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MANUAL.TXT
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1990-11-21
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LOST WAGES
Version 1.1
CopyRight (C) 1989-1990 TengWare Enterprises
A home accounting system for all PC & MS DOS computers
INSTRUCTION MANUAL
TengWare Enterprises
28162 Amable
Mission Viejo, CA 92692
Phone: 714-587-1025
CompuServe ID: 71541,1317
Index
1. Introduction 3
2. Installation & Set Up 4
2.1 Installing The Program 4
2.2 Setting Up An Account 4
2.3 System Configuration 5
2.4 Income/Expense Codes 6
2.5 Vendor/Payees 7
3. Transactions 8
3.1 Enter Transactions 8
3.2 Account Reconciliation 11
3.3 Find Transactions 13
3.4 Budget Maintenance 14
4. Reports 15
4.1 Expense Comparison 15
4.2 Transaction Detail 16
4.3 Account Detail 17
4.4 Monthly Distribution 18
4.5 Report Formatter 19
4.6 Print Formatted Reports 22
5. Utilities 23
5.1 Change Company/Account 23
5.2 Accounting Year 23
5.3 Year End Update 23
5.4 Rebuild Index Files 24
5.5 Product Information 24
6. Quit 25
6.1 Backup 25
6.2 Quit 25
7. Function Keys 26
8. Product Disclaimer 27
9. Registration Form 28
- 2 -
1. Introduction. __________________
Welcome to Lost Wages, a fixed drive accounting system for
the home or small business. This system is designed to be easy to
use, yet provide detailed enough information to be effective.
The program allows the user to keep track of more than a
single account at a time. The accounts are carefully balanced and
reconciled. A budget is entered to be used for comparison and
reporting purposes.
There is also a section to format your own report, in case
you have needs that are not covered in the numerous report
options. There is a year end update that sets up the account
totals for the next year and allows you to begin a new year.
The results of many of the reports can be written to
separate files, which can be accessed later by spread sheet or
balance sheet programs.
- 3 -
2. Installation & Set Up. ___________________________
2.1 Installing The Program.
Lost Wages is designed to be copied onto a fixed disk and be
run from the fixed disk. Although it is possible to run it from
the floppy disk, it is not recommended.
To copy the program and its files to the fixed drive, set up
a subdirectory on your fixed drive (for our purposes we use C as
the fixed drive) called \LW and copy the floppy from drive A to
drive C. Then change to the the subdirectory \LW and run LW.
Type: c: (press CR)
Type: md \lw (press CR)
Type: copy a:*.* \lw (press CR)
Type: cd \lw (press CR)
Type: lw (press CR)
2.2 Setting Up Accounts
You will now see the first menu of the Lost Wages program.
This would normally display all the accounts you have created and
allow you to choose the one you are going to be working in. You
can now press the F2 key to begin entering in accounts.
1. Enter a one character code. Duplicates are not allowed.
Press CR (Carriage Return).
2. Enter the Account Name and press CR
3. Enter the Federal ID # or press CR if there is none.
4. Enter the State ID # or CR if there is none.
Press CR to use this account, F2 to enter another one, or F3
to modify the account the cursor is resting at. If you choose F3
to modify an account, the cursor will remain at the beginning of
the line but you can re-enter the information as in steps 1
through 4 above or press CR at each field to pass over correct
information.
Once you have entered the account, it is added to the list
of accounts. You can either press CR to begin working in this
menu, or press F2 to begin entering another account.
If you press CR to use the current account your screen will
change to display the main menu. To move around in the menu,
simply press the arrow keys until the cursor is resting in front
of the selection you wish to view and press CR.
- 4 -
If you enter the selection "Change Company/Account", located
under the "Utilities" heading, you will once again find yourself
at the beginning of the program so you can enter or change
companies or accounts.
2.3 System Configuration.
By moving the cursor to the selection "System Configuration"
and pressing CR, you can change the system configuration. Here
you can change the screen colors and set up the Net Worth
Account.
Text Color: To change the color of the text as it Text Color:
appears on the screen, enter the number
of the color you wish to see and press
CR. On a monochrome monitor your only
options are light (options 1 through 7),
black (option 8), or bright (options 9
through 15). Note that if the background
color is the same as any of the
headings, text, or input colors,
they will blend and you won't be able to
see the text.
Heading Color: This is the color of the headings you Heading Color:
see on menus and in the program.
