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MICRO REGISTER
POINT-OF-SALE RETAIL MANAGEMENT SOFTWARE
WRITTEN BY KIM G. THORNTON
COPYRIGHT (C) 1989, MICRO METHODS
MICRO REGISTER REGISTRATION
This is a SHAREWARE copy of MICRO REGISTER which means you may
try the software before you buy. If you like what you see you can
receive a registered copy of MICRO REGISTER which cost $75.00.
The benefits of registering is that you will receive a printed
manual, the most recent copy of the software (which has increased
inventory and customer account capacities), phone support, and
one happy computer programmer.
Please direct all inquiries to:
Micro Methods
C/O Kim G. Thornton
2124 Hawthorne Av.
Evansville, In. 47714
Phone (812) 476-0999
(812) 476-1006
ORDER FORM
NAME_________________________________________________
COMPANY______________________________________________
ADDRESS______________________________________________
CITY, STATE & ZIP____________________________________
PHONE (_____) _______________________________________
MICRO REGISTER REGISTRATION FEE $ 75.00
INDIANA RESIDENTS ADD 5% _____________
TOTAL ENCLOSED _____________
LIMITED WARRANTY
The program is provided "as is" without warranty of any kind,
either expressed or implied. Micro Methods does not warrant that
the functions contained in the program will meet your
requirements or that the operations of the program will be
uninterrupted or error free. In no event will Micro Methods be
liable to you for any damages, including ant lost profits, lost
savings or other incidental or consequential damages arising out
of the use or inability to use such program.
INTRODUCTION
MICRO REGISTER is a point-of-sale and invoicing computer program
designed to automate a retail or service related business.
MICRO REGISTER can be setup for many different types of business
applications. You can print invoices for customers, statements
for charged sales or services, and even generate price
quotations.
The program keeps track of inventory and customer account
information and gives you the option of using a salesman file
that will automatically give you total commissions earned by each
salesman.
Income is recorded on a daily, monthly, and year-to-date basis.
These totals can be printed at any time and have password
protection.
MICRO REGISTER produces many printed reports such as inventory
item lists, item below reorder level, customer and sales personal
list, and will print price labels for your inventory.
The shareware version of MICRO REGISTER can hold 1,000 inventory
item numbers, 500 customer accounts, and 50 salesmen in it's data
base.
The registered version can hold 8,000 inventory items and 2,000
customer accounts.
HARDWARE REQUIREMENTS
The following hardware is required to use MICRO REGISTER:
IBM PC, XT, AT or compatible computer with at least 512K of
memory (the registered version requires 640K of memory).
MSDOS 2.1 or higher.
1 5 1/4" floppy disk drive.
10 MEG. or higher hard disk drive.
80 column dot matrix printer.
Optional: Star DP-8340 40 column serial receipt printer.
RS-232 serial port.
Serial cash drawer.
INSTALLING MICRO REGISTER
To load MICRO REGISTER on to the hard disk drive, insert the
program disk the came with this manual into drive A and at the C>
prompt type A:INSTALL.
This will create a sub directory called MR and copy all the
program and data files to your hard drive. All the data files
have an extension of .DTA so to backup your data files you would
use the DOS command BACKUP C:\MR\*.DTA A:
It is important to back up your data on a regular basis. For
more information on backing up and restoring data from your hard
disk drive, refer to your MSDOS users manual.
INITIALIZATION
Before you use MICRO REGISTER you must first setup the program
with information about your business. This is done through a
stand alone program called SETUP. To run this program, at the C>
prompt type SETUP and press [ENTER]. In a moment a "Enter
Password" prompt will appear. If this is your first time running
the setup program just press [ENTER] at this prompt or if you
have assigned a password you must enter it here to access the
setup program.
Your options in the SETUP program are:
Changing one line by entering the line number at the "Enter Line
# To Change?" prompt.
Pressing [F1] to save what is displayed on the screen.
Pressing [F2] to undo changes and return screen to previous
settings.
