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TBS Inventory Control(TM)
A program designed to track Inventory Items
Version 1.0
Version Release Date
1.0 October 1990
TBS Inventory Control Copyright 1990 Taylor Business Software
Copyright 1990 Taylor Business Software
All Rights Reserved Worldwide.
TBS Inventory Control is a trademark of Taylor Business Software. All
trademarks and registered trademarks referenced within this document
are the property of their respective owners.
TAYLOR BUSINESS SOFTWARE
16835 ALGONQUIN, SUITE 180
HUNTINGTON BEACH, CA 92649
Sales: Monday - Friday
714-840-5021 Voice 9 AM - 5 PM Pacific Time
Technical Support: Monday - Friday
714-840-6435 Voice 9 AM - 4 PM Pacific Time
October 1990 Release
TBS Inventory Control Copyright 1990 Taylor Business Software
TABLE OF CONTENTS
Section Title
1 Introduction
1-1 Features of TBS Inventory Control
2 Installation
2-1 System Requirements
2-2 Installing TBS Inventory Control
3 Getting Started
3-1 Menu
3-2 Add/Change Items
3-3 Add/Change Category Codes
3-4 Change Inventory Quantities
3-5 Sell/Dispose Items
3-6 Receive/Acquire Items
3-7 Print Items Listing
3-8 Print Items by Category
3-9 Print Items by Vendor
3-10 Print Price List
3-11 Print Ordering Report
3-12 Print Overstocked Report
3-13 Print Evaluation Report
3-14 Print Sales Analysis
3-15 Month/Year End Processing
Appendix A Customer Support Information
Appendix B Who is Taylor Business Software
TBS Inventory Control Copyright 1990 Taylor Business Software
SECTION 1
THIS IS TBS Inventory Control
Thank you for your interest in TBS Inventory Control(TM). TBS Invento-
ry Control is a program designed to track items that are used in your
business either for sale or used otherwise. Minimum and maximum
quantities can be specified for each item, and reports are available
that list items that should be ordered when the quantity on hand is
less than the minimum quantity, or when quantities on hand exceed the
maximum quantity for the item.
A on-line, context sensitive help system provides help with the press
of the F1 key. TBS Inventory Control was written to provide a simple
means of entering information.
TBS Inventory Control gives you a simple, straightforward, menu driven
system to allow for all operations, such as entering data, and the
printing of reports.
This document describes the installation and usage of TBS Inventory
Control. It also describes many features and functions of the program.
Once you begin using TBS Inventory Control, you'll discover more about
how it works from the on-line help facility and by experimenting with
the various commands.
Definition of Keys Used in this Program
INS to Insert (Add) a new record
DEL to delete the highlighted entry
ENTER to change the highlighted entry
PAGE UP to scroll up
PAGE DN to scroll down
UP ARROW to move the highlighted selection bar up
DOWN ARROW to move the highlighted selection bar down
ESC to return to the menu
F1 for help
CTRL+ENTER Accept the information entered, skip rest of form
CTRL+ESC Return to menu
CTRL+END Erase data from cursor to end of field
CTRL+HOME Erase this entire field
TAB Move 5 characters to the right
SHIFT+TAB Move 5 characters to the left
TBS Inventory Control Copyright 1990 Taylor Business Software
SECTION 2
INSTALLATION
2-1 System Requirements
TBS Inventory Control requires an IBM PC, XT, AT, PS/2 or compatible
computer with 512K RAM (or more) to work properly. In addition, ver-
sion 2.0 or greater of PC-DOS or MS-DOS is required.
TBS Inventory Control requires approximately 320K of computer memory
to contain the program's executable code and common data. Additional
memory is allocated as required.
TBS Inventory Control works well with the IBM Monochrome Display
Adapter (MDA), Color Graphics Adapter (CGA), Enhanced Graphics Adapter
(EGA), Video Graphics Array (VGA), and compatibles. Other video adapt-
ers that can emulate either the MDA or CGA should work properly.
2-2 Installing TBS Inventory Control
Installing TBS Inventory Control is a very simple process. Basically,
we will be creating a subdirectory on the hard disk and coping the
contents of the floppy disk to the subdirectory. The following makes
the assumption that you will be copying from drive A: to your hard
disk C:, and that the name of the subdirectory you will be using is
ITEMS.
