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1988-07-30
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POINT & SHOOT HOME MANAGER 2.0
Copyright (C) 1988
All Rights Reserved
Applied Micro Systems Technology
Kurt H. Diesch
Member, Association of Shareware Professionals
Revised: July 7, 1988
Point & Shoot Home Manager is a dedicated home management database
program designed for IBM Personal Computers and 100% compatibles.
Applied Micro Systems Technology reserves the COPYRIGHT to this
program and all related materials. The user is granted a
non-exclusive license to use the program and is encouraged
to pay for the program if it is found to be useful. Payment of
the $35 registration fee will entitle the user to full
registration including printed documentation and user support.
Government and business entities may not use the program without
paying the full registration fee. Please register your program
with the form included at the end of the documentation. REMEMBER:
Shareware is not free! Send payments to:
Applied Micro Systems Technology
P.O. Box 1596, Welch Ave. Station
Ames, Iowa 50010
The user is also granted permission to make unlimited copies of
the program and to distribute those copies as long as no fee is
charged for the program. A duplication charge not to exceed $5
may be collected.
Applied Micro Systems Technology specifically disclaims all
warranties, expressed or implied, including but not limited to,
implied warranties of merchantability and fitness for any
particular purpose. In no event shall Applied Micro Systems
Technology be liable for any loss of profit or any other
commercial damage, including but not limited to special,
incidental, consequential or other damages.
MEMBER - ASSOCIATION OF SHAREWARE PROFESSIONALS
The author of this program is a member of ASP and has agreed to
comply with its standards:
Programming standards-
- The program meets ASP's definition of Shareware.
- The program has been thoroughly tested by the author and
should not be harmful to other files or hardware if used
properly (although ASP cannot warrant this; therefore, the
user should take normal precautions in trying new software).
Documentation standards-
- Sufficient documentation is provided to allow the average
user to try all major functions of the program.
- The program author has explained the Shareware concept in a
professional and positive manner.
Support standards-
- The program author will respond as described in the
documentation to people who send registration payments. At a
minimum, the author will send an acknowledgment of payment.
- The author will respond to written bug reports from
registered users when the user provides a self-addressed,
stamped envelope (some authors will respond by phone, but
this is not an ASP requirement).
- Incompatibilities with other software or hardware, major or
unusual program limitations, or known problems are noted in
the documentation that comes with the shareware version of
the program.
General-
- The author keeps his/her membership in ASP current.
- The author recognizes that any user may appeal to ASP for any
unresolved dispute that arises.
If you feel that the author has not complied with these standards
in some manner or if you register the program with the author and
subsequently have any disputes with the author which cannot be
resolved, please write the ASP at:
Association of Shareware Professionals
325 118th Ave SE, Suite 200
Bellevue, WA 98005
While ASP cannot warrant programs nor the actions of members, ASP
will do what it can to assure that all authors who claim
membership comply with ASP standards. These standards are the
assurance of quality and support that you will get when you
register Shareware produced by ASP members.
SHAREWARE
To promote better understanding of the shareware concept, ASP has
developed the following official definition of shareware:
Shareware distribution gives users a chance to try
software before buying it. If you try a Shareware
program and continue using it, you are expected to
register. Individual programs differ on details -- some
request registration while others require it, some
specify a maximum trial period. With registration, you
get anything from the simple right to continue using the
software to an updated program with printed manual.
Copyright laws apply to both Shareware and commercial
software, and the copyright holder retains all rights,
with a few specific exceptions as stated below.
Shareware authors are accomplished programmers, just
like commercial authors, and the programs are of
comparable quality. (In both cases, there are good
programs and bad ones!) The main difference is in the
method of distribution. The author specifically grants
the right to copy and distribute the software, either to
all and sundry or to a specific group. For example,
some authors require written permission before a
commercial disk vendor may copy their Shareware.
So, Shareware is a distribution method, not a type of
software. You should find software that suits your needs
and pocketbook, whether it's commercial or Shareware.
The Shareware system makes fitting your needs easier,
because you can try before you buy. And because the
overhead is low, prices are low also. Shareware has the
ultimate money-back guarantee -- if you don't use the
product, you don't pay for it.
TABLE OF CONTENTS
-----------------
INTRODUCTION .................................... 1
INSTALLATION .................................... 2
GENERAL OVERVIEW ................................ 5
DATABASE COMMANDS ............................... 6
MAIN MENU COMMANDS .............................. 10
Account ...................................... 10
Editor ....................................... 10
Finance ...................................... 10
Homework ..................................... 10
Insurance .................................... 10
Labels ....................................... 10
Phonebook .................................... 10
Records ...................................... 10
Setup ........................................ 11
Utility ...................................... 11
Vehicle ...................................... 11
ACCOUNTING SYSTEM ............................... 12
Accounting Fundamentals ...................... 12
Accounting System Setup ...................... 16
Account ...................................... 17
Genledger .................................... 18
Posting ...................................... 19
Standards .................................... 20
Yearend ...................................... 20
EDITOR COMMANDS ................................. 22
Overview & Command Summary .................... 22
The Editing Screen ............................ 23
Options ....................................... 23
Cursor Movement ............................... 24
Editing Commands .............................. 25
Search Commands ............................... 26
Block Commands ................................ 27
Miscellaneous Commands ........................ 28
FINANCE COMMANDS ................................ 29
Report ....................................... 29
Update ....................................... 29
HOMEWORK DATABASE ............................... 30
INSURANCE DATABASE .............................. 31
LABELS COMMAND .................................. 32
PHONEBOOK DATABASE .............................. 33
RECORDS DATABASE ................................ 34
SETUP ........................................... 35
UTILITY COMMANDS ................................ 36
Fixup ........................................ 36
VEHICLE DATABASE ................................ 37
REGISTRATION FORM ............................... 38
INTRODUCTION
------------
The Point & Shoot Home Manager arose from dissatisfaction with
available programs to manage the details of operating a home. The
Point & Shoot Home Manager encapsulates, within a single program,
the primary data management tasks necessary in the home. The
Point & Shoot Home Manager is a collection of dedicated databases
for complete home budgeting, tracking of home maintenance, home
inventory and important record tracking, name and address
tracking, and vehicle maintenance recordkeeping. A full featured
financial calculation system is included. This is not simply a
home budgeting system like so many others. This is a
comprehensive home management system.
Point & Shoot Home Manager requires the following hardware and
software to operate correctly:
o IBM or 100% compatible computer with 320K minimum memory
o 2 floppy disks or hard disk (recommended)
o MS-DOS version 2.0 or greater
o Color/graphics, monochrome, EGA or VGA display adaptor
o CONFIG.SYS file must set FILES=20
As you are well aware, part of the reward for writing
well-received software is monetary. If you would like to continue
to use Point & Shoot Home Manager, a $35 payment will register
your copy of the program. The registration fee entitles you to
printed documentation and user support. Another benefit of
registration is that I will take your feedback into consideration
for future versions of the program. Please use the registration
form found in this documentation file to register your copy of the
program.