Pressing [F9] to change all lines starting from 1 through 12.
Lines 1 - 4 are your companies name, address and phone number.
This information will appear on your invoices and statements.
Line 5 is the sales tax codes. You can have up to 4 tax codes,
the first code should be the most used as it is a default code.
If you have only one sales tax in your state then place it in
code 1 and leave codes 2 - 4 zero. Enter only numbers here, i.e.
a 5% sales tax would be entered as 5 or a 6 1/2% sales tax would
be entered as 6.5 . These codes will be used when you enter the
inventory items as each item will require a sales tax code.
Line 6 is the next number to appear on your printed invoices.
MICRO REGISTER automatically numbers each invoice printed. You
may change this number at any time such as the beginning of the
year. After entering the next invoice number you will be
prompted for an AUTO or MANUAL number. Here you would key in an A
or an M. A manual number would allow you to change each invoice
number at the time of the transaction and a auto number would
not. Keep in mind that MICRO REGISTER will always keep track of
the last number used, the manual option just allows you to change
the number if you wish.
Line 7 is the annual percentage rate charged on past due
receivables. If you are not going to use the accounts receivable
feature or you do not want to charge interest on past due
accounts just leave this line zero.
Line 8 is due time in days of receivables, again if you are not
using the receivables feature leave this line at zero.
Line 9 is three lines of information to be displayed on each
invoice printed. This can be used to advertise store sales or
the hours of your business. These lines will be automatically
centered at the bottom of the invoice so keep them left justified
when typing them in.
NOTE:
The three lines of invoice information will not be printed when
using the 40 column receipt option.
Line 10 is a password you can assign to MICRO REGISTER. The
password can be up to 10 digits long and can be alpha or numeric.
This password is used to protect your accounting totals and is
also required to access the setup program. If you do not want to
use a password just leave this line blank and press [ENTER] when
prompted for the password.
Line 11 is the printer codes used to make your printer print
condensed or normal type. Many printers use the EPSON codes
which would be 27 15 for condensed print and 18 for normal or to
release condensed print. If these codes do not make your printer
print in condensed format then check your printer owners manual
for the proper codes and enter them here.
Line 12 allows you to identify the 3 accounting totals. These
headers will be displayed on the accounting information and on
the inventory file information. Although you can change the
headers, we will refer to each of the totals as Daily, Monthly
and Year-To-Date in this manual.
Line 13 is an option used for the printing the invoice or 40
column receipt. Entering an A here would always print an invoice
or receipt. Entering an N here would never print an invoice or
receipt and a P here would prompt you with the line "Print
Invoice (Y/N)?" giving you the option to print, or not to print
at each transaction. After type you answered the invoice option
prompt, you must enter which type. 1 would be a 80 column full
page invoice and 2 would be a 40 column receipt.
To use the 40 column receipt you must have a Star DP-8340 serial
receipt printer. If you do not have this type of printer then
answer with a 2 for the type of printer.
When using the "[F9] To Change All" function, if you want to
leave the current line the same, press [ENTER] and the existing
information will be displayed.
To exit the setup program press [F1] and answer Y to the prompt.
To configure your computer system for the Star DP-8340, you must
add or append a file called AUTOEXEC.BAT. You also must have the
DOS utility called MODE.COM on your hard disk drive. The MODE
utility is used to set the communication parameters of your
serial port COM1. If you are not sure if the MODE utility exists
on your hard drive then place your MSDOS system disk in drive A
and at the C> prompt type COPY A:MODE.* C:\
If the file AUTOEXEC.BAT does not exist on your hard drive it can
be created by typing the following lines at the C> prompt:
COPY CON AUTOEXEC.BAT (press [ENTER])
MODE COM1:9600,E,7,1 (press [ENTER])
press CTRL and Z (press [ENTER])
If AUTOEXEC.BAT already exist then you must add the line:
MODE COM1:9600,E,7,1 to the existing file. To do this you must
use an editor such as EDLIN to append the existing file. Refer to
your MSDOS operators manual for more information on using EDLIN.