Background Color: This is the background color of the Background Color:
screen. If this is the same as any of
your other color options, you won't be
able to see the option that is in the
same color.
Input Color: This is the color of the data you will Input Color:
be entering.
Help Text Color: This is the color for the help text. Help Text Color:
Help Heading Color: This is the color for the headings in Help Heading Color:
the help program.
Help Background: This is the color for the background of Help Background:
the help program. Again, if this color
is the same color as one of the other
help color selections you will not be
able to see the other option.
Net Worth Account: This is the account number that your Net Worth Account:
net worth balance will be kept in. The
default code is ZZZZ. You may press CR
to accept this code or enter you own
code and press CR.
- 5 -
2.4 Income/Expense Codes.
The first step to the accounting program is setting up all
the Income and Expense Codes. To do this, press the arrow keys
until the cursor is resting in front of the selection
"Income/Expense Codes" and press CR.
The first screen in this program will show you a chart of
all the codes you have currently entered, their type, tax
category, whether or not you want to track quantities and the
balance. At the bottom of the screen you will see the prompts to
help you through the program: press F1 to view the help screen,
press F2 to add a new code, press F3 to change or delete an
existing code, or press F10 to exit the program.
To add new codes press F2 and you will see a window insert
where you will enter the new code and its information.
Code: Enter a 4 character code. This can be any Code:
combination of letters and numbers. It is
wise to begin all your codes for your assets
with the same character, different from the
code for liabilities, income, or expenses.
Description: Here you enter a short description of the Description:
account code. This description is used in
many other programs to give you the option
to search for accounts by description instead
of code. Therefore, it would be best if you
have two or more accounts for similar things
(ie. gas bills for 2 or more locations), to
begin the description the same way for each
similar account.
Type: This is the type of account you are setting Type:
up. There are four different options: L for
liabilities, A for assets, M for income, and
X for expenses. The default account type is
"X", simply CR if you wish to use it.
Category: Here you enter the tax category for this Category:
account or leave it blank if there is none.
Quantity: Enter Y here if you want to track quantities Quantity:
for this account. Use this mainly for utility
accounts.
- 6 -
2.5 Vendors/Payees.
If the code you enter was for an A (asset) or L (liability),
the program will now put you in another window overlay to set up
the address information for this account. This is mainly for
computer check printing purposes. If you do not wish to set up
each account as a vendor also, press F10 to go back to the first
screen of the program. Otherwise, follow the same format as for
setting up the account.
Key: The account code will appear here. You do not Key:
have the ability to change it here.
Name: Enter the account name here as you would have Name:
it appear on your checks.
Account #: Enter your account number here. Account #:
Address: Here you may enter up to three address lines. Address:
Remember to press CR after each line.
Phone: Enter the phone number here. Phone:
Code: Enter the vendor code here. Code:
Limit: If your account has overdraft protection or Limit:
has a spending limit, enter it here.
Otherwise leave it blank.
When you have finished the last entry, the screen will go
back to the first screen, and you may now modify the code by
pressing F3 and following the previously discussed steps, or
delete it by pressing F4. If you press F4, the question "Delete
this code?" will appear. Once you enter "Y" to this question, the
code will be deleted and will have to be completely re-entered if
you need it again.
If you re-enter a previously entered account code, the
computer will act as though you have pressed F3 to modify and
allow you to make changes.
You may also enter the "Vendor/Payee" program directly from
the menu by pressing the arrow keys until the cursor is resting
before the menu selection "Vendor/Payee" and then pressing the CR
key. Here you will see all the codes you have entered as either
assets or liabilities. If you press F2 to add or F3 to change the
codes, you will see only the SECOND window overlay mentioned
above. The steps for adding and changing these codes are the same
as listed above.
- 7 -
3. Transactions. __________________
3.1 Enter Transactions.
Entering transactions is the most important aspect of this
program. Like a well maintained checkbook, this aspect of the
Lost Wages program sets up the account balances and allows for
many different features.
The first step is to decide which account you will be
dealing with. As with any other place in the program, pressing
the F9 key at this point will give you a screen display of all
the accounts you currently have set up in the system. You will
notice that at the bottom of the list of account codes you have
the option to add new accounts here by pressing F2. If you press
F2 here, you can enter new accounts as in section 2.4.