- 1 -
INSTALLATION
------------
Installation of this program is as simple as operating the program
itself. Follow these installation instructions carefully. If any
problems are encountered, first check your computer. If you still
have problems, enlist the aid of someone who is perhaps more
knowledgeable with computers than yourself. A third alternative
is to contact AMST. Note: Only registered users will receive
support, but if you are testing the program, you may receive
limited support.
The only files required to run the Point & Shoot Home Manager are:
PASH.EXE The Point & Shoot Home Manager Program. This
file must reside on a bootable disk for floppy systems,
or it must be available in the current directory or in
the PATH if used on a hard disk.
*.DBD These are the database definition files used
with the databases in the Point & Shoot Home Manager.
These files must be available on the data disk for
floppy systems, or in the current directory if used on a
hard disk.
Whether using a hard disk or dual floppy disk system, you must use
a CONFIG.SYS file that contains the following line:
FILES = 20
DUAL FLOPPY DISK SYSTEMS
------------------------
1) Copy PASH.EXE from the Point & Shoot Home Manager distribution
disk to a bootable floppy disk.
2) Copy all of the "DBD" files from the Point & Shoot Home
Manager distribution disk to a blank data disk.
3) Place the new bootable disk in drive A: and the data disk in
drive B:, switch to drive B: and invoke the Point & Shoot
Home Manager from drive A:
A> B:
B> A:PASH
4) The Point & Shoot Home Manager should run. The SETUP command
should be used immediately to set the program parameters.
- 2 -
HARD DISK INSTALLATION
----------------------
If running the Point & Shoot Hard Disk Manager:
1) Use the FILE COPY command to copy PASH.EXE to the \P&S
directory.
2) Use the TREE MAKE command to create a directory to hold
the Point & Shoot Home Manager data and use the FILE COPY
command to copy all files with the ".DBD" extension to the
new data directory.
3) Use the MENU ADD command to add the PASH command to the
user-defined menus. Remember to select the data directory
as the directory path.
4) The SETUP command should be used immediately to set the
program parameters.
If not running the Point & Shoot Hard Disk Manager:
1) Create a new subdirectory on the hard disk for the Point &
Shoot Home Manager program and data files.
2) Copy all the files on the distribution disk to the newly
created directory.
3) The Point & Shoot Home Manager program may now be run
from the new directory by changing to that directory and
entering the following command:
PASH
4) To run the Point & Shoot Home Manager from one directory and
to store the data files in a different directory, first create
a separate directory to hold the Point & Shoot Home Manager
data files, and copy the files with the ".DBD" extension to
that directory. Note: The PATH command in AUTOEXEC.BAT must
include the path containing PASH.EXE. The Point & Shoot Home
Manager may then be executed from the data directory by making
that directory the default and entering the PASH command.
5) The SETUP command should be used immediately to set the
program parameters.
REMEMBER: Set FILES = 20 in CONFIG.SYS file!
- 3 -
PRINTING THE DOCUMENTATION
--------------------------
To print the documentation, type the following from the DOS
prompt:
COPY PASHDOC.TXT PRN:
Another option to print the documentation is to use the File Print
command found in the Point & Shoot Hard Disk Manager.
Following is a complete list of the Point & Shoot Home Manager
program and data files contained on the distribution disk.
CHANGES TXT Program revision history
FILES TXT A file containing this file list
PASH EXE The Point & Shoot Home Manager program
PASHDOC TXT Program documentation
PASHACCT DBD Account database definition file
PASHGL DBD General ledger database definition file
PASHHOME DBD Home maintenance database definition file
PASHINS DBD Insurance database definition file
PASHPHON DBD Phonebook database definition file
PASHRECS DBD Records database definition file
PASHVEH DBD Vehicle maintenance database definition file
READ ME Last minute changes and installation help
In addition, the Point & Shoot Home Manager will create files with
either a ".DB" extension which are database files (files that
contain actual data), or ".Kxx" extension which are index files
for a database (the xx denotes the field numbers described later).
Other files may be created with the EDITOR command.
- 4 -
GENERAL OVERVIEW
----------------
The desired method of program operation is to place PASH.EXE in
one directory (or one floppy disk) and the files with .DBD
extensions (the database definition files) in a separate directory
(or disk). The second directory (or disk) becomes the data
directory (or disk). The program is then invoked from the data
directory (or disk). This method requires setting the PATH
command appropriately for hard disks.
The advantage of separating the program data from the program
itself is that more than one directory (or disk) could be used for
data. Thus, distinct data for different years or different people
using the program can be maintained. This method avoids having to
place the PASH.EXE file in each data directory (or disk).
When Point & Shoot Home Manager is run, the main program screen
will appear. The top line of the screen displays the name and
version of the program, a copyright notice and the current date
and time. The center portion of the screen displays a detailed
copyright notice and registration information. The bottom section
of the screen displays the program menus with an explanatory line
on the bottom.
Most of the program functions are executed through the list of
commands shown in the bottom area of the screen. The [Space],
[BackSpace] or [left/right arrow] keys may be used to highlight
the desired command. The one-line description of the command
shown on the last line of the screen will change appropriately.
To execute any of the functions, press the first letter of the
command or hilite the command and press [Return].
Some commands will invoke another command list. The name of the
current command list is always shown on the left side of the
command list. You may move to a previous command list by pressing
the [Esc] key. Each command list also has a QUIT command which
will move to the previous command list. In general, the [Esc] key
serves to abort any operation or selection.
Occasionally, you will be presented with a vertical list of
choices for some program options. Select from these lists either
by pressing the up or down arrow keys to move the highlight bar
and pressing [Return] when the desired option is highlighted or by
pressing the first letter of the options. You may optionally
press the [Esc] key to abort the selection process.
At any time during the operation of the program, you may press the
[Alt-C] key combination to activate an on-screen calculator. The
[Esc] key will return you to the program at the point from which
you started the calculator. A calendar screen is also available
at any time with the [Alt-L] command. To quit the program and
return to the operating system, press [Esc] or select QUIT from
the Main Menu command list.
- 5 -
DATABASE COMMANDS
-----------------
The Point & Shoot Home Manager contains several databases. A
database is a collection of data in a format that is similar to a
collection of index cards. Each record in a database is
equivalent to a card in an index file. Each piece of information
in a record is called a field. An entire group of similar records
is stored in a single file called a database. In this program,
the database files end with the .DB extension.