The command MODE COM1:9600,E,7,1 would set the COM1 serial port
for 9600 baud, even parity, 7 data bits, and 1 stop bits. Refer
to your Star DP-8340 printer for more information and for setting
the dip switches on your printer.
STARTING MICRO REGISTER
To start MICRO REGISTER, at the C> prompt, type MR and press
[ENTER]. The opening message will be displayed and you will be
prompted for for the current date. The proper format for the
date would be MM/DD/YY, i.e April 25, 1988 would be entered as
04/25/88 and then press [ENTER]. If you enter the date in the
wrong format it will not be accepted and must then re-enter it.
The next prompt will be the current time. The time must be
entered in as a 24 hour format i.e 1:00 P.M. would be 13:00.
If you have entered the current date and time previously or if
you have a real time clock in the computer, you may just press
[ENTER] at each of the date and time prompts to get the current
system date and time.
After entering the date and time MICRO REGISTER will initialize
and the Main Menu will be displayed.
THE MAIN MENU
The main menu is the central control area of the program. It is
from this area you will access the different modules of MICRO
REGISTER and you will always be returned here after exiting any
of the modules.
MICRO REGISTER 6.5 SW Copyright (C) 1989, Kim G. Thornton
M E N U
[1] Sales Transactions
[2] Inventory Item File
[3] Customer Account File
[4] Sales Personnel File
[5] Add Received Inventory
[6] Post Accounts Receivable
[7] Accounting Information
[8] Print Reports
[9] Exit Program
To select a menu option, use the arrow keys to move the high
lighted bar to the desired line or key in the number of the line
and press [ENTER].
SALES TRANSACTIONS
The sales transactions is where sales are enter and the invoice
is printed.
After selecting option 1 from the main menu the transaction
screen will be displayed. You will notice that at the bottom of
the screen function key labels are displayed. This is to remind
you of your options in the transaction area.
If you installed MICRO REGISTER with a manual invoice number (in
the setup program), you will be prompted for the invoice number.
Here, you can enter in the invoice number or press [ENTER] to
accept the next number kept track of by MICRO REGISTER. If you
enter in an invoice number, that number be be used to calculate
the next number. Keep in mind that this prompt is only displayed
if you answered with an M for the AUTO or MANUAL invoice number
option in the setup program.
At the "Customer :" prompt you have 4 options. The first is to
enter a customer account number, which if exist, will display the
customer and then you would be prompted with "Charge (Y/N)?".
Answering Y here would make this a charged transaction and N
would be a cash transaction. The second option would be entering
a customers name (up to 6 characters), this would make MICRO
REGISTER search for the name you keyed in and display each match
found. When a match is found, it will be displayed and you would
be prompted with an "OK (Y/N/ESC)?" ( Here, if you answer with a
Y, or press [ENTER] for YES, you would then be prompted to
answer the "Charge (Y/N)?" prompt and then be readied to enter
item numbers). If you enter an N here the next occurrence
would be displayed. You can keep pressing N until you find the
customer or no more matches are found. After the last match is
found and displayed, you will be returned to the "Customer:"
prompt. Pressing the [ESC] key would end the search and return
you to the "Customer:" prompt. The third option would be to type
in a customers name and address that does not exist in the
customer account file. To do this you must enter a period (.)
for the first character of the first line. This tells MICRO
REGISTER not to search the files and allows you to continue the
transaction.
The purpose of this is to allow you to enter a name and address
to be printed on the invoice. MICRO REGISTER does not save this
name. The fourth and last option here would be to press [ENTER],
this would display the word CASH and then you would be prompted
for the first item number of the invoice. This is used for cash
sales and the customers name address is not needed.