If you do not want to scroll through many account codes, you
may enter what you know of the description and the screen will
display all the descriptions that begin with these characters and
their corresponding codes. Enter the code here and all the
account information, including the account name and number, its
limit if there is one, and the current account balance will
appear on the screen.
Next enter the date in the format "MMDDYY". If you enter
only one or two numbers, the computer will take that as the day
and automatically add the month and year. You may also enter the
complete date.
Now enter the transaction type. There are 4 kinds of
transaction types. These include numeric, as in check numbers,
deposits, electronic or automatic transfers, and credits.
Numeric: You may enter any number up to 5 digits. If the Numeric:
transaction already exists, the program will
pull up all current information on that
transaction. If not, it will treat it as a new
transaction. You may also press CR key and the
computer will select the next available number
and begin a new transaction. It is easiest, for
future reference purposes, to make the
transaction numbers match actual check numbers.
Deposit: If your transaction number begins with a D, the Deposit: D
transaction is assumed to be a deposit. You may
enter D and up to 4 digits or you may enter D, D D
in which case he computer will assign the next
available number.
Electronic: If your transaction number begins with an E, Electronic: E
the transaction is assumed to be either an
electronic transaction, such as a telephone
- 8 -
transfer or ATM withdrawal, or some other bank
fee that does not necessarily have a
transaction number associated with it. You may
assign an E type transaction number the same E
way you would assign a D type transaction D
number.
Credit: If your transaction number begins with a C, the Credit: C
transaction is assumed to be a credit to your
account. You may assign a C type number the C
same way you would assign a D or an E type D E
number.
Once you have entered the transaction type and number you
need to enter the account or person(s) the transaction has
affected. You can either enter an F9 to list your account
numbers, enter a portion of the person's name, or create your
own. If you press F9 to list all your accounts, you have the
option of adding new account codes to the file. To do this press
F2 once the computer lists your existing accounts. You will then
be moved into the account code entry program as discussed in
section 2.4.
If you enter a code for an existing account, all the
pertinent information such as name and address will be displayed.
If you have not entered a valid account code, you need to either
enter the name and address or skip these fields by pressing CR
when the cursor appears in each field.
Now you can enter a short memo or note as a reminder for
future reference purposes.
Next you enter the amount of the transaction. It is not
necessary to enter decimal points unless there are cents involved
in the transaction. Note that the field called "Distribution
Balance" has the transaction amount in it and the field
"Distribution Amount" is blank or zero. Before the computer will
allow you to end this transaction, the totals in those two fields
must change places, ie. the "Distribution Amount" must match the
"Transaction Amount" and the "Distribution Balance" must be zero.
The way you do this is in the distribution area. Here you
explain, in detail, the way the amount in the transaction was
divided or distributed. You again enter account code by pressing
F9 to search, entering a portion of the description for display,
or entering the account code. For distribution purposes only the
account codes that have been coded as assets or liabilities will
be accepted. Once again, you can enter new codes here by pressing
F2 after you have pressed F9 to list your accounts. This will put
you into the account entry program as discussed in section 2.4.
Now, if desired, you can enter the quantity. This might be
used when keeping track of gasoline or electrical usage.
- 9 -
Enter the distribution amount either as a credit or a
debit, depending on whether or not there is a negative sign
before the amount. Each time you enter a distribution you will
notice the distribution amount and distribution balance changing,
the first increasing and the second decreasing, until finally,
after entering all the distribution amounts, the balance is 0.
Once the distribution balance is zero, you may exit this
transaction and continue to another one by pressing F10.
Here are some examples of possible distributions:
In a payroll deposit, you might enter the gross pay as the
transaction amount, and then in the distribution, enter a
checking account and a Credit Union account that this check was
credited to, along with the state and federal taxes that were
subtracted from the check. This way, your checking account and
Credit Union balances would be correct and you would also be
keeping track of the taxes you have paid.
In another example, you might enter the check sent to a
mortgage company. The transaction amount is the amount you enter
on the check, but the distribution may be divided between the
interest, mortgage, insurance and applicable fees.
After a transaction is finished you may change it by re-
entering the date and the transaction number. The statement
"Transaction on File, do you wish to modify it (Y/N)?" will
appear on you screen. If you answer "N" the program will exit you
back to the date entry. If you answer "Y" the program will allow
you to continue and change the fields you wish to change.