Commands You Enter Description of Command
----------------------- --------------------------
C:\>MD ITEMS Creates a subdirectory
C:\>COPY A:*.* C:\ITEMS copies files from floppy
C:\>CD ITEMS change to the subdirectory
C:\ITEMS\>ITEMS Starts the Program
The first time the program is run, it will create the required
data files.
PLEASE NOTE!
There may be important information on this release of TBS Inventory
Control that did not make it into this manual. Please check the
READ.ME file on your distribution diskette for the most current data.
Thank you!
Network Support
This shareware version will work on a single user system, or on a
network as long as only person uses the program at one time. The
registered version provides support for networks, and allows multiple
users to use the program at the same time by the means of file and
record locking.
TBS Inventory Control Copyright 1990 Taylor Business Software
SECTION 3
GETTING STARTED
To start TBS Inventory Control, enter the following commands (assuming
that the subdirectory that TBS Inventory Control was installed in is
\ITEMS : (Your dos prompt may not show the path, as the following
examples do. If you would like your dos prompt to display the path,
enter the following command at your dos prompt: (This command can be
added to the beginning of your autoexec.bat file in the root (\)
directory on your system.)
PROMPT $P$G
C:\> CD \ITEMS
C:\ITEMS\> ITEMS
(The above commands can be entered in a batch file to make starting
the software easier. See the section of your DOS manual on batch
commands.)
3-1 Menu
The following menu will be displayed:
+----------------------------+
: Taylor Business Software :
: 16835 Algonquin, Suite 180 :
: Huntington Beach, CA 92649 :
: (714) 840-5021 Sales :
: (714) 840-6435 Support :
+----------------------------+
: Todays Date is: 0/00/00 :
+----------------------------+
: :
: Inventory Control :
: :
: Enter Your Company Name :
: :
: Quit this Application :
: :
+----------------------------+
First, enter todays date. (This date will be printed at the top of the
various reports that are available.)
TBS Inventory Control Copyright 1990 Taylor Business Software
The first time you use the software, select Enter Your Company Name.
The name that you enter will be shown at the top of the various re-
ports and at the top of the Inventory Control Main Menu.
+-----------------------------------------------------+
: Add/Change Company Parameters :
: Record will be Changed :
+-----------------------------------------------------+
: Company Name..: Taylor Business Software :
: Address Line 1: 16835 Algoqnuin, Suite 180 :
: Address Line 2: Huntington Beach, CA 92649 :
: Address Line 3: :
+-----------------------------------------------------+
Select Inventory Control to bring up the Inventory Control menu fol-
lowing, or Quit this Application to return to DOS.
The Inventory Control Main Menu follows:
+-------------------------------------+
: TBS! Inventory Control :
: Version 1.0 :
: (Your Company Name) :
+-------------------------------------+
: Add/Change Items :
: Add/Change Category Codes :
: Change Inventory Quantities :
: Sell/Dispose Items :
: Receive/Acquire Items :
: :
: Print Item Listing :
: Print Items by Category :
: Print Items by Vendor :
: Print Price List :
: Print Ordering Report :
: Print Overstocked Report :
: Print Evaluation Report :
: Print Sales Analysis :
: Month/Year End Processing :
: :
: Quit :
+-------------------------------------+
The first item will be highlighted. To select that option, just press
the enter key. To select a different option, use the down arrow and
up arrow keys to move the highlighted bar down or up the displayed
options, and press the enter key when the option you want is high-
lighted.
Select Quit (or press the ESC key) to return to the opening menu.
TBS Inventory Control Copyright 1990 Taylor Business Software
3-2 Add/Change Items
This option starts by displaying a list of items that exist in the
database. Use the up and down arrows to move a line at a time, the
pageup and pagedown to scroll a screen at a time. Use the INS or
INSERT key to add a new record, the DEL or DELETE to delete the se-
lected (Highlighted) record, or press enter to change the selected
(Highlighted) record.
Press F1 for on line help.