When entering an inventory item number, if it exist, the
description will be displayed and you will be prompted for the
quantity sold. After entering the proper quantity, the price of
the item and the extended amount will be displayed with an "OK?"
prompt. Answering with a Y or pressing [ENTER] here would drop
the the cursor down to enter another item. Entering N here would
back the cursor up under the "Price" column, which would allow
you to change the selling price by entering price code A, B, C,
D, or keying in an amount manually (at this point you may erase
the line and start it over by pressing [ENTER]). Another option
at the "OK?" prompt is to enter a C which would allow you to
enter a serial number or comment for the item being sold
(pressing C would drop the cursor down below the items
description).
You can have up to 25 items per invoice. The screen will scroll
when becomes full.
When you are done entering items just press [ENTER] to get the
sub-total of the invoice. Here the sales tax is calculated ,the
total due is displayed and you are asked for the amount tendered
or cash received. You may enter the amount here and the change
due will be calculated. This prompt can be by passed by pressing
[ENTER]. If you wish to enter more items, the [F3] function key
can be pressed, which will return you to entering item numbers
for the transaction.
After entering the amount tendered, if this is a cash sale the
invoice will be printed.
MICRO REGISTER will automatically update the customer accounts,
inventory records, and accounting totals for each transaction
performed.
If you setup MICRO REGISTER to prompt before printing a "Print
Receipt (Y/N)?" prompt will have to be answered, if you setup to
never print, none will be printed.
The other options in the Sales Transactions are:
[F1] to return to the main menu.
[F2] to erase an invoice and start over.
[F5] Inventory, which allows you to page through your inventory
file and view quantity on hand amounts and prices.
[F9] print a price quotation.
[F5] INVENTORY
Pressing this function key will open a window and allow you to
search your inventory item file by the item description. You can
enter 12 characters or less of the item description to search by
and the item number, category, price, and quantity on hand will
be displayed. If there is a customer currently displayed on the
screen when using the inventory window, then the prices will be
the price code which that customer has. If no customer or CASH
is displayed then the prices displayed will default to price code
A. Up to 8 items matching what you keyed in will be displayed
at one time. To view more items, you can use the Page Up or Page
Down keys. To exit this area, just press [ENTER] at the "Enter
Description" prompt.
PRICE QUOTATIONS
MICRO REGISTER has a unique feature which allows you to print a
quotation for your customers. This is done in the Sales
Transactions area of the program and is produced just as invoices
are, the only difference is that none of the accounting totals or
inventory records are updated when a quotation is printed. To
use the quotation feature, you must let MICRO REGISTER know
before you start the transaction. This is done by pressing the
[F9] function key when the cursor is at the "Customer:" prompt.
The customer can be typed in or a customer account can be
retrieved from the customer files as it is done when you are
entering a regular transaction. Before the quotation is printed
you are prompt for how many days the quote is good for and how
many copies you wish to print.
INVENTORY ITEM FILE
Selection 2 from the main menu will allow you to maintain you
inventory items. You can add, change, view and delete items
here.
Your options are A to add items, C to change items, V to view,
and D to delete. [F1] will return you to the main menu.
Guide lines for entering inventory items:
The item number can have a maximum of 12 characters and can be
alpha or numeric.
The category field can have up to 3 digits and can be alpha or
numeric. The category is important as you can print information
about you inventory sorted by category.
The description field can have a maximum of 25 characters.
Use only numbers or decimals in the qty on hand, reorder level,
cost, retail price, and mark up lines.
You can have up to 4 different retail prices on you items (A
through B). When entering customer accounts you will be prompted
for a price code for that customer. Price A is always charged to
CASH customers. The mark up percent lines will automatically be
calculated for you using the retail prices or you can press
[ENTER] at each for the retail price lines, enter the mark up and
the retail prices will be calculated.
If you enter a zero in the cost line, the retail price and mark
up lines will be by passed and during a transaction , you will be
prompted to key in the price manually. This feature could be
used for misc. sales.
The vendor line can be used for the company name of the vendor or
invoice numbers of the inventory. The vendor line will be printed
on your inventory item lists.
The comments line can be for any misc. information.