If you press F10 to end a transaction and the distribution
balance is not zero, the message "Distribution Does Not Balance"
will appear on the screen. Regardless of which key you press, the
program will put you back in the distribution area to correct any
mistakes. If you can not get the transaction to balance, one
place to check for errors is in your debit and credit
calculations. Entering "0" in a distribution amount, will cancel
out that entry and add the amount back into the distribution
balance.
When you are in the transaction to change it, you may also
press the up arrow key to delete the transaction. Then the
question "Do you want to delete this transaction (Y/N)?" will
appear. Answering "N" will abort the deletion and answering "Y"
will COMPLETELY delete the transaction.
- 10 -
3.2 Account Reconciliation.
You can reconcile your account the same way you would
balance a checkbook. Enter the reconciliation program by finding
the option "Account Reconciliation" on the main menu and pressing
CR.
Enter the account code. Again, you can press F9 to search
for the account or enter a partial description to search for. If
you have pressed F9 you can enter new account codes by pressing
F2. You will then be brought back to the account entry program as
discussed in section 2.4.
Enter the statement balance.
Enter the statement date. Enter a six character date here.
The computer will only use those transactions that occurred after
the last update, and before or on the statement date.
The computer will display each transaction, a running total,
and the amount remaining. The cursor will pause in front of each
transaction to give you the chance to include it in the
reconciliation.
If this transaction appears on the bank statement, enter CR
to accept the transaction. A "*" will appear in front of each
transaction you have selected to include in the reconciliation.
The total for that transaction will be added to the running total
and subtracted from the amount remaining.
If you press CR again, the "*" will disappear and the
transaction will be skipped for reconciliation purposes. If the
totals had already been added to the running total and subtracted
from the amount remaining, this will now be reversed and the
transaction amount will be subtracted from the running total and
added back into the amount remaining.
You may also press F2 to change the transaction the cursor
is resting at. This will put you back in the transaction entry
program so you can proceed as in section 3.1. By pressing F10
after you finish changing the transaction, you will be brought
back to the account reconciliation program so you can accept the
transaction with the new changes you have made.
To change the statement information at the top of the
screen, press F3. This will allow you to change the heading
information such as statement balance and statement date.
- 11 -
Once you have entered all the transactions as they appear on
your statement, your running balance should be 0 and the running
total should match the statement balance. If it is not you have
problems that will be discussed further in this section. If your
running balance is 0, you may press F10 to exit the
reconciliation. You will see a congratulatory message and be
asked whether or not you want to update.
If you choose to update, make sure the entries are correct,
since changes can not be made after the update. Once you have
updated. the transactions become part of the permanent file and
the work file will be cleared for a new month. The program will
return you to the menu.
If you press F10 to exit the program while you still have a
running balance, the computer will assume that you do not
balance. It will stop and give you three options:
1. Continue working on the statement. This will put you back
in the program so you can make changes and corrections.
2. Leave the program but save what you have. This will allow
you to leave the program, but it will save what you have
so you can come back to it later.
3. Abort the program without saving. This will abort the
program without saving anything. It will be as though
you never started.
- 12 -
3.3 Find Transaction.
To find transactions that have been made in the current
accounting year, press CR when the cursor is in front of the
option "Find Transaction" on the menu. You can search for
transactions by account code, transaction date, memo, or vendor
code.
First you must enter the code to search for. As with any
other place in the program, pressing the F9 key at this point
will give you a screen display of all the accounts you currently
have set up in the system. You will notice that at the bottom of
the list of account codes you have the option to add new accounts
here by pressing F2. If you press F2 here, you can enter new
accounts as in section 2.4. You may also press CR to look at all
the codes that you have entered transactions for.
Enter a beginning and ending date to search for, or simply
press CR at these options to view all the dates that you have
entered transactions for. If you enter only one or two numbers,
the computer will accept these as the days for the current month,
and if you enter three or four, the computer will accept these as
the day and month of the current accounting year.
You may next enter a vendor code or press CR to see the
transactions for all the vendor codes. Here you may again press
F9 to search for vendors or enter a partial vendor name to search
for.
You may also search for transactions by memo. You may enter
the memo you wish to search for, and the computer will pull up
all the transactions that have that memo on it.
You may also search for an amount. If you enter the amount
of the transaction you wish to search for, the computer will pull
up all transactions that contain that amount.
Once you have entered all the parameters to search for, the
computer will find and display a brief overview of the
transactions that fit your specifications. It will display a
screen with all the account codes, transaction types, transaction
numbers, dates, amounts, vendors, and memos, that fit your
guidelines. You may also look at a specific transaction in more
detail by moving the arrow keys to the transaction you wish to
see and pressing CR.