To assist in sorting and retrieving data in the Point & Shoot Home
Manager databases, the program maintains key files which are
separate files (ending with .Kxx) consisting of data from one
field from a database kept in sorted order.
The databases included in the Point & Shoot Home Manager are
Accounts, General Ledger, Home Maintenance, Insurance, Phonebook,
Records, and Vehicle Maintenance. The commands used to work with
the databases are generally identical and are described here.
Differences that occur will be covered in the associated detail
section of this documentation.
IMPORTANT: NEVER turn the computer off while the program is
operating. Always quit first. Damage to databases could result
from turning the computer off while the program is running!
In general, the program databases operate in the same fashion.
After selecting the appropriate database from the program main
menu, a screen will appear that displays information relative to
the database in use. Line 24 of the screen will display
information related to the current database. This line will show,
in order, the name of the current database, the current order of
the database, the page and number of pages total, the current
record number, the number of records currently stored in the
database, the total number of records counting previously deleted
records, and the number of records that may still be added to the
database (dependent on disk space remaining).
Browse: Shows the records in tabular format. The
[PgUp/PgDn] and [up/down arrow] keys may be used to
move through the list. The [left/right] arrow keys
scroll the screen horizontally. [^Home] and [^End]
jump to the beginning and end of the database
respectively. [Esc] returns to the original
database screen at the original record and [Return]
selects the record that the arrow is pointing to.
Search options in the Browse command allow quick
location of records. The [F1] and [F2] keys are
used to set the primary and secondary search
strings for the field currently shown on the left
side of the browse screen. After setting the
desired search strings, [F5] and [F6] are used to
search forward or backward. A match indicator is
shown on the lower right corner of the screen.
- 6 -
Delete: Deletes the current record after user confirmation.
Enter: Enters a new record into the current database. For
an explanation of data entry, see the section on
Data Entry Screens.
Find: Finds a record matching a selected field. You will
be prompted to enter a string to match. Find
options include equal to, greater than or equal,
less than, and partial match.
Key: Used to add or delete keys in the database. A
prompt will ask if the desired action is to add or
delete a key. After selecting the appropriate
option, a list of key field choices will appear
from which the desired field may be selected. Key
fields are marked with a K or k to indicate unique
keys or duplicate keys respectively. Unique key
fields that have been predefined for a database may
not be deleted, and a maximum of 10 key fields may
be defined for a database.
Order: Changes the record display order. A list of key
field choices will appear from which you may select
the desired order. Key fields are marked with a K
or k to indicate unique keys or duplicate keys
respectively.
Report: Allows the user to select a report to print for the
database. All databases have at least two report
options: All records or current record summary.
Other reports available are covered in detail in
the sections describing each database. Reports
will print in the current database order.
Transfer: Transfers the database records to an Ascii file for
use by other programs. Each field in the database
will be placed on a separate line in the output
file. Text fields will be enclosed in quotes,
numeric fields are left-justified without quotes.
The field specifications are detailed in the
appropriate database section. The Transfer command
creates a file with the same name as the current
database, but with a ".TFR" extension. If the
transfer file already exists, you will be asked if
it is OK to replace it.
Update: Updates the current database record. For an
explanation of data entry, see the section on Data
Entry Screens.
- 7 -
Several additional database commands are available but are not
shown as menu items:
[F5] [F6]: Move to the previous/next record.
[^Home] [^End]: Jumps immediately to the first/last record
of the database.
[PgUp] [PgDn]: If the current database contains more than one
screen of data, these commands are used to select
the other pages.
At many points in the program, you will be using the Enter and
Update commands to enter and/or change information on the screen.
After you have selected the Enter or Update command, a flashing
"*" will appear on the data screen to indicate where information
is to be entered. A cursor will also show the current position
within a data field. (Data fields are the hilited areas of the
screen). Some or all of the following commands will be available
for data entry:
[left/right arrow]: Moves the cursor within the current
field. If the cursor is at the first position in a
field, then the previous field will be selected.
If the cursor is at the last position in a field,
then the next field will be selected.
[^left/^right arrow]: Moves the cursor to the first/last
position in the current field.
[up/down arrow]: Selects the previous/next data field for
editing.
[F1]: Inserts the current date into the current field of
the database (only if the field is a date field).
[F3]: Performs a lookup into another database for quick
data entry. This command is only available in some
databases and will only operate on some fields.
When the lookup command is selected, the program
will attempt to find a record in another database
that matches the current field. If the field is
blank or a match could not be found, the familiar
Browse screen will appear. The Browse commands
described previously may be used to locate and/or
select a record. Appropriate information will then
be returned to the current database with the fields
completed.
- 8 -
[F5]: Accepts changes to the current record and moves to
the previous record of the database. (Not available
in Enter mode)
[F6]: Accepts changes to the current record and moves to
the next record of the database. If in Enter mode,
a new blank record will appear for data entry.
[F8]: Blanks the current field.
[Enter]: Same as right or down arrow for next field.
[Esc]: Aborts changes made to the current record and
completes Enter/Update action.
[F10]: Accepts changes made to the current record and
completes Enter/Update actions.
Power outages and surges as well as computer malfunctions may
cause corruption to occur in the databases of the program. The
only security you have against such problems is to make regular
backups of your data. It is suggested that you use a rotated
backup routine where you keep two copies of backups. Alternate
between these disks each time you perform a backup.
When making your backups, you may either use the backup program
that comes with your DOS disks or any other commercial backup
program (like Point & Shoot Backup/Restore). To backup your data,
you must specify all files that end with the ".DB" extension as
well as files that end with a ".Kxx" extension, where then xx is a
number that identifies the field number for the key. Other files
that may have been created with the built-in editor should also be
specified for backups.
If the need ever arises to restore your databases from your backup
disks, follow the procedure in your backup program documentation
to restore your data.
- 9 -
MAIN MENU COMMANDS
------------------
The Main Menu is the center of Point & Shoot Home Manager
activity. Some of the Main Menu commands move to another command
list, while others will immediately execute a command. Following
is a description of the Main Menu commands.
ACCOUNT
Moves to the accounting functions command list described later in
this documentation. The accounting functions are used to track
and maintain the financial records of your home.
EDITOR
Invokes the built-in text file editor. Text files of up to 64K
may be edited.
FINANCE
Invokes the financial calculation system. Eight different
financial scenarios are presented to aid in the analysis of loans
and other investments.
HOMEWORK
Moves to the Home Maintenance database which is used to track
maintenance activity for the home.
INSURANCE
Moves to the Insurance database which is used to maintain a record
of valuables for insurance purposes.
