Shareware Overload/ShartewareOverload.cdr/busi/medlin1.zip/GENERAL.DOC

Text File | 1990-02-13 | 8KB | 213 lines

      GENERAL INSTRUCTIONS FOR MEDLIN ACCOUNTING SHAREWARE


     This disk contains the four programs of the Medlin
Accounting Shareware System:

     PC-GL    Double Entry General Ledger
     PC-AR    Accounts Receivable
     PC-PR    Payroll Writing
     PC-AP    Accounts Payable

     The requested fee is $35 for each program, and entitles you
to telephone support and a configuration program to change
several parameters of the program.  Send a check to:

               Jerry Medlin
               1461 Sproul Ave.
               Napa, CA.  94559


     An order form is at the end of this manual.  To charge,
call [phone] between the hours of 8AM to 6PM, Pacific
time.  We accept Master Card and Visa only.

     You may run the programs on the supplied disk to try them
out, but eventually you will want to install the programs
properly to give yourself more disk space for data.

     The programs are the files listed with the extension of
EXE.  The installation procedure consists of copying ONLY the
program files to another disk -- DATA FILES ARE NOT AFFECTED AND
WILL NOT BE ERASED.

INSTALLING THE PROGRAMS ON A HARD DISK

     To install the programs on a hard disk, just run the
VIEWDOC program and choose INSTALL PROGRAMS from the menu.  The
program will ask you which programs you wish to install and
designate the path.  If a subdirectory has not been created, the
install routine will create one.  The main programs and any
configuration programs included will be copied to the
subdirectory.  If you are using PC-GL for the first time, the
Standard Chart of Accounts will be copied to the subdirectory
when you install the PC-GL program.  If you already are using a
chart of accounts, the program will not change it.

     If you have been using previous versions of Medlin
Accounting Shareware, your previous data will remain intact.  NO
EXISTING DATA WILL BE ERASED BY THE INSTALL ROUTINE.

     If you wish to install the programs on a drive other than
C: drive and/or a subdirectory other than \ACCT, use CHANGE COPY
DESTINATION to specify the drive and subdirectory.  (The drive
and subdirectory together are called the path.)  You should
install all four programs on the same subdirectory for easy
accessiblity.

     Exit VIEWDOC by selecting QUIT from the menu.

     To run a program, first change to the subdirectory by
typing:  CD \ACCT  then type the program name.  IE. type PC-GL
to run PC-GL or PC-AR to run PC-AR.


INSTALLING THE PROGRAMS ON A FLOPPY DISK

     Installing the programs requires formatting a program disk
and a data disk, then using the VIEWDOC program to copy the
programs to the program disk.  If you already have a program
disk and data disk, skip formatting and just run the VIEWDOC
installation program to copy the new programs to your old
program disk.

FIRST TIME INSTALLATION-FORMATTING DISKS

To format the data disk, put your DOS disk in drive A: and a
blank disk in drive B: and type:

     FORMAT B:

     Leaving your DOS disk in drive A:, create a program disk by
putting another blank disk in drive B: and type:

     FORMAT B:/S

     Put away your DOS disk.

USING VIEWDOC TO COPY NEW VERSIONS ONTO FORMATTED PROGRAM DISK

Move the formatted program disk to drive A: and put this disk in
drive B: and type:

     B:VIEWDOC

     Choose INSTALL PROGRAMS from the menu and copy the programs
you plan to use to the disk in drive A:. The INSTALL PROGRAM
will copy the main program as well as the configuration program
(included if you have registered for the program).  Exit the
VIEWDOC program by choosing QUIT.

     To run any program, place the program disk in drive A: and
the data disk in drive B: and type the name of the program
followed by B:.  IE. type PC-GL B: to run the PC-GL program or
PC-AR B: to run PC-AR.  If you have the configuration programs,
you can use them to permanently set B: drive as the data drive.
A configuration program is provided to registered users of each
program.


INTEGRATING THE PROGRAMS

     With the exception of PC-AP, the programs are not
"integrated".  This means to get the sales totals from the
Accounts Receivable program to the General Ledger program you
must make a journal entry.  Likewise, the payroll totals need to
be entered each month into the general ledger program.  Once you
are familiar with the programs, this takes only a few minutes
per month, and is more convenient than having all of the sales
and payroll detail transferred to the general ledger program
automatically.  The PC-GL manual includes a section on posting
payroll and sales data to the General Ledger.


COMMAND LINE OPTIONS

     The configuration program available to registered users
allows you to specify a data path and colors for each program.
You may also specify the desired data path and colors by adding
them to the command line separated by blank spaces.  The
commands are in the following order:  DATA PATH, BORDER COLOR,
DATA COLOR, PROMPT COLOR AND BACKGROUND COLOR.  For example, if
you run PC-GL by typing:

PC-GL B: 3 14 10 1

the program looks for data on the B: drive and uses Cyan
borders, Yellow data, Light Green prompts with a Blue
background.

     The programs always default to the color mode if you have a
color board in your computer.  Adding /bw to the command line
will force the programs to run without colors if your computer
has a color or graphics board and a monochrome monitor.

THE KEYBOARD

     The programs make liberal use of the PC's ten key pad for
both numbers and commands.  At some places in the programs, the
10 key pad produces numbers and at other times the 10 key pad
produces directional commands.  The programs disreguard the Num
Lock status, so it is unnecessary to turn your Num Lock on and
off as you switch from arrow keys to numbers.  The 10 key pad
will produce numbers or commands depending on what is needed at
that point in the program.  One slight side effect of this
process is that for keyboards having separate arrow keys,
pressing the arrow keys will produce numbers at times when the
arrow keys are not needed.


     These programs have been developed and refined over a
period of six years.  I'm sure you'll find them better than
anything else available.  So, relax, take a deep breath and get
your books in order.

MEDLIN SHAREWARE ACCOUNTING          Remit to:  Jerry Medlin
ORDER FORM                                      1461 Sproul Ave.
                                                Napa, CA.  94559

PC-GL General Ledger Program         ($35)      ________

PC-AR Accounts Receivable Program    ($35)      ________

PC-PR Payroll Writing Program        ($35)      ________

PC-AP Accounts Payable Program       ($35)      ________

CA Residents add 6.25% Sales Tax                ________

     Total Enclosed                             ________


Name:   ________________________________________________________

Company:________________________________________________________

Address:________________________________________________________

City:   __________________________ State _______ Zip ___________

Check one:   5.25 inch OK? ____ or 3.5 inch disk required? ____

Payment by:   Check _____   MC _____  VISA _____

Card no.:  _____________________________________________________

Expiration:________________

Cardholder
Name      ______________________________________________________

Cardholder
Signature  _____________________________________________________


Where did you get our program?__________________________________

Sorry, no CODs or Purchase Orders.
Latest version of all four programs and configuration programs
for registered programs will be mailed by First Class Mail.