The computer will now display a window that contains the
detail information of the transaction you have selected. It will
show you the transaction information from the previous screen as
well as vendor address information, the memo, and distribution
information. Once you have looked at the information press F10 to
leave the program.
- 13 -
3.3 Budget Maintenance.
To set up your budget, press CR when the cursor is resting
by the selection "Budget Maintenance" on the main menu. The
screen will display the current year and descriptions of the 12
months. First enter the accounting year you wish to maintain the
budget for.
Next enter the account code. As with any other place in the
program, pressing the F9 key at this point will give you a screen
display of all the accounts you currently have set up in the
system. You will notice that at the bottom of the list of account
codes you have the option to add new accounts here by pressing
F2. If you press F2 here, you can enter new accounts as in
section 2.4.
The computer will then display all the transaction balances
for each month as a guideline for choosing the budget amount. As
you enter the budget for each month the computer will
automatically jump to the next line entry. You may press F2 at
each line to accept the budget amount from the previous line or
press F10 to default to the bottom of the screen.
At the bottom of the screen you will be given the option to
CR to accept the budget, F3 to delete it, up arrow to change it,
and F10 to abort completely. If you press CR, the budget will be
written to the file for future reference and comparison.
If you press F3 you will be given the option to delete the
budget from the file. If you do not wish to delete, answer "N" or
press F10. If you wish to delete answer "Y" and the budget will
be deleted.
If you press the up arrow key, you will be sent to the last
entry you made. If you continue to press the up arrow key, you
will continue to move from the bottom to the top of the screen.
If you press F10 you will abort the budget and go back to
the menu. Any changes you have made will be lost.
- 14 -
4. Reports. ___________
4.1 Expense comparison.
This report allows you to compare one month to another, or
one month to the budget. To enter this report select the option
"Expense Comparison" off the main menu.
1. Enter the reporting month and year as "MMYY".
2. Enter the month to compare to or "B" to compare to the
budget.
3. Enter the output device. Enter either "S" for screen, "P"
for printer, "F" for a file, or F10 to exit the program.
4. Enter CR to continue.
If you selected to print to a file, you will be asked for a
file name. The information from the report will then be stored in
this file so you can retrieve it later in a balance sheet or
spread sheet program.
The program will now list all the totals for Month to Date
and Year to Date for the reporting month and the comparison month
or budget for that month, along with the percentage difference,
in each account category: Assets, Liabilities, Net Worth, Income,
Expenses, Profit/Loss.
- 15 -
4.2 Transaction Detail.
This report shows each transaction in detail. To enter this
program select the option "Transaction Detail" off the main menu.
1. Enter the account code. Here you can press F9 to search
for an account code or enter a partial description to search for.
2. Enter the beginning and ending dates. You must enter a
six digit date or the computer will zero fill the date.
3. Enter the transaction type: "A" if you want to see all
the transactions for an account code, "D" if you only want to see
the debit transactions, "E" if you only want to see electronic
transactions, "C" if you only want to see credit transactions,
"N" for all numeric transactions.
4. Enter the output device: "S" if you want to view the
information on the screen, "P" if you want it to go to a printer,
"F" if you want it to go to a file, F10 to end.
If you selected to print to the printer, enter "N" if you
wish the information to print in a narrow format (80 columns), or
"W" if you wish to print in a wide format (132 columns).
If you selected to print to a file, you will be asked for a
file name. The information from the report will then be stored in
this file so you can retrieve it later in a balance sheet or
spread sheet program.
The report will show you all the information for each
transaction. If you selected to print to the screen, you will be
asked to CR at the bottom of each screen, otherwise the program
will run without stopping until it reaches the end, where it will
exit and return to the menu.
- 16 -
4.3 Account Detail.
This report shows all the detail transactions for a selected
account. To enter this report select the option "Account Detail"
off the main menu.
1. Enter the account code. Here you can press F9 to search
for a code or enter a partial description to search for.
2. Enter the beginning and ending report dates. You must
enter full six digit dates or the computer will zero fill the
dates.
3. Enter the output device. This can be "S" for screen, "P"
for printer, "F" for another file. You can also press F10 to exit
the report.
If you selected to print to a file, you will be asked for a
file name. The information from the report will then be stored in
this file so you can retrieve it later in a balance sheet or
spread sheet program.