+-------------------------------------------------------------------+
: Add/Change Inventory Items :
: Record will be Changed :
+-------------------------------------------------------------------+
: Warehouse Code.: :
: Item Code......: :
: Description....: :
: Unit of Measure: :
: Category Code..: :
: Bin Location...: :
: Taxable?.......: Y Y N Sales History Information :
: List Price.....: 0.000 Month to Date Year to Date :
: Sell Price.....: 0.000 ------------- ------------ :
: Cost...........: 0.000 Qty Sold: 0.00 0.00 :
: $ Sales.: 0.00 0.00 :
: Quantities $ Cost..: 0.00 0.00 :
: On Hand........: 0.00 :
: On Order.......: 0.00 Last Sale Date..: / / :
: Maximum Qty....: 0.00 :
: Minimum Qty....: 0.00 :
: Vendor Code....: Vendor's Part No: :
: Order Qty......: 0.00 :
+-------------------------------------------------------------------+
3-3 Add/Change Category Codes
Category Codes allow you to group similar type items together in a
number of the reports. A computer dealer, for example, might use
category codes of HAR for Hardware, SOF for Software, PRT for Print-
ers, etc.
+------------------------------------------+
: Add/Change Category Codes :
: Record will be Changed :
+------------------------------------------+
: Category Code: :
: :
: Description..: :
+------------------------------------------+
TBS Inventory Control Copyright 1990 Taylor Business Software
3-4 Change Inventory Quantities
This routine allows you to change the quantity on hand for a certain
item. (If the item does not exist, you can add it by pressing INS when
prompted)
+-----------------------------------------------------------------+
: Add/Change Quantities :
: Record will be Added :
+-----------------------------------------------------------------+
: Warehouse Item Code Description :
: :
: :
: Quantity On Hand.: 0.00 Category....: :
: Quantity On Order: 0.00 Bin Location: :
: :
: Unit Cost........: 0.000 Unit Price..: 0.000 :
: :
+-----------------------------------------------------------------+
The Category, Bin Location, and Unit Price are displayed for informa-
tion purposes only, you can not change these fields.
3-5 Sell/Dispose Items
This routine allows you to record the sales or disposal of items. By
entering the quantities here, the appropriate fields in the inventory
master file (ITEMS.DAT) are automatically updated. Quantity on Hand
is reduced, MTD and YTD sales and cost of sales are increased, and the
last sale date is changed if it is later that what is in the master
file.
+--------------------------------------------------------------------+
: Record Sale of Item :
: :
+--------------------------------------------------------------------+
: Warehouse Code.: :
: Item Code......: Desc: :
: On Hand Qty....: 0.00 Units...: :
: Suggested Price: 0.000 Category: :
: :
: Quantity Sold..: 0.00 :
: Selling Price..: 0.000 :
: Selling Date...: / / :
+--------------------------------------------------------------------+
TBS Inventory Control Copyright 1990 Taylor Business Software
3-6 Receive/Acquire Items
This procedure allows for the receipt of goods to automatically change
the quantity on hand, and the quantity on order, for the item in the
master file.
+------------------------------------------------------------------+
: Receive/Acquire Items :
: :
+------------------------------------------------------------------+
: Warehouse Code: :
: :
: Item Code.....: Desc: :
: :
: Qty. On Hand..: 0.00 Cost: 0.000 :
: :
: Qty. Received.: 0.00 On-Order: 0.00 :
+------------------------------------------------------------------+
Note about report printing:
All of the following reports allow you to specify the items that you
wish to print. The follwoing screen will be displayed allowing you to
enter the beginning and ending Warehouse Codes and the beginning and
ending Item Codes to be printed.
+--------------------------------------------------------+
: Enter the Starting Warehouse to Print: :
: Enter the Ending Warehouse to Print: :
: :
: Enter the Starting Item Code to Print: :
: Enter the Ending Item Code to Print: :
+--------------------------------------------------------+
3-7 Print Item Listing
This report prints a list of the items in Item Code order. The report
shows the Item Code, Description, Unit of Measure, Category Code, and
the quantity on hand and on order.
3-8 Print Items by Category
This report prints a list of items sorted and grouped by Category Code.
The information includes the Item Code, Description, Unit of Measure
and quantity on hand.
TBS Inventory Control Copyright 1990 Taylor Business Software
3-9 Print Items by Vendor
This report prints a list of the Items sorted and grouped by the
Vendor Code. Information includes the Item Code, Description, and the
Vendors Part Number.