PHONEBOOK
Moves to the Phonebook database which is used to maintain a list
of names and addresses and to print labels or envelopes.
RECORDS
Moves to the Records database which is used to track the important
records in your home (insurance policies, wills, etc...).
- 10 -
SETUP
Moves to the program setup data screen described later. Setup is
used to define the program parameters.
UTILITY
Miscellaneous program functions.
VEHICLE
Moves to the Vehicle Maintenance database which is used to
maintain a record of maintenance performed on vehicles.
- 11 -
ACCOUNTING SYSTEM
-----------------
The accounting system contained in the Point & Shoot Home Manager
provides a comprehensive system for management of financial data.
The system allows accurate tracking of income and expenses and
provides the user with an up-to-date view of current financial
condition.
The following section on accounting fundamentals will provide the
new user with an overview of accounting procedures and will assist
the user in preparing the accounting system for use. Even if you
are familiar with accounting practices, you should review this
section to ensure that the Point & Shoot Home Manager accounting
system is properly prepared.
ACCOUNTING FUNDAMENTALS
Several definitions are in order before proceeding with a
discussion of accounting concepts:
Assets: Assets are economic resources which are owned and
have some value. Examples of tangible assets are land,
real estate and cash. Some assets may be intangible,
but still have some value. An example of an intangible
asset is money that someone owes you (called Accounts
Receivable in business accounting).
Liabilities: Liabilities are debts (called Accounts Payable
in business accounting). Purchases made with credit
cards, loans from a bank, and a mortgage on a home are
all examples of liabilities.
Owner Equity: Owner Equity represents the resources invested
in (typically) a business by an owner. In a simple
accounting system, Owner Equity may be thought of as Net
Worth.
Revenue: Revenue is the value (usually cash) received for
selling an asset or providing some service to someone
(e.g., income from employment).
Expense: Expenses are the costs incurred in the operation of
a home or business. Typical expenses would be rent,
gasoline, and insurance.
Each of these accounting categories are types of Accounts.
Accounts in the Point & Shoot Home Manager are contained in the
Account database. The list of all the accounts in an accounting
system is known as the Chart of Accounts.
- 12 -
Owner Equity is determined by taking total assets minus total
liabilities. This calculation is known as the accounting equation
and is fundamental to accounting practices:
Owner Equity = Assets - Liabilities
The accounting equation is represented in a report called the
Balance Sheet. The Balance Sheet lists all Asset, Liability, and
Owner Equity accounts with their respective totals. The Balance
Sheet shows the reconciliation of the accounting equation. The
numbers on either side of the accounting equation are always in
balance, but why?
The numbers found in the accounting equation are simply two views
of the same thing. An asset is either owned outright or some
money is owed on it. The difference between what is owned
(assets) and what is owed (liabilities) represents the value of
assets after all creditors are satisfied (Owner Equity or Net
Worth).
Any financial transaction that occurs can be expressed in terms of
its effect on the accounting equation. When financial
transactions occur, it is important to remember that assets,
liabilities, and owner equity must remain in balance according to
the accounting equation. The recording of financial transactions
with this balance in mind is known as double-entry accounting and
is key in understanding of the Point & Shoot Home Manager
accounting system.
Financial transactions are recorded in the General Ledger. Each
transaction is represented in terms of the Accounts that it
affects. The requirement that the Balance Sheet must remain in
balance mandates that General Ledger transactions must have
balancing entries. Each General Ledger entry has two sides. The
left side is called a Debit entry and a the right side is called a
Credit entry.
The concept of Debits and Credits is often confusing to those not
familiar with accounting practices. In accounting, the term Debit
refers to an entry on the left side of a transaction in the
General Ledger, and the term Credit refers to an entry on the
right side of a transaction in the General Ledger. Therefore,
Debit and Credit are simple equivalents of left and right, without
any hidden or subtle meanings.
Accounts are divided into categories as discussed previously.
Each account category is either a debit account or a credit
account. Recall that the accounting equation dictates that
General Ledger transactions must maintain a balance between
accounts. Correct assignment of debit or credit types to accounts
ensures that this balance is maintained. The following chart
shows the effect of debit entries (left side of General Ledger)
and credit entries (right side of General Ledger) on the accounts:
- 13 -
Account Type Effect of Debit Effect of Credit
------------ --------------- ----------------
Asset increase decrease
Liability decrease increase
Owner Equity decrease increase
Revenue decrease increase
Expense increase decrease
It is important to remember this chart when entering transactions
in the General Ledger. With this chart in mind, refer to the
following example Chart of Accounts. The thousands range of
account types is a standard method of numbering the accounts in an
accounting system, although the specific numbers within a range
may vary. Accounts may be added or removed from this list
depending on specific accounting needs.
EXAMPLE CHART OF ACCOUNTS
-------------------------
Account # Account Name Type Debit/Credit
--------- ----------------- ---------- ------------
1100 Cash Asset Debit
1200 Checking Asset Debit
1300 Savings Asset Debit
1400 Real Estate Asset Debit
2100 Mortgage Payable Liability Credit
2200 VISA Payable Liability Credit
3100 Net Worth Owner Equity Credit
4100 Salary/Wages Revenue Credit
4200 Interest Income Revenue Credit
5100 Auto Gas Expense Debit
5200 Auto Maintenance Expense Debit
5300 Interest Expense Expense Debit
5400 Mortgage Payments Expense Debit
5500 Utilities Expense Debit
With this chart of accounts in mind, several examples of general
ledger transactions follow which demonstrate the use of the
accounting system, specifically the General Ledger. Note how the
debit and credit totals of each transaction always balance.
A home is purchased for $75,000 with a downpayment of $10,000
and the balance in a mortgage:
Account Debit Credit
----------------- ------ ------
Real Estate 75000
Cash 10000
Mortgage Payable 65000
- 14 -
A monthly mortgage payment of $850 is made. $725 of the
payment is interest and the remainder is principal:
Account Debit Credit
----------------- ------ ------
Mortgage Payable 125
Interest Expense 725
Checking 850
Repairs are made to an automobile at a service station for
$200. Before leaving, the car is filled with gas totalling
$25. The entire bill is charged to a VISA credit card:
Account Debit Credit
----------------- ------ ------
Auto Maintenance 200
Auto Gas 25
VISA Payable 225
A paycheck is received in the amount of $2100. Automatic
payments of $140 and $225 are made by the bank for utilities
and previous VISA charges respectively. The remainder is
deposited into checking:
Account Debit Credit
----------------- ------ ------
Checking 1735
Utilities 140
VISA Payable 225
Salary/Wages 2100
Note how all changes to accounts are made through entries in the
General Ledger. The process of transferring the entries in a
General Ledger to the Chart of Accounts balances is call Posting.