The report will show you all the transaction information for
the selected account. If you selected to print to the screen, you
will be asked to CR at the bottom of each screen, otherwise the
program will run without stopping until it reaches the end, where
it will exit and return to the menu.
- 17 -
4.4 Monthly Distribution.
This report shows monthly distribution of all accounts for
either the budget amounts or the actual transaction amounts. To
enter this report select the option "Monthly Distribution" off
the main menu.
1. Enter the reporting month. Enter a six digit date or the
computer will zero fill the date.
2. Enter "A" if you wish to see the report based on actual
transactions or "B" if you wish to see the report based on budget
amounts.
3. Enter the output device: "P" for printer, "S" for screen,
"F" for another file, F10 to exit the report. If you ask to view
the report on the screen, you must realize that the report is
designed for 132 columns, which will wrap around on the screen
and create a confusing mess.
If you selected to print to the printer and only have an 80
column printer, select "C" to print in compressed print. This
will make the print small enough so all 132 columns will fit on
an 80 column page.
If you selected to print to a file, you will be asked for a
file name. The information from the report will then be stored in
this file so you can retrieve it later in a balance sheet or
spread sheet program.
This will show you the transaction totals for each month,
for each account, in the categories Assets, Liabilities, Net
Worth, Income, Expenses, Profit/Loss.
- 18 -
4.5 Report Formatter.
If you wish to create a report in a format that is not
offered on the main menu, you can format your own report using
the report formatter. Choose the option "Report Formatter" off
the main menu to begin formatting you own report. You will then
see the report formatter screen. In this screen you can set up
different parameters for each of up to 8 columns and have the
program do summaries and subtotals for you. Each column can be
set up differently and it is not necessary to set up all of them.
When you have finished setting up the columns, press F10 to
continue to the actual report layout.
For each column you wish to set up, you must enter these
prameters:
1. Accounting year. Enter the accounting year you wish to
draw the information from. If you are going to do a calculation
you may leave this field blank, since it will be ignored.
2. Type. You have 7 options here. Either enter option 1
through 6 or enter your own calculation. If you enter a number
from 1 to 6, the screen will print the description for that
option:
1. Act MTD - Actual Month To Date information for the
month you select.
2. Act YTD - Actual Year To Date information for the
year you select.
3. Bud MTD - Budget Month To Date information for the
month you select.
4. Bud YTD - Budget Year To Date information for the
year you select.
5. Qty MTD - Quantity Month To Date information for the
month you select.
6. Qty YTD - Quantity Year To Date information for the
year you select.
To enter a calculation enter the column number you wish to
do the calculation on by using the character "C" for column plus
the column number, ie. C1 would be column 1. Then you can add
(+), subtract (-), divide (/), or multiply (*). The figure to
calculate to is the Income or Sales figure, denoted by "S" plus
the column number, ie., S1 would be Sales from column 1.
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You may do multiple calculations in one column, but the
length of the calculation may not be larger than the width of the
column. For example the calculation C1-C3/C3 which means, the
number in column 1 minus the number in column 3, divided by the
number in column 3, is as wide as the column, so is the largest
possible calculation you could have.
Any time you divide, the program also multiplies by 100 so
that your total is in percent.
3. Mask. Enter the numeric mask here. Enter it as the number
of digits before and after the decimal point, ie., 5:2 to
represent 12345.67. Negative numbers will automatically have a
negative sign after them.
4. The X position. Enter the X position you wish to print
the information on. Make sure that your masks are not so large
that the columns overlap. If you do not enter an X position, the
computer will assign one for you.
5. Description Line 1. This is the first line of description
and will appear in the page heading over the column.
6. Description Line 2. This is the second line of
description and it will appear below the first in the heading of
the column.
Once you have entered all the information for the column,
press CR to go to the next column. If you do not want to create
any more columns, press F10 to go to the detail report layout.
There are three types of detail lines you can create: a
heading line, a detail line, or a subtotal line. They will be
explained in detail in the next few sections.
The first type of detail line you can create, is a heading
line. The heading line precedes the detail on the printed report.
Enter an "H" to create a heading line.
If you want a page change before the heading enter a
"Y" otherwise enter an "N" and the heading will be printed
after the total line.
Enter a "C" if you want the heading to be centered on
the line, otherwise the heading will appear at the beginning
of the line.
