To print a range of records select RECORD RANGE and type at the prompt the first record number, a slash and the last record number. For Example: 6/10. Always make sure you have the proper paper/forms/labels and number of sheets needed loaded in the printer. To ABORT printing, press <ESC>. To PAUSE printing, press <P>. To EXIT the PAUSE mode, press any key. If you run out of paper, most printers will stop. Just load more of the required paper and press the on-line or reset switch on your printer to continue. You should NOT turn your printer off as this will cause the printing to ABORT!