If the General Ledger is used properly, all accounts will show
current, up-to-date balances at all times.
The remainder of the accounting section of this documentation
provides operation details. If the accounting fundamentals
section is not understood, then review this section again and/or
refer to an introductory accounting text.
- 15 -
ACCOUNTING SYSTEM SETUP
There are two steps in preparing the Point & Shoot Home Manager
accounting system for initial use. After this initial setup, the
accounting system should operate without further modification.
The first step is to establish a Chart of Accounts in the Account
database. Accounts should be created according to the guidelines
discussed in the previous section on accounting fundamentals. If
the Account database is not understood, review the section on
accounting fundamentals and/or examine an introductory accounting
text. The budget amounts should be entered in the Account
database during this step.
The second step in accounting system setup is to establish initial
balances in the previously created accounts. This step is
accomplished with the General Ledger database discussed later in
this documentation. The key point in this procedure is that every
entry in the General Ledger database must include offsetting debit
and credit entries.
In general, initial setup should include General Ledger entries
that will establish initial balances in Asset and Liability
accounts. The offsetting entry is usually some type of Owner
Equity account. For example, to create the initial balance in a
checking account, the General Ledger transaction might appear as
follows:
Account Debit Credit
----------------- ------ ------
Checking 500
Equity 500
If it is desired to show beginning activity in the Revenue and
Expense accounts, then appropriate entries should be made in the
General Ledger database for those account BEFORE establishing
initial balances in the Asset, Liability, and Owner Equity
accounts. Then, the Asset and Liability account balances can be
created with by examining their current balances and making the
appropriate adjustments.
After the initial entries have been made, the YEAREND command may
be used to transfer the initial balances into the forward balance
fields of the Account database. Only use the YEAREND command at
this point if you wish to remove the initial General Ledger
entries from the General Ledger database and start the accounting
system from a fresh point.
- 16 -
ACCOUNT
The Account database is the foundation of the Point & Shoot Home
Manager accounting system. In the Account database, the user may
establish a Chart of Accounts for use with the General Ledger
database. If the operation of the Account database is not
understood, the Accounting Fundamentals section of this
documentation should be reviewed.
The reports included with the Account database are All Accounts
Summary, Balance Sheet, Current Account Summary, Income Statement,
and Trial Balance. If the Income Statement report is selected,
the user will be given the options of Actuals Only, Budget Only,
and Comparison of Budget - Actual.
There are no special database commands in the Account database.
Following is a list of the field definitions used with the
TRANSFER command:
Account : string[20]
AccountNum : string[4]
AcctType : string[1]
DebCred : string[1]
BudgetMth : numeric
BudgetYr : numeric
LYrDebits : numeric
LYrCredits : numeric
LYrBalance : numeric
JanDebits : numeric
JanCredits : numeric
JanBalance : numeric
FebDebits : numeric
FebCredits : numeric
FebBalance : numeric
MarDebits : numeric
MarCredits : numeric
MarBalance : numeric
AprDebits : numeric
AprCredits : numeric
AprBalance : numeric
MayDebits : numeric
MayCredits : numeric
MayBalance : numeric
JunDebits : numeric
JunCredits : numeric
JunBalance : numeric
JulDebits : numeric
JulCredits : numeric
JulBalance : numeric
AugDebits : numeric
AugCredits : numeric
AugBalance : numeric
- 17 -
SepDebits : numeric
SepCredits : numeric
SepBalance : numeric
OctDebits : numeric
OctCredits : numeric
OctBalance : numeric
NovDebits : numeric
NovCredits : numeric
NovBalance : numeric
DecDebits : numeric
DecCredits : numeric
DecBalance : numeric
YTDDebits : numeric
YTDCredits : numeric
YTDBalance : numeric
GENLEDGER
The General Ledger database is used in conjunction with the
Account database. Any financial activity that occurs will be
entered in the General Ledger database. The POSTING command
(described later) will transfer that activity to the Account
database. If the operation of the General Ledger database is not
understood, the Accounting Fundamentals section of this
documentation should be reviewed.
The reports included with the General Ledger database are All
Transactions Summary, Current Transaction Summary, and Single
Account Activity. If the Single Account Activity report is
selected, the Lookup screen will appear to allow selection of a
single account from the Account database. After the desired
account is selected, prompts will ask for start and end dates to
confine the search range of general ledger transactions. After
all prompts have been answered, the report will print.
There are two special database commands in the General Ledger
database. The [F3]-Lookup command is used to find an account in
the Account database for entry in the General Ledger Account
fields. The Lookup command is described in the section on
database commands found earlier in this documentation.
The second special command in the General Ledger database is the
[F4]-Standard Entry command. This command is used to make a quick
automatic entry in the General Ledger database. Standard general
ledger entries must be previously defined with the STANDARDS
command described later. When the Standard Entry command is
invoked, a vertical list of standard entry choices will appear
from which the user may select an entry. The selected entry will
be automatically entered in the current General Ledger record.
The fields may be edited before saving the record.
- 18 -
Following is a list of the field definitions used with the
TRANSFER command:
Entry : string[6]
Date : string[10]
Ref : string[8]
Desc : string[30]
Account1 : string[20]
Amount1D : numeric
Amount1C : numeric
Account2 : string[20]
Amount2D : numeric
Amount2C : numeric
Account3 : string[20]
Amount3D : numeric
Amount3C : numeric
Account4 : string[20]
Amount4D : numeric
Amount4C : numeric
Account5 : string[20]
Amount5D : numeric
Amount5C : numeric
DTotal : numeric
CTotal : numeric
Posted : string[1] (will be Y or N)
POSTING
The POSTING command takes the accounts and debit or credit amounts
from the General Ledger database and updates the corresponding
account records in the Account database. Posting options include
New Transactions or Reconstruction.
If the New Transactions option is selected, only the general
ledger records that have not been previously posted will be posted
to the Accounts database.
The Reconstruction option will force the program to clear the
Accounts database (except for balances forward) and post all of
the general ledger transactions to the Account database. The
Reconstruction command may be necessary if any Account database
records are deleted and the user wishes to recover the correct
numbers for those accounts. The deleted accounts must be
reentered in the Accounts database, then the Reconstruction
command must be used.
- 19 -
STANDARDS
STANDARDS allows up to 10 predefined general ledger transactions
to be entered for quick entry in the General Ledger database. The
STANDARDS screen is similar to the General Ledger screen. Any
accounts entered in the STANDARDS area must be spelled exactly as
found in the Account database or an error will occur during
general ledger transaction entry.
The [PgUp] and [PgDn] commands are used to display the different
standard general ledger entries. The normal field entry commands
are used to update the standard general ledger entries.