Last update is the last time the item was received.
Last sold is the date it was last purchased.
Total sold is the total amount sold to date.
Item revenue is the total money this item has made to date.
After entering all the lines for the item, you will be prompted
with a "Correct (Y/N)?". Keying in a Y would save the item to
the disk, a N here would allow you to change any of the lines
entered and pressing the [ESC] key would erase the entire entry
and you would have to re-enter all lines.
To return to the Add, Change, View or Delete options, just press
[ENTER] at the Item # prompt.
When you enter C at the options you will be prompted to enter a
item number to change. Here you would key in the item number and
change any of the lines by entering the correct line number you
wish to change.
To return to the options, press [ENTER] at the "Enter Item# To
Change" prompt.
The V option allows you to view any of the items. You can enter
the item number to view or press [ENTER] for the options.
To delete an item you would enter a D at the options, enter in
the item number to delete, and answer Y at the "Delete This Item
(Y/N)?". This prompt lets you back out of delete if you wish.
Pressing [F1] will return you to the main menu.
CUSTOMER ACCOUNT FILE
Selection 3 from the main menu will allow you to maintain you
customer accounts. You can add, change, view and delete accounts
here.
Your options are A to add accounts, C to change accounts, V to
view, and D to delete. [F1] will return you to the main menu.
Guide lines for entering customer accounts:
The account number can have a maximum of 6 characters and the
first character of the number must be numeric.
If the last character of the account number is an E then the
customer will not be charged or would be exempt from interest on
past due receivables.
The name, address, and city state zip lines can have up to 25
characters. The phone line can have 15 characters.
The comments line is for misc. information and will be displayed
on the transaction screen.
The credit limit is the maximum credit you will give to this
customer. If a customer goes over his limit you will be alerted
of this during the transaction.
The tax exempt number is for the customers sales tax number. If
you place a number in this line the customer will not be charged
sales tax. Leave this line blank if a customer is to pay sales
tax.
The price code line must be the letter A, B, C, or D. Pressing
[ENTER] here would display code A. This code tells MICRO
REGISTER which price to charge this customer. If you are only
using price A then always leave an A on this line.
The last purchase is the last time the customer file purchased
items.
The total purchases is the total to date amount of money this
customer has spent at you store.
After entering all the lines for the account, you will be
prompted with a "Correct (Y/N)?". Keying in a Y would save the
customer account to the disk, a N here would allow you to change
any of the lines entered and pressing the [ESC] key would erase
the entire entry and you would have to re-enter all lines.
To return to the Add, Change, View or Delete options, just press
[ENTER] at the Acct # prompt.
When you enter C at the options you will be prompted to enter an
Account number to change. Here you would key in the account
number and change any of the lines by entering the correct line
number you wish to change.
To return to the options, press [ENTER] at the "Enter Acct# To
Change" prompt.
The V option allows you to view any of the accounts. You can
enter the account number to view or press [ENTER] for the
options.
To delete an account you would enter a D at the options, enter in
the account number to delete, and answer Y at the "Delete This
Account (Y/N)?". This prompt lets you back out of delete if you
wish.
Pressing [F1] will return you to the main menu.
SALES PERSONNEL FILE
Selection 4 from the main menu will allow you to maintain you
sales personnel file. You can add, change, view and delete
salesmen here.
Your options are A to add salesmen, C to change salesmen, V to
view, and D to delete. [F1] will return you to the main menu.
Guide lines for entering sales personnel:
The salesman number can have a maximum of 2 characters.
The name, address, and city state zip lines can have up to 25
characters. The phone and social security # lines can have 15
characters.
The comments line is for misc. information.
The commission % line is the amount of commission in a percent
the salesman will receive.
The commission on line can be G for gross sales made or P for
profit made on sales. The commission % is used with this
information to calculate the salesman's total commission.