Finally, enter the heading description. This will
appear at the center or beginning of the line, depending on
whether or not you chose to center the line.
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If you approve of all the entries, enter CR to accept
the line. Press F2 to insert a new line, F3 to delete the
line, or F10 to exit.
The second type of line you can create is a detail line. A
detail line prints selected information for one account.
To enter a detail line, type a "D".
Enter the beginning and ending account numbers. If you
want to see all the accounts press CR at the beginning
account and enter the highest account number for the ending
account number.
Enter the account category or the first category and
"*" to see all of one category type.
Enter "Y" if you wish to reverse the sign. You would
need to do this in a general ledger report or income report.
Enter the subtotal number or numbers to subtotal to. If
you wish to subtotal to more than one subtotal, enter the
numbers without commas, "12" would subtotal to subtotal 1
and subtotal 2.
Enter a description. This is for reference purposes
only, and will not appear anywhere on the report.
If you approve of all the entries, enter CR to accept
the line. Press F2 to insert a new line, F3 to delete the
line, or F10 to exit.
The third type of line you can create is a subtotal line.
Here you display the subtotals you have been accumulating to
during the report.
To enter a subtotal line, enter "S" at the beginning of
the line. You are allowed to create nine subtotals. If you
clear one after it prints, it can be reused.
Then enter the subtotal number. This is for
identification purposes. This is the number that you will
use in the detail line entry as the number to subtotal to.
Enter "Y" if you wish to see an underline under each
subtotal. If you leave this field blank, the program will
line feed once before printing the subtotal line.
Enter a "Y" if you wish to reverse the sign. Again this
is mainly for general ledger and income accounts.
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If you wish to clear the subtotal after it prints,
enter "Y" here. If you clear the subtotal, it can be used
again for another subtotal, otherwise it will continue to
increase for totaling purposes. Remember that you only have
nine subtotals, so each time you clear one, it allows you to
reuse it.
Finally, enter the description. This will print at the
beginning of the subtotal line.
If you approve of all the entries, enter CR to accept
the line. Otherwise press F2 to insert a new line, F3 to
delete the line, or F10 to exit. You are now ready to print
the report you have just formatted.
4.6 Print Formatted Report.
To print a report you have previously formatted, select the
option "Print Formatted Report" off the main menu. You will then
see a list of all the formatted reports you have created. First
choose the number of the report. The screen will display the
report option you have chosen.
Enter the month for which you want to see the report.
Enter the output device. You can enter S to see the report
on the screen, P if you want it to go to a printer, F if you want
it to go to a file, or F10 to exit the report program.
If you choose to print to the screen, the program will ask
you to CR after each full screen to continue. If you send the
information to a file, you can later retrieve it using a balance
sheet or spread sheet program.
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5. Utilities. _______________
5.1 Change Company/Account.
To change to another company or main account, or add a new
company or main account, choose the selection "Change
Company/Account" off the main menu. You will then find yourself
at the screen to enter an existing account or begin entering a
new account, as discussed in section 2.2.
5.2 Accounting Year.
If you want to change the accounting year you are working in
select the option "Accounting Year" off the main menu. You may
now change to a different accounting year. Remember, that if you
make changes in a previously updated year, you MUST run the year
end update again for the changes to become permanent. See section
5.3 for the Year End Update.
5.3 Year End Update.
The Year End Update will create files for the next
accounting year if they do not exist. It creates balance forward
information for all asset and liability accounts and transfers
any non-reconciled transactions to the new year. This procedure
may be run more than once, even if you have already entered
transactions for the new year, as long as they have not been
reconciled. This will retransfer transactions that were not
reconciled at the end of the year. However, if you HAVE
reconciled transactions for the new year, running another year
end update could cause reconciliation errors in new year
balances.
The Year End update will transfer all the unreconciled
transaction into the new year. However, it will do this only
once. After that it will leave the transactions in the new year,
regardless of how often you run the update. If you go back into
the old year and change a reconcile transaction, you must rerun
the update to fix the year end balances.
The first screen you see when you enter this program, has a
lengthy explanation of the program purpose. Then you will see a
question asking whether or not you wish to continue. If you
answer anything except "YES", you will go back to the menu.
If you answer "YES" you will see the next screen. Here you
will see a list of all your accounts and you will be asked
whether or not you want to reconcile each one.
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If you do not normally reconcile an account, there is no
reason to transfer the totals for that account to the new year,
so you can answer "N" , otherwise answer "Y" so the account can
be updated.