3-10 Print Price List
This report prints in Item Code order, and shows the Item Code, De-
scription, Unit of Measure, Category, Sales Tax indicator, and the
Selling Price.
3-11 Print Ordering Report
This report prints in Vendor Order, and shows the Item Code, Descrip-
tion, Vendors Part Number, Order Point, On Hand and On Order Quantity,
Unit Price, Date of Last Sale, the suggested Order Quantity, the cost
for the suggested order quantity, and the number that have been sold
Month to Date and Year to Date.
3-12 Print Overstocked Report
This report list those items where the quantity on hand is greater
than the Maximum Quantity. The report shows the Item Code, Descrip-
tion, Maximum Quantity, Quantity On Hand, and Quantity On Order. In
addition, the report shows how much your carrying cost is to carry
these overstocked items in your Inventory. The carrying cost is
calculated as the On Hand Quantity times the Unit Cost for that item.
3-13 Print Evaluation Report
This report is designed to show the Year to Date profit for the item.
The report shows the Item Code, Description, Year to Date Sales, Year
to Date Cost, and the Profit realized on that item.
3-14 Print Sales Analysis
This report prints out in Category Code order, and shows the Item
Code, Description, Quantity On Hand, YTD Quantity Sold, YTD Dollars
Sold, YTD Cost, YTD Profit, and the Profit Percentage (to the YTD
Sales Dollars).
3-15 Month/Year End Processing
This routine sets the Month To Date, or Year To Date, Quantity Sold,
Sales Dollars, and Cost Dollars to zero. You will be asked if you
want to run this program for the Month or Year. The Year option will
zero out the Month to Date and the Year to Date amounts.
MAKE SURE YOU BACK UP THE DATA FILES BEFORE YOU SELECT THIS OPTION!!!
TBS Inventory Control Copyright 1990 Taylor Business Software
APPENDIX A
CUSTOMER SUPPORT INFORMATION
If you have problems with TBS Inventory Control, please read this
manual first to make sure that you do understand everything. We have
tried to provide a bug-free product but sometimes we make mistakes. If
you think you have found something please take the time to contact us
and explain it to us. Make sure that you include the following infor-
mation to help us evaluate your situation:
1. Your product SERIAL NUMBER (Registered Users have serial numbers)
2. Version of DOS you are using
3. Machine type, memory, monitor type, hardware description
4. Any application executed before TBS Inventory Control
5. Your address and telephone number (when corresponding)
6. Where, when and how you obtained TBS Inventory Control
7. Which version of TBS Inventory Control you are using
8. Printouts of your AUTOEXEC.BAT and CONFIG.SYS files
Users will always receive a response to their questions. Non-regis-
tered users will receive a written response if they enclose a self-
addressed, stamped envelope with their inquiry.
TBS Inventory Control Copyright 1990 Taylor Business Software
APPENDIX B
WHO IS TAYLOR BUSINESS SOFTWARE
Taylor Business Software is a company that has been providing program-
ming solutions to business needs since 1979. Our emphasis has been
primarily in the accounting field, and lately we have decided to
expand into other areas, one of them being shareware. We are always
looking for new ideas for additional applications to develop, and we
encourage your asking if you can not find an existing application to
meet your specific needs.
Taylor Business Software can assist you in the following areas:
Custom developed applications
Consulting
Data conversions
Experience in both DOS and Xenix environments
Modifications to Open Systems Accounting Software
Please feel free to ask for quotes for custom developed applications,
or for modification to this or any other product that we provide.
Taylor Business Software
16835 Algonquin, Suite 180
Huntington Beach, CA 92649
Phone (714) 840-5021
Shareware Programs Available as of 10-15-90
License Current
Description Fee Version
------------------------ ------- -------
TBS Maillist $10.00 1.4
TBS Business Maillist 15.00 1.0
TBS Fixed Assets 25.00 1.0
TBS Vehicle Maintenance 25.00 1.3
TBS Inventory Control 20.00 1.0
TBS Home Inventory 10.00 1.0
TBS Video Tape Inventory 10.00 1.0
To obtain a shareware copy of any of these products, contact the
dealer that you purchased this program from, or send a $2.00 handling
fee for each program that you wish to try to the above address for
Taylor Business Software.
TBS Inventory Control Copyright 1990 Taylor Business Software