After entering all the lines for the salesman, you will be
prompted with a "Correct (Y/N)?". Keying in a Y would save the
information to the disk, a N here would allow you to change any
of the lines entered and pressing the [ESC] key would erase the
entire entry and you would have to re-enter all lines.
To return to the Add, Change, View or Delete options, just press
[ENTER] at the Acct # prompt.
When you enter C at the options you will be prompted to enter an
salesman number to change. Here you would key in the salesman
number and change any of the lines by entering the correct line
number you wish to change.
To return to the options, press [ENTER] at the "Enter Salesman#
To Change" prompt.
The V option allows you to view any of the sales personnel. You
can enter the salesman number to view or press [ENTER] for the
options.
To delete a salesman you would enter a D at the options, enter in
the salesman number to delete, and answer Y at the "Delete This
Salesman (Y/N)?". This prompt lets you back out of delete if you
wish.
MICRO REGISTER will keep track of a salesman's commission and
total sales on a current or year-to-date basis. These totals
cannot be changed, but they can be zeroed. This is done by
pressing [F10] at the options, entering a C for to zero current
totals or a Y to zero year-to-date totals. Before any totals are
you are prompted to "... Verify (Y/N)?". Here you would answer
with a Y or a N. You can zero one salesman at a time by entering
the salesman number to zero or you can zero all salesman by
pressing [F10].
Pressing [F1] will return you to the main menu.
ADD RECEIVED INVENTORY
Selection 5 of the main menu is used to add inventory purchases
to your item file. You will be prompted for the inventory item
number to update. After keying in a valid number, the item
description, quantity on hand, last update, and current item cost
will be displayed. You can then enter the number of items
received and at the "OK?" prompt answer Y to write the
information to the file or enter N to re-enter the total amount
received. You can change the items wholesale cost by pressing
[F3] at the total received prompt. When changing the cost of an
item, you will be prompted to adjust the mark up percent or
retail price of the item. Pressing [F2] here would erase the
line and allow you to start over. [F1] will return you to the
main menu.
After adding received inventory the quantity on hand will be
adjusted and the last update will be changed to the current date.
If the item cost was changed then the markup or retail price will
also be changed.
POST ACCOUNTS RECEIVABLE
MICRO REGISTER maintains a balance forward receivable system and
all money received towards outstanding accounts must be entered
here. To enter money received, you must find the customer
account to post. This is done by entering their account number
or you may search for a customer by entering their name. The
search procedure is done in the same manner as you would in the
sales transactions.
After a customer has been located, their name and address will be
displayed along with their previous balance, current charges,
current payments, and current balance due. You will then be
prompted of the date of the payment. This must be entered as
MM/DD/YY or you may press [ENTER] for the current date. After
the date is entered you are prompted for the amount paid (use
numbers and decimals only), and a check or reference #. The
reference can be a check or money order number (this number will
be displayed on the monthly statement). If you press [ENTER] at
the reference # prompt, "PAYMENT" will be displayed. After all
information has been entered an "OK?" prompt will be displayed. A
Y here would update the files and allow you to enter another
account number. N would return you to the "Amount Paid" prompt to
re-enter the money received.
[F2] will erase the line and allow you to start over. [F1] will
return you to the main menu.
ACCOUNTING INFORMATION
Selection 7 on the main menu will let you view and print your
stores revenues. To access this area you must know the password
which was entered in the setup program. If the the password is
not entered correct after 3 tries, you will be returned to the
main menu. If no password is being used, just press [ENTER] at
the "Enter Password?" prompt. After gaining access to the
accounting area and the screen is displayed, you will notice that
all money received is keep track of on a daily, monthly, and
year-to-date basis. These totals are broken down into total
goods sold, total services, total sales tax received, and total
receipts.
THe options in the Accounting Information are:
[1] Print Totals
[2] Zero Totals
[F1] For Menu
[1] Print Totals:
This option will send the totals to the printer as they are
displayed on the screen. A daily summary can also be printed
which is a listing of all transactions processed that day. After
selecting option 1, the following prompt will be displayed:
xx transactions in the summary file...