Then you will see a final question asking whether or not you
wish to continue. This will give you one last chance to abort the
update. If you choose to continue here, the program will continue
as previously discussed.
5.4 Rebuild Index Files.
If you have a power failure while you are working in the
programs, or your computer is turned off or rebooted, or you
experience strange problems that indicate your data files may be
corrupted, you can rebuild the index files. If you have rebooted
after a power failure or surge, and the data files are corrupted,
you will hear a warning beep when you go into the program and see
a message telling you that you should rebuild your index files.
Do this by finding the selection "Rebuild Index Files" off the
main menu and pressing CR.
The program will then rebuild the data files. It will make
them more concise thereby speeding up all the programs. The
rebuilding could take some time, depending on how much
information you have in your files.
5.5 Product Information.
This program shows you how and where to get a registered
copy of this program. It also displays all the copyright
information and the product disclaimer.
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6. Exiting The Program. _________________________
6.1 Backing Up.
You should back up the data files every time you make
changes. The files that need to be backed up can be
specified by '*.DAT'. If you need to restore you should use
the Rebuild Index Files function immediately after
restoring.
6.2 Exiting The Program
To exit the program simply find the selection off the main
menu called "Quit" and press CR. You will then exit to DOS
or a menu if you have connected the Lost Wages program to a
menu system.
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7. Function Keys. ___________________
With the aid of the function keys, it is possible to move
around in the Lost Wages program with very few key strokes.
CR: The CR or Carriage Return key accepts the CR:
information you have typed in. On some key
boards this is also called the ENTER key.
F1: The F1 key calls the help program. At any time F1:
when you see the prompt "F1 For Help" at the
bottom of your screen, pressing the F1 key will
bring up the help program.
F2: The F2 key generally allows you to make F2:
changes.
F3: In most programs F3 is the delete key. If you F3:
are prompted to press F3 to delete, you will
see a question "Do you wish to delete? Y/N".
This gives you one last chance to abort the
deletion.
F10: The F10 key is the end or abort key. Pressing F10:
the F10 key will end the program and return to
the menu.
Arrow Keys: The arrow keys allow you to move within the Arrow Keys:
main menu. Pressing the up arrow key moves you
to the previous entry. Pressing the down arrow
key moves you to the next entry. Pressing the
right or left arrow keys moves you to the right
or left.
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8. Product Disclaimer. ______________________
TengWare Enterprises makes no warranty of any kind, either
express or implied. TengWare Enterprises shall not be liable for
any damages, whether direct, indirect, special or consequential
arising from a failure of this program to operate in a manner
desired by the user. TengWare Enterprises shall not be liable for
any damage to data or property which may be caused directly or
indirectly by use of this program.
IN NO EVENT WILL TengWare Enterprises BE LIABLE TO YOU FOR
ANY DAMAGES, INCLUDING BUT NOT LIMITED TO, ANY LOST PROFITS, LOST
SAVINGS OR OTHER INCIDENTAL OR CONSEQUENTIAL DAMAGES ARISING OUT
OF YOUR USE OR INABILITY TO USE THIS PROGRAM, OR FOR ANY CLAIM BY
ANY OTHER PARTY.
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INVOICE
Remit To: Ship To:
TengWare Enterprises _____________________________
28162 Amable _____________________________
Mission Viejo, CA 92692 _____________________________
(714) 587-1025 _____________________________
_____________________________
Current Version _____
Contact:
How did you get your copy of
this product? Name:_______________________
____________________________ Phone:______________________
------------------------------------------------------------------
Quantity Description Unit Price Total
------------------------------------------------------------------
Lost Wages: Home/Small Business Accounting System
____ Single User Registration $35.00 ________
____ Demo Copy $7.50 ________
SeriaLabel: Serialized Label System
____ Single User Registration $30.00 ________
____ Demo Copy $7.50 ________
Easy Access: Professional PC/MS-DOS Menu System
____ Single User Registration $25.00 ________
____ Site License Registration $200.00 ________
____ Demo Copy $7.50 ________
Total ________
Check One: ___ 5 1/4" Disks
___ 3 1/2" Disks
Note that the Computer Software has been delivered and accepted
by the customer. Upon receipt of this paid invoice, a registered
copy of the latest version of the software which does not display
the TengWare logo upon system start up will be sent.
Comments/Suggestions:
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