YEAREND
The YEAREND command is used to adjust the Accounts database and
clear the General Ledger database to begin a new accounting year.
The YEAREND command will alter the Account database and delete the
current General Ledger database! Before using the YEAREND
command, the Account and General Ledger databases and index files
should be copied to a backup disk and marked for that year. After
the YEAREND command is used, the previous Account and General
Ledger databases will not be recoverable!
1. Print all desired reports from the Account and General
Ledger databases.
2. Copy the Account and General Ledger databases and index
files to a backup disk or separate directory and label
the backup disk for the accounting year. The files to
copy include all files matching PASHACCT.* and PASHGL.*.
3. If the Account and General Ledger database files have
been safely copied to a backup disk, the end-of-year net
income (revenue - expenses) should be entered as a
transaction in the General Ledger database to close the
net income into an Owner Equity account. Any expense
account (preferably a miscellaneous account of some type)
should be used as the offsetting account in this General
Ledger transaction. The net income may be obtained from
the Balance Sheet report in the Account database.
4. Execute the YEAREND command to clear the Account records
and post current year-to-date totals into the Balance
Forward fields of the Account database. The YEAREND
command will also clear the General Ledger database to
begin a new accounting year.
5. If anything goes wrong with this procedure, copy the
backup accounting files made in step 2 back to the
working disk or directory and start with step 1 again.
- 20 -
You should now be ready to start a new accounting year. If you
ever wish to reuse accounting data from a previous year, copy the
files from the backup disk to a separate disk or directory and use
the Point & Shoot Home Manager on that disk or directory.
DO NOT COPY THE BACKUP DISK TO YOUR NEW WORKING DISK OR DIRECTORY
OR THE NEW ACCOUNTING DATA WILL BE LOST!
- 21 -
EDITOR COMMANDS
---------------
OVERVIEW & COMMAND SUMMARY
The Editor contained in the Point & Shoot Home Manager is a
full-screen text editor. It is similar to MicroPro's WordStar
non-document mode and the program editors found in Borland
products such as Turbo Pascal, Turbo C, or SideKick. If you are
familiar with any of these editors, you should need little help in
using the editor.
Text is entered in the editor like typing on a typewriter.
However, there are a few important differences. The cursor (a
flashing underscore) always indicates where new text will be
entered, and you can move the cursor throughout the current file
in many different ways as described later. You can quickly
correct mistakes using the delete commands. You can copy and move
text with the block commands. You can locate text strings with
the Find command and optionally replace that text with new text
using the Find and Replace command. Each command for the editor
is described in detail in the following sections, and a brief
summary of commands is shown below. Note: the ^ character
indicates a Ctrl-key combination. To execute a Ctrl-key function,
hold the Ctrl key and press the letter shown.
CURSOR MOVEMENT EDITING COMMANDS
------------------- --------------------------------------------
Word left ^F Find Options
Word right ^G Find F5 or ^Q F ------------------
Line up Up Find/replace F6 or ^Q A B=Backwards search
Line down Down Find next ^L G=Global search
Page up PgUp L=Limit to block
Page down PgDn Insert line F7 N=Replace w/o ask
Top screen Home Delete line F8 or ^Y U=Ignore case
End screen End Delete word ^T W=Whole words only
Top of file ^Home
End of file ^End BLOCK COMMANDS
Left line ^left --------------------------------------------
Right line ^right Begin ^K B Copy ^K C Read ^K R
Top block ^Q B End ^K K Move ^K V Write ^K W
End block ^Q K Delete ^K Y Print ^K P
OPTIONS MISCELLANEOUS COMMANDS
-------------------- --------------------------------------------
Toggle indent ^O I Date insert F1 Print file F9
Toggle tabs ^O T Save/resume F2
Lookup name F3 Save/done F10 or ^K D
New file F4 Exit editor Alt-X or ^K Q
- 22 -
THE EDITING SCREEN
When you select the EDITOR command, the main editor screen will
appear. The center portion of the screen is the text editing
area, and the bottom section of the screen displays the quick
function key commands. The top line of the text editing window
shows the editor status line. The status line provides the
following information:
o Command Echo: When the first key of a Ctrl-key command is
pressed, the keystroke is echoed at the left edge of the
status line.
o Line n: Shows the number of the line containing the
cursor.
o Col n: Shows the column number containing the cursor.
o Insert: Indicates that Insert mode is in effect.
o Indent: Indicates that Autoindent mode is in effect.
^Q I toggles the autoindent mode on and off.
o Tab: Indicates that fixed tabs are in effect. ^O T
toggles fixed tabs on and off.
o X:FILENAME.EXT: The drive, name, and extension of the
file being edited. If the current file has not been
named, only the current drive letter will be shown.
OPTIONS
Toggle insert mode (Ins)
Selects Insert or Overwrite mode. In Insert mode, text
to the right of the cursor is moved to the right as new
text is entered. In Overwrite mode, any text at the cursor
position is overwritten when the new text is entered.
Toggle autoindent (^O I)
When Autoindent mode is in effect, pressing Enter will move
the cursor to the next line and to the same column as the
first character of the previous line.
Toggle fixed tabs (^O T)
With fixed tabs, tab stops start at column 1 and occur every
8 columns thereafter. With smart tabs, tab stops are set at
the first character of each word on the previous line.
- 23 -
CURSOR MOVEMENT
The simplest commands in the editor are the cursor movement
commands. Following is a description of these commands.
Character left (Left arrow)
Moves the cursor one character to the left.
Character right (Right arrow)
Moves the cursor one character to the right.
Word left (^F)
Moves the cursor to the beginning of the word to the left.
Word right (^G)
Moves the cursor to the beginning of the word to the right.
Line up (Up arrow)
Moves the cursor up one line. If the cursor is at the top
line of the screen, the window scrolls down one line.
Line down (Down arrow)
Moves the cursor down one line. If the cursor is at the
bottom line of the screen, the window scrolls up one line.
Page up (PgUp)
Moves the cursor up one screen.
Page down (PgDn)
Moves the cursor down one screen.
Top of screen (Home)
Moves the cursor to the top of the screen.
End of screen (End)
Moves the cursor to the bottom of the screen.
Top of file (^Home)
Moves the cursor to the beginning of the file.
End of file (^End)
Moves the cursor to the end of the file.
Left on line (^Left arrow)
Moves the cursor to column 1 of the current line.
Right on line (^Right arrow)
Moves the cursor to the end of the current line.
Top of block (^Q B)
Moves the cursor to the block-begin marker set with ^K B.
End of block (^Q K)
Moves the cursor to the block-end marker set with ^K K.
- 24 -
EDITING COMMANDS
The editing commands allow you to insert and delete characters,
words, and lines. A related command (Delete block) is discussed
later in the Block Commands section.