Do you wish to print a daily summary (Y/N/ESC)? _"
(xx = the number of transactions for the day.)
Answering Y or N here would print or not print the summary,
pressing the ESC key would return you to the "Enter Option"
prompt, and no action would be taken.
[2] Zero Totals
Option 2 is for zeroing your daily, monthly, and year-to-date
totals. This is a manual operation and must be done by you when
the need arises. This means you should zero daily totals every
day, monthly totals at the beginning of each month, and year-to-
date totals at the beginning of each year.
When you press option 2, the following will be displayed:
[1]DAILY [2]MONTHLY or [3]YEAR-TO-DATE
Here you would enter 1, 2, or 3 depending on which column you
wish to zero. After choosing the proper column to zero, the word
DAILY, MONTHLY, or YEAR-TO-DATE will blink on the screen
(depending on your selection). You will then be prompted to
"Verify (Y/N)?" you selection. Pressing Y would zero the column
you selected and N would take no action.
After answering Y, you will be prompted with "Do You Wish To Zero
(Daily, Monthly, or Year-To-Date) Item Revenue Totals (Y/N)?".
This feature will zero the Total Sold, Item Revenue and Item
Profit lines on each one of your inventory items.
When you zero the daily column the summary file will also be
erased so before zeroing any column be sure to print your totals
first.
PRINT REPORTS
Print Reports is where you will print all lists of inventory
items, customer account lists, sales personal lists, etc. The
monthly closing of your accounts receivable must also be done
from this menu. The Print Reports menu operates the same way the
main menu does, in that you can move the high lighted bar to the
type of report you wish to print and press [ENTER] or you may
enter the line number and press [ENTER].
[F2] will return you to the print reports menu and [F1] will
return you to the main menu.
You can stop the printing process on any of the reports by
pressing the [ESC] key.
[1] Inventory Item List
This list, which is sorted by the item numbers, includes current
information such as quantity on hand, last time sold, and revenue
produced. The vendor information line will also be printed.
You will be prompted for the category to print, here you would
enter up to a 3 digit category (the category is the first 3
digits of your inventory item number) or press [ENTER] to print
all categories. It is suggested that you use the category
feature in your item numbers. This will keep your list shorter
and more organized.
After the list is sorted, it will be sent to the printer.
[2] Items Below Reorder Level
This list will print all items that have quantity on hand levels
below the reorder level. It is sorted by item number. You will
have the option of printing categories or all of the inventory
items which have fallen below reorder level.
[3] Item Price Labels
MICRO REGISTER will print price labels for your inventory. After
selecting option 3, you will be asked for the category. Here you
would enter the inventory category you wish to print or press
[ENTER] for all categories. The next prompt will be for the
number of labels for each item. After the list is sorted (which
will be by item number), you be prompted for test or alignment
labels. Answering Y would print the test labels and N would
proceed to print the price labels. You can print labels for one
item by by pressing [F3] at the Enter Category prompt. After
pressing [F3], you must enter the item number you wish to print
and enter the number of labels to print for that particular item.
[4] Item Price List
The Item price list consist of the item number, description and
retail prices. This is a handy list to place in a book to use as
a reference. You can print all price codes or choose just one
code (A through B) to print. This list can be printed by
category or a complete inventory price can be printed. Again it
is suggested that you print inventory list by categories.
[5] Physical Inventory List
This list is used for taking inventory in your store. It consist
of the inventory number, description, quantity on hand, and a
blank line used to write in the actual inventory physically
counted. This list may then be used to correct the quantity on
hand totals for your inventory file. This list is double spaced
and may be printed by category.
[6] Inventory Value & Analysis
This will give you your current value determined by the cost of
each item. After selecting option 6, you will be prompted on
which type of list. "C" would list combined categories and "I"
would list each item individually. You then must choose "P" to
print profit amounts or "R" for total revenue amounts. If you
print the list by items, you will also be prompted for which
category to print. For all categories press [ENTER] here.