New line (Enter)
In Insert mode, this command inserts a line break at the
current cursor position. If Autoindent mode is on, the
cursor moves to the new line and to the same column as
the first character of the previous line, otherwise the
cursor moves to column 1 of the new line. In Overwrite
mode (Insert off), the cursor will move to column 1 of
the next line without creating a new line.
Insert Line (F7)
Inserts a new line at the current cursor position.
Tab (Tab)
Moves the cursor to the next tab stop. In Insert mode,
any text to the right of the cursor is moved along with
it. If Insert mode is off, only the cursor will be moved.
The location of the next tab stop depends on whether fixed
tabs or smart tabs are in effect as discussed previously.
Delete current character (Del)
Deletes the character at the current cursor position and
moves any characters to the right of the cursor one position
to the left.
Delete left character (Backspace)
Deletes the character to the left of the cursor and moves
the cursor to the left one position. Any characters to the
right of the cursor are moved to the left one position. If
the cursor is at column 1, the cursor is moved to the end of
the previous line and the current and previous lines are
joined together.
Delete word (^T)
Deletes the word to the right of the cursor.
Delete line (F8 or ^Y)
Deletes the current line and moves any lines below it up
one line. The cursor moves to column 1 of the next line.
- 25 -
SEARCH COMMANDS
The search commands allow you to find and replace text strings.
Find (F5 or ^Q F)
Lets you search for a string of up to 30 characters. When
you select this command, you will be asked for a search
string. The last search string entered (if any) will be
displayed. You can select it again by pressing ENTER, edit
it, or enter a new search string. To edit the search
string, BACKSPACE deletes the previous character, ^R
restores the previous string, and ^U or ESC cancels the
command.
After the search string is entered, you will be prompted for
search options. Any previously entered options will be
shown. Again, these may be edited or accepted. The
following options are available for the Find command:
B Searches backward from the current cursor
position toward the beginning of the file.
L Limits the search to the current block.
n Finds the nth occurrence of the search string.
U Ignores the case of the target string.
W Searches for whole words only
Find and Replace (F6 or ^Q A)
This command works the same as the Find command, except you
can replace the "found" string with any other string up to
30 characters in length. After entering the search string,
you will be asked for a replacement string. The last used
replacement string will be shown, and you can edit or accept
it.
Like the Find command, you can enter options for the Find
and Replace command. The options available are the same as
the Find command except for the following additions:
G Searches globally through the entire file for the
search string.
N Replaces any matches without confirmation.
Find next (^L)
Repeats the last Find or Find and Replace command.
- 26 -
BLOCK COMMANDS
A block of text is any contiguous unit of text that you define. A
block can be as small as a single character or as large as the
entire file that you are editing. A block is defined (marked) by
placing a block-begin marker at the first character in the desired
block and an block-end marker just beyond the last character in
the desired block. Once you have marked a block, that block may
be copied, moved, deleted, written to a file, or printed.
When you mark a block, the marked text will appear in a different
color that the rest of the text. A defined block will remain in
effect unless the Block Delete command is issued or a new block is
defined.
Begin block (^K B)
Marks the beginning of a block. The marker itself is not
visible, and the block itself will not be marked until the
End block command is given.
End block (^K K)
Marks the end of a block. Like the begin-block marker, the
end block marker is not visible and the block itself will
not be displayed unless both markers are set.
Copy block (^K C)
Creates a copy of a marked block of text at the current
cursor position. The original block is left unchanged and
the block-begin and block-end markers are placed around the
new copy of the block.
Move block (^K V)
Moves a marked block of text from its current position to
the current cursor position. The block markers remain
around the block at its new position.
Delete block (^K Y)
Deletes a marked block of text. After using this command,
there will be no marked block of text.
Read block (^K R)
Reads a file into the editor at the current cursor position
and marks it as a block. When you use this command, you are
prompted for the name of the file to read. If you have used
this command earlier, the last file name entered is
displayed. You may enter a new file name (even a different
disk or subdirectory), make changes to the file name
currently displayed using BACKSPACE, or accept it by pressing
ENTER. You may cancel the command by pressing ^U.
- 27 -
Write block (^K W)
Writes the currently defined block to a file, and the block
remains unchanged. You are prompted for a file name, just
like the Read block command. If the file already exists,
you will be asked whether you want to overwrite it. If you
press N (for No), you can enter a new file name, make
changes to the current name using the BACKSPACE key, or
cancel the command using the ^U command. If no block has
been defined, the Write block command is ignored.
Print block (^K P)
Prints the currently marked block on the printer. If no
block is marked, the entire file is printed.
MISCELLANEOUS COMMANDS
Help (Alt-H)
A screen listing the editor commands is shown. Pressing any
key returns to editing mode.
Date Insert (F1)
The current date will be entered at the current cursor
position in the editor.
Save/resume (F2)
Saves the current file (if it is named) and resumes editing.
Lookup name (F3)
Opens the Phonebook database and allows selection of a name
and address for insertion into the editor at the current
cursor position. The lookup command operates like the browse
command as described in the database commands section of this
documentation.
New file (F4)
Loads a new file into the editor. If the current file has
been modified, you will be asked whether you wish to save the
file before a new one is loaded. After confirmation of the
save, a directory search string may be entered for the
current directory, after which a directory list will appear
for file selection.
Print file (F9)
Prints the entire text file to the printer.
Save/done (F10)
The file is saved and the control returns to the main menu.
Exit editor (Alt-X)
The current file is abandoned (after confirmation if changes
have been made) and the program returns to the main menu.
- 28 -
FINANCE COMMANDS
----------------
The financial calculator is a set of data screens called
"scenarios" that allow you to fill in the blanks to calculate
answers to some standard financial questions such as payments on a
loan.
To use the financial calculator, you must first select a scenario
that matches a situation you are investigating by using the [PgUp]
and [PgDn] keys. Each scenario displays a different screen of
information. The screen will describe the scenario and there will
be places for information to be entered that the program needs.
REPORT
The REPORT command is used to print the results of the financial
calculator.
UPDATE
The data fields in the financial calculator will vary depending on
the scenario you have selected. These data entry areas will be
the inverse areas of the screen. The UPDATE command allows you to
change the scenario information.
The program will be asking for some of the following information
on each screen:
Present Value: The current value of the loan or account
Future Value: The value at some time in the future of the
loan or account
APR: The annual percentage rate of interest
charged or earned
Payment: The amount paid on a loan or withdrawn from
an account at periodic intervals
# Payments: The total number of periods in question.
Remember to enter the number of months if
that is what the program is asking for! This
might be a good place to use the built-in
calculator [Alt-C].
After numbers that fit your situation have been entered, pressing
the [F10] key will cause the program to calculate the results.
UPDATE may be used again to change the numbers and display new
results.
- 29 -
HOMEWORK DATABASE
-----------------
The Homework database is used to maintain a record of maintenance
performed on your home. Property Id is the major key in this
database.
The reports included with the Homework database are All Items
Summary and Current Item Summary.
There are no special database commands in the Homework database.
Following is a list of the field definitions used with the
TRANSFER command:
PropId : string[10]
Date : string[10]
Desc : string[40]
MatSource : string[30]
MatCost : numeric
LabSource : string[30]
LabCost : numeric
TotalCost : numeric
- 30 -
INSURANCE DATABASE
------------------
The Insurance database is used to maintain a record of valuables
in your home for insurance purposes. Description is the major key
in this database.
The reports included with the Insurance database are All Items
Summary and Current Item Summary.
There are no special database commands in the Insurance database.
Following is a list of the field definitions used with the
TRANSFER command:
Desc : string[40]
Location : string[30]
PurDate : string[10]
PurPrice : numeric
CurrValue : numeric
RepCost : numeric
LastReview : string[10]
- 31 -
LABELS COMMAND
--------------
The LABELS command is used to print labels or envelopes. When the
LABELS command is selected, a box will appear on the screen titled
"GENERIC LABEL PRINTER." The field editing commands (described
earlier) may be used to enter an address (or any other text) to
print on a label or envelope.
After the desired entry has been made, the [F3] key will print a
standard business envelope (on HP Laser printers only). If a
return address has been established (see SETUP), then that address
will print on the upper left corner of the envelope.
The [F4] key prints the entered address on a label on the printer
specified as the label port in SETUP. Labels and envelopes may be
repeated by selecting the [F3] or [F4] key again. The [Esc] key
terminates the LABELS command and returns to the main menu.
To print envelopes or labels from the addresses found in the
Phonebook database, refer to the Phonebook Database instructions
found later in this documentation.
- 32 -
PHONEBOOK DATABASE
------------------
The Phonebook database is used to maintain a list of names and
addresses. The NAME field is the major key in this database.
Names will be sorted according to last name order.
The reports included with the Phonebook database are All Names
Summary, Current Name Summary, Envelope Address (standard business
envelopes on HP Laser printers only), and Label Address. The
Label Address report allows printing of all names or the current
name only. Label printing is designed for single column labels
measuring 3-1/2" x 1".
There are no special database commands in the Phonebook database.
Following is a list of the field definitions used with the
TRANSFER command:
Name : string[30]
Address1 : string[30]
Address2 : string[30]
City : string[20]
State : string[2]
Zip : string[10]
Phone1 : string[14]
Phone2 : string[14]
Birthday : string[10]
Comments1 : string[30]
Comments2 : string[30]
Comments3 : string[30]
Comments4 : string[30]
- 33 -
RECORDS DATABASE
-----------------
The Records database is used to maintain a record of the location
of important records like insurance policies and wills.
Description is the major key in this database.
The reports included with the Records database are All Item
Summary and Current Item Summary.
There are no special database commands in the Records database.
Following is a list of the field definitions used with the
TRANSFER command:
Desc : string[40]
Location : string[30]
LastReview : string[10]
- 34 -
SETUP
-----
The SETUP command is used to establish the configuration for the
program. In SETUP, you can select program colors and other
defaults. Available fields for SETUP include:
COLORS: If your computer has a color monitor, you will be
allowed to edit the program colors. Only some of
the colors can be set including the background, low
text, normal text, headline, and help line. A
sample screen is shown to assist in color
selection. Use the up and down arrow keys to
select a color to modify, then use the left and
right arrow keys to choose a color. The new colors
will take effect when you quit SETUP.
BEEPER ON?: If "Y", the computer's beeper will sound on
errors and other places within the program. Set
this to "N" if the beep is not desired.
HOUR CHIME?: If "Y", the computer's beeper will sound when
the time reaches the hour mark.
DEF PRINTER: Identifies the type of printer used with your
computer for reports.
LABEL PORT: Identifies the printer port used for labels.
This is usually LPT1, but if you are using a second
printer for labels, then you would set the label
port to LPT2.
DEFAULT RETURN ADDRESS: This is the return address that will
print on envelopes.
- 35 -
UTILITY COMMANDS
----------------
UTILITY commands are general purpose commands that do not fit in
other areas of the program. After selecting UTILITY, a vertical
list of utility options will appear for selection. The available
utility commands are described below.
FIXUP
Fixup performs two functions. First, it attempts to rebuild
damaged databases by scanning the database and reconstructing the
index files. Second, fixup attempts to free unused disk space by
eliminating old records (previously deleted) from the database.
The fixup command may be necessary in two situations.
o Damage has occurred in one of the databases for some
unknown reason. A damaged database is indicated if the
program suddenly aborts while in the middle of an
activity. A message may appear on the screen indicating
some type of fatal error.
o You have deleted many records from a given database.
Fixup will free unused disk space and speed database
access.
When you select the Fixup command, a list of databases will
appear. After you select the desired database, you will be asked
if your backups are current. The fixup operation will then begin.
It is important that you have a good set of backups before
attempting fixup in case anything goes wrong.
IMPORTANT: MAKE SURE YOU DON'T COPY A CORRUPTED DATABASE ONTO AN
OTHERWISE GOOD BACKUP DISK.
- 36 -
VEHICLE DATABASE
----------------
The Vehicle database is used to maintain a record of maintenance
performed on your vehicles. Vehicle Id is the major key in this
database.
The reports included with the Vehicle database are All Item
Summary and Current Item Summary.
There are no special database commands in the Vehicle database.
Following is a list of the field definitions used with the
TRANSFER command:
VehId : string[10]
Date : string[10]
Mileage : string[10]
Desc : string[40]
MatSource : string[30]
MatCost : numeric
LabSource : string[30]
LabCost : numeric
TotalCost : numeric
- 37 -
REGISTRATION FORM
-----------------
PROGRAM: Point & Shoot Home Manager VERSION: 2.0
SERIAL NUMBER: ____________________
Applied Micro Systems Technology
P.O. Box 1596, Welch Ave. Station
Ames, Iowa 50010
Name __________________________________________________
Company __________________________________________________
Address __________________________________________________
__________________________________________________
__________________________________________________
Phone ( ) _______________________
Payment $_______ $35 for full registration, printed
documentation and user support.
(no cash please) IA add 4% tax.
Where did you hear about this program? ____________________
Comments __________________________________________________
__________________________________________________
__________________________________________________
__________________________________________________
__________________________________________________
__________________________________________________
- 38 -