[7] Customer Account List
This is a complete customer information list list which gives you
their number, name, phone, credit limit, sales tax # (if one was
entered), discount received, last date of purchase, and amount of
money spent at your store.
You will have the option of sorting the list by [1] Account# or
[2] Name. After selecting the sort option the list will be
printed.
[8] Sales Personnel List
Prints information on sales personnel, includes current and year-
to-date sales and commission earned. You have the option of
sorting this list by salesman number or name.
[9] Print Monthly Statements
Selection 9 will print statements on all customer accounts who
have a current balance due. The customers name and address are
located on the statement to be used with a standard window
envelope which saves addressing time. Invoice and check numbers
will be displayed for each transaction entered and if the balance
is a negative number a credit due will be printed on the
statement. If interest is to be charge (determined in the setup
program) on past due accounts, the amount of the interest charged
will be assessed on the unpaid previous balance and will be
printed on the statement.
Before the statements are printed, you will have the option of
typing a 3 line message to be printed on all the statements.
This can be used for advertisement or due dates of the
statements. If you do not want a message on the statements just
press [ENTER] here. You will also be prompted for the date on
the statements, type in the date or press [ENTER] to display
todays date. After all prompts have been answered, accounts with
a balance or credit due will be printed. You can stop the
printing by pressing [ESC]. Printing the statements does not
effect the receivables file, but gives you a printed copy of the
current status of the file. The statements can be printed more
than once if you want extra copies to file away. MICRO REGISTER
uses a balance forward receivable system and after printing
statements you would normally close out the accounts receivable
file.
[A] View Monthly Statements
This option will allow you to view customer statements on your
screen. At the Acct# prompt, you may key in the account number
or the customers name (up to 6 characters). After the customers
current statement is displayed, you may print it by pressing the
[F3] key. To find another customer account, press [F2], to go
back to the print reports menu, press [F1].
[B] Monthly Close-Out Of Accounts
Your accounts receivable file will be closed and a summary of all
active accounts will be printed here. When you close the
accounts all charges will be added and all payments will
subtracted from the previous balance, giving a balance forward.
Then the activity will be zeroed for each account in the file, to
prepare for the new month. After you have printed the statements
you would then normally close out the accounts.
Before the summary is printed you will be prompted for date of
closing, here you would enter a date (MM/DD/YY) or press [ENTER]
for the current date. After the summary is printed you will be
prompted to print a accounts receivable aging report, you may
answer Y or N at this prompt. You will also be prompted with an
"OK To Close Accounts (Y/N)?". If you answer N to this prompt,
no action will be taken and the file will not be closed. This
option will allow you to print a summary on your receivables at
any time if you wish.
[C] Print AR Aging Report
You may print an accounts receivable report with this option.
The Reports will list each customers balance by current, 31-60
days, 61,90 days, and 90+ days.
[D] Customer Mailing Labels
Selection B will allow you to print mailing labels from your
customer account file. A label size of 3 1/2" X 15/16" - 1
across is required. Before the labels are printed you must tell
MICRO REGISTER which range (by name) to print. You will be
prompted with a "FROM" and a "THRU". "FROM" is the staring range
and "THRU" would be the end of the range. If you wish to print
all names, you would enter A for "FROM" and Z for "THRU", if you
wish only to print the names beginning with C then you would make
"FROM" C and "THRU" C.
After the sorting has taken place This message will be displayed:
Ready Printer, x Labels Will Be Printed. Print 2 Test Labels(Y/N)
x = the number of labels that will be printed. If you answer Y
to the prompt, 2 test labels, used for alignment, will be printed
and you will return to the "Print 2 Test Labels (Y/N)" prompt.
You can keep printing test labels until the mailing labels are
aligned properly in your printer.
If you answer N to this prompt, then label printing will begin.
Pressing [F2] would abort the process and return you to the print
reports menu.
While the labels are printing you can abort the process by
pressing the [ESC] key